City Development Committee
Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Tuesday 30 April 2019 commencing at 5.30pm
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PRESENT: |
Deputy Mayor D Bassett (Chair) |
Cr G Barratt |
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Cr C Barry |
Cr M J Cousins |
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Cr S Edwards |
Cr T Lewis |
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Cr M Lulich |
Cr G McDonald |
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Cr C Milne |
Mayor W R Wallace |
APOLOGIES: An apology was received from Cr Sutton.
IN ATTENDANCE: Mr T Stallinger, Chief Executive
Mr B Kibblewhite, General Manager, Corporate Services (part meeting)
Ms H Oram, Acting General Manager, City Transformation (part meeting)
Mr M Reid, General Manager, City and Community Services (part meeting)
Mr M Sherwood, Divisional Manager, Parks and Recreation (part meeting)
Mr D Simmons, Traffic Asset Manager (part meeting)
Ms C Christensen, CBD Development Manager (part meeting)
Mr M Curr, Sport and Recreation Programmes Manager (part meeting)
Mr S Keatley, Huia Pool & Fitness Manager (part meeting)
Ms D Male, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
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Resolved: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19201 “That the apology received from Cr Sutton be accepted and leave of absence be granted.” |
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
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Precedence of Business |
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Resolved: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19202 “That, in terms of Standing Order 10.4, precedence be accorded to items 6a), 6b), 6c), 7, 8, 9, 10 and 11 prior to item 5.” The items are recorded in the order in which they are listed on the order paper. |
3. Presentation
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NZTA Ngauranga to Petone Cycleway Update Presentation (19/485) Members noted that the presentation had been deferred to a later date. |
4. CONFLICT OF INTEREST DECLARATIONS
Cr Lulich declared a conflict of interest in item 6b), Petone Recreation Ground and took no part in discussion or voting on the matter.
Members noted Cr Cousins declared she was the Council appointee on Hutt City Community Facilities Trust in relation to item 10, General Managers’ Report.
5. Recommendation to Council - 21 May 2019
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Recommendations from the District Plan Subcommittee on the District Plan Review (19/490) |
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Memorandum dated 18 April 2019 by the Committee Advisor |
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The Chair elaborated on the memorandum. He said that the recommendations from the District Plan Subcommittee meeting held on 24 April 2019 had been emailed to members the day prior to the meeting and were also tabled at the meeting. Members discussed the requirement of the workshop to be scheduled as soon as possible and the potential for working with Upper Hutt City Council. Members supported Mayor Wallace raising the option of exploring the potential for the four Wellington region Metropolitan Councils working together on a District Plan Review at the next Mayoral Forum meeting. |
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Resolved: (Deputy Mayor Bassett/Cr Cousins) Minute No. CDC 19203 “That the Committee: (i) notes and receives the recommendations on the District Plan Review referred to the Committee from the District Plan Subcommittee (the subcommittee); and (ii) notes and receives the report referred to the subcommittee attached as Appendix 1 to the memorandum. “ |
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RECOMMENDED: (Deputy Mayor Bassett/Cr Cousins) Minute No. CDC 19204 “That the Committee recommends that Council: (i) agrees in principle to commence a comprehensive review of the City of Lower Hutt District Plan; (ii) asks officers to prepare a report outlining the rough terms of scope and in particular the financial resources known and required at this time for a District Plan review, to enable Council to incorporate it in its long term financial planning; (iii) asks officers to organise a two hour workshop to enable Councillors to become familiar and have a better understanding of the process of a District Plan review and the resources required, due to changes in legislation and the requirements on Council; (iv) asks the Mayor to enter into discussions with the Mayor of Upper Hutt City Council to investigate whether the District Plan review could be carried out as a joint project; (v) continues District Plan Changes that are underway until they are completed; (vi) carries over unspent funds from the District Plan budget 2018-19 into the District Plan budget 2019-20; and (vii) instructs officers to prepare a comprehensive report for the incoming Council on all issues and implications for the review.” |
6. Recommendations to Community Plan Committee
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a) |
Report No. CDC2019/2/68 by the Sport and Recreation Programmes Manager |
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Speaking under public comment, Mr G Baird, Mr S Jackson and Mr G Boyd representing Hutt Valley Tennis (HVT) gave a presentation in support of its proposal for funding of four covered tennis courts. The presentation covered: · the organisation of HVT; · the strategic issues of financial sustainability, public safety and access; · addressing issues by converting four outdoor courts into indoor courts and strengthening the Mitchell Park Pavilion; · the funding model and strategic alignment; and · critical decision for tennis and concept visuals. In response to a question from a member, Mr Jackson advised that the current structure was 15% of the New Building Standard and HVT had 14 years to undertake remedial works or vacate the building. |
