1                                                  27 June 2019

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Thursday 27 June 2019 commencing at 6.00pm

 

 

 

PRESENT:

Mayor WR Wallace (Chair)

 

 

Cr G Barratt

Cr C Barry

 

Deputy Mayor D Bassett

Cr L Bridson

 

Cr J Briggs

Cr MJ Cousins

 

Cr S Edwards

Cr T Lewis

 

Cr M Lulich

Cr G McDonald

 

Cr C Milne

Cr L Sutton

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Mr M Reid, Acting Chief Executive/General Manager, City and Community Services

Mr B Kibblewhite, General Manager, Corporate Services

Ms H Oram, Acting General Manager, City Transformation 

Ms J Livschitz, Chief Financial Officer

Mr J Scherzer, Manager, Sustainability and Resilience (part meeting)

Mr B Cato, General Counsel (part meeting)

Mr M Sherwood, Divisional Manager, Parks and Recreation (part meeting)

Mr S Keatley, Strategic Assets and Project Manager (part meeting)

Ms H Stringer, Rates and Receivables Team Leader (part meeting)

Mr D Burt, Senior Advisor Sustainability and Resilience (part meeting)

Ms L Dalby, Senior Communications Advisor

Ms D Male, Acting Divisional Manager, Democratic Services

Ms H Clegg, Minute Taker

 

PUBLIC BUSINESS

 

1.       APOLOGIES 

There were no apologies.

Personal Statement made by Cr Milne

Cr Milne explained why he had declared an interest and not a conflict of interest in relation to the Hutt Valley Tennis (HVT) item considered at the Community Plan Committee meeting held on 11 June 2019. He explained the history to the establishment of the HVT Association Subcommittee (the subcommittee) which was solely responsible for advancing the Mitchell Park complex.  He confirmed that his wife was not a member of the subcommittee. He added he would again declare an interest in matters relating to HVT and take no part in voting on the matter.

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.     

3.       CONFLICT OF INTEREST DECLARATIONS

Cr Milne declared an interest in item 4 relating to Hutt Valley Tennis and took no part in discussion or voting on the matter.

Cr Briggs advised that as his daughter had spoken under public comment to Item 7 relating to Information on Declaring a Climate Emergency.  He had sought legal advice and it had been deemed to not be a conflict of interest. Mayor Wallace agreed that there was no issue.

Cr Cousins declared a conflict of interest in relation to Hutt City Communities Facilities Trust (CFT) and took no part in discussion or voting on matters related to CFT.

4.

Hutt Valley Tennis (19/777)

Report No. HCC2019/3/66 by the Acting Divisional Manager, Democratic Services

 

Speaking under public comment, Mr M Shierlaw questioned how large amounts of monies could be allocated to one sport when there was a clear conflict of interest from a Councillor. 

 

Mayor Wallace explained that Cr Milne had already provided an explanation of his declaration of interest and that Cr Milne would not be voting on the matter.

 

Mr Shierlaw requested that the original vote be revoked and no further discussion or voting be taken on the matter. He added he was opposed to the grant of monies to Hutt Valley Tennis (HVT), as many other sports clubs could benefit from the monies. He requested a transparent, contestable budget be developed for all sports clubs.

 

Speaking under public comment, Mr G Baird representing the Hutt Valley Tennis Association (HVT) explained the two issues facing HVT.  The first issue was that the building only met 15% of the New Building Standard and the second issue was the non-sustainable financial situation arising as a result of the Squash Club moving to Fraser Park. He advocated for an indoor tennis facility to be constructed.  He believed Council’s contribution of an additional $850,000 would enable a new facility to be constructed. He accepted financial decisions for the Naenae Pool complex would take precedence and explained the HVT project would complement the Naenae Pool.

 

In response to a question from a member, Mr Baird stated that HVT understood any funding decision made at this meeting would come with a caveat that funding for Naenae Pool took precedence. He added that HVT would welcome a decision of support as it would mean they could proceed with fundraising efforts. He clarified HVT understood the outcome of funding for Naenae Pool may result in no monies being available for HVT, but that if another nine months passed without any decision, HVT would close.

 

Speaking under public comment, Ms W Paulik, representing the Wainuiomata Tennis Club (WTC) advised they had been affiliated to HVT since 1954 and had made significant financial contributions to HVT in that time. She further advised WTC fully supported the proposal to construct ecologically friendly covered courts at Mitchell Park as they would be a huge regional asset providing for tennis to grow in the city.

 

Speaking under public comment, Ms M Fisher representing the Muritai Tennis Club (MTC) expressed support for the HVT proposal. She added MTC was formed in 1905 and was affiliated to HVT.

 

Speaking under public comment, Ms K Delahunty representing the Petone Tennis Club (PTC) expressed support for the HVT proposal and explained that PTC was formed in 1893 and was affiliated to HVT. She reminded members that HVT was not a club, but a vital community tennis hub for all clubs to meet and play tennis.  She urged Council to support the proposed covered court facility to ensure the sustainability of tennis in the city. She added the facility would meet Council’s key goal of providing for the wellbeing of all the community. She further added that an indoor playing facility would attract newcomers to the sport.

