Eastbourne Community Board



4 April 2019




Order Paper for the meeting to be held in the

East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne,







Tuesday 9 April 2019 commencing at 7.15pm











Virginia Horrocks (Chair)

Murray Gibbons

Robert Ashe

Liz Knight

Cr Tui Lewis

Cr Michael Lulich

Anna Sutherland (Deputy Chair)







For the dates and times of Council Meetings please visit








community boards – functions and delegations 

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards. 

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community. 

The delegations are expressed in general terms.  The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations.  The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community.  Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a)        do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b)        are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(c)        are subject to any other statutory requirements that may apply to a particular delegation;

(d)       are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e)        reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f)         promote centralisation of those functions where the appropriate expertise must be ensured; and

(g)        reflect that all statutory and legal requirements must be met.



·             Naming new roads and alterations to street names (in the Community Board’s area).

·             Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

·             Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level.  Note [2]

·             The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·             The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·             The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area.  (Note:  renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

·             The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

·             Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board.  The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation.  Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·             The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

·             Particular issues notified from time to time by Council to the Community Board.

·             Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

·             Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·             Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·             The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.


Provide their local community’s input on:

·             Council’s Long Term Plan and/or Annual Plan.

·             Council’s policies, programmes (including the District Roading Programme) and bylaws.

·             Changes or variations to the District Plan.

·             Resource management issues which it believes are relevant to its local community, through advocacy.

·             The disposal or acquisition of significant assets.

·             Road safety including road safety education within its area.

·             Any other issues a Board believes is relevant to its local area.

·             Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

·             Local community consultation on city-wide issues on which the Council has called for consultation.



·             An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·             An overview of parks, recreational facilities and community activities within its local area.


·             Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses.   The Community Response Plans will be reviewed on an annual basis.


·             Local community awards.


·             Recreational facilities and opportunities in its area with a view to ensure maximum usage.

·             Arts and crafts in its area.


·             A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.


·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).



The Eastbourne Community Board, representing the people of Eastbourne;

Recognises that we are part of a community living in a unique environment,


Believes that we have been entrusted with the care of an environment which is a major asset of the Wellington region,


Desires to conserve and enhance this asset for the  enjoyment  of  future generations of residents and visitors, and therefore;


Acknowledges and promotes the key characteristics of Eastbourne and the Bays as:

1.    A community situated on the coast of Wellington harbour, bounded by the sea on the one side and on the other by bush-clad hills;

2.    A community comprising a string of smaller communities, with residential areas of low-rise, low-density housing, interspersed with many trees;

3.    A community in which the citizens care and respect each other’s differences and right to quiet enjoyment of their surroundings;

4.    A community where industry and commerce have developed without detriment to the natural environment;

5.    A community where the arts are valued and where participation in theatre, painting, pottery, music, gardening and sports is actively fostered and encouraged ;

6.    A community concerned for the welfare of the young and the old where the elderly may retire in dignity, where families have access to facilities to raise their children in an environment which promotes safety and well-being;

7.    A community which values and encourages preservation of its heritage and history.



It is our stated intent that the recognition of these principles and acceptance of the key characteristics will underlie the activities which we as a community and board undertake, and that they will provide the criteria against which, and within which, any district plans, strategic plans or developmental or organisational initiatives may be assessed.





Eastbourne Community Board


Meeting to be held in the East Harbour Women's Clubrooms, 145 Muritai Road Eastbourne on

 Tuesday 9 April 2019 commencing at 7.15pm.




Public Business


1.       APOLOGIES 

An apology has been received from Ms V Horrocks.


Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.  

3.       Presentations

a)      Presentation by Local Councillor from Greater Wellington Regional Council (19/225)

A verbal update by Cr Prue Lamason from Greater Wellington Regional Council

b)      Days Bay Wharf Refurbishment Update (19/372)

A verbal update by the Strategic Advisor



5.       Minutes

Meeting minutes Eastbourne Community Board, 19 February 2019                  11    

6.       Chair's Report (19/361)

Report No. ECB2019/2/34 by the Chair                                                             18

7.       Committee Advisor's Report (19/349)

Report No. ECB2019/2/3 by the Committee Advisor                                        23  



8.       Reports from representatives on local organisations

a)      Okiwi Trust (19/366)