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In response to questions from members, Mr Jackson confirmed that the project had been worked on for around three years and a wider project had been worked on since 2009 around the Fraser Park Sportsville project. Mr Baird said that HVT was currently losing around $5k a month. Speaking under public comment, Mr W Wyatt a patron of HVT spoke in support of HVT’s proposal for four covered courts. |
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Speaking under public comment, Mr G Stoop spoke in support of HVT’s proposal. He said he was the current 18 years old and under New Zealand National Tennis Champion and had trained at Mitchell Park since he was a young child. He explained his experience of struggling to get a tennis court to be able to train during winter. The Chair wished Mr Stoop the best as he continued on with his career. |
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Speaking under public comment, Mr W Andrews spoke in support of HVT’s proposal and the need for more indoor courts. In response to a question from a member, Mr Andrews said that he was not a tennis player himself. He was aware of at least a couple of evenings a week when he thought seniors played tennis. |
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Speaking under public comment, Mr M Young considered the officer’s report stating the proposal for four courts did not align with Council strategies. He added that the officer’s report on Te Whiti Park being reported to the Community Services Committee meeting read better. He noted that report included a timeline and requested a contribution of a third funding from Council. He queried if there was a possibility of part ownership by Council of HVT courts or buildings. |
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The Sport and Recreation Programmes Manager and General Manager, City and Community Services elaborated on the report. In response to a question from a member, the General Manager, City and Community Services advised that fundraising would be required if Council supported the proposal. He added that the potential for corporate sponsorship could then be considered. Cr Barratt left the meeting at 6.36pm. In response to a question from a member, the General Manager, City and Community Services advised that the report from Sports New Zealand which would review sports facilities across the City would not comment specficially on the facility at Mitchell Park. He added that a draft version of the report was expected to be reported to a Mayoral Forum within the next few months. Cr Barratt rejoined the meeting at 6.38pm. In response to a question from a member, the Sport and Recreation Programmes Manager advised that it was timely to explore options for other uses of the venues. He gave the example of 20 netball clubs requiring a facility to hold award presentations. |
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The Chair advised members that he had been approached by the media the previous day about the potential funding being considered at the Committee meeting, in light of the closure of Naenae Pool. He acknowledged that there had been a lot of stress in the community. He said that after the reports for funding of projects had been heard he would be putting a motion, which he had circulated to members the previous day. He noted that a similar motion would also be proposed at the Community Services Committee meeting to be held on 2 May 2019. The Chair said that he had been involved with tennis for some years and had seen the struggle in recent years. He had requested the report as there were financial viability issues for HVT. He advised that he was in support of the recommendation contained in the officer’s report. |
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Several members spoke in support of the recommendation and acknowledged the work of officers. Members looked forward to receiving additional information to be considered by the Community Plan Committee at its meeting to be held on 5 June 2019. The Chair thanked officers for their work on the report. |
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Resolved: (Deputy Mayor Bassett/Cr McDonald) Minute No. CDC 19205 “That the Committee: (i) notes and receives the report; and (ii) notes that any actual financial commitment would be subject to various conditions being satisfied as outlined in this paper.” |
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recommended: (Deputy Mayor Bassett/Cr McDonald) Minute No. CDC 19206 “That the Committee recommends that the Community Plan Committee: (i) considers an additional budget provision of $850,000 for Hutt Valley Tennis; and (ii) notes that any actual financial commitment to Hutt Valley Tennis will be subject to key conditions as outlined in this paper.” |
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Petone Recreation Ground (19/425) Report No. CDC2019/2/66 by the General Manager City and Community Services |
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Cr Lulich declared a conflict of interest in the matter and took no part in discussion or voting on the matter. |
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Speaking under public comment, Mr A Hewson and Mr A Leslie representing Petone Cricket Club (the club) highlighted the background of the club. Mr Hewson advised that the clubrooms were in a poor condition with no separate male and female changing facilities. Mr Leslie said that the proposed new facility had been designed as a flexible multi-use space with double the changing facilities, without impeding on the Petone Recreation Ground. He added that the club had fundraising and project management skills and also construction industry supplier contacts. In response to questions from members, Mr Hewson advised that a governance group would be formed, which could include a Council officer. He added that the club would take the lead on the project and with any construction companies to be involved. Mr Leslie added that funding was required to be confirmed by Council prior to fundraising for the project being progressed. He confirmed that the club had around $50k in savings. In response to questions from members, Mr Hewson advised that the Hutt Valley Harriers used the clubrooms in the winter and clubs for touch rugby and the club used the clubrooms in summer. He added that swimming and tennis clubs also used the clubrooms for meetings. He said he would need to review all the figures to see if the project would still be viable with less funding from Council than had been requested. |
