Agenda of City Development Committee

13 30 April 2019

City Development Committee

02 April 2019

File: (19/416)

Report no: CDC2019/2/68

Hutt Valley Tennis

Purpose of Report

1. This report provides information on the proposed development on the Hutt Valley tennis site at Mitchell Park as proposed by Hutt Valley Tennis (HVT) officers.

2. It also provides a high level outline of relevant data and strategies which should be considered by Council and the Committee when evaluating this funding request.

Recommendations

That the Committee:

(i) notes and receives the report;

(ii) recommends that the Community Plan Committee:

(a) considers an additional budget provision of $850,000 for Hutt Valley Tennis; and

(b) notes that any actual financial commitment to Hutt Valley Tennis will be subject to key conditions as outlined in this paper; and

(iii) notes that any actual financial commitment would be subject to various conditions being satisfied as outlined in this paper.

Background

3. This report is the result of a request in January 2019, made by Hutt Valley Tennis to Council for $850k of funding, in addition to the $500k already allocated in previous Long Term Plans (LTP). Council previously approved two amounts of $250k to Hutt Valley Tennis for two separate and different submissions which were based on information current at the time.

4. If Council approves this sum and the release of the previously allocated $500k, funds will go to the completion of a build project on the Mitchell Park site, with a budget of $2.19m. Works completed will strengthen and re-orient the existing pavilion to the northeast, demolish two squash courts and install a four court fabric tensile membrane court structure (Appendix 1 and 2).

5. To put this request in a strategic context, the two key relevant strategies for Council are the Leisure and Wellbeing Strategy and the Long-Term Integrated Community Facilities Plan (LTICFP). The objective of the Leisure and Wellbeing Strategy is to improve the lives of residents by “providing world class and fit for purpose integrated community services. The strategy provides a framework to achieve Council’s vision of a city that is a great place to live, work and play”. This framework is structured around: 1) integrated community facilities; 2) improving outcomes in the North East; 3) children and young people; and 4) community safety. All parties agree that the proposed development will move Mitchell Park closer to being “world class and fit for purpose”, but with the exception of the coaching that takes place at the site, it is difficult to see a clear alignment between the broadest intentions of the strategy and the proposed development.

6. In the LTICFP, Council aspires to “a series of integrated community hubs that cluster civic, social and sporting facilities into more user-friendly, efficient and well utilised centres that fit the needs of the communities that make up Lower Hutt now and into the future’. While these aspirations have not been explored fully as yet, there is a willingness to adopt a working approach towards ensuring that Mitchell Park can perform the function of an ‘integrated’ venue. The lengthy partnership between Squash and Tennis on the site as well as the co-sharing of nine clubs on the site are evidence of this.

7. From a wider strategy standpoint, Sport New Zealand is the governing body for sport in New Zealand. Their facilities framework aims to bring about “…better planning and design of sports facilities around New Zealand, by encouraging sport organisations to plan and to share resources and facilities [In a way which] reduces costs and provides better services for participants”. There is clear alignment between our LTICFP and this national document.

8. Alignment to the Tennis New Zealand (NZ) facilities strategy is discussed in paragraph 17.

9. This is an important conversation for Council given the scale of the request. It is worth noting that the centre hosts up to 60,000 visitors a year and is an important facility in the development of local tennis players.

Objectives:

10. Hutt Valley Tennis aims to address two problems through their submission:

· a currently unsafe pavilion; and

· an unsustainable business model.

11. In September 2018, based upon an engineers’ report by Sawreys, the Mitchell Park Pavilion was deemed by Council to be an earthquake prone building, meaning that HVT have 15 years to make repairs. Based upon recent engineers reports which show the expected repair costs for the pavilion at $300-$350k, Hutt Valley Tennis are now in a position to make their building safe through the funds already allocated in previous LTP cycles or through cash reserves, which have been carefully managed and grown through a development levy.

12. Secondly, the move by Mitchell Park Squash to Fraser Park Sportsville to take up the offer of improved facilities has compromised the operations of Hutt Valley Tennis due to a shared expenses model, and leaves an annual budget shortfall of around $50k for the association. Hutt Valley Tennis propose that the revenue lost by the departing squash club should be replaced through funds generated by delivering Tennis. They contend that the best way to do so is through the provision of a new indoor tennis venue.

Discussion

13. The draft business model to accompany HVT’s request was submitted at the beginning of April and is attached as Appendix 3. The viability of these figures, specifically where demand is concerned needs to be explored more fully.

14. Hutt Valley Tennis volunteers are adamant that unless the submitted project is approved, the future of the game in our region is at stake. This is because without a home, association volunteers will devolve back into the club structure and the association will fold. Given the scale of the request, this notion needs to be explored more fully alongside the sport and tennis communities.

15. The broader context of tennis in our city shows oversupply of tennis facilities. Hutt Valley Tennis is the sub-regional association responsible for the delivery of Tennis across Lower Hutt. The association is based at Mitchell Park, has nine affiliate clubs (seven in Lower Hutt) and acts as the base for a handful of coaching businesses and a pro-shop. It is estimated that the centre attracts 50,000-60,000 visitors annually. There are currently 1038 tennis club members affiliated to the centre; 884 across Lower Hutt clubs. This number is down on the previous year (1108) and while considering ebbs and flows, tennis club membership and the national participation picture both show a steady downward trend over the last decade. In 2010 HVT had 1286 members (all figures from Tennis Central Annual reports).

16. There are currently 56 courts in the Hutt Valley across all clubs and the HVT site (with three additional courts adjoining clubs which are maintained by Council). This on average gives a ratio of 18.5 members per court, including Mitchell Park. Membership ratios per court are important to give an understanding of how many regular players the tennis community has, and can project for, both in terms of a revenue source via membership levies, and in terms of ensuring adequate provision of facilities to enable all members to successfully participate in the sport. It provides a baseline to gauge whether the current provision is appropriate for the number of registered members. Tennis NZ suggest that communities need one court per 2000 to 2500 people which suggests that 42-51 courts will cater to our community.

17. Against the context of the Tennis NZ facilities strategy, this shows an oversupply of courts for our region, and is unsustainable. In light of this, Sport NZ have advised Council that to ensure the best decisions for Tennis both in terms of the Hutt Valley and the wider region “it is important to take a network view of the current supply of tennis facilities and map them against both current demand, likely population growth and the ability to share facilities with other organisations. Based on the current number of facilities this may require some difficult conversations but would ensure the sustainability of facilities for tennis in the long term”.

18. This table represents the minimum standards that sub-regional associations should aim against the current picture in our region:

Guideline	Hutt Valley Tennis
8 courts, of which 6 courts are ITF approved dimensions and hard court surface		13 courts of approved dimensions, all astroturf.
75% courts floodlight to club competition standard (350 lux)		All courts are floodlit
Ideally every New Zealand city to have two fit for purpose covered or indoor courts accessible to the tennis community and for year round athlete development		Currently no covered courts in the Hutt Valley
Venues in close proximity may collaborate to run tournaments and support athlete training - All courts should be in a good state of repair		13 courts limits the need for venue sharing. All but 2 courts at Mitchell park are in very good condition.

The full document is visible here

http://tennis.kiwi/About/Policies-and-Reports/Tennis-NZ-Facilities-Guidelines

19. Hutt Valley Tennis aligns to Tennis New Zealand as the national governing body of the sport. In 2018 Tennis New Zealand completed its national facilities guidelines. Under these guidelines HVT is a sub-regional association and as such “…complements Regional Tennis Centre facilities where population catchments warrant additional courts and a sustainable business model can be achieved”.

20. The departure of Mitchell Park Squash (MPS) and the process of assessing the seismic vulnerability of their pavilion have put Hutt Valley Tennis in an extremely uncertain position for many years. Hutt Valley Tennis should be commended for having worked tirelessly throughout for the betterment of their membership. Association volunteers have committed hundreds of hours of work to ensuring that their sport can thrive beyond the current challenges that they face and provide a sustainable operating base for their membership.

With the great news that the pavilion repair will cost significantly less than expected, the key challenge facing Hutt Valley Tennis is now to secure a financial and operating model which returns a positive balance sheet year to year. The model that they have submitted shows that a four court covered canopy development is a way to achieve that. Work needs to be done to understand if Tennis demand alone will support this model, particularly in light of the decline of tennis locally and nationally.

All parties have been aware of the pending departure of MPS since 2014, where a report was completed by Council’s Divisional Manager, Community Hubs on the matter. In this report, which was accepted by HVT, a number of recommendations were made to explore different operating models. Due to the more immediate nature of the pavilion’s seismic vulnerability, exploring this work has stayed on the backburner for all parties.

Sport NZ has urged Council officers to “take a network view of Tennis in the region prior to any new development”. Doing so requires us to understand the bigger picture of the role that Hutt Valley Tennis plays regionally, and the access that residents have to a range of tennis experiences. The conclusion of fewer players can be misleading, as club membership statistics typically are not fully representative of all tennis players so we need the time to be more accurate with this.

There has been much discussion between officers and HVT regarding how ‘complementary shared use’ may support HVT in achieving their financial goals. Developing an operating model which creates new streams of income and adds broader community utility will enable HVT to align with our LTICFP and other relevant strategies.

Options

21. At present there are a range of uncertainties regarding the submitted project, which make it difficult to understand how a new indoor Tennis facility might operate. As such, we are seeking direction and decision from elected members.

22. Council officers and HVT volunteers disagree whether tennis in the region needs a two or four court canopy, and given the very recent reframing of the problem, it will be important to explore this more fully. Officers acknowledge that a four court model certainly strengthens HVT’s ongoing business case.

