2                                                    8 May 2019


Community Plan Committee


Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Wednesday 8 May 2019 commencing at 11.05am



 PRESENT:                       Mayor WR Wallace (Chair)

Cr G Barratt                                             Cr C Barry

Deputy Mayor D Bassett                         Cr L Bridson

Cr J Briggs                                                Cr MJ Cousins

Cr S Edwards                                           Cr T Lewis

Cr M Lulich                                              Cr G McDonald

Cr C Milne                                               


APOLOGIES:                  An apology was received from Cr Sutton.  


IN ATTENDANCE:       Mr T Stallinger, Chief Executive

Ms H Oram, Acting General Manager, City Transformation  (part meeting)

Mr B Kibblewhite, General Manager, Corporate Services

Mr M Reid, General Manager, City and Community Services (part meeting)

Mr L Allott, Chief Information Officer

Ms E Collins, Engagement Contractor

Ms J Livschitz, Chief Financial Officer

Ms L Dalby, Senior Communications Advisor (part meeting)

Ms R Paul, Administrative Support Officer (part meeting)

Ms J Stevens, Business Analyst

Mr J Pritchard, Principal Research and Policy Advisor (part meeting)

Ms M Laban, Divisional Manager Community Projects and Relationships (part meeting)

Mr M Mercer, Divisional Manager Community Hubs (part meeting)

Ms O Miller, Policy Advisor (part meeting)

Ms H Clegg, Minute Taker

Ms K Stannard, Divisional Manager Democratic Services




1.       APOLOGIES 

ReSOLVED: (Mayor Wallace/Deputy Mayor Bassett)          Minute No. CPC 19201

“That the apology received from Cr L Sutton be accepted and leave of absence be granted.”


There were no conflict of interest declarations.


Have Your Say on Council's Annual Plan 2019/20 (19/542)

Report No. CPC2019/2/54 by the Divisional Manager, Democratic Services


The Engagement Contractor elaborated on the process to date.

Mayor Wallace reminded members that Council had agreed to the process in December 2018 as there were no proposed changes to the Long Term Plan (LTP) and this year represented year two of the three year LTP.

In response to a question from a member, the Engagement Contrator supported the changed process.  She added that next time the architecture of the online site should be more carefully devised and there should be more work with the members prior to the launch.  She fully endorsed the process and would support it being used again.

Speaking under ‘have your say’, Ms P Hanna, Chair, Ms K Yung and Mr B Dyer representing the Petone Community Board elaborated on the Petone Library site and future planning, environmental issues, The Esplanade, traffic and parking and further pointers for the future.

Speaking under ‘have your say’, Ms K Brown elaborated on the homelessness situation.  She explained she was passionate about the issue and worked for the children caught up in the problem.  She commended Council on its work to date and urged continual investigation of all available data, including statistics involving children.

In response to a question from a member, Ms Brown explained there was not one solution to the issue but a series of responses from local to central government.

Speaking under ‘have your say’, Mr Apps and Ms Philp, representing the Citizens Advice Bureau (CAB) Lower Hutt, expressed concern at the requirement for the CAB to apply for contestable community funds.  They requested CAB continue to be assessed under the Annual Plan funding.  Mr Apps described the many sectors of the community CAB supported highlighting that they did not deal with just elderly or youth, but with all.  He added CAB was the only organisation to “tick all the boxes” when assessing accessibility, depth and quality of services, confidentiality, independence and empowerment of people.  Mr Apps advised CAB was facing an uncertain future if Council did not support CAB.  He noted that CAB was working to reduce costs including negotiating with the War Memorial Library for a permanent space.

In response to a question from a member, Mr Apps explained the uncertainty CAB faced as there were no guarantees it would receive any funding from the contestable funds round.  He further explained CAB appeared to meet most of the criteria (collaborative, well managed, strong Board, good governance, innovative approach and community ownership).  He added officers had been neutral in their responses and had offered assistance with making applications to other funding sources.