Verbal update by the Chair

b)      Educating Residents Around Trapping (ERAT) Steering Group (19/367)

Verbal update by Ms Sutherland

c)       Days Bay Wharf Steering Group (19/368)

Verbal update by Mr Ashe.

d)      Eastbourne Youth Workers' Trust (19/369)

Verbal update by Ms Knight.

e)      Keep Hutt City Beautiful (19/370)

Report No. ECB2019/2/44 by the Chair                                                    26

f)       Community Response Group (19/401)

Report No. ECB2019/2/45 by Ms Knight                                                  27   

9.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   




Judy Randall



                                                                      17                                         19 February 2019



Eastbourne Community Board


Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 19 February 2019 commencing at 7.15pm





Mr R Ashe (Deputy Chair)

Mr M Gibbons


Ms V Horrocks (Chair)

Ms L Knight


Cr T Lewis

Cr M Lulich


Ms A Sutherland



APOLOGIES:                  There were no apologies.


IN ATTENDANCE:        Mr M Sherwood, Divisional Manager, Leisure Active

                                           Ms J Lawson, Reserves Assets Manager

Ms J Randall, Committee Advisor




1.       APOLOGIES 

 There were no apologies.


The Eastbournes (19/17)

Awards presentation by Deputy Mayor D Bassett

The Chair read the citation of Michael Richard Parker and the Menzshed (the Menzshed) and thanked them for their work in the community. She noted the Menzshed had generously created a variety of items for the Eastbourne community and beyond. She added their work was greatly appreciated by all.

Ms Knight read Eddie and Maree Jansen’s citation and thanked them for their work with Eastbourne youth. She said Eddie and Maree Jansen had led the Eastbourne Youth Group for five years. They had ensured activities were well planned and supervised and that the group remained financially sustainable. She added they had achieved a high level of engagement with the local community.

Mr Ashe read Gen Packer and Mary Ryan’s citation and thanked them for their creative enterprise to help the environment. He noted the 1,100 beautiful bags created by the 20-strong group of volunteer sewers had been a great success in the local community and a positive initiative to reduce plastic bag use.

The Deputy Mayor thanked all the recipients and commended them on their work for the Eastbourne Community.



Comments are recorded under the item to which they relate.  


Speaking under public comment, Ms M Adam said the bus stop on the corner of Makaro Street and Muritai Road had been vandalised and the seat had not been replaced.


The Committee Advisor agreed to advise Greater Wellington Regional Council of the issue.


Speaking under public comment, Bill expressed dismay that Lime Scooters were sometimes left lying across footpaths. He noted this was particularly difficult for the visually impaired. He considered footpaths were for pedestrians and that Lime Scooters should not be allowed to park on them.


In response, the Deputy Mayor noted Central Government was investigating issues around Lime Scooter use. He expected Council would also investigate issues around their use in Lower Hutt.


Speaking under public comment, Mr P Sprey expressed concern that the Board had not yet prepared an aspirational vision for the area. He had contacted over 200 local residents, many of whom had advised they wanted more leadership from the Board. He added many of those contacted were young people. He urged members to create a vision and include plans for the top of the wharf, traffic isssues, pot holes, kerbing and services for drainage.


The Chair responded that Board members were aware of the issues Mr Sprey was bringing to their attention. She advised the Board would continue to advocate on these issues to Council on behalf of residents.



          There were no conflict of interest declarations.

4.       Minutes

Resolved: (Mr Gibbons/Cr Lulich)                                     Minute No. ECB 19101

“That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 6 November 2018, be confirmed as a true and correct record.”


Resolved: (Ms Knight/Ms Sutherland)                               Minute No. ECB 19102

“That the minutes of the meeting of the Extraordinary Eastbourne Community Board Meeting held on Thursday, 22 November 2018, be confirmed as a true and correct record.”


5.       Report referred for Board input before being considered by Subcommittee of Council

Muritai Road - Proposed Mobility Parking Restrictions (19/156)

Report No. ECB2019/1/10 by the Traffic Engineer - Network Operations

The Traffic Engineer – Network Operations elaborated on the report.