 

Speaking under public comment, Ms V Horrocks explained she was a member of the MTC and fully supported the HVT proposal. She recounted that people travelled great distances to train and attend tournaments at Mitchell Park.  She believed that it needed to become a regional tennis hub.

In response to a question from a member, Ms Horrocks said she understood that any funding would be subject to a caveat concerning Naenae Pool funding taking priority.  However, she challenged Council to make the HVT and Naenae Pool decisions without having an either/or situation.

 

Speaking under public comment, Mr J Lumis, representing the Stokes Valley Tennis Club (SVTC), expressed support for the HVT proposal. He advised that SVTC had been affiliated to HVT for 75 years and the proposal would substantially increase tennis membership in the city. He added that playing tennis aided health and wellbeing.

 

Speaking under public comment, Ms J Albert representing the HVT seniors and the Maori Tennis Association advised of her and her family’s great successes and achievements in nationwide tennis. She expressed support for the HVT proposal and explained it was vital good quality tennis courts were available in the city for all ages, including seniors. She highlighted the social benefits to playing tennis.

 

Speaking under public comment, Mr D Werry, a HVT Life Member, explained the history of Council’s involvement with HVT.  He added that Council fully maintained the Mitchell Park complex (grass courts, lines, soils and all the gardens) from 1925 to 1984. He further added that between 1984 and 2006, Council paid for two lots of astro turf surfaces to be laid and HVT was responsible for all maintenance of the facility. He highlighted the unfairness that this caused as other sports continued to have their grounds maintained by Council, eg rugby. He expressed support for the HVT proposal.

 

Speaking under public comment, Mr J Bilby, representing the Avalon Tennis Club (ATC), expressed support for the HVT proposal adding that a great facility was vital to develop tennis in the city. He advocated that tennis promoted team work, discipline, commitment, responsibility and life skills. He agreed with all other public speakers.

 

Mayor Wallace explained that his intention was to put the recommendations as contained in the officer’s report as a thorough debate had already occurred at the Community Plan Committee meeting held on 11 June 2019.

 

Resolved:  (Mayor Wallace/Deputy Mayor Bassett) (BY DIVISION)  

                                                                                                          Minute No. C 19301(2)

“That Council:

(i)    notes and receives the report;

(ii)   notes at its meeting held on 11 June 2019 it approved the content of the Annual Plan 2019-2020 incorporating the budget and other changes agreed to by the Community Plan Committee at its meeting held on 11 June 2019;

(iii)  agrees to revoke the resolution relating to part (d) Hutt Valley Tennis – Report CPC2019/3/59 of Minute No. C 19302, attached as Appendix 1 to the report;

(iv)  notes the reason for the revocation of the decision on HVT is to avoid any doubt or any uncertainty with regard to the question of a potential conflict of interest regarding Councillor Milne;

(v)   notes the timeliness of a decision being required for the Annual Plan 2019-2020 to be adopted prior to 30 June 2019;

(vi)  reconsiders the decision and:

(a)   approves an additional budget provision of $850,000 for HVT; and

(b)   notes that any actual financial commitment to HVT will be subject to various conditions including and not limited to:

(aa) formal approval of a final design concept;

(bb) evidence and comfort regarding the budget and in particular with regard to a final construction cost, and confirmed or committed fundraising (cash and in-kind);

(cc) evidence and comfort of the construction programme and methodology;

(dd) formal approval of a project governance structure and possible ownership;

(ee) a senior Council officer(s) sitting on an appropriate Project Control Group; and

(ff) formal approval of a business case that demonstrates the ongoing operational sustainability and maintenance of the facility by HVT; and

(vii) reaffirms the decision made by the Community Plan Committee at its meeting held on 11 June 2019 that future funding of significant and capital projects will be considered given the recent closure of the Naenae Pool and Gym complex and the likelihood for significant new capital funding being required, that any actual and final commitment to other projects be subject to a solution, including the funding of Naenae Pool and Gym.

 

The motion was declared carried by division with the voting as follows:

For

 

Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Barry

Cr Bridson

Cr Briggs

Cr Cousins

Cr Edwards

Cr Lewis

Cr Lulich

Cr McDonald

Cr Sutton

 

Against

Total: 12

 

 

Cr Milne abstained from voting on the above matter.

 

5.

Adoption of Annual Plan 2019-2020 (19/630)

Report No. HCC2019/3/120 by the Chief Financial Officer

 

The Chief Financial Officer elaborated on the report.

The Chief Financial Officer highlighted the reasoning behind setting an unbalanced budget and that due to the long term financial trends, the unbalanced budget should be approved by Council.

 

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                Minute No. C 19302(2)

“That Council:

(i)    notes that all required changes resulting from decisions made at the Community Plan Committee and Council meetings held on 11 June 2019 have been incorporated into the Annual Plan 2019-2020;

(ii)   resolves that it is financially prudent to have an unbalanced budget in 2019-2020 as detailed in paragraphs 7 to 9 of Report No: HCC2019/3/120;

(iii)  adopts the Annual Plan 2019-2020; and

(iv)  delegates the authority and responsibility for agreeing any minor editorial changes, correction of minor errors and sign off of final typeset document to an Annual Plan Subcommittee comprising the Mayor and Chairs of the Standing Committees (City Development, Community Services, Finance and Performance and Policy and Regulatory).” 