23. Should the Committee and Council be satisfied that this project aligns to our strategic direction, it will be important to explore the relative economic benefits and constraints of variations of the request. This includes:

· not funding any further development on the Mitchell Park site;

· a pavilion improvement project only;

· a pavilion improvement project with a two court canopy structure; or

· a pavilion improvement project with a four court canopy structure.

24. As mentioned, a draft business model has been submitted by HVT volunteers (Appendix 3) to depict how these options might translate into business as usual. During May, Council officers intend to work with HVT personnel to understand:

· what happens if Council does/does not fund this request;

· the demand for indoor tennis in the Hutt Valley;

· the costs, benefits and constraints of the project;

· options for operating models;

· whole-of-life facility costs; and

· all appropriate sensitivities (population etc,)

Other Considerations

25. Should budget provision be made for this, any actual financial commitment of Council should be subject to various conditions including and not limited to:

a) formal approval of a final design concept;

b) evidence and comfort regarding the budget and in particular with regards to a final construction cost, and confirmed or committed fundraising (cash and in-kind);

c) evidence and comfort of the construction programme and methodology;

d) formal approval of a project governance structure;

e) senior Council officer(s) sitting on an appropriate Project Control Group; and

f) formal approval of a business case that demonstrates the ongoing operational sustainability and maintenance of the new facility by HVT.

26. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of local government.

Appendices

No.	Title	Page
1 ⇩	HVT Appendix 1 Proposal	19
2 ⇩	HVT Appendix 2 Draft Project Budget and Design	21
3 ⇩	HVT Appendix 3 Draft Business Model	30

Author: Mark Curr

Sport and Recreation Programmes Manager

Approved By: Matt Reid

General Manager City and Community Services

38 30 April 2019

City Development Committee

04 April 2019

File: (19/425)

Report no: CDC2019/2/66

Petone Recreation Ground

Purpose of Report

1. To present a proposal for the Petone Recreation Ground, requiring consideration at the upcoming Community Plan Committee meeting.

Recommendations

That the Committee:

(i) notes and receives the report;

(ii) recommends that the Community Plan Committee:

(a) considers a budget provision of $750,000 for a contribution to a new community pavilion on the Petone Recreation Ground; and

(b) notes that any actual financial commitment would be subject to various conditions being satisfied as outlined in this paper; and

(iii) notes that any actual financial commitment would be subject to various conditions being satisfied as outlined in this paper.

Background

2. Representatives of the Petone Sporting community and in particular the Petone Riverside Cricket Club (PRC) have presented a proposal for a new community pavilion on the Petone Recreation Ground.

3. Over recent years Council has worked with Petone Sportsville on various proposals. For various reasons these proposals have not progressed and as a consequence in 2018 a Council budget provision for a Petone Sportsville was withdrawn from Council’s Long Term Plan.

4. Despite this officers have continued to work with Petone sports clubs, in particular in relation to the community use of the Petone Recreation Ground and specifically the Cricket clubrooms which are in dire condition.

5. The Parks and Recreation team conducted a stakeholder needs analysis during 2018 as part of a feasibility study, which proposed the replacement of the Scout Hall (facing Udy Street but within the park’s confines) and the adjacent Petone Riverside Cricket clubrooms with a new combined facility. Both buildings are old, in a poor state of repair, are structurally compromised, and no longer fit for purpose.

6. Although some design work on a multi-purpose facility was undertaken, the project stalled due to the withdrawal of Scouting New Zealand (NZ). For policy and financial reasons Scouting NZ have chosen not to be involved in the project, at this time. They have expressed a wish to remain within the confines of their existing hall in a single user capacity. Although officers respected this decision, they were still keen to explore a revised scheme for a new facility that would sit broadly within the boundary confines of the old cricket clubrooms.

7. Officers prepared a brief for a new facility that took into consideration feedback received from the community and clubs, acknowledged the small footprint that was available and stipulated that it had to be fiscally prudent. Any new build must:

· Be a flexible, multi-purpose, multi-use facility that was efficient, could work in many different “modes” and was consistent with the objectives of the Integrated Community Facilities Plan. The approximate footprint being 240m².

· Not include the adjacent Scout Hall but allow for integration with a possible new building on the northern boundary if the hall is replaced in the future.

· Be a light and welcoming space that is fit for purpose.

· Take the hard knocks. It is robust and hard-wearing, promotes public safety, can be secured, and is resistant to vandalism.

· Satisfy user functionality requirements.

· Provide some reference to a (possible) new northern entrance gateway for the park – aligned to Petone 2040 ambitions.

Proposal

8. A proposal has been developed for a new community pavilion on the existing site of the PRC Clubrooms which includes the following key spatial elements:

· A lounge/meeting room

· Four changing rooms (with showers)

· Toilet facilities (including an externally accessible public toilet)

· Viewing Deck (to the park)

· Smaller meeting room or scorer’s room

· Separate secure storage for Cricket and Harriers

· Kitchen.

9. Key opportunities the proposal presents are:

a) It would enable Cricket Wellington to schedule both women’s and men’s games at the same time and/or allocate more tournament play to Petone Recreation Ground.

b) Hutt Valley Harriers could now provide age appropriate separation of men/women/boys and girls changing rooms.

c) For Council, four new changing rooms would enable greater amenity for touch rugby in summer and rugby in winter.

10. Council officers are also pleased that the design addressed the need for:

a) Toilet facilities that were publicly accessible, so that players, visitors, and spectators had a toilet at the north end of the park.

b) The lounge area could be used by the community for meetings or small gatherings.

c) Sufficient secure storage was provided within the building so that Hutt Valley Harriers no longer needed the shipping container for storage (that currently sits behind the existing cricket clubrooms).

d) The building to operate as a multi-purpose community facility rather than just a single purpose cricket clubrooms. To their credit PRC absolutely understand that the facility must serve a wide variety of users, not just their sport.

Pavilion Aesthetics and a Potential Design Framework

11. It is widely acknowledged that the Petone Recreation Ground has a long and proud history of public use, sporting endeavour and recreational pursuit. It is intrinsically linked to an historic community, one of our first settlements. The park shares residential boundaries and acts as a thoroughfare, sports ground, community greenspace, and casual activity area. It has been variously described as the “lungs of Petone”, the mana whenua of Petone sport, and the heart of a community. Any development within its borders must be empathetic, proportional and fit comfortably with the park and character of the other built forms on, or, near the Ground.

12. This understanding has led to the design of the new pavilion. The form of the building is conservative and modest in scale. It does not dominate the park, just frames its edge. It replaces a long-standing structure with a form that is very similar in shape and size.

13. The primary design feature is the use and accentuation of a gable roof which reflects the use of this form in the surrounding neighbourhood – constantly referenced in residential dwellings, in other community/sports buildings and even in commercial scale rooflines, such as neighbouring WelTec. The gabled roof of the new pavilion provides a comforting and reassuring connection with the surrounding residential houses which, in turn, reflects the heritage values of the wider precinct. Moreover, the gabled roof pavilion sits perfectly within a cricket or sporting context, and is a form often repeated in facility architecture that sits within sports grounds or formal parks.

Project Methodology and Funding Plan

14. The key stakeholders identified in the proposal are:

a) Petone Riverside Cricket Club. “Owner” of the existing clubrooms, primary summer user, key proponent for a replacement building, potential funding source.

b) Hutt City Council. Guardian of the park and land “owner”, representative of community interest, potential funding source, potential longer-term asset owner or manager of any new build.

c) Community Pavilion Users or tenants such as Harriers. Interested in asset development and functionality, potential contributing funders.

d) General Public. Interested in amenity development in a public domain.

15. Essentially the proposal is a step back in time whereby the Community are proposing to muck in, fundraise and build their own new Pavilion. To achieve this the support and financial contribution is being requested of Council.

16. It is proposed that the PRC are the client for this project. Critically this scenario creates the opportunity for PRC to leverage their funding contribution through trade discounting, in kind support, and free/subsidised labour from trade and sub-trade sources. The club is well networked through players and sponsors with the building trade. They have intimated they have a lot of support from these sources who are prepared to volunteer time or resources to build the pavilion at significantly less than market rates – this contribution has been estimated at $255,000 in value.

17. Where Council is the client it would be required to conform to local body tendering and procurement rules which would make volunteer support/discounted pricing and this avenue of community support more challenging.

18. Additionally, having PRC in the lead role allows for a different fundraising narrative to evolve. Council, through Hutt City Community Facilities Trust (CFT), has largely exhausted the funding market through large scale fundraising initiatives in the last six years and have existing fundraising priorities at Fraser Park and potentially for Wainuiomata Sportsville.

19. Petone Cricket will be able to put a different “pitch” to the funding market, which gaming funders especially will be more receptive to. PRC are “grassroots”, embedded within their community, have a long history, are strong, stable and competitive and have included the wider community in the design and usage of the new pavilion.

20. With PRC in the lead role it will also strengthen its own commitment to and engagement in the fundraising effort. The Chair of PRC is Allan Hewson, a former All Black and well-known Wellington sporting personality. He is willing to lead the fundraising effort and is an important figurehead. He will be supported in an ambassadorial role by Andy Leslie, (former All Black, ex-CFT Trustee, fundraiser and Petone resident). In addition, Hutt Valley Harriers have expressed their willingness to support the fundraising effort. They believe they should have “some skin the game” as they are closing in on their centenary (established in 1923). Harriers want quality clubrooms where they can host their centenary programme and send a clear message that they are well established and ready to face the future.

21. A realistic fundraising budget is $300,000. This would be gleaned through local business/corporate sponsorships, community fundraising events, gaming grants, lottery grants, and other philanthropic support. Informal discussions with potential key funders have been progressed.

22. As client, PRC understands it needs to take a leadership role and demonstrate its commitment to the project. The club does not have financial reserves to commit to the construction, but it can, and will, take the responsibility for:

· the construction contract – as client;

· a commitment to fundraise $300,000; and

· a commitment to acquire in kind support to the value of $255,000.