RECOMMENDED: (Ms Sutherland/Ms Knight)    Minute No. ECB 19103

“That the Traffic Subcommittee recommends that Council:

(i)       approves the installation of a Mobility Parking Restriction outside Muritai School as shown attached as Appendix 1 to the report; and

(ii)     approves the installation of No Stopping at all Times Restrictions outside Muritai School as shown attached as Appendix 1 to the report.”



Election of the Deputy Chair (19/3)

Memorandum dated 7 January 2019 by the Committee Advisor


Resolved: (Ms Horrocks/Ms Knight)                                  Minute No. ECB 19104

“That the Board:


(i)    notes that the Deputy Chair for the 2016-2019 triennium is selected on a rotational basis; and


(ii)   elects Ms Sutherland to the position of Deputy Chair from 20 February 2019 until the end of the current triennium.”



Appointment of a Representative of Hutt City Council to the Eastbourne - Bays Community Trust (19/48)

Memorandum dated 9 January 2019 by the Committee Advisor


Resolved: (Ms Horrocks/Cr Lewis)                                    Minute No. ECB 19105

“That the Board reappoints Mr George Tuffin as Council’s appointee on the Eastbourne - Bays Community Trust from 31 March 2019 until 30 March 2022.”



New Zealand Community Board Conference 2019 (19/61)

Memorandum dated 29 January 2019 by the Committee Advisor


Both Mr Gibbons and the Chair expressed interest in attending the Community Board Conference from 11-13 April 2019.

The Committee Advisor agreed to register Mr Gibbons for the conference and to register the Chair if Council passed a resolution on 26 March 2019 that an additional member was able to attend.


Resolved: (Ms Knight/Cr Lulich)                                       Minute No. ECB 19106

“That the Board:

(i)    notes the New Zealand Community Board Conference to be held in New Plymouth from 11-13 April 2019 attached as Appendix 1 to the report;

(ii)   notes the estimated cost of attending the conference per Board member is approximately $1,500.00;

(iii)  notes that the Training Policy for Community Boards and Community Committees (the Policy) adopted by Council at its meeting held on 14 March 2017 limited the number of Community Board/Community Committee members to attend the biennial Community Boards conference to one per Board/Committee;

(iv)  notes that at a recent Councillors Planning session, Councillors asked officers to review the relevant section of the Policy (see part (ii) above) and report back to the next relevant Committee for consideration and recommending to Council;

(v)   agrees that Mr Gibbons attends the 2019 New Zealand Community Board Conference; and

(vi)  agrees, in principal, that the Chair attends the 2019 New Zealand Community Board Conference subject to Council adopting the revised Policy allowing more than one board member to attend if within the overall Board’s training budgets and any expenditure beyond budget be personally funded.”


Chair's Report (19/18)

Report No. ECB2019/1/16 by the Chair


The Chair elaborated on the report.

Speaking under public comment, Cr C Barry voiced support for the Eastern Bays Shared Path (the path). He advised members that the Wainuiomata Ward Councillors were committed to progressing the path plan.

The Deputy Mayor was asked by members to comment on the proposed path. He advised no decision had yet been made. He noted the Government subsidy towards the path was an opportunity Council wanted to take advantage of. He added a decision would be made in early June after engagement with the community. He encouraged the Board to promote engagement in their community with the consultation process.

In response to questions from members, the Deputy Mayor confirmed Council did recognise the importance of the path. He proposed the Board continued conversations with the local community on the issue so it could demonstrate measurable support for the initiative.

Mr Ashe suggested experts be asked submit on the proposal for the path to provide them with the opportunity to engage throughout the engagement process.  He added the Annual Plan budget was vital to the progression of the path and he encouraged submissions on it.

Speaking under public comment, Ms M Martin advised she remained opposed to the choice of site for a proposed skateboard ramp. She expressed alarm that early construction on the ramp had been removed by Council due to concerns. She asked for more information on the process and questioned Council’s procedures for choosing and supervising contractors. She asked for more transparency and consultation with those residents who had been requesting more detail. She expressed concern about the tendency to flooding at the site and questioned its suitability for a skateboard ramp.

The Reserves Assets Manager responded that the skateboard ramp contract had been let using Council’s standard checks and balances. She advised negotiations with prospective contractors were not yet complete so she had nothing to report at this stage.  She agreed to provide more information on progress and budgets for the project at a later date.