 

6.

Setting Rates for the Year Ending 30 June 2020 (19/784)

Report No. HCC2019/3/122 by the Chief Financial Officer

 

The Chief Financial Officer and the Rates and Receivables Team Leader elaborated on the report.

In response to a question from a member, the Rates and Receivables Team Leader advised that the differential rate for rural properties was different to other differential rates in operation, causing the 4% increase in rates.

Cr Milne, as Chair of the Finance and Performance Committee, congratulated the members and officers working as a team on achieving a disciplined budget round and juggling competing demands. He added that Council’s Financial Strategy had remained intact.

In response to a question from a member, the General Manager, Corporate Services confirmed he was confident all legalities concerning setting the rates had been met. He added a comprehensive review had been undertaken.

The Acting Chief Executive/General Manager City and Community Services agreed to pass on Council’s thanks to all officers.

 

Resolved:  (Mayor Wallace/Cr Milne)                                       Minute No. C 19303(2)

“That Council resolves to set the rates and add penalties to unpaid rates during the 2019-2020 rating year by passing the resolution:

SETTING THE RATES FOR THE YEAR ENDED 30 JUNE 2020

Targeted and General Rates

1.    In accordance with the relevant provisions of the 2018-28 Long Term Plan and the Funding Impact Statement including Rates for 2019-2020, the Council hereby resolves, pursuant to Section 23 of the Local Government (Rating) Act 2002, to set and assess the following Hutt City Council rates for the year commencing 1 July 2019 and ending 30 June 2020. All amounts are inclusive of Councils GST obligations.

(a)  A Targeted Rate (Water Supply Rate) set and assessed under sections 16 to 18 of the Local Government (Rating) Act 2002. The water supply charges for the 2019-2020 rating year are as follows:

The targeted rate for water supply is set on the basis of the following factors:

1.    A charge of $448.50 per separately used or inhabited part of a rating unit which is connected to the water reticulation system.

2.    A charge of $224.25 per separately used or inhabited part of a rating unit that is not connected to, but is able to be connected to, the water reticulation system.

(b)  A Targeted Rate (Wastewater Rate) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The wastewater charges for the 2019-2020 rating year are as follows:

The targeted rate for the wastewater is set on the basis of the following factors:

1.    Rating units in the residential category will only be charged for one water closet or urinal, regardless of the actual number.

2.    Rating units in the business categories will be charged $478.50 for the first water closet or urinal connected to the wastewater system from each rating unit; and

3.    $239.25 for the second and each subsequent water closets or urinal connected to the wastewater system from each rating unit.

(c)  A Targeted Rate (Recycling Charge) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The recycling charge for the 2019-2020 rating year is as follows:

CATEGORY

CHARGE

Only rating units in the Residential category receiving or able to use the recycling collection service

$40.00 per separately used or inhabited part of each rating unit

(d)  A Targeted Rate (Jackson Street Programme Rate) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The Jackson Street Programme charge for the 2019-2020 rating year is as follows:

CATEGORY

CHARGE PER $ OF CAPITAL VALUE

Rating units in any business category having frontage to Jackson Street, Petone, between Hutt Road and Cuba Street

0.0008013 per $ of capital value per rating unit

 

(e)  A General Rate set and assessed under sections 13 and 14 of the Local Government (Rating) Act 2002. The general rate charge for the 2019-2020 rating year is as follows:

 

CATEGORY

 

DIFFERENTIAL

CHARGE PER $ OF CAPITAL VALUE

 

Residential (RES)

1.00

0.31713 cents

Rural (RUR)

0.75

0.23785 cents

Business Accommodation (BUA)

2.51

0.79599cents

Business Central (BUC)

2.72

0.86258 cents

Business Suburban (BUS)

2.63

0.83404 cents

Utility Networks (UTN)

2.36

0.74842 cents

Community Facilities 1 (CF1)

1.00

0.31713 cents

Community Facilities 2 (CF2)

0.50

0.15856 cents

Community Facilities 3 (CF3)

2.36

0.74842 cents 

Rates Instalments

2.    The targeted rates and the general rate for the financial year ending 30 June 2020, as set out above, are payable in six equal instalments by the following due dates:

Instalment Number

Due Date

One

20 August 2019

Two

21 October 2019

Three

20 December 2019

Four

20 February 2020

Five

20 April 2020

Six

22 June 2020

Penalties on unpaid rates

3.    The Council resolves, pursuant to sections 57 and 58 of the Local Government (Rating) Act 2002, except as stated in 4 below, that:

a)   A penalty of 10% will be added to the amount of any instalment remaining unpaid by the relevant due date above.

b)   A penalty of 10% will be added to the amount of any rates assessed in previous years remaining unpaid on 20th August 2019.

c)   A further penalty of 10% will be added to the amount of any rates to which a penalty has been added under b) above and which remain unpaid on 20th February 2020.

4.    No penalty shall be added to any rate account if:

·      A direct debit authority is in place for payment of the rates by regular weekly, fortnightly or monthly instalments, and payment in full is made by the end of the rating year.

·      Any other satisfactory arrangement has been reached for payment of the current rates by regular instalments by the end of the rating year.”