Speaking under ‘have your say’, Ms Allan, representing the Petone Historical Society, elaborated on the future of the Petone Wharf and Petone Library site, requesting full public consultation for the Petone Library site’s future.  She concluded most respondents to the survey were not opposed to development.  They had requested the Petone Library retain its community function and the open nature of the site and to ensure the trees were not lost.  She added the design and scale of the redevelopment of the site was important, and requested the current proposal be put on hold until full consultation had been undertaken.  Ms Allan requested clarification of the extent of the Petone Wharf refurbishment, explaining the Petone Historical Society supported full restoration of the Petone Wharf.

Speaking under ‘have your say’, Mr A Bentley, representing the Petone Historical Society (‘the Society’) requested the little blue shed be reinstated on the wharf.  He invited members to the Society’s Annual General Meeting tonight and the launch of the book commmorating Mr Roy Hewson.

Speaking under ‘have your say’, Ms Coleman, President, representing the Maungaraki Community Association stressed the need for improved roading in the hills, particularly due to increasing population growth and traffic congestion on the valley floor.  Ms Coleman further requested the Maungaraki Shopping Centre be included in the Suburban Shopping Centre upgrade programme and that urgent health and safety work be undertaken on the driveway entrance to Maungaraki School.  She also requested drainage work be completed on the Dowse Drive Reserve to ensure year round use.

Speaking under ‘have your say’, Ms Coleman, Chair, representing the Western Community Panel, congratulated Council on the changed approach with the on-line forum.  She stated that this encouraged youth to respond.  Ms Coleman reiterated her earlier comments regarding upgrading of the hill roads.

In response to a question from a member, Ms Coleman described the accessway to the school.  Cr Cousins added that the steel handrail separating pedestrians and vehicles was not fit for purpose.

In response to questions from members, Ms Coleman confirmed the school zone had been extended, the school roll was quickly growing and that there was confusion concerning ownership of the accessway.

Cr Lewis left the meeting at 12.10pm.

Mayor Wallace left the meeting at 12.10pm and Deputy Mayor Bassett assumed the chair.

Speaking under ‘have your say’, Mr Kowalczyk, Mr Page and Mr Hughes, representing the Hutt City Emergency Response Team (‘the team) sought confirmed funding from Council.  The funding was made up of $80,000 per annum to meet the team’s ongoing operational costs, $66,000 per annum as an annual grant to cover equipping and training the professional team of responders, maintaining the new facility and vehicles and insurance cover.

Cr Lewis rejoined the meeting at 12.13pm.

Cr Barry left the meeting at 12.14pm.

In response to a question from a member regarding cost benefits, the team explained there were significant benefits to the team purchasing equipment as they had local contacts and knowledge of the resources of neighbouring organisations.

Cr Barry rejoined the meeting at 12.17pm.

In response to a question from a member concerning Wellington Water Ltd, the team advised they were not in contact with Wellington Water Ltd and advised they would follow up with them.

In response to a question from a member regarding the success of applications to other sources for funds, the team advised they had been very successful for example three 4 wheel drive vehicles had been donated by the NZ Defence Force, rescue rope equipment had been donated as part of a pub charity and Fund the Hood through Z service stations provided cash.

Mayor Wallace rejoined the meeting at 12.25pm and assumed the chair.

Deputy Mayor Bassett left the meeting at 12.26pm.

Speaking under ‘have your say’, Mr Diver, representing the Delaney Park Sports Association, Stokes Valley Football Club Inc and Stokes Valley Cricket Club Inc elaborated on replacement of the water cylinders and electrical board, the driveway and drainage, security camera and bins.  He explained the organisations were happy to collaborate with Council to undertake the works required by providing labour and specialists and jointly meeting the costs.

Deputy Mayor Bassett rejoined the meeting at 12.30pm.

Cr Bridson left the meeting at 12.30pm.

In response to a question from a member, Mr Diver confirmed officers were aware of the cyclinder, driveway and drainage issues.

In response to a question from a member concerning the ownership of the buildings, Mr Diver confirmed Council owned the land and the organisations owned most of the buildings although Council did own a portion of one.

Cr McDonald left the meeting at 12.37pm.

Cr Bridson rejoined the meeting at 12.37pm.

Speaking under ‘have your say’, Mr B Pitman, Principal, and Mr Cross, representing Wellesley College, Eastbourne requested Council assistance to redevelop Williams Park to provide all new turfed courts with fencing.  Mr Cross provided background information to the co-funding request, and confirmed the same partnership with Council was proposed as was existing (the school would have exclusive use of the turfs during school hours and the community could use them at all other times).  He added low level lighting may be added at a later time.  Mr Pitman explained the turf would be multipurpose to allow for tennis, hockey, basketball, soccer and rugby to be played, opening the turf to wider usage.