23. The key to unlocking community and philanthropic support is the knowledge that a cornerstone funder is in place and that the project is realistic and achievable. This is where Council funding would be required. As Council will know, one of the reasons why CFT was so successful in obtaining third party sponsorship for its projects was due to the financial security and certainty of its financial support.

24. Without Council financial backing the project will founder as the PRC simply does not have the means to proceed.

Project and Funding Budget

25. The following high-level project and funding budget details how this project could be achieved:

Item	Estimated Cost (GST excl.)	Funding	Funding Contributor
Site Preparation	40,000
Construction Cost	977,500
Professional Fees	170,000
HCC Consent Fees	15,000
Landscaping	30,000	30,000	HCC – Parks budget
Internal FF&E	70,000
Contingency	100,000
Total	1,332,500
		750,000	HCC
		255,000	PRC – trade support
		300,000	PRC - Fundraising
Total		$1,335,000

26. Construction cost is based on a rough order of cost (estimate) prepared by Workshop Quantity Surveyors Limited. Professional fees include architect’s and other consultant costs. Contingency is a modest 7.5% of the project cost.

Discussion

27. Officers believe this proposal represents a very real opportunity to add a significant new community amenity to the Petone Recreation Ground. Key strengths to the proposal include:

a) The new pavilion is proposed to support multiple sports groups and be open to the wider community – aligned to Council strategic planning priorities regarding integrated community facilities.

b) Would support and facilitate Council’s overall priority for promoting active participation and the broader social wellbeing outcomes this generates.

c) The Clubs involved are prepared to put real ‘skin in the game’.

d) Would facilitate and ensure the ongoing sporting club presence of key community sports in Petone.

e) Would significantly enhance the Park and resolve the dire state of the existing clubrooms which essentially become a Council responsibility and liability should the PRC be unable to operate.

28. For the above reasons, officers support Council considering this proposal, including a financial contribution at its upcoming Annual Plan deliberations.

29. Should the Community Plan Committee make a budget provision for this, any actual financial commitment of Council should be subject to various conditions including and not limited to:

a) formal approval of a final design concept;

b) evidence and comfort regarding the budget and in particular with regards to a final construction cost, and confirmed or committed fundraising (cash and in-kind);

c) evidence and comfort of the construction programme and methodology;

d) formal approval of a project governance structure;

e) senior Council officer(s) sitting on an appropriate Project Control Group. (Recommend Divisional Manager Parks and Recreation or alternate and Manager Commercial Projects); and

f) formal approval of a business case that demonstrates the ongoing operational sustainability and maintenance of the Pavilion by the PRC.

Financial Considerations

30. There is currently nil provision in Council’s Long Term Plan for this proposal. The requested contribution would need to be considered as part of upcoming Community Plan deliberations.

Other Considerations

31. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of local government.

Appendices

There are no appendices for this report.

Author: Matt Reid

General Manager City and Community Services

Approved By: Tony Stallinger

Chief Executive

43 30 April 2019

City Development Committee

15 April 2019

File: (19/475)

Report no: CDC2019/2/67

Southend Business Group Report

Purpose of Report

1. To request further funding for Stages two and three of the Southend Business Group’s Work Plan Concepts, attached as Appendix 1.

Recommendations

That the Committee:

(i) notes and receives the report; and

(ii) recommends that the Community Plan Committee approves an additional budget provision totalling $45,000.00 in FY2019/20 for the Southend Business Group to accomplish Stage two and Stage three of their Work Plan Concepts, attached as Appendix 1 to the report.

For the reasons:

- the Southend Business Group is now established and has created a Work Plan to help revitalise the south end of High Street; and

- to enable this voluntary business group to continue the work they have now planned to revitalise the south end of High Street.

Background

2. The Southend Business Group (SEBG) is a voluntary business group made up of businesses located in the south end of High Street. In financial year 2018/19 they were provided a one off budget allocation of $40k to create a Work Plan and commence implementing initiatives from the Work Plan Concepts to revitalise the south end of High Street.

3. This initial funding will complete Stage one initiatives in the Work Plan Concepts. The group seeks to continue to work with Council officers and other SEBG members to implement further changes in the public spaces within the area of the south end of High Street (the Stage two and three initiatives).

Discussion

4. What the Southend Business Group have achieved so far:

a. 22 February 2019 - Meeting held to present initial Southend brand and concepts to broader SEBG members; this included other business owners, property owners and elected officials.

b. 5 March 2019 – Andrea Thompson and Michael Gray presented the concepts at the City Development Committee meeting.

c. 7 March 2019 - various people attended the David Engwicht workshop called CPR for the CBD.

d. 11-13 March 2019 – Parks Week pop-up park on High Street.

e. 28 March 2019 – Communicated with Phantom Stickers to update the bollard on High Street/Laings Road intersection.

See below:

Phantom bollard on High St-current Phantom bollard on High St-updated

Where to from here:

f. agree and understand each stakeholders part in the project and the outcomes they wish to achieve.

g. consider running a 7-day makeover with David Engwicht of Creative Communities at a cost of $75K (funding to sourced externally).

Options

5. Below are our initial ideas (indicative timeframes only):

STAGE 1 – Timeframe end of May 2019

· Set up the formal group structure

· Branding

· Ground Stencilling – coloured spots – shared pathway etc,

· Andrews Avenue public space – working with GWRC RiverLink team to coordinate projects and funding

· Crate planters for Key drivers like hospitality operators with seating on the footpath.

STAGE 2 – Timeframe end of August 2019

· Billboard - installed on building that offers best visibility

· Signage – Main signage to replace the current signage at roundabouts utilising existing fixings

· Signage – at Andrews Avenue Entry and Laings Road Island

· Crate planters for key drivers like hospitality operators with seating on the footpath

· Bunting

· Business address signage to link SEBG branding

· Bike Racks – including Metal Art bike rack for Andrews Avenue

· Single colourful bike racks in an area near Jina’s Complex and the new hotel.

STAGE 3 – Timeframe end of December 2019

· Event/Popup spaces – Seating planter boxes etc,

· Wayfinding from outer areas

· Andrews Avenue table Seating

· Windbreaks.

Consultation

6. On 22 February 2019 Members of the Southend Business Group presented the initial Southend brand and concepts to broader SEBG members as well as other business owners, property owners and elected officials.

7. On 5 March 2019 representatives of the SEBG made a presentation to the City Development Committee.

Legal Considerations

8. There are no legal considerations.

Financial Considerations

Stage 1	Description	Estimated Costs
Date to complete	Formal organisation - determine structure - get legal advice, accounting	$1,300.00
May 2019	Branding proposal of Southend	$6,000.00
	Ground Stencilling - includes traffic management and labour	$3,700.00
	Working with RiverLink team on Andrews Avenue Project ideas	Unknown at this time
	Communications and engagement with Southend businesses and property owners - including social media platforms	$7,000.00
	Signage - Main signage roundabouts at entrance of Southend – replace existing signage	$2,000.00
	Total Stage 1 (funded from current budget)	$20,000.00
Stage 2	Description	Estimated Costs
Date to complete	Billboard on building	$2,100.00
August 2019	Signage at Andrews Ave and Laings Road (new signs)	$5,500.00
	Business address building signage	$1,200.00
	Bike Racks- Andrews Avenue (taxi stand) Bike Racks – High Street (southern end)	$15,000.00 $1,900.00
	Crate Planters	$4,300.00
	Total Stage 2 (additional funding required to complete)	$30,000.00
Stage 3	Description	Estimated Costs
Date to complete	Event/Pop-up spaces – seating planter boxes	Project dependent
December 2019	Wayfinding from outer areas	Estimate $5,000.00
	Andrews Avenue table seating	Estimate $5,000.00
	Andrews Avenue windbreaks/art installations	Estimate $25,000.00
	Total Stage 3 (additional funding required complete)	$35,000.00
Total	Stages 1-3 of most of the work plan	$85,000.00
	Less current funding	($40,000.00)
Funding request	Stages 2-3 (additional funding required)	$45,000.00

Other Considerations

9. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of local government in that the key project objectives are to; create a new identity/brand for the south end of High Street; make the area a desirable destination for families, workers and travellers; and attract more hospitality to fill empty shops with pop-ups or permanent stores. It does this in a way that is cost-effective because it is undertaken by a voluntary business group.