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Speaking under public comment, Mr S Cummings representing Hutt Valley Harriers (the harriers) said that the harriers had 100+ members with ages ranged up to 70+ years of age and a cross section of the community. He explained the need for warm and dry winter facilities which catered for the age and gender mix of members. In response to a question from a member, Mr Cummings advised that the harriers had around $40k set aside for potential contribution towards the proposal. |
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Speaking under public comment, Mr M Young expressed concern with the project and the consultation within Petone. |
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The General Manager, City and Community Services and the Divisional Manager, Parks and Recreation elaborated on the report. In response to questions from members, the General Manager, City and Community Services advised that the guidelines were generally for Council contribution of 70% funding and the remaining 30% from clubs and/or fundraising. He said that there was potential for a wider group of clubs to use the clubrooms. He agreed that the Recreation Ground needed facilities as the Petone Rugby Club was not suitable for women’s rugby. Members discussed concerns around consultation and the governance and monitoring of the project. Members agreed that more information was required on the matter prior to being considered by the Community Plan Committee. |
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Mayor Wallace expressed support for the officer’s recommendation. Cr Barry expressed concern with the officer’s recommendation due to the funding decisions to be made in June. Cr Lewis expressed concern with the officer’s the recommendation due to budget constraints. Cr Milne expressed support for the officer’s recommendation. He expressed concern with the financial sustainability of the building going forward. |
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Resolved: (Cr Barratt/Mayor Wallace) Minute No. CDC 19207 “That the Committee: (i) notes and receives the report; and (ii) notes that any actual financial commitment would be subject to various conditions being satisfied as outlined in this paper.” |
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RECOMMENDED: (Cr Barratt/Mayor Wallace) (BY DIVISION) Minute No. CDC 19208 “That the Committee recommends that the Community Plan Committee: (i) considers a budget provision of $750,000 for a contribution to a new community pavilion on the Petone Recreation Ground; and (ii) notes that any actual financial commitment would be subject to various conditions being satisfied as outlined in this paper.” |
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The motion was declared carried by division with the voting as follows:
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c) |
Southend Business Group Report (19/475) Report No. CDC2019/2/67 by the CBD Development Manager |
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Mr Michael Gray, owner of Buzz Café and member of the Southend Business Group (the group) elaborated on the report. |
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The CBD Development Manager advised that she had worked with the group since its inception in 2018. |
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Mayor Wallace left the meeting at 7.40pm. In response to a question from a member, Mr Gray advised that business owners would be responsible for the things directly outside their premises, such as the planters. Mayor Wallace rejoined the meeting at 7.41pm. Cr Barry left the meeting at 7.41pm. Cr Lewis left the meeting at 7.42pm. In response to a question from a member, Mr Gray advised that it was a struggle to find parking in the southen end of High Street, although there were often more cars than people in the area. Cr Lewis rejoined the meeting at 7.44pm. Several members discussed their support of the recommendations, the positivity of the rebranding proposed and the work and enthusiasm of Mr Gray for the project. Cr Barry rejoined the meeting at 7.50pm. |
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Resolved: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19209 “That the Committee notes and receives the report.” |
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recommended: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19210 “That the Committee recommends that the Community Plan Committee approves an additional budget provision totalling $45,000.00 in FY2019/20 for the Southend Business Group to accomplish Stage two and Stage three of their Work Plan Concepts, attached as Appendix 1 to the report.” |
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For the reasons: - the Southend Business Group is now established and has created a Work Plan to help revitalise the south end of High Street; and - to enable this voluntary business group to continue the work they have now planned to revitalise the south end of High Street. |
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International Relations Six Monthly Update (19/447) Report No. CDC2019/2/69 by the Divisional Manager City Growth |
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The Acting General Manager, City Transformation elaborated on the report. She advised that the new International Relations Manager was due to commence on 20 May 2019. |