 

7.

Information on Declaring a Climate Emergency (19/691)

Report No. HCC2019/3/121 by the Manager, Sustainability and Resilience

 

Mayor Wallace agreed to hear the Students Striking for Climate Change (SS4C) as a deputation.  Miss S Carr and Miss E Norton spoke on behalf of the SS4C’s deputation.  Miss S Carr maintained it took a village to raise a child and that children should not be denied a future due to the inaction of politicians today. She strongly urged Council to make a decision today by declaring a Climate Emergency and agreeing to work with the community to become carbon neutral by 2040. She added that this would require continuous action from today and that Council had a responsibility to meet national and local carbon emission targets.  She advised SS4C would continue to fight until carbon emissions were reduced and investments made in the future for all tamariki.

 

Miss E Norton explained she was eight years old and wanted a future on planet Earth. She added that if action was not taken now, all plants, animals and humans would die and that she wanted to help stop climate change.

 

In response to a question from a member, Miss Norton explained that Council could take action now by making changes to the Long Term Plan, using renewable energy in all Council buildings and having a fleet of electric cars.

 

Mayor Wallace advised he had held preliminary discussions with the incoming Chief Executive regarding Council’s fleet vehicles.

 

Speaking under public comment, Miss E Briggs stated everyone needed to respect the environment to stay alive.

 

Speaking under public comment, Miss E Magnusson reminded members that emissions must be cut in half in 11 years and that the current legislation in the House was not strong enough to achieve this. She advised she was actively promoting climate change and the environment awareness every day.  She demanded Council declare a climate emergency.  She requested that Council cut emissions in half by 2030 and that all Council decisions from today be made with climate change in mind.

 

Speaking under public comment, Ms D Dunlop spoke about the psychological benefits of going into emergency mode. She explained that studies had shown when people were in an emergency situation they often worked productively and efficiently together. She added that under an emergency, issues were prioritised, there was a sense of purpose within communities and effective leadership was important. She urged Council to declare a climate emergency.

 

Speaking under public comment, Mr J van Lier stated that every action not taken now to mitigate the effects of climate change incurred a debt to youth. He urged Council to declare a climate emergency and said that Lower Hutt was especially susceptible to all forms of climate change.  He explained that C02 stayed within the atmosphere for thousands of years and in the past 100 years the levels of C02 had increased dramatically. He added that with these existing levels, the next two decades would be challenging, with increasing chaotic weather systems creating more frequent extreme weather events.  He urged that a target must be set and action taken now.

 

Speaking under public comment, Mr M Young, representing Generation Zero and Mr Arron Cox, explained the movement advocated for climate justice. He acknowledged the previous student public speakers and endorsed their comments. He asked that with the three Community Boards declaring climate emergencies, Council needed to acknowledge the cross section of the city’s population who were asking for a city wide climate emergency to be declared.   He explained that to maintain the status quo was not an option as it would create intergenerational debt. He requested that Council engage with and educate the public, with meaningful ambitious and necessary carbon emission reductions. He suggested actions could occur now within the transport, waste, land use and external contractor areas.

 

Speaking under public comment, Ms K Yung, representing the Petone Community Board (PCB), explained the reasons PCB had declared a climate emergency.  She urged Council to do likewise, adding that active carbon emission reduction measures were required alongside the declaration. She suggested that local focus groups could be an effective way to engage the community to help reduce emissions.

 

Speaking under public comment, Ms V Horrocks, representing the Eastbourne Community Board (ECB), advised that the ECB had declared a climate emergency for its area.  She requested Council act with urgency and do the same. She supported all of the previous public speakers. She advised that Dr Judy Lawrence would be guest speaker at the next ECB meeting to speak on the topic. 

 

Speaking under public comment, Mr M Gibbons, representing ECB, urged Council to declare a climate change emergency to allow actions to commence to avoid a major disaster in the future.

 

Speaking under public comment, Mr S Magnusson highlighted the dire straits the planet was in. He urged Council to declare a climate emergency and explained the growth of the negative effects of carbon emissions on the planet. He further urged immediate action and commitment by Council to aim for major reductions in emissions by 2030.

 

Mayor Wallace advised the recommendations contained in the officer’s report were to declare a climate emergency and would also include that the Chief Executive be asked to ensure the Long Term Plan addressed the issue.

 

Speaking under public comment, Miss S Lewis, Miss C Lawrence and Mr L Evison, representing the Hutt City Youth Council, urged Council to declare a climate emergency and take active and ambitious steps immediately to reduce carbon emissions in line with the carbon zero target by 2050. Ms Lawrence explained that one of the greatest things Lower Hutt offered was its environment and the Hutt City Youth Council endorsed the SS4C movement.

 

Speaking under public comment, Mr C Norton, representing Te Awakairangi Green Party, explained the increasingly exponential growth of the existence of carbon dioxide in our atmosphere.  He added that to take drastic action now to reduce emissions would result in the levels plateauing. He stated the planet had never faced an atmosphere like the one we were creating.  He asked that as well as Council declaring a climate emergency, that it ensured there were no more natural gas installations in buildings. He added other measures would be that the Council vehicle fleet be electrified, that all businesses be educated in how to reduce their emissions and that sequestration occurred. He requested foresight and leadership from Council.