The Reserves Asssets Manager advised a blocked drain at the proposed skate board ramp site was exacerbating flooding problems and would be unblocked soon. She added gardens planned for the site would provide a permeable surface that would assist with drainage. She noted the site did sit at the high tide mark but that water drained away fairly quickly. 

Speaking under public comment, Ms M Adam said she considered the three signs Council had erected at the end of Maire Street to stop freedom camping were very unfriendly.

In response to questions from members, the Reserves Assets Manager advised there had been a significant increase in the number of freedom campers in the eastern bays and signs were being erected to address the problem.  She confirmed a number of people held keys to Burdan’s Gate for a variety of reasons. She said the keys were electronic so that unusual patterns of use could be tracked. She added it was difficult to control who was using the keys and how many cars were passing through the gate.

The Chair advised the Board would engage with proposed measures to protect the local ecology and landscapes when consultation on the action plan began.

In response to a question from a member, Cr Lewis advised Council did have a work programme for roading. The Committee Advisor agreed to forward the Eastbourne work programme to members. 

Members noted consultation on the 2019 Annual Plan ran from 4 March to 15 April. They further noted members would be asked to engage with their communities to encourage submissions. They agreed to meet before the Walkaround on 2 March at 8am to discuss ways to support submissions from residents.


Resolved: (Ms Horrocks/Mr Ashe)                                     Minute No. ECB 19107

That the Board notes the report.



Committee Advisor's Report (19/19)

Report No. ECB2019/1/2 by the Committee Advisor

Speaking under public comment, Ms M Adam advised painted lines in the carpark at HW Shortt Recreation Ground were needed so pedestrians could safely walk along the side closest to the sea. Ms Adam recommended pedestrian access in front of the car parking area.  

In response the Chair advised this issue would be considered as part of the Board’s annual Walkaround in March.


Resolved: (Ms Horrocks/Ms Knight)                                   Minute No. ECB 19108

“That the Board receives the report.”



Review of Code of Conduct (19/181)

Memorandum dated 13 February 2019 by the Committee Advisor


Resolved: (Ms Horrocks/Ms Sutherland)                           Minute No. ECB 19109

“That the Board:          

(i)    notes the amendments to the Code of Conduct for Elected Members, attached as Appendix 1 to this report; and

(ii)   agrees to be bound by the Code of Conduct for Elected Members, with all necessary modifications to make it applicable to Community Board members.”


12.     Reports from representatives on local organisations


Okiwi Trust (19/6)

The Chair advised the Trust had not been meeting and there was nothing to report.


Educating Residents Around Trapping (ERAT) Steering Group (19/7)

Ms Sutherland advised the group had achieved almost complete coverage of the local area by volunteer trappers. She added the group was currently certifying residents as approved users of Vespex for the control of wasps in the area.


Days Bay Wharf Steering Group (19/8)

The Chair advised there was nothing to report.


Community Response Group (19/11)

The Chair advised there was nothing to report. Members agreed this item would be included in the Chair’s report for future meetings if needed.


Plastic Free Eastbourne (19/12)

Mr Ashe advised this group had been disestablished. Members agreed the item would be removed from future agendas.


Eastbourne Youth Workers' Trust (19/13)

Ms Knight advised the current Eastbourne Youth Workers’ Trust members were retiring. They had called for volunteer replacements but had no response so far. She advised local youth would like the group to continue. 


Eastbourne Childcare Community Group (19/15)

Ms Knight advised there was nothing to report. Members agreed this item would be removed from future agendas.


Keep Hutt City Beautiful (19/16)

The Chair advised there was nothing to report.


13.     QUESTIONS   

Mr Gibbons advised Council had agreed to provide signage for the Rona Bay Wharf. He said it would feature the name of the wharf and a picture of the ‘The Duchess.’ 



There being no further business the Chair declared the meeting closed at 8.55 pm.





Ms V Horrocks




CONFIRMED as a true and correct record

Dated this 9th day of April 2019



                                                                                      18                                                           09 April 2019

Eastbourne Community Board

26 March 2019




File: (19/361)





Report no: ECB2019/2/34


Chair's Report








That the Board notes the report.