Appendices

No.	Title	Page
1 ⇩	SEBG work plan concepts 2019	44

Author: Cyndi Christensen

CBD Development Manager

Approved By: Gary Craig

Divisional Manager City Growth

4. WHAT WE WILL DO IN 2017 – 2019

INITIATIVES	WHEN	TARGET	BUDGET	PARTNER/S	STATUS	NOTES RE: STATUS INDICATOR
ALL SECTORS
*ALL RELATIONSHIPS – Further define strategic framework for international relationships*
Reaffirm each active relationship with 3 year statements of intent	By Dec 2018	All relationships have signed MOUs with 3 year outcomes	-	Sister and friendly cities		Intent with all active relationships reaffirmed Tempe re: STEMM focus. 2016-2018 agreement in place with Taizhou. Regular education and cultural engagement with Minoh. Re-engaged with Xi’an in education sector.
Update international relations policy to define framework for ongoing international engagement.	June 2017	Policy complete				2017-19 work programme approved by City Development Committee in May 2017.
*ALL – Provide leadership and facilitate connections for Lower Hutt’s international relationships*
Maintain city to city relationships	Ongoing	Regular communication with all relationships	-			Regular communications with Minoh and Taizhou. Council in touch with key contacts across all cities.
Coordinate with the Mayor’s office for hosting inbound business, cultural and education delegations, where appropriate	Ongoing	All sister city and friendly city visits have Mayor interaction	$2,500 annually	Specialists		Hosted Xi’an #26 Middle School group. Thai education agents hosted at regional networking event at The Dowse. Chinese education agents via WREDA hosted in December.
Assess and investigate beneficial opportunities presented to HCC.	Ongoing	All assessed	-	-		All enquiries responded to. Ongoing. Hosting Sydney-based director from CLAIR (Council of Local Authorities for International Relations), Japan - for a week-long internship to progress Japanese partnership opportunities with council and other local organisations.
Lead and coordinate outbound delegations to develop opportunities and strengthen existing relationships for Lower Hutt – that include city representatives such as businesses, schools, cultural groups.	Ongoing	One visit every 2 years	Budgeted throughout this plan.	All partners		Visit to Minoh, Japan and Taizho, China in October 2018 Celebrated 10 year anniversary with Taizhou, China. Received Award for Friendship City for Exchanges and Cooperation with China.
Raise our city profile by developing resources to help our locals appropriately promote the city.	Ongoing	All requests are supplied with Lower Hutt city profile and promotional material.	$1,000 annually	-		Focus here is on translating tourism or city profile material produced for the city. New Lower Hutt Visitor Guide, city image library and Study in Lower Hutt brochures (in four languages) are used by local organisations to support their promotion overseas.
*ALL - Grow awareness of opportunities, maintain networks, identify and promote stakeholder mutual goals*
Develop a communications plan to raise awareness and promote international relationships through local networks including the Hutt Valley Chamber of Commerce	Sept 2017	Across all key HCC channels. Promotion visible across community.	$1,500	All partners		Approached on a project by project basis. Sister city opportunities promoted to schools. Hutt Japan Day event supported in November 2017 to help raise profile of sister city connection.
Engage with Sister Cities New Zealand (SCNZ) to share experiences and leverage network	Ongoing	Annual membership of SCNZ. Participate in SCNZ conference.	$700 annually	-		Attend all regional SCNZ member events. Presented our successful School Skype programme to the SCNZ Central Region Forum SCNZ conference held in Lower Hutt May 2018. Delegations from our 3 major sister cities will attended the conference.
INITIATIVES	WHEN	TARGET	BUDGET	PARTNER/S	STATUS	NOTES RE: STATUS INDICATOR
Partner with WREDA and Wellington City Council to leverage regional promotional platforms	Ongoing	Enhanced visibility for Lower Hutt in media and collateral. Content on WREDA promotional channels.	-	WREDA, WCC		Agreement in place to leverage international student growth work.
Rekindle local iwi connection to international relationships.	Ongoing	Involved in at least one project	-			Approached for venue to hire for the SCNZ Conference Welcome Ceremony & Cocktail event.
Promote Wellington City mayoral trip to China / Japan / Seoul in November as lead in to 2017 NZ China Mayoral Forum.	By Dec 2017	Interest from community	-	HVCoC, businesses		Details passed on to relevant parties. Weltec attending WCC mayoral delegation.
*CHINA - Leverage relationships by working through regional partners*
Coordinate activity via Wellington City Council’s relationship with Xi’an	Ongoing	Regular communication and feedback	-	WCC		Wellington City Council and Wellington businesses have connections with Xi’an and acknowledge and support our formal relationship. HCC to take a civic lead in regional activity with Xi’an.
Work with government and national agencies primarily through WREDA and Wellington City Council, to provide specialist inbound and outbound advice and support, including: Participate in NZ China Mayoral Forum in Wellington 3-5 December championing economic, tourism and education opportunities, and subsequent forums hosted by LGNZ.	Ongoing Dec 2017	Regular communication between all partners Mayoral attendance	- $3,000	WCC, WREDA		Liaison with agencies continues as required. Opportunity for participation scoped. WREDA will lead opportunities for tourism and business for the region.
Contract a specialist / Chinese speaking “cultural bridge” to provide advice and support with China relationships	Ongoing	Contract in place. Specialist is consistent HCC partner	$3,500 annually	HCC, partner		Contractor in place providing advice and hosting for sister city visitors and international education agents.
Carry out market research of Taizhou from an in-market agent to assess student market potential. Cultural and market research of Taizhou and Xi’an for relationship opportunities.	June 2018	Share with schools	$2,500			Oct 2018 visit to Taizhou has enabled relationship connections and established School Skype Programme. Taizhou has extended invitation to pair with their local schools and international student attraction cluster of local schools offered opportunity from Taizhou. Contractor to carry out research, not yet actioned. Initial advice gained from WREDA education specialists.
CULTURAL SECTOR
*ALL RELATIONSHIPS - Grow community participation and ownership of our international relationships*
Support the Hutt Sister City Foundation’s desire to develop their programmes and increase participation in their activities between our sister cities to strengthen ties and promote the relationships.	Ongoing	Increase in membership, programmes and engagement in all sister city relationships.	$2,000 annually	HSCF		Contract in place for student and teacher exchanges and foundation development activities.
Support the student and teacher exchange to Tempe via Hutt Sister City Foundation.	Ongoing	4 students, 2 teachers	$4,400 annually
*ALL -* *Support cultural exchange through international grants / scholarships*
Support Rotary / Miyun District teacher exchange programme and research mutual economic benefits to cities.	2017/18	Four teachers on exchange	$2,400	Hutt Valley Rotary		2017 - Attended presentation from Rotary on experiences in China. Now awaiting reciprocal travel to NZ and relationships gained through exchange partnerships to progress to allow other opportunities to be explored. 2018 – A grant provided to Rotary Club toward travel for 4 teachers 2019 – A grant provided to Rotary Club toward travel for 4 teachers
INITIATIVES	WHEN	TARGET	BUDGET	PARTNER/S	STATUS	NOTES RE: STATUS INDICATOR
Support Minoh Teacher Exchange (MINTEX)	Ongoing	Two teachers outbound and inbound every two years	$2,000 annually	HMHFT		2017 - Inbound teachers hosted in August. Outbound teachers to be organised for October 2018. 2018 - Two Lower Hutt teachers selected, travelled to Minoh Sept/Oct 2018. Minoh teachers reciprocal visit to lower Hutt in August 2019.
Review grants/ scholarships, third party funding sources and develop grants awarded for innovative programmes to maximise international relationships.	2018/19	Criteria defined. All council grant recipients are leading innovative and effective projects.	To be determined.	All partners.		Provided partial funding to MINTEX teachers outbound to assist with travel expenses
*JAPAN - Support cultural engagement and value of our international relationships*
Promote Hutt Japan Day led by Hutt Minoh House Friendship Trust.	2017	Event promoted through council’s key channels.	-	HMHFT		Marketing support given to the HMHFT-led Hutt Japan Day and included in key council promotional channels.
Support Hutt Minoh House Friendship Trust activities to grow. Provide administrative & venue booking support and financial review support	Ongoing	Increase in membership, programmes and engagement in Minoh and Japanese relationship.	-	HMHFT		Administrative and booking support maintained.
Manage Hutt Minoh House as a Japanese cultural hub for Lower Hutt	Ongoing	Trust is able to retain rental revenue for cultural projects.		HMHFT		Urban Plus manages Minoh House for all property related matters. Tenancy manager paid for by HMHFT coordinate tenant matters.
Support existing regular/permanent Skype links across city between schools	Ongoing	Regular interaction between linked organisations.	-	Schools, Libraries, HMHFT, HSCF		Tui Glen School connect each week and Epuni School still active. Supported new link between Ss Peters & Pauls School. Have handed over library Skype link to Hutt Minoh friends and reciprocal organisation in Minoh.
Leverage opportunities around Japan Rugby World Cup 2019. Reignite rugby connections.	2018/19	Clubs involved in Sister City ties	-	Community		Via WREDA, Wellington High School hosted a delegation from Atsugi prefecture (our nominated host city for RWC2019) and education connection made for activity on both sides.
EDUCATION
*ALL RELATIONSHIPS – Support local schools and contribute to Wellington International Student Growth Plan*
Undertake a stocktake of international connections across our education sector.	Sept 2017	Database of relationships	-	Schools		7 schools with international students. 15 schools are currently signatories to the International Student Code of Practice.
INITIATIVES	WHEN	TARGET	BUDGET	PARTNER/S	STATUS	NOTES RE: STATUS INDICATOR
Enhance local education provider network to increase collaboration between institutions and support shared practice. Develop a strong and uniquely Lower Hutt proposition within the Wellington regional brand Work with WREDA to develop a suite of Lower Hutt focussed promotional material including new translated material for local education providers to use and a single enrolment process Establish and enhance a Lower Hutt portal within studyinwellington.com Host education agent familiarisation tours with Mayoral support/hosting.	Ongoing.	Double the number of equivalent full-time (EFT) international primary and high school students	$15,000 annually	Signatory schools to the International Student Code of Practice / Education Wellington partners. WREDA		Regular liaison has increased to six schools and continues including scoping shared marketing opportunities with WREDA’s targeted market approach. Study in Lower Hutt collateral now includes three foreign language brochures, wellingtonnz.com and huttvalleynz.com portal page and trade event banners. Mayor hosted education agents from Thailand and also Xi’an #26 Middle School students and teachers alongside local schools as main civic feature of trip to region Lower Hutt institutions involved in all 4 agent famils across Wellington via WREDA. Schools have used city marketing image library in their publications. WREDA education attraction coordinator visited Minoh. Priority now to showcase student and city lifestyle across collateral and leverage existing networks, schools and student networks to promote city.
Participate in annual regional student welcome Host the regional student welcome in Lower Hutt Events Centre.	Annually 2019	Lower Hutt showcased in regional event. Host event as regional partner		WREDA		As at Mar 2019 no approach from WREDA to have Student Welcome in Lower Hutt Mayor and International Relations and Project Manager attended Regional International Student Welcome in March 2018 Discussions yet to be had regarding location of 2019 welcome event.
BUSINESS SECTOR
*ALL RELATIONSHIPS – engage with our business community*
Promote the sister city links and drive organisations and business to leverage these through campaigns, networking events, city events.	Ongoing	Every project is an opportunity for city to city link awareness	-	WREDA, WCC, HVCoC, business community		Council, schools, WREDA hosted Xi’an No. 26 Middle School, and WREDA education rep visited Minoh city in late 2017.
*USA -* *Champion STEMM engagement between Tempe and Lower Hutt* *and encourage inbound visits.*
Engage with Tempe City Council’s economic development team [and their partners including Arizona State University(ASU)] to identify mutual opportunities and learning for Lower Hutt’s STEMM sector.	2017/18	Regular communication that leads to direct business engagement with Tempe.	-	Tempe City Council		Re-engaged contacts at Arizona State University to be involved in 2018 STEMM Festival.
Invite and host a speaker from Arizona State University / Tempe to Hutt STEMM Festival 2018.	May 2017 May 2019	One speaker	$2,500 every two years	Tempe, ASU
Potential mayoral education delegation travel in October 2018.	2018/19	< 6 schools represented	$18,000	Business community		2018/19 activity. Planning underway for Educational Delegation travel to Japan and China in October 2018. Celebration of our 10^th Anniversary will take place in Taizhou, China.
Promote soft-landing opportunity in Arizona and Houston, Texas with ties to Lower Hutt.	Ongoing	LH Companies aware of soft-landing opportunity	-			Ongoing networking with Hutt Chamber offers opportunities to inform business. One Lower Hutt business connecting to Tempe Chamber as locating an office in neighbouring city.
Council officer / city representative to visit Tempe regularly, if in USA, to maintain valuable face to face links (over and above digital links) with established networks so we can leverage as our STEMM projects grow.	Ongoing			Tempe City Council		Laura Sessions visiting Tempe 2019 whilst following IYM Silicon Valley Programme – re Tempe Lake activation for Riverlink project and visiting tech companies undertaking driverless vehicle trials.
INITIATIVES	WHEN	TARGET	BUDGET	PARTNER/S	STATUS	NOTES RE: STATUS INDICATOR
*CHINA -*
Encourage connection between Callaghan Innovation and China Medical City, Taizhou	2018/19	Connection and/or business partnership created	-	WREDA, Callaghan Innovation		Oct 2018 trip to Taizhou to investigate opportunities for Hutt/Wellington Regional business connections
Promote soft-landing opportunity in Xi’an via NZ Hub to local businesses.	Ongoing	Lower Hutt businesses have opportunity to pilot trading in China	-	WREDA, WCC		WREDA leads opportunity with existing connections with Wellington based businesses operating in Xi’an. Wellington City Council is actively connecting with Xi’an.