 

Speaking under public comment, Mr C Parkin urged that a declaration of climate emergency occurred. He added officers should study how to ensure emissions were reduced by 2030.

 

Speaking under public comment, Mr P Glensor recounted the recent PCB climate emergency declaration and noted that action was needed within the next 12-20 years otherwise the planet would not be habitable in the future. He asked for leadership from Council and supported a climate emergency being declared.

 

Speaking under public comment, Ms T Kells explained she was acting independently of Hutt City Youth Council in urging Council to declare a climate emergency. She agreed with all previous public speakers and urged immediate action.

 

The Manager, Sustainability and Resilience elaborated on the report.

In response to a question from a member, the Manager, Sustainability and Resilience advised that if Council wished to reduce emissions at a faster rate then significant operational changes would be required and there would be a number of challenges to overcome.

The Manager, Sustainability and Resilience advised that areas where the greatest reductions could be achieved were in the operations of all pool facilities and Council’s vehicle fleet. He added procurement operations presented a challenge and also contractor operations to consider.  He advised collaborative work with Urban Plus Ltd (UPL) had commenced as it continually built, sold and maintained properties. He understood that UPL’s final Statement of Intent would detail a move away from natural gas installations in all new developments.  He believed a big challenge would be dealing with the landfill as it accepted waste from the entire region and beyond.  He stated investigations were commencing into ways to reduce emissions from the landfill and the cost implications.  He further advised that local authorities had far less scope to directly influence carbon emissions reduction than regional and central government. He added Council could facilitate reductions. He further added that all Council’s strategies needed to be brought into alignment so that they all advocated and promoted carbon emission reduction.

In response to questions from members, the Manager, Sustainability and Resilience confirmed that officers were in regular contact with other councils in the region.  He advised that requiring a new climate change item on all Committee and Council reports was a good idea and that officers were currently investigating the areas where most impact on reducing carbon emissions could occur.  He further advised having measurable key performance indicators and performance measures was important and needed to occur as soon as possible for all functions of Council.

Cr Milne suggested a way to show immediate leadership in reducing carbon emissions was to not provide councillor carparks for other than fully electric vehicles.

In response to a question from a member, the Acting Chief Executive/General Manager City and Community Services advised that the $6M profits from the Silverstream Landfill were channelled back into Council services.  He confirmed that to redirect these monies for carbon reduction iniatives would result in a reduction of service levels.

 

MOVED: (Mayor Wallace/Deputy Mayor Bassett)

“That Council:

(i)    notes and receives the report;

(ii)    notes that Council has started work on Climate Change issues;

(iii)  notes a comprehensive report will be presented to the Policy and Regulatory Committee in September on Council’s organisational emissions and a range of initiatives and projects underway;

(iv)  notes scoping for the development of a Hutt City Zero Carbon Plan is underway;

(v)   note Hutt City Council is working with colleagues in the region through the Wellington Region Climate Change Working Group;

(vi)  declares a Climate Change Emergency recognising that Lower Hutt City will be affected by Climate Change; and

(vii) instructs the Chief Executive to look at and consider any additional funding requirement as part of next year’s Council Long Term Plan to ensure a focus remains on this issue.”

 

Cr Edwards queried whether his pre-circulated proposed amendment could be put instead of the motion as it contained more urgency and a commitment to audit targets. He added that the wording had been produced in collaboration with the community. 

Mayor Wallace advised he had taken advice which was that the proposed amendment from Cr Edwards went further than the published recommendations and had cost implications which had not been investigated.  He ruled it could not be accepted in place of the motion.  He added that the proposed amendment by Cr Edwards could be put if the motion was lost.

Cr Barry enquired as to the parts of the proposed amendment that went too far. Mayor Wallace repeated his earlier advice.  He added that the Manager, Sustainability and Resilience had advised a detailed report was due in September which would enable Council to make an informed decisions concerning reducing carbon emissions.

Cr Bridson expressed concern with the motion as it had no targets, no budgets or tangible measures and appeared to be no more than lip service.  She stated she would support the motion but considered it did not go far enough.

Cr Milne indicated his intention to foreshadow a motion that from 1 November 2019, no councillor parking permits be provided for vehicles that are not electric.

Cr Briggs believed the proposed amendment from Cr Edwards was appropriate as the motion advocated a business as usual approach which was not an option. He clarified that if he voted against the motion it would be a vote against busines as usual as he considered Council needed to take futher immediate steps.

In response to a question from a member, Mayor Wallace advised that such a report was currently being prepared by officers and that the motion acknowledged a further report was due in September.

In response to questions from members, the Manager, Sustainability and Resilience advised the report would present an update on the works undertaken on the issue; a summary of all emissions from facilities, fleet, procurement and waste; options to reduce emissions; and offer advice on the cost implications for the Long Term Plan of any actions. He further advised that resourcing would be a significant challenge for officers and that the key area to make the most reduction in carbon emissions was the landfill.  He stated that no drastic reduction in emissions could be made without reductions occurring at the landfill and the 2050 target could not be achieved without landfill carbon emissions being addressed.