Chairs report Appendix 1- 9 April 2019



Walkaround Report










Author: Virginia Horrocks





Attachment 1

Chairs report Appendix 1- 9 April 2019


Eastbourne Community Board Chair’s report 9 April 2019




Once again the Board enjoyed meeting representatives from the bays and Muritai and were impressed by the enthusiasm of locals for Eastbourne and their suggestions for what else needs to be done. The report from the walkaround and follow up actions is attached as Appendix 2


Days Bay Wharf


The refurbishment of the Days Bay Wharf commenced on Monday 1 April and is expected to take the best part of a year to complete.  Brian Perry Civil is the contractor undertaking the work following a competitive tender process.


The ferry service will continue to operate during the course of the project, with an emphasis placed on separation of work areas from public access to ensure public safety.  In this regard a separate temporary walkway will be constructed for exclusive public access to the head of the wharf and will be in place for the duration of the project. This will be located on the northern side of the existing wharf approach.


The existing approach will then be progressively refurbished from the shore outwards.  Once the approach is fully refurbished it will be used by the contractor for accessing the head of the wharf.  The head of the wharf will be refurbished in stages with public access maintained throughout.   


The contractor will establish a secure work compound on the foreshore between the changing facilities and the wharf entrance and will also have a fenced area for the storage of materials, using parking spaces immediately to the north of the wharf.


There may be a need to temporarily relocate the bus stop (north bound) from its position at the wharf entrance and this is currently being discussed with Metlink and the Greater Wellington Regional Council. It is planned to have regular updates on the progress of this refurbishment project in the Eastbourne Herald.


Skate Ramp


The ramp now being built is much more like the original design, without the spine, mainly due to cost. Contractors were on the site two weeks ago, everything is going very smoothly and work should be completed in less than two weeks. We have had queries from residents about the extra cost of remediation and the contract that was ended with Custom skateparks. Made available at this time as the costs are either not finalised or are confidential.

The planting will go in afterwards and it is expected that with the increase in permeable surfaces the area should be more free-draining.  The area will still flood under heavy rain but it drains away fairly quickly.

Local kids are visiting the site and expressing their excitement that this long awaited ramp is finally going to happen.


Shared Path


We welcome Mayor Ray Wallace’s statement of 100% commitment to the Eastern Shared Path and are very keen to see the resource consent lodged.


Annual Plan


The ECB has not held public meetings to discuss this year’s annual plan as the projects proposed for Eastbourne and the Bays  ( Days Bay wharf refurbishment and the Shared Path) are well known and supported. We are publicising these through the Eastbourne Herald and residents’ associations and asking residents to express their support either through the HCC website or directly by emails to Mayor Wallace.

(We are receiving messages expressing serious frustration with the All Going to Plan/Have Your Say website so emails may be more straightforward.)


Virginia Horrocks
Chair Eastbourne Community Board


Attachment 2

Walkaround Report


Walkaround Report March 2019


Underlined sections need to be followed up.


Pt Howard

* Noise from Macauley’s Metals and Sim’s Metal


From Dean Bentley - The Port Road drags and sprints have been monitored over the years and were always found to comply with the Temporary Activities Rule. He added  the events are long-standing ones that occur a few times each year and have added to the vibrancy of the city. He said if the Residents Association wanted to complain about the frequency of these events they would need to talk to the transport team who give permission for the road to be blocked off.

Sims Metal; What is the practice at their business which creates the noise (Roger Bolam said they had a different method with their operations)
Macauleys Metals - request a mtg to see what can be done (operational) to get noise level



Ginny has been to Roger Bolam’s home and heard the noise which is very intrusive. Ongoing discussion with Dean Bentley and maybe a meeting with manager of Sim’s metals.

Tui asked when review of noise scheduled – reply from Drew Cumming below:


Subject: RE: DP chapter on Noise - When is review scheduled?

There’s a report going to the next meeting of the District Plan Subcommittee that will suggest a full review of the District Plan.  If the Subcommittee and Council confirm the suggested approach, noise would be addressed as part of the review. I expect a full review would take several years to complete.