In response to questions from members, Mr Cross confirmed the quotes received would run out shortly and they included the cost of fencing.  He added the turf was expected to last 10 years.

In response to a question from a member, Mr Cross advised the usage of the turfs would be managed by a centralised booking system, and that mobile tennis nets would be installed.

Cr McDonald rejoined the meeting at 12.53pm.

Speaking under ‘have your say’, Mr Hall, representing Great Harbour Way Trust  highlighted the recent NZTA decision to fund the Petone to Ngauranga (P2N) cycleway, and the $8M shortfall in Council’s LTP for the Eastern Bays Pathway (EPB).

Mayor Wallace confirmed Council’s commitment to the EPB and advised members of an upcoming workshop for cycleway funding.

In response to a question from a member, Mr Hall confirmed the 2024 P2N completion date.  He added the immediate positive impact this would have on Petone, opening up the area to more visitors and associated businesses eg e-bike and scooter hire, food carts etc.

Speaking under ‘have your say’, Ms V Horrocks Chair and Mr M Gibbons, representing the Eastbourne Community Board, expressed concern with the Williams Park proposal, explaining no residents had yet been consulted.  Ms Horrocks stated support for the P2N and Eastern Bays cycleways.  Mr Gibbons explained the proposed Eastbourne Heritage Trail project to refurbish the courtyard area between the RSA and the Community Centre.  He added that officer input had created a practical design for the space, which was not currently lit at night.

In response to a question from a member, Mr Gibbons agreed other sources of funding may be available for the project, including Lotteries and the Lion Foundation.  He agreed a partnership operation with Council would be acceptable.

Cr Barry left the meeting at 1.10pm.

Speaking under ‘have your say’, Mr Bicknell, representing the Wellington Bluegrass Society explained the unique meeting room in the current Petone Library building and requested the building be retained.  He added the Petone venue regularly hosted international Bluegrass acts and expressed concern at the lack of public consultation on the possible future of the building.  He requested any future plans recognise the heritage values of the area.

Mayor Wallace explained numbers of submissions concerning the Petone Library building were not yet available and asked officers to circulate Mr Bicknell’s information to members.  He explained the proposal for the building was being instigated by Urban Plus Ltd, and that no design decisions had yet been made.  He acknowledged the concerns regarding consultation.

Cr Barry rejoined the meeting 1.25pm.

Cr Briggs noted that Urban Plus Ltd was 100% owned by Council.

Speaking under ‘have your say’, Mr Z McCormick questioned Council funding processes and asked for details concerning the support Council provided for sports clubs.  He expressed concern at the forcing of sports clubs to join together into sportsvilles and that now those clubs who were not part of a sportsville could apply for funding for their own buildings.  He requested a Regional Sports Plan be developed, and advised there were many examples of successful sports clubs (who had sound financial management).  He gave several examples of the inequalities in funding he believed was happening and stated that nationally, the sportsville concept was not working.  He expressed frustration at the redesigned changing rooms at Te Whiti Park, explaining they were now a dangerous area for children due to lack of sightlines.  He questioned why the Petone Cricket Club was not included in the proposed new grandstand plans.

Cr Briggs asked for a report covering off Mr McCormick’s concerns.

Speaking under ‘have your say’ Mr M Young expressed concern at the lack of disabled access to the War Memorial Library.   He requested urgent pedestrian safety work commence in Te Puni Street, Petone.  He supported all suggestions to improve cycle access throughout the city and requested an integrated Transport Plan be implemented.  He cautioned that unless changes occurred today, the city would not meets its carbon zero 2050 target.

Cr Barratt encourage Mr Young to attend the Accessibility and Inclusiveness Plan Subcommittee meetings.

Speaking under ‘have your say’, Mr Vinnie Tamihere expressed concern with the projected budget blowouts and the handouts to only some sports clubs noting that Randwick Rubgy League still operated with container changing rooms.  He expressed support for the reinstatement of the Naenae Pool.  He requested additional housing on the Eastern Hills.