64 30 April 2019

City Development Committee

11 April 2019

File: (19/460)

Report no: CDC2019/2/70

Laings Road, Myrtle Street and Andrews Avenue - Proposed Temporary Road Closures - Highlight Carnival of Lights 2019

Purpose of Report

1. The purpose of this report is to seek the approval of the City Development Committee for the temporary closure, temporary ‘No Stopping At All Times’ parking restrictions and associated temporary rescinding of existing parking restrictions, on Laings Road, Myrtle Street and Andrews Avenue, Lower Hutt for the Highlight Carnival of Lights 2019.

Recommendations

That the Committee, for the Highlight Carnival of Lights 2019 event, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plans attached as Appendices 1 through 4 to the report:

(i) approves the proposed Temporary Road Closure of Laings Road from High Street to Queens Drive from 5.00am on Friday 25 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 2 to the report; and

(ii) approves the proposed Temporary Road Closure of Laings Road from Myrtle Street to 70m west of Myrtle Street from 5.00am on Wednesday 23 October 2019 to 12.00am midnight on Wednesday 30 October 2019 as shown attached as Appendix 2 to the report; and

(iii) approves the proposed Temporary Road Closure of Laings Road from Knights Road to Myrtle Street from 5.00am on Friday 25 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 2 to the report, noting that part of the street will have a longer closure as described in Recommendation (ii) above; and

(iv) approves the proposed Temporary Road Closure of Laings Road from Myrtle Street to Bloomfield Terrace and Myrtle Street from Huia Street to Knights Road between 5.00pm and 12.00am midnight on Friday 25, Saturday 26 and Sunday 27 October 2019 as shown attached as Appendix 3 to the report; and

(v) approves the proposed Temporary Road Closure of Andrews Avenue from Dudley Street to High Street from 5.00am on Thursday 24 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 4 to the report; and

(vi) agrees to temporarily rescind all current parking restrictions over the sections of road described in Recommendations (i) through (v) for the periods described in those Recommendations; and

(vii) agrees to approve No Stopping At All Times parking restrictions on both sides of the sections of road described in Recommendations (i) through (v) for the periods described in those Recommendations.

For the reason that the road closures and associated parking restrictions are required to accommodate the Highlight Carnival of Lights 2019 event.

Background

2. Council has received an application from the event organiser, Council’s Promotions and Events division, for temporary road closure approvals to accommodate the Highlight Carnival of Lights 2019 to be held between 25 October and 28 October 2019, with additional days for festival set up and demobilisation.

3. The roads for which temporary road closures have been sought, and the dates and times when those closures would apply are detailed in the recommendations and Appendices to this report.

4. At its meeting of 12 August 2008, Council approved a process for Council to follow to comply with the Local Government Act 1974 (Schedule 10) provisions for temporary road closures for events.

5. Processes have been established to implement these procedures including the required communications and consultations prior to any approval of a closure.

6. For those events where vehicles remaining on roads are considered to be a safety concern, it is also necessary for a resolution to be passed that all existing parking restrictions on the closed roads are temporarily rescinded for the duration of the event, and the roads be subject to a temporary ‘No Stopping At All Times’ parking restriction.

7. Council can then erect temporary signage and its Parking Enforcement officers can attend the event and authorise the removal of any offending vehicles.

8. This report has been prepared in accordance with the approved procedures.

Discussion

9. The Traffic Asset Manager, acting as Council’s Traffic Engineer, has assessed the proposed closures with regards to the expected impacts on traffic. The Traffic Asset Manager has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

10. The proposed closure, if implemented according to the proposed Traffic Management Plan and in accordance with any specific conditions set by the Traffic Engineer, is not expected to unreasonably impact on traffic.

11. For the duration of the event any vehicles remaining on the road will be a safety concern and therefore temporary ‘No Stopping At All Times’ restrictions are required to enable those vehicles to be removed.

12. The Highlight Carnival of Lights attracts more than 100,000 visitors over Labour Weekend and has become a much anticipated, and award winning, event on Lower Hutt’s events calendar.

Options

13. The options are:

a. approve the proposed closure extents, dates and times; and

b. approve the proposed temporary rescinding of all existing parking restrictions within the extents of the proposed closures; and

c. approve the proposed temporary ‘No Stopping At All Times’ parking restrictions within the extents of the proposed road closures;

as shown in the appendices to the report to accommodate the Highlight Carnival of Lights 2019 event; or

d. approve road closures, temporary rescinding of all existing parking restrictions and temporary ‘No Stopping At All Times’ parking restrictions for some greater or lesser extent and/or dates and/or time periods; or

e. resolve that the proposed road closures should not be approved.

14. Officers recommend Options a. through c., as these will accommodate the planned operation of the Highlight Carnival of Lights 2019 with an acceptable impact on traffic levels of service.

Consultation

15. The public was notified that Council was going to consider the proposed temporary road closure through a Public Notice in The Hutt News on Tuesday 23 April 2019.

16. Any correspondence received as a result of the Public Notice will be presented to the Committee.

17. Public Notice of any decision to close the road will be advertised in The Hutt News.

18. Promotions and Events team members, and other officers, have been undertaking consultation with businesses that would be affected by the proposed road closures. At the time this report was finalised, approvals had been received from Chorus (Laings Road), the Lower Hutt Events Centre, Bellbird Café, Hutt City Council and The Crooked Elm.

19. Any feedback subsequently received from any other businesses will be presented to the Committee.

Legal Considerations

20. Approval is required from Council, the City Development Committee, or the Temporary Road Closure Subcommittee to allow for the temporary closure of roads and for the imposition of temporary ‘No Stopping At All Times’ restrictions. This will ensure that Hutt City Council is complying with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads within its jurisdiction.

Financial Considerations

21. For community events, the costs of the Public Notices in The Hutt News are paid from Council’s budget. For commercial events, the costs of the Public Notices are passed onto the appropriate event organiser. This event is a community event.

Other Considerations

22. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of local government in that complies with the requirements of The Local Government Act 1974 (Schedule 10) for the temporary closure of roads for events.