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Resolved: (Deputy Mayor Bassett/Cr Barratt) Minute No. CDC 19211 “That the Committee notes and receives the report.” For the reason that this Committee approves the International Relations Work Programme and officers regularly report progress back to the Committee. |
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Laings Road, Myrtle Street and Andrews Avenue - Proposed Temporary Road Closures - Highlight Carnival of Lights 2019 (19/460) Report No. CDC2019/2/70 by the Traffic Asset Manager |
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The Traffic Asset Manager elaborated on the report. He noted the passing of Alan Hopkinson, Senior Traffic Engineer. |
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Resolved: (Deputy Mayor Bassett/Cr Barry) Minute No. CDC 19212 “That the Committee, for the Highlight Carnival of Lights 2019 event, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plans attached as Appendices 1 through 4 to the report: (i) approves the proposed Temporary Road Closure of Laings Road from High Street to Queens Drive from 5.00am on Friday 25 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 2 to the report; (ii) approves the proposed Temporary Road Closure of Laings Road from Myrtle Street to 70m west of Myrtle Street from 5.00am on Wednesday 23 October 2019 to 12.00am midnight on Wednesday 30 October 2019 as shown attached as Appendix 2 to the report; (iii) approves the proposed Temporary Road Closure of Laings Road from Knights Road to Myrtle Street from 5.00am on Friday 25 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 2 to the report, noting that part of the street will have a longer closure as described in part (ii) above; (iv) approves the proposed Temporary Road Closure of Laings Road from Myrtle Street to Bloomfield Terrace and Myrtle Street from Huia Street to Knights Road between 5.00pm and 12.00am midnight on Friday 25, Saturday 26 and Sunday 27 October 2019 as shown attached as Appendix 3 to the report; (v) approves the proposed Temporary Road Closure of Andrews Avenue from Dudley Street to High Street from 5.00am on Thursday 24 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 4 to the report; (vi) agrees to temporarily rescind all current parking restrictions over the sections of road described in parts (i) through (v) above for the periods described in those parts; and (vii) agrees to approve No Stopping At All Times parking restrictions on both sides of the sections of road described in parts (i) through (v) above for the periods described in those part.” |
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For the reason that the road closures and associated parking restrictions are required to accommodate the Highlight Carnival of Lights 2019 event. |
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Laings Road - Proposed Temporary Road Closure - Te Wā Heke: Invent the Future (19/461) Report No. CDC2019/2/71 by the Traffic Asset Manager |
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The Traffic Asset Manager elaborated on the report. In response to a question from a member, the Traffic Asset Manager advised that there had been no clashes with events to be held at the Lower Hutt Events Centre with events which required road closures. He added that officers liaised with the Lower Hutt Events Centre and if necessary day time deliveries could be accompanied through the road closure. |
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Resolved: (Deputy Mayor Bassett/Cr Lewis) Minute No. CDC 19213 “That the Committee: (i) approves the proposed Temporary Road Closure of Laings Road from Knights Road to Myrtle Street from 6.00am to 7.00pm on Saturday 25 May 2019, for the Te Wā Heke: Invent the Future event, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plan attached as Appendix 1 and 2 to the report; (ii) agrees to temporarily rescind all current parking restrictions over the section of road described in Recommendation (i) for the period described; and (iii) agrees to approve No Stopping At All Times parking restrictions on both sides of the section of road described in part (i) above for the period described.” For the reason that the road closure and associated parking restrictions are required to accommodate the event. |
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General Managers' Report (19/408) Report No. CDC2019/2/72 by the Development Planning Liaison Manager |
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The General Manager City and Community Services elaborated on the report. He noted the passing of Alan Hopkinson, Senior Traffic Engineer. |
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Resolved: (Deputy Mayor Bassett/Cr McDonald) Minute No. CDC 19214 “That the Committee notes the updates contained in the report.” |
11. Information Item
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City Development Committee Work Programme (19/407) Report No. CDC2019/2/50 by the Committee Advisor |
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Resolved: (Deputy Mayor Bassett/Cr Lulich) Minute No. CDC 19215 “That the work programme be noted and received.” |
Recommendation to Community Plan Committee
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RECOMMENDED: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19216 “That the City Development Committee notes officers’ concerns in terms of future funding of Significant and Capital Projects and recommends that the Community Plan Committee considers that given the recent closure of the Naenae Pool and Gym complex and the likelihood for significant new capital funding being required, that any actual and final commitment to other projects be subject to a solution, including the funding of Naenae Pool and Gym. This will allow Council to discuss financial parameters around the provision of a new facility, or remediation of the current structure for the community of Naenae.” |
12. QUESTIONS
There were no questions.
There being no further business the Chair declared the meeting closed at 8.40pm.
Deputy Mayor D Bassett
CHAIR
CONFIRMED as a true and correct record
Dated this 21st day of May 2019