Members requested officers to investigate the land on the Eastern Hills for possible housing development noting there were concerns of instability of the steep ground.



Engagement results to inform Annual Plan 2019-2020 discussions (19/489)

Report No. CPC2019/2/85 by the Divisional Manager, Strategy and Planning


The Engagement Contractor elaborated on the report. 

In response to a question from a member, the Engagement Contractor confirmed identifying data had not been collected with the survey (for example ethnicity) but that location and age had been.  She agreed that if the process was continued that different data could be requested, although she cautioned that too much “upfront” data tended to put off prospective survey participants.

Mayor Wallace said the new approach to the Annual Plan had this year opened up the process to more people.

Members discussed the need to asssess who was responding via the survey, to ensure those not being heard from could be canvassed in other ways. 

The Engagement Contractor explained all those who responded on-line would be given the opportunitiy to join the On-Line Citizens Panel.  She highlighted the feedback would be sent to all respondents in due course prior to the Community Plan Committee meeting in June.

Members discussed the ranking system used by officers.  The Chief Executive advised this was not a ranking system but a comment on how feasible a project could be.  Members noted the significant financial pressure this year including the Naenae Pool situation and the requirement to be clear between operational spend and capital expenditure.

Cr Briggs requested in future a full consultation process was undertaken, with an on-line engagement process forming part of this.

Action Points from the meeting:

·                Revisiting Cross Valley Link.

·                Petone Library Redevelopment.

·                Funding for Homelessness Strategy.

·                CAB Funding Model.

·                Petone Wharf (full length or shortened, return of blue shed).

·                Substandard Roads Upgrading Programme.

·                Suburban Shopping Centre Fund.

·                Driveway entrance to Maungaraki Community Hall and School.

·                Dowse Drive Reserve Drainage.

·                Hutt City Emergency Response Team Funding Request.

·                Delaney Park (replacement water cylinders, resealed driveway and upgraded drainage, security camera on the building/park, removal or relocation of the rubbish bin outside the building).

·                Redevelopment of Williams Park Tennis Courts.

·                Funding to complete the Great Harbour Way.

·                Proposal for Sports and Services Club pathway and courtyard.

·                Sportsville versus support to Individual Clubs.

·                Disability Access to War Memorial Library.

·                Pedestrian Provision Te Puni Street and Victoria Street, Petone.

·                Budget for Implementation of Cycling /Active Transport.

·                Transport Plan (to move the city to carbon zero by 2050).

·                Releasing Land for Housing in Naenae (including possible land instability issues).

·                Explanation of process for sports clubs to access funding.  Sportsvilles vs individual clubs.

·                Need for a Regional Sports Plan.

·                Investigation into why Petone Grandstand Plans do not include space for Petone Cricket Club.

·                Reinstatement of Naenae Pool.

·                Development of housing in Eastern Hills (behind Naenae).

·                Update on the container used for changing rooms at the Randwick Rubgy League.


Category 3-5 feasibility items:


·                Victoria Street, Petone, from Hutt Road to Jackson Street.

·                Stokes Valley Roundabout Pedestrian/Cyclist Access.

·                Melling Interchange.

·                Living Wage for Contractors.

·                Naenae Town Centre.

·                Walking/Biking Trail ECNZ Ridge/Te Whiti to Wainuiomata / Black Creek Walking/Cycle Tracks / Hutt River Trail / Eastern Hills Bike/Walk Trails / Wainuiomata Trail Project.

·                Cross Valley Link.

·                Recycling Bins.



Resolved(Mayor Wallace/Cr McDonald)                       Minute No. CPC 19202

“That the Committee:

(i)    notes the summary of ideas that were shared on the engagement forum “All Going to Plan”;

(ii)   notes the initial assessment of the ideas and their feasibility;

(iii)  directs officers to undertake further work on any ideas that the Community Plan Committee wishes to consider further as part of budget considerations for the 2019/2020 Annual Plan;

(iv)  notes the written comment made by people who wish to be heard as part of public comment; and

(v)   notes the results of the “All Going to Plan” on line forum evaluation.”










There being no further business the Chair declared the meeting closed at 2.25pm.



WR Wallace



CONFIRMED as a true and correct record Dated this

 21st day of May 2019