* Homeless sleeping in cars - residents are reporting that they are seeing more of this and are asking people to move on. Inquire of John Pritchard if Pt Howard were registered in the study officers recently finished for the Homelessness Strategy/Policy Tui? AND draw this to HCC attention.

Lowry Bay


*  Set up meting with Traffic Engineer / Damon Simmons to assess the roads in the area in regard to all parking spots and no parking lines on bends etc. Residents are suggesting this instead of one household at a time?  ( Ginny – residents’ traffic plan sent to Damon Plimmer who is looking at it and getting back to residents)


* Costs of storage shed resource consent for residents WREMO setup has fallen on residents! Check the act that states residents don’t pay.( Residents handling )


* Walter Rd 33 to 55 road damage assessment required following the amount of HT's movements with $10m development ( Logged #437267 - Between 33 – 55 Walter Road, damage from heavy trucks after new builds in this road – with Nigel Parkin – Contracts Officer to assess for repairs necessary. (Logged on behalf of Chris Ward)


  * Recycling review Council is currently doing : Include residents in the link to updates.( Ginny has sent report from Joern Scherzer)


* Freedom campers - Whiorau reserve.( Ginny has reported to Janet Lawson who has responded to residents and forwarded to enforcement department)


* Raft moorings need work - residents suggestion if any knew someone at Centreport to get a contact to fix raft. ( up to residents)

* On water speed education for 16yr olds on jetskies speeding close to shore; are they aware of signage? ( up to residents to action if they want)


York Bay
Waiotahi rd. Request drainage infrastructure check for this area?  WHO to follow this up?

Mahina Bay – visit new civil defence centre

Apologies received from Mike Ross who had another engagement but forgot to tell us.

Sunshine Bay.
Resident cyclist hit by lime scooter 3 broken ribs Port Rd - were HCC aware of this? ( Reported to police and will be in ACC stats)


* Street light by bus stop request  - Streetlight outside Challenge Service Station that is on the bus stop pole is to be changed to an  LED next week which will make it considerably brighter for when kids are waiting at the stop. DONE – residents delighted.


* SAMANTHA        Comments again about traffic speeds, wanting 70km/ph reduced to 50km/ph throughout all the bays. - This has been brought up each year and consultation has been carried out in the past which is necessary and hasn’t shown strong support. This will be considered with the shared path initiative.

Days Bay.

* Crossing options; Can officers come up with suggestions? When was the last traffic speed and traffic count taken?

Logged #437243 - Hamish Morrison suggested P120 to be included instead of all day parking from DB wharf going south. (all day to remain from the wharf going north)  With Danny Wood – Traffic Engineer.

 SAMANTHA’s feedback

         There are several reports on the system from various residents travelling through Days Bay all pointing at the wait time at busy periods due to constant stream of pedestrians crossing at Williams Park. These reports are sitting with Zac and Danny for comment, (#428798, #428952, #435014, #433798) – There are various types of suggestions from speed hump to Traffic Signals.  This have been brought up numerous times in the past and was looked into. I will chase Zac and Danny to reply to these enquiries.

    It was mentioned about advance warning signs to the pedestrian crossing. - We already have signage in place on approach to the crossings. (see below example opposite Kereru Rd) There was a photo )

Report back Parking in Days Bay – Time limits have been addressed and wardens are visiting and  ticketing when reported.

·                     Traffic calming on Marine Drive

* Footpath in front of tennis court; Request flexible light reflector posts to separate road from path between Williams Park and Moana Rd

 This is being dealt with on #429872 – currently with Nigel Parkin – Contracts Officer


* WREMO civil defence community hub; Residents are suggestions a different venue to the college. ( This is under constant discussion. Liz & Ginny meeting WREMO 20th March. )

* Concerns about water safety at Days Bay .Residents investigating this: Modern Flotation devices require replacement as previous ones stolen. Suggested that residents make application for funding via board.

First aide & defib location and info require promotion in the area. Also another Defib is suggested for the Crossing area at the shops i.e on the side wall off Paul Rolfe architects?

* Days Bay Wharf. The Community requesting involvement on its future i.e. contributing observations of how youth etc use the facility. ( This will happen, possibly at Days Bay Residents’ AGM)




Ginny & Murray have met with Heather McClean of 127 Marine Pde and looked at dilapidated state of fence along dunes. Murray to inquire  whether Menzshaed would be interested in repair job if paid. Ginny to asked Janet Lawson about getting it onto a maintenance schedule. We rejected the suggestion we try to get into the annual plan – it’s just maintaining a fence but it seems it will not happen if we do not push for it .