 

Crs Lewis and Cousins suggested additional wording to parts (iii) and (vii) of the motion. Mayor Wallace and Cr Barratt, as mover and seconder of the motion, agreed to the suggested additions.

 

Cr Edwards asked how the 2030 target was going to be met and maintained that his proposed amendment used more urgent wording. He added that the proposed amendment effectively set the tone and showed leadership.

Cr Briggs expressed concern that the motion did not have quantifiable targets.

Mayor Wallace advised it was currently not possible to set quantifiable and realistic targets until more information had been received from officers.

Cr Lulich expressed support for the proposed amendment by Cr Edwards as it went further than the motion.

Cr Sutton expressed support for the motion as it covered all the points raised in the proposed amendment by Cr Edwards.

Cr Bridson commented that the proposed amendment byCr Edwards expressed to the community how urgent Council believed the issue was. She highlighted some of the differences in urgency of the wording between the motion and the proposed amendment.

Mayor Wallace responded that the motion was urgent and that further action required initial investigations from officers which had already commenced.

Deputy Mayor Bassett requested that the motion under debate be now put.

 

The motion was taken in parts.  Parts (i) to (v) were declared CARRIED on the voices and parts (vi) and (vii) were declared CARRIED by division.

 

Resolved: (Mayor Wallace/Cr Barratt)                                    Minute No. C 19304(2)

“That Council:

(i)    notes and receives the report;

(ii)   notes that Council has started work on Climate Change issues;

(iii)  notes a comprehensive report including advice on setting ambitious targets will be presented to the Policy and Regulatory Committee in September on Council’s organisational emissions and a range of initiatives and projects underway;

(iv)  notes scoping for the development of a Hutt City Zero Carbon Plan is underway;

(v)   notes Hutt City Council is working with colleagues in the region through the Wellington Region Climate Change Working Group;

(vi)  declares a Climate Change Emergency recognising that Lower Hutt City will be affected by Climate Change; and

 

For

 

Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Barry

Cr Bridson

Cr Briggs

Cr Cousins

Cr Edwards

Cr Lewis

Cr Lulich

Cr Milne

Cr McDonald

Cr Sutton

 

Against

Total: 13

 

 

 

(vii) instructs the Chief Executive to look at and consider any additional funding requirement and targets as part of next year’s Council Long Term Plan to ensure a focus remains on this issue and to achieve targets that Council has set.”

 

For

 

Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Cousins

Cr Milne

Cr McDonald

Cr Sutton

 

Against

 

Cr Barry

Cr Bridson

Cr Briggs

Cr Edwards

Cr Lewis

Cr Lulich

Total: 7

Total: 6

 

 

CONSEQUENTIAL MOVED: (Cr Milne/Cr Sutton)

“That Council resolves that from 1 November 2019 free parking from Councillors will only be allocated to all fully electric Councillor vehicles.”

 

Cr Cousins raised a point of order.  She expressed concern that the consequential motion was binding the incoming Council and should instead be recommending to the incoming Council.

Cr Milne explained the climate change action would come at no cost to Council and was showing leadership. He added that all Council decisions affected future Councils.

Crs Briggs and Barry expressed opposition to the consequential motion as they believed it to be an insult to proceedings.

 

Resolved:  (Cr Barry/Cr Briggs) (BY DIVISION)                    Minute No. C 19305(2)

“That the matter lie on the table”

 

The motion was declared carried by division with the voting as follows:

For

 

Cr Barry

Cr Bridson

Cr Briggs

Cr Cousins

Cr Edwards

Cr Lewis

Cr Lulich

 

Against

 

Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Milne

Cr McDonald

Cr Sutton

Total: 7

Total: 6

 

 

Cr Lewis left the meeting at 8.56pm.

 

8.

Proposed Changes to the Local Government New Zealand Rules (19/723)

Memorandum dated 4 June 2019 by the Divisional Manager, Strategy and Planning

 

Cr Briggs left the meeting at 9.01pm.

 

Cr Lewis rejoined the meeting at 9.02pm.

 

Cr Barry left the meeting at 9.03pm.

 

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                Minute No. C 19306(2)

“That Council supports Proposal One of the Local Government New Zealand rules attached as Appendix 1 and 2 to the memorandum.”

 

Resolved: (Cr Cousins/Cr Barratt)                                            Minute No. C 19307(2)

“That Council supports the Mayor of Auckland having voting rights, in relation to Proposal Two of the Local Government New Zealand rules attached as Appendix 1 and 2 to the memorandum.”

 

Cr Briggs rejoined the meeting at 9.07pm.

 

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                Minute No. C 19308(2)

“That Council supports Proposal Three of the Local Government New Zealand rules attached as Appendix 1 and 2 to the memorandum.”

 

Cr Bridson left the meeting at 9.08pm.

 

Resolved: (Cr Cousins/Mayor Wallace)                                    Minute No. C 19309(2)

“That Council requests that Rule E11A have a time limit put on the appointment, in relation to Proposal Three of the Local Government New Zealand rules attached as Appendix 1 and 2 to the memorandum.”

 

Resolved:  (Mayor Wallace/Cr McDonald)                              Minute No. C 19310(2)

“That Council supports Proposal Four of the Local Government New Zealand rules attached as Appendix 1 and 2 to the memorandum.”