Appendices

No.	Title	Page
1 ⇩	Highlight Carnival of Lights 2019 – Proposed Temporary Road Closure Impact Report	65
2 ⇩	Highlight Festival 2019 Road Closure APPENDIX 2	68
3 ⇩	Highlight Festival 2019 Road Closure APPENDIX 3	69
4 ⇩	Highlight Festival 2019 Road Closure APPENDIX 4	70

Author: Damon Simmons

Traffic Asset Manager

Reviewed By: Zackary Moodie

Traffic Engineer - Network Operations

Approved By: John Gloag

Divisional Manager, Transport

Attachment 1

Highlight Carnival of Lights 2019 – Proposed Temporary Road Closure Impact Report

Appendix 1

Highlight: Carnival of Lights: Proposed Temporary Road Closure Impact Report

1. Description of Event

Hutt City Council Promotions and Events Division has applied to temporarily close the following roads to accommodate the Highlight Carnival of Lights 2019 event:

(i) Laings Road from High Street to Knights Road from 5.00am on Friday 25 October 2019 to 5.00am on Tuesday 29 October 2019; and

(ii) Laings Road from Myrtle Street to 70m west of Myrtle Street from 5.00am on Wednesday 23 October 2019 to 12.00am midnight on Wednesday 30 October 2019; and

(iii) Laings Road from Knights Road to Myrtle Street from 5.00am on Friday 25 October 2019 to 5.00am on Tuesday 29 October 2019 (noting that part of the street will have a longer closure as described in (ii) above; and

(iv) Laings Road (from Myrtle Street to Bloomfield Terrace) and Myrtle Street (from Huia Street to Knights Road) between 5.00pm and 12.00am midnight on Friday 25, Saturday 26 and Sunday 27 October 2019; and

(v) Andrews Avenue from Dudley Street to High Street from 5.00am on Thursday 24 October 2019 to 5.00am on Tuesday 29 October 2019

In addition to the proposed road closures, all of the streets described above would have their existing parking restrictions temporarily rescinded and have temporary No Stopping At All Times parking restrictions installed.

2. Promotions and Events Division Support

The Promotions and Events Division has assessed the proposed event with regard to its contribution towards Councils strategies and policies and the event is consistent with the objectives and outcomes of these strategies.

3. Proposal Notice

The public notice advising that Council was proposing to consider these closures, was published in the Hutt News on Tuesday 23 April 2019.

4. Consultation

Council’s Promotions and Events Division is currently consulting with all affected businesses within the extents of the proposed road closures. At the time this report was finalised, no objections had been received. All subsequently received feedback will be communicated to the City Development Committee.

5. Traffic Impact Assessment

Prior Closures

The proposed closure for this event will not result in the road being closed for an aggregate of more than 31 days this year, ie, it does not exceed the LGA restriction of not more than 31 days in any year.

Traffic Impact

In the opinion of Damon Simmons, Traffic Asset Manager, acting as Council’s Traffic Engineer, the proposed closure, if implemented according to the plans provided, is not likely to unreasonably impact traffic.

This is the third running of the event and it appears to be generally well accepted by the public who accept the traffic effects as a reasonable trade-off for the benefits provided by the event.

For the inaugural event no road closures were sought. Laings Road was closed for the second (2018) event as observations during the inaugural event showed that public safety would be enhanced by seeking a temporary road closure for the duration of the event.

This year’s (2019) event is larger, due to the popularity of the previous events, with more than 100,000 visitors expected over the duration of the event, necessitating further road closures to accommodate the event footprint and ensure public safety.

Although a temporary road closure is being sought for the extent of Laings Road, the event organiser has agreed to leave the western end of Laings Road open during Friday 25 October 2018 (to approximately 5pm) to allow access to the council car park and permit public parking in front of the council offices.

In this particular instance there should be little in the way of wider network effects because of the minor nature of the road involved, and the multiple alternative transport routes available.

The early start and late finish times are related to the amount of time that it is expected to set up and dismantle the event.

I am of the view that the proposed closure will be acceptable in terms of its traffic related effects subject to a high level of awareness being achieved through advertising and a high standard of on street signage and traffic control at the closure points.

6. Conditions of Closure

Subsequent to approval the organiser will be advised of the standard conditions that will apply, being:

· The closure shall apply only on the specified roads and for the specified hours as detailed above.

· The applicant will allow access for all emergency vehicles.

· The applicant will act as directed by the Police or by officers of the Road Controlling Authority (HCC). A contact name and phone number for the Police is given to the applicant.

· The applicant will be responsible for under taking all work relating to the physical closure of roads and managing the closure.

· The applicant will be responsible for ensuring closed roads are left in a suitable clean and tidy state following the completion of the event. A contact name and phone number for Intergroup Ltd., Council’s Street Cleaning Contractor, is given to the applicant.

· A temporary traffic management plan (TMP) must be submitted to HCC Transport Division for approval prior to the event. The TMP must be designed, set up and manned by suitably qualified personnel as required under the Code of Practice for Temporary Traffic Management (CoPTTM).

7. Appendices

Appendices 2, 3 and 4: Highlight Carnival of Lights Temporary Road Closure Plans 2019

Author: Damon Simmons, Traffic Asset Manager

Reviewed by: Zackary Moodie, Traffic Engineer Network Operations

Approved by: John Gloag, Divisional Manager, Transport

74 30 April 2019

City Development Committee

11 April 2019

File: (19/461)

Report no: CDC2019/2/71

Laings Road - Proposed Temporary Road Closure - Te Wā Heke: Invent the Future

Purpose of Report

1. The purpose of this report is to seek the approval of the City Development Committee for the temporary road closure, temporary ‘No Stopping At All Times’ parking restrictions and associated temporary rescinding of existing parking restrictions on Laings Road, Lower Hutt for the Te Wā Heke: Invent the Future event.

Recommendations

That the Committee:

(i) approves the proposed Temporary Road Closure of Laings Road from Knights Road to Myrtle Street from 6.00am to 7.00pm on Saturday 25 May 2019, for the Te Wā Heke: Invent the Future event, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plan attached as Appendix 1 and 2 to the report;

(ii) agrees to temporarily rescind all current parking restrictions over the section of road described in Recommendation (i) for the period described; and

(iii) agrees to approve No Stopping At All Times parking restrictions on both sides of the section of road described in Recommendation (i) for the period described.

For the reason that the road closure and associated parking restrictions are required to accommodate the event.

Background

2. Council has received an application from the event organiser, Council’s Promotions and Events division for temporary road closure approvals to accommodate the Te Wā Heke: Invent the Future event.

3. The roads for which temporary road closures have been sought, and the dates and times when those closures would apply are detailed in the Recommendations and Appendices to this report.

4. At its meeting of 12 August 2008, Council approved a process for Council to follow to comply with the Local Government Act 1974 (Schedule 10) provisions for temporary road closures for events.

5. Processes have been established to implement these procedures including the required communications and consultations prior to any approval of a closure.

6. For those events where vehicles remaining on roads are considered to be a safety concern, it is also necessary for a resolution to be passed that, for the duration of the event, all existing parking restrictions on the closed roads are temporarily rescinded and the roads be subject to a temporary ‘No Stopping At All Times’ parking restriction.

7. Council can then erect temporary signage and its Parking Enforcement officers can attend the event and authorise the removal of any offending vehicles.

8. This report has been prepared in accordance with the approved procedures.

Discussion

Options

12. The options are:

a. approve the proposed closure extents, dates and times; and

b. approve the proposed temporary rescinding of all existing parking restrictions within the extents of the proposed closures; and

c. approve the proposed temporary ‘No Stopping At All Times’ parking restrictions within the extents of the proposed road closures;

As shown in the appendices to the report to accommodate the Te Wā Heke: Invent the Future event; or

e. resolve that the proposed road closures should not be approved.

13. Officers recommend options a. through c., as these will accommodate the planned operation of the event with an acceptable impact on traffic levels of service.

Consultation

14. The public was notified that Council was going to consider the proposed temporary road closure through a Public Notice in The Hutt News on Tuesday 23 April 2019.

15. Any correspondence received as a result of the Public Notice will be presented to the Committee.

16. Public Notice of any decision to close the road will be advertised in The Hutt News.

17. Promotions and Events division members, and other officers, have been undertaking consultation with businesses that would be affected by the proposed road closures. At the time this report was finalised, approvals had been received from Chorus (Laings Road), the Lower Hutt Events Centre, Bellbird Café, Hutt City Council and The Crooked Elm.

18. Any feedback subsequently received from any other businesses will be presented to the Committee.

Legal Considerations

19. Any approval is required from Council, the City Development Committee, or the Temporary Road Closure Subcommittee to allow for the temporary closure of roads and for the imposition of temporary ‘No Stopping At All Times’ restrictions. This will ensure that Hutt City Council is complying with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads within its jurisdiction.

Financial Considerations

20. For community events, the costs of the Public Notices in The Hutt News are paid from Council’s budget. For commercial events, the costs of the Public Notices are passed onto the appropriate event organiser. This event is a community event.

Other Considerations

21. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of local government in that complies with the requirements of The Local Government Act 1974 (Schedule 10) for the temporary closure of roads for events.

Appendices

No.	Title	Page
1 ⇩	Te Wā Heke Invent the Future event 2019 – Proposed Temporary Road Closure Impact Report	75
2 ⇩	Te Wā Heke Invent the Future 2019 Road Closure APPENDIX 2	77

Author: Damon Simmons

Traffic Asset Manager

Reviewed By: Zackary Moodie

Traffic Engineer - Network Operations

Approved By: John Gloag

Divisional Manager, Transport

89 30 April 2019

City Development Committee

29 March 2019

File: (19/408)

Report no: CDC2019/2/72

General Managers' Report

Purpose of Report

1. The purpose of this report is to provide the Committee with updates on a number of projects that it has previously identified. This will be done on a regular basis.

Recommendations

That the Committee notes the updates contained in the report.

Background

2. At the beginning of the 2013-2016 triennium, the Chair of the City Development Committee asked for a General Manager’s report to be provided at each meeting. This would mainly be for update purposes but from time to time could include items for decision making.

Discussion

3. An update of a number of projects is provided below. The items to be included were discussed by the City Development Committee and may change from time to time.

City Wide and CBD Remissions Policy and Funding

4. A City Wide and a CBD Remissions Policy were adopted from 1 July 2012. Council approved continuing the Development Incentives and Rates remission schemes until 30 June 2020.