Marine Pde south. Between Kauri and Konini Strrets. Ask Janet Lawson to assess for spinifex replacement and fencing to protect while it establishes. Also sweep up of sand on road suggested by Don Boswell.

Response – Janet has said HCC could fund some plants if community would plant.  ( Rob asked to investigate dunes planting group for anyoone able to help with planting this area.)





                                                                                      24                                                           09 April 2019

Eastbourne Community Board

21 March 2019




File: (19/349)





Report no: ECB2019/2/3


Committee Advisor's Report





1.    Purpose of Report

The primary purpose of the report is to update the Board on items of interest.



It is recommended that the Board receives the report.



2.   Council Work Programme – Roading

In response to a question from a member at the February Board meeting, Council’s Road Asset Manager has advised the following:

Council has completed this year’s work for capital road  resurfacing/rehabilitation, and is still working on the works programme for the 2019/20 season. At this stage there is nothing to report.  The programme is expected to be finalised by August/September, and can then be made available.

3.   Training Policy for Community Boards – Community Boards’ Conference

At its meeting on 26 March 2019, Council resolved to adopt the revised Training Policy (the Policy) for Community Boards. This allows for more than one Community Board member from each Board to attend the Community Boards’ Conference, provided any expenditure beyond the training budget is personally funded.

The Policy states that members attending the Community Boards’ Conference are required to provide a written report and evaluation to the Board and the Divisional Manager Democratic Services. This year the Eastbourne Community Board will send one Board member to the conference.

4.   Council’s current consultations

Please see below a list of current proposals Council is consulting on. These can be viewed on the Council website  


Consulting on

Closing date

Petone Library Redevelopment

15 April 2019

Naenae Library Site

15 April 2019


5.    2018/19 Administration and Training Budget

The Board’s Miscellaneous Administration budget for the 2018/19 financial year is $5,000.00.  Expenditure to date is $150.00

The Board’s training budget for the 2018/19 financial year is $3,000.00.  Expenditure to date is $2,714.71

A breakdown of expenditure is attached as Appendix 1 to the report.







Eastbourne Community Board expenditure to March 2019








Author: Judy Randall

Committee Advisor







Approved By: Kathryn Stannard

Divisional Manager, Democratic Services

Attachment 1

Eastbourne Community Board expenditure to March 2019



                                                                                      26                                                           09 April 2019

Eastbourne Community Board

27 March 2019




File: (19/370)





Report no: ECB2019/2/44


Keep Hutt City Beautiful





2019 has kicked off at tremendous speed for Keep New Zealand Beautiful (KNZB) and they’ve managed to pull together some fantastic content for their second online members' magazine, The Beautiful Collective.

This magazine provides a forum for inspiration and idea sharing with content provided from across the KNZB community, including local branches, volunteers and partners.

The latest issue focuses on our Paint New Zealand Beautiful programming and takes a look at the research behind why the ongoing beautification of public spaces is so important.


Ms V Horrocks

                                                                                      27                                                           09 April 2019

Eastbourne Community Board

28 March 2019




File: (19/401)





Report no: ECB2019/2/45


Community Response Group





Ginny Horrocks, Liz Knight and Bruce Spedding met with Geoff Stuart, the Council manager responsible for the emergency planning and preparation for a major earthquake event.


Geoff is working with the Wellington Regional Emergency Management Office which has a Lifeline plan confirmed with all the utility providers. Detailed planning has been completed for water, sewerage, electricity, gas and petrol, with emergency road plans and access by sea arrangements. This includes the water stations in Days Bay and Lowry Bay. A demonstration is planned for this weekend on 7 April at the Days Bay station hosted by the Days Bay Residents Association.


The next phase is to have an open day at the community hubs, and test an alternate radio network throughout the Bays with up-to-date mobile technology alongside the current fixed network we have in place.


There has been some detailed work completed, but please remember the first seven days are critical to be prepared to be self-sufficient at home.


Ms E Knight

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.