 

9.

Local Government New Zealand - Proposed Remits (19/566)

Memorandum dated 23 May 2019 by the Divisional Manager, Democratic Services

 

Speaking under public comment, Ms S Lewis, Ms C Lawrence and Mr L Evison representing Hutt City Youth Council expressed their view of being against voting for the ban of private fireworks. Ms Lewis asked that Council did not support the ban on the private sale of fireworks, as the youth greatly enjoyed fireworks. She maintained there were many other ways to deal with negative issues concerning fireworks.

 

Resolved:  (Cr Sutton/Deputy Mayor Bassett)                 Minute No. C 19311(2)

“That Council notes the following remits being submitted to Local Government New Zealand (LGNZ) for consideration at the 2019 Annual General Meeting and:

(a)   supports Remit 1 the climate change – local government representation remit proposed by Auckland City Council attached as Appendix 1 to the memorandum.”

 

Crs Barry and Bridson rejoined the meeting at 9.12pm.

Cr Barratt left the meeting at 9.13pm.

Crs Edwards, Briggs and Sutton expressed their opposition to remit 2.

Cr Barry commented that the recent Auckland City Council changes to remit 2 had made a significant difference to the intent of it and meant previous Council debate on the issue was not relevant. 

Cr Barratt rejoined the meeting at 9.15pm.

Cr Barratt expressed support for remit 2.

MOVED: (Cr Barratt/Cr McDonald)

“That Council supports Remit 2 that Local Government New Zealand works with central government to raise the sale of fireworks issue and advocate for legislative change remit proposed by Auckland City Council attached as Appendix 1 to the memorandum.”

 

The motion was declared LOST on the voices.

 

Resolved:  (Mayor Wallace/Cr Cousins)                          Minute No. C 19312(2)

“That Council:

(i)         supports Remit 3 traffic offences – red light running remit proposed by Auckland City Council attached as Appendix 1 to the memorandum; and

(ii)       requests that more red light cameras be made available”

 

Deputy Mayor Bassett left the meeting at 9.20pm.

Cr Cousins advised that officers were currently investigating the logistics of controlling berm parking via a bylaw amendment and a lengthy and possibly costly consultation process would be required. She added that if it was a national requirement, there would be no cost to Council. In response to a question from a member, Cr Cousins added that parking on winding roads often forced traffic to slow down, thereby creating a safer environment than if cars parked on berms.

 

Resolved:  (Mayor Wallace/Cr Lewis)                              Minute No. C 19313(2)

“That Council supports Remit 4 the prohibit parking on grass berms remit proposed by Auckland City Council attached as Appendix 1 to the memorandum.”

 

Deputy Mayor Bassett rejoined the meeting at 9.22pm.

Cr Bridson declared an interest in remit 2 as her family occasionally let out a room to visitors. She expressed opposition to the remit. She explained there were other ways to control any adverse effects of short term accommodation without adding a level of bureaucracy.

Cr Milne expressed opposition to remit 2.  He stated this form of short term accommodation assisted visitors to Lower Hutt as there was a lack of hotels in the city.

Cr Briggs expressed opposition to remit 2 as Lower Hutt did not have accommodation facilities to cope in times of influx.

Cr Cousins advised that in relation to remit 6, the Chief Medical Officer of Health had cautioned against legislating against nitrates in drinking water, until more substantive studies had been carried out. She added she did not want unnecessary alarm to be caused amongst Lower Hutt residents.

Cr Briggs noted that remit 6 was asking for government funding to allow for more research into the matter.

 

Resolved:  (Cr Sutton/Cr Lewis)                                       Minute No. C 19314(2)

“That Council supports Remit 6 the nitrate in drinking water remit proposed by Christchurch City Council attached as Appendix 1 to the memorandum.”

 

Resolved:  (Mayor Wallace/Cr Sutton)                            Minute No. C 19315(2)

“That Council supports Remit 7 the Local Government Official Information and Meetings Act (1987) remit proposed by Hamilton City Council attached as Appendix 1 to the memorandum.“

 

MOVED: (Cr Barry/Cr Briggs)

“That best practice be promoted in particular making sure that elected members do not interfere with Official Information Act Requests. “

 

The motion was declared lost by division with the voting as follows:

For

 

Cr Barry

Cr Briggs

Against

 

Deputy Mayor Bassett

Cr Barratt

Cr Cousins

Cr Milne

Cr McDonald

Cr Sutton

 

Total: 2

Total: 6

 

Mayor Wallace and Crs Bridson, Edwards, Lewis and Lulich abstained from voting on the above matter.

 

Resolved:  (Cr Milne/Cr Sutton)                                       Minute No. C 19316(2)

“That Council asks that someone making an Official Information Request should use their real name.”

 

Cr Sutton left the meeting at 9.35pm.

 

Resolved:  (Mayor Wallace/Cr Briggs)                             Minute No. C 19317(2)

“That Council supports Remit 8 the weed control remit proposed by Hamilton City Council attached as Appendix 1 to the memorandum.”

 

Cr Sutton rejoined the meeting at 9.37pm.