5. As of this financial year – 1 July 2018 to 31 March 2019, 108 new applications have been received. Fees and rates waived and grants made are as follows:

	Rates Remissions and Economic Grants for Economic Development Purposes	Appns	Approved	Declined
	Rates remissions	0	0	0
	Economic Development grants	0	0	0
	Total	0	0	0
Fee type remitted 1 July 2018 – 31 March 2019		$ Amount
Rates remissions		$278,007.00
Economic development grants		$0
Development contributions		$444,051.00
Reserve contributions		$438,080.00
Resource consent fees		$337,293.00
Building consent fees		$542,128.00
TOTAL		$2,039,559.00

Total Fees Remitted Annually From 1 July – 30 June
FY2012-2013	$159,000
FY2013-2014	$873,000
FY2014-2015	$712,000
FY2015-2016	$548,000
FY2016-2017	$1,137,747
FY2017-2018	$2,763,817
FY2018-2019 (Year to date)	$2,039,559.00

6. The Policy ended on 31 December 2018.

7. The number of remission applications received between 1 July 2018 - 31 March 2019 was a total of 108. The total number of applications received over the past six months doubled the total for the whole of the 2017-2018 financial year, which had only a total of 54 applications. The applications received were mainly for new residential developments.

Town Hall and Events Centre

8. Since the last report:

a. building commissioning is being completed; and

b. Town Hall theatre services are being completed.

9. All work in the Town Hall and Events Centre is expected to be complete by mid-May 2019.

Promenade – RiverLink

10. The New Zealand Transport Agency (NZTA) on 17 April 2019 confirmed its decision for Melling Interchange; that Melling meets the strategic priorities of the Government policy Statement on Land Transport and that the DBC (detailed business case) can now be completed. During early 2020 NZTA will consider funding for further design and consenting. Funding for construction of the Melling transport improvements will be considered beyond 2028.

11. The RiverLink Project Director (PD) has been appointed and will start work on Monday 29 April 2019. The PD’s initial duties will include establishing a RiverLink Project Office (PO), appointing a Project Manager (PM) and support team, directing the RMA Consent Process, directing overall RiverLink communications and engagement, programming implementation of RiverLink, and advising on the longer term governance for RiverLink.

12. RiverLink governance is expected to continue largely in its existing format although a Board (officers) has replaced the Management Group (officers).

13. A preferred consultant team has been confirmed to write the RMA Consent Applications. Details are being worked through but a 10 to 12 month consent application process is expected to start during May 2019. Processing and approval of the consent may take an additional 12 to 18 months.

City and Community Services Group and Hutt City Community Facilities Trust (CFT) Significant Projects

14. The status of these projects is as follows:

Riddiford Garden

15. Phase 3 construction works began in September 2017 and completion is now expected around mid-May 2019.

16. Civil works have been ongoing with the re-laying of the asphalt along Laings Road completed with minor defects identified for correction. Minor defects are expected to be completed over the next two weeks.

17. The new water feature design has been reviewed with the consultants compiling an operational specification to be agreed by Council. Once confirmed, a gap analysis will confirm performance compliance and identify any defects or non-performance for correction. The contractor has been requested to commission the system hydraulics as per the instructed design. Once commissioned an assessment against the original design will be done and discussed with the design team. Worst case completion is expected by end of June 2019.

18. All other minor defects are in motion with materials underway. These include the bridge edges, valve cover, concrete steps etc, scheduled for completion this month.

19. Riddiford Gardens Stage 2 works are also underway with the contractor performing the last requirements to obtain documents for Code Compliance certificate application. This is expected to be completed by the middle of this month.

RICOH Sports Centre, Fraser Park

20. The Ricoh Sports Centre is now effectively complete and has been transferred to the management of Fraser Park Sportsville. The ground floor café, first floor bars, restaurants and meeting rooms are all operational and available for the public to hire and use. The changing rooms and 50 showers bring a new level of amenity to sportspeople using Fraser Park and will enable all member clubs to host local, regional, national and international tournaments in modern buildings that meet modern code requirements.

Cycleways

21. Work on the cycleways is progressing with the Wainuiomata Hill Shared Path construction ongoing. The Hutt side is complete and getting good usage. The Wainuiomata side is progressing with significant earthworks being completed and the form of the path taking shape. Completion of construction is currently programmed for the end of May 2019.

22. The Eastern Bays shared path is a technically challenging project due to its proximity to the Coastal Marine Area. The Assessment of Environmental Effects is essentially complete and along with the Resource Consent application is going through a legal review. Submission of the Consent was planned for early April and a pre-application meeting with Greater Wellington Regional Council has already taken place.

23. The Resource Consents are in for the Beltway and detailed design drawings are being finalised for both the central and northern sections. Tenders are likely to be called in June.

24. There are significant pressures on the overall Cycleway’s budget. The Wainuiomata Hill is over budget and forecasts for the Eastern Bays and Beltway are higher than initial projections. A workshop with Council is scheduled for June to consider these matters.

Healthy Families Lower Hutt

25. Healthy Families New Zealand (NZ) – Hosted the national gathering of Healthy Families NZ leaders, including Chairs from all ten Healthy Families NZ locations at the Walter Nash Centre. The Director General of Health and his senior staff met with the Chairs during the hui to discuss Ministry of Health and Healthy Families NZ partnerships.

26. Workplace wellbeing – Co-hosted a two day hui focused on workplace wellbeing across NZ. The hui was the first time central government (Ministry of Health and Health Promotion Agency), Non-Government Organisation (Mental Health Foundation) and public health organisations have met to identify opportunities to leverage our collective skills, capacity and reach in order to make greater impact.

27. Smokefree – Appointed Andrea Curtis as our new Smokefree Activator. This role is funded by the Hutt Valley District Health Board and aims to leverage Hutt City Council and Healthy Families Lower Hutt’s approach to Smokefree environments and scale the impact into Upper Hutt City Council.

28. Smokefree Outdoor Public Policy is being reviewed and will be back to the Community Services Committee and then to Council in July. The review will reflect what has worked well, what has not worked and what the next steps towards a Smokefree Lower Hutt might be.

29. Working in partnership with Wainuiomata Hub, Love Wainuiomata, Regional Public Health and Takiri Mai te Ata Regional Stop Smoking Service on an integrated action plan to support the designation of Queen Street being Smokefree.

30. Council’s Transport Division is leading the implementation of Smokefree requirements in all pavement encroachment licences supported by Urban Plus Ltd. We are supporting with information packs to educate on the new requirements.

31. Water – The high profile water fountain located outside the RICOH Sports Centre has been installed and is already being heavily utilised.

32. Wellington Rugby Union has joined the Player of the Day initiative. This increases the number of pro-water clubs, removes over 5,000 unhealthy food sponsorship vouchers and creates over 5,000 new opportunities to use Council pools across the region.

33. Healthy City Design - Healthy Families Lower Hutt Strategic Leadership Group members submitted and orally presented to the City Development Committee and Council on the Central City Transformation Plan (CCTP). Health partners reinforced that local government has a much greater ability to impact health and wellbeing of our people than the health sector could hope to have. Several cross-Council workshops have been held to further define the “Streets Alive” framework and approach around healthy city design principles.

Hutt Valley Tennis Centre

34. Refer to separate report to this meeting.

Ignite Sport

35. Refer to report to be presented to the Community Services Committee meeting to be held on 2 May 2019.

Science and Technology (STEMM) Funding and Activity

36. New brand for STEMM:

Our new brand launched earlier this year for this programme of work is Te Wā Heke: Invent the Future, which reflects our vision as follows:

1) Science, technology and innovation can help improve the prosperity and well-being of our community by creating good jobs, business and economic growth, a more enjoyable and efficient city and equal opportunities for everyone.

2) Science and technology are enabling innovation at an unprecedented pace and are radically changing the way we live, work, play and learn. We are helping our community embrace and maximise the benefits this change can bring to become a more sustainable and resilient city.

3) Science, technology and innovation now permeate every industry and career. We want our people to have the skills to lead the way and contribute as part of tomorrow’s workforce.

4) We want equitable access to science, technology and innovation for everyone and every business. We are breaking down stereotypes and barriers so that everyone in our community can be curious, create, invent and discover.

37. Te Wā Heke Festival:

We are continuing to hone the content and structure of this new and improved event in May 2019. This year the Festival will be a two day community event held at the Lower Hutt Events Centre on 24 and 25 May. It will be an expo-style event with interactive displays and exhibits for people to explore new technologies and the impacts they may have on their everyday lives. Content is continuing to be developed but we have confirmed a special VR experience brought to Lower Hutt from London by PwC, as well as an electric vehicle display, future foods, drones, robots and more. The event has been selected as a highlight event in TechWeek, which means we will get special profile and marketing support from their team. We will also be inviting groups from local schools (and providing free transport), and will hold a VIP event for educators from around the region. A business networking event to ‘launch’ the festival was held on Wednesday, 22 March from 5.30pm.

38. Innovative Young Minds (IYM):

Applications are now open for 2019, and we have already received over 150 applications from around the country. We have 80 places available this year across two sessions. The programme was officially launched on 26 February, with a special networking event that included the release of a video made by the Prime Minister in support of IYM. We are also taking 12 of our alumnae, who participated in IYM previously, to Silicon Valley in April. We have a very exciting week for them, with many high profile speakers including entrepreneurs, CEOs and top research scientists. This is part of our expansion to keep alumnae engaged in science and technology and to continue to provide opportunities for them to learn more about careers in the sector. The IYM programme is now administered by a trust and will operate as a charitable trust.

39. 1^st Assembly:

“1A” is moving. From 1 June 2019 it will be co-located at The Settlement in Petone. CHQ will continue to deliver its mentoring and support of businesses within the programme and members will now have the advantage of also being located with a group of other exciting businesses in various stages of their development. This change follows a review of the programme with CHQ following the departure from 1A of a number of the businesses as they successfully stepped out on their growth path.

A new cohort of businesses for the 1A programme will be sought shortly.

40. Smart City Programme: A new cross-Council group has been established to determine a strategy and plan for Smart City projects, which have to date been largely conducted on an ad hoc basis. The group will promote the programme as an opportunity for Council units to test new technologies that will make their work more efficient and better for our customers. We will be starting with some projects that are low risk and low cost, and hope to build the programme into more substantial pieces of work in coming years. We are looking for ideas from Council staff, Councillors and the wider community for new projects. An initial project that the group has been developing this quarter with WSP Opus is a tool called Maptionnaire, which aims to capture information about how people move around the city and how we might improve their transport experiences. This will be trialled with Council staff in February and then rolled out to the wider community in May. We have also initiated a data project to determine what data the Council is currently collecting and how that is being stored and used.

41. Hutt Science Programme – over 50 primary and intermediate schools in the Hutt Valley are currently part of the programme (part funding provided by Upper Hutt City Council). The resource centre has been expanded at Naenae Primary School to cope with this expansion of the programme. A professional development programme for primary and intermediate school teachers is now well developed along with a mentoring programme for secondary school science scholarship students.

Urban Growth Strategy Implementation

42. The Urban Growth Strategy 2012 - 2032 was adopted in 2014. Its target is 6000 new residential dwellings built by 2013 (average 300 pa) and a population of at least 110,000 by 2032.

43. Progress to date:

New Residential Dwellings Completed (net after demolitions/removals):

· Year to 30 June 2013 179

· Year to 30 June 2014 198 Cumulative 377 Average p.a. 187

· Year to 30 June 2015 258 Cumulative 635 Average p.a. 212

· Year to 30 June 2016 232 Cumulative 867 Average p.a. 217

· Year to 30 June 2017 325 Cumulative 1,192 Average p.a. 238

· Year to 30 June 2018 466 Cumulative 1,658 Average p.a. 276

No. of new dwellings consented (Dept. of Stats):

· Year to 30 June 2013 137

· Year to 30 June 2014 231 Cumulative 368 Average p.a. 184

· Year to 30 June 2015 338 Cumulative 706 Average p.a. 235

· Year to 30 June 2016 445 Cumulative 1,151 Average p.a. 287

· Year to 30 June 2017 213 Cumulative 1,364 Average p.a. 272

· Year to 30 June 2018 395 Cumulative 1,759 Average p.a. 293

· YTD 28 Feb 2019 299 Cumulative 2,058

Population 2013: 101,200 2017: 104,700 2018: 105,900

Statistics population medium projection for Lower Hutt in 2033 is currently 108,100

44. In the 12 months to 28 February 2019, 502 new dwellings were consented with a value of $163,325,146.

45. Implementation projects being worked on include:

· Wainuiomata - extension of Wise Street – One subdivision consented and houses under construction. Several other land holdings have recently changed ownership with intentions of development.

· Wainuiomata – ex Wainuiomata College site application for a mixed housing development lodged.

· Upper Kelson – extension of Major Drive – owner working on a proposed plan change to enable this site to be developed into approximately 90 lots.

· Waipounamu Drive, Kelson – Earthworks well underway. Consents for the first four stages of this development (160 of total 240 lots and houses) have been lodged.

· Stokes Valley –potentially 80 residential sections. Pre application meetings continue.

· District Plan Work Programme – Plan Change 43 further submissions closed on 7September 2018. Hearing to be held later in 2019.

· Housing New Zealand is now undertaking the build of 330 new homes and refurbishing 383 homes in the Hutt Valley.

CBD

46. Current CBD activity includes:

· 177 High Street – see below.

· Sebel Hotel development – Piling and foundations completed December 2018. Structure consent granted and structure going up. Final building consent for exterior finishing is with Council for processing.

· 2-14 Laings Road – Previously consented for 39 social housing units the developer was placed in liquidation and its share of the building (all upper floors) is currently on market for sale.

· Queensgate – construction has commenced (January 2019) on a seven screen multiplex and carpark building to replace the area that sustained structural damage and was demolished following the Kaikoura earthquake.

Southend Business Group

47. Following their presentation to the last meeting a separate paper is being brought to this meeting regarding future funding for projects.

Completed CBD activity in 2018 includes:

· Pet Vet relocated from Pharazyn Street (RiverLink property) to Rutherford Street central city;

· Red Rat skate shop open in Margaret Street;

· new bakery in Bunny Street;

· 2 Connelly Street – construction of a large commercial building is completed;

· Storage Box has relocated into southern High Street;

· Premier Hair Academy opened in ex Evan’s building on High Street; and

· AMI have relocated into Ex-TAB site.

· New retail tenancies opened - Big Save/Ashley Furniture, opening the store out to High Street. New bike store also opened (ex - Avanti Plus).

48. For the December 2018 year retail spending in Lower Hutt was up 7.8% on the same period last year with the CBD experiencing a 6.9% increase in spending. This compares with 4.8% growth across the Wellington Region and 5.3% nationally.

Source Marketview

177 High Street

49. The property was sold to the Wellington Company who has now lodged plans for the development of 32 apartments (20 of which will be Kiwibuild) and ground floor retail (hospitality) outlets. Resource consent has been issued and internal demolition has commenced.

Petone 2040 Spatial Plan

50. Jackson Street Heritage Pilot Project; Jackson Street Programme is finalising arrangements with a small handful of property owners toward contractors carrying out façade improvements in the current financial year.

51. Officers continue to work with the P2040 Community Group to progress heritage and character, business case making for Cross Valley Link, the Petone Library redevelopment, and enhancing Jackson Street.

Central City Transformation Plan

52. The CCTP was approved by Council in March 2019. Officers are currently working on publishing the document on its own web page and how the plan can be progressed eg, implementation of district plan and RiverLink.

Suburban Shopping Centres Improvement Fund

53. A carryover of funding will be sought from current financial year into 2019 -2020. The reason for this is that concepts are being considered with the integration of the Healthy Streets Team. The processes are slightly out of sync and Urban Design resources in recent months have been prioritised into the RiverLink Project. Community involvement will not take place until some basic design principles have been tested and resolved.

Options

54. There are no options. The information is for noting only.

Consultation

55. No consultation was required for this report. Consultation relevant for the specific projects outlined above have been undertaken as required.

Legal Considerations

56. There are no legal considerations.

Financial Considerations

57. There are no financial considerations. All funding discussed in this paper has been approved at previous meetings or were reported as budget implications to Council.

Other Considerations

58. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of local government in that it is mostly a noting paper on current activity. It does this in a way that is cost-effective because it provides timely information to Council.

Summary Table

The table below provides an overall summary of the timing and status of each of the projects mentioned in this report.

Project	To be completed by 30 June 2018	Project completion date	Status
Riddiford Gardens	All Phase 3 landscape, bridges, carpark and Laings Road improvements.	November 2018	Delayed. Currently closing out defects.
Avalon Park	All Stage 3 landscape works between the southern end car park and the new playground.	November 2018	Currently closing out defects.
CBD Promenade - RiverLink	Consenting and Notice of Requirement	End of 2019 to mid-2020	On track
Fraser Park Sportsville Stage 2	Construction underway	December 2018	Completed
UGS – Upper Kelson	Revised design and cost estimates completed. District Plan team to progress Plan Change	June 2020	On track
UGS – Stokes Valley	Draft design and cost estimates to be completed. District Plan team to progress Plan Change		Possible private sector development
UGS – Wainuiomata Development Plan	Plan being finalised		Completed. Coordinator appointed April 2016

Appendices

There are no appendices for this report.

Author: Christine Chong

Development Planning Liaison Manager

Reviewed By: Matt Reid

General Manager City and Community Services

Approved By: Helen Oram

Acting General Manager City Transformation

Cr G Barratt	Cr C Barry
Cr MJ Cousins	Cr S Edwards
Cr T Lewis	Cr M Lulich
Cr G McDonald	Cr C Milne
Cr L Sutton (Deputy Chair)	Mayor W R Wallace (ex-officio)

	WHO	NATURE OF RELATIONSHIP
Lower Hutt	Hutt Minoh House Friendship Trust (HMHFT)	Collaborate to showcase Japan and relationship Give administrative support
	Hutt Sister Cities Foundation (HSCF)	Support to develop programmes
	Lower Hutt schools, businesses and organisations	Understand goals, inform of city to city potential
	Lower Hutt community & local iwi	Promote engagement with city to city links
	Hutt Valley Chamber of Commerce (HVCoC)	Partner to engage business
	Relationship / cultural specialists	Cultural advice, research, hosting & translation, assistance to manage relationship
Wellington	Wellington City Council (WCC)	Collaborate, utilise specialist resource, Leverage Wellington’s recent new relationship with Xi’an and raise awareness to the New Zealand hub.
	Neighbouring Wellington councils	Collaborate to leverage connections
	Wellington Regional Economic Development Agency (WREDA)	Partner with, utilise specialist resource
National	Councils with neighbouring sister cities (and NZ Core Cities China members)	Leverage connections in-market
	Sister Cities New Zealand (SCNZ)	Advice, connections, learning & knowledge
	Ministry of Foreign Affairs and Trade (MFAT)	Advice, support, consulate support in-market
	New Zealand Trade & Enterprise (NZTE)	Market advice and connections, specialist business input
	Local Government New Zealand (LGNZ)	NZ Core Cities updates, China Mayoral forum coordination
International	Sister Cities’ and Friendship Cities’ contacts	Regular communication on opportunities of mutual interest
International	Relevant organisations, such as, CLAIR	Regular communication on opportunities of mutual interest

Description	Author	Cycle 3 2019	Cycle 4 2019
GMs’