MOVED: (Cr Sutton/Cr McDonald)

“That Council supports Remit 9 the building defects claims remit proposed by Napier City Council attached as Appendix 1 to the memorandum.”

The motion was declared LOST on the voices.

 

Resolved:  (Mayor Wallace/Cr Barratt)                            Minute No. C 19318(2)

“That Council supports Remit 10 the social housing remit proposed by Napier, Tauranga and Wellington City Councils attached as Appendix 1 to the memorandum.”

 

Resolved:  (Mayor Wallace/Cr Edwards)                        Minute No. C 19319(2)

“That Council supports Remit 11 the procurement remit proposed by New Plymouth District Council attached as Appendix 1 to the memorandum.”

 

Resolved:  (Cr Briggs/Cr Bridson)                                    Minute No. C 19320(2)

“That Council supports Remit 12 the single use polystyrene remit proposed by Palmerston North City Council attached as Appendix 1 to the memorandum.”

 

Members discussed remit 13 and agreed it was difficult to support a remit without specific timeframes.

 

Resolved:  (Cr Sutton/Cr Lewis)                                       Minute No. C 19321(2)

“That Council supports Remit 14 the campground regulations remit proposed by Thames-Coromandel District Council attached as Appendix 1 to the memorandum.”

 

Resolved:  (Cr Briggs/Cr Lulich)                                       Minute No. C 19322(2)

“That Council supports Remit 15 the living wage remit proposed by Wellington City Council attached as Appendix 1 to the memorandum.”

 

Cr Cousins expressed support for the need for a review of the Sale and Supply of Alcohol Act 2012 (the Act) in relation to remit 16. She believed that the remit came from a negative point of view. She advised that the Lower Hutt District Licensing Committee had previously requested amendments to the Act in relation to off-licence requirements.   She also advised that objections to licence applications must be evidence based.

Cr Milne left the meeting at 9.48pm.

Cr Barry left the meeting at 9.49pm.

Cr Milne rejoined the meeting at 9.50pm.

 

Resolved: (Mayor Wallace/Cr Briggs)                              Minute No. C 19323(2)

“That Council supports Remit 16 the Sale and Supply of Alcohol Act 2012 remit proposed by Wellington City and Hasting District Councils attached as Appendix 1 to the memorandum.”

 

Resolved:  (Cr Briggs/Cr Lewis)                                       Minute No. C 19324(2)

“That Council supports Remit 17 the greenhouse gases remit proposed by Wellington City Council attached as Appendix 1 to the memorandum.”

 

Cr Barry rejoined the meeting at 9.52pm.

 

Resolved: (Mayor Wallace/Cr Barratt)                             Minute No. C 19325(2)

“That Council supports Remits 18 the climate change new policy framework remit proposed by Greater Wellington Regional Council attached as Appendix 1 to the memorandum.”

 

Resolved:  (Cr Edwards/Cr Lulich)                                  Minute No. C 19326(2)

“That Council supports Remit 19 the road safety remit proposed by Greater Wellington Regional Council attached as Appendix 1 to the memorandum.”

 

Resolved:  (Cr Sutton/Cr Cousins)                                   Minute No. C 19327(2)

“That Council supports Remit 20 the mobility scooter safety remit proposed by Whanganui District Council attached as Appendix 1 to the memorandum.”

 

Cr McDonald left the meeting at 9.58pm.

 

Resolved:  (Cr Lulich/Cr Lewis)                                       Minute No. C 19328(2)

“That Council supports Remit 21 the museums and galleries remit proposed by Whanganui District Council attached as Appendix 1 to the memorandum.“

 

Crs Cousins and Bridson expressed opposition to remit 22.

Cr McDonald rejoined the meeting at 10.00pm.

 

Resolved:  (Mayor Wallace/Cr Sutton)                            Minute No. C 19329(2)

“That Council supports Remit 23 the Mayor decision to appoint Deputy Mayor remit proposed by Invercargill and Whanganui District Councils attached as Appendix 1 to the memorandum.”

 

Deputy Mayor Bassett abstained from voting on the above matter.

 

Resolved:  (Mayor Wallace/Cr Briggs)                             Minute No. C 19330(2)

“That Council supports Remit 24 the Beauty Industry remit proposed by Whanganui District Council attached as Appendix 1 to the memorandum.”

 

Remits 2, 5, 9, 13 and 22 were not supported, with Remits 5, 13 and 22 lost due to the lack of a mover and seconder.

 

10.

ADDITIONAL COUNCIL MEETING 9 OCTOBER 2019 COMMENCING AT 5.30 PM (19/654)

 

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)       Minute No. C 19331(2)

“That an additional ordinary meeting of the Hutt City Council be held in the Council Chambers, 30 Laings Road, Lower Hutt on Wednesday 9 October 2019 commencing at 5.30pm.”

11.     QUESTIONS   

          There were no questions.

 

Mayor Wallace congratulated the Acting Chief Executive/General Manager City and Community Services on his recent national award win.  He thanked him for his hard work standing in as Acting Chief Executive.

 

 

There being no further business the Chair declared the meeting closed at 10.04pm.

 

 

 

WR Wallace

MAYOR

 

 

 

CONFIRMED as a true and correct record

Dated this 30th day of July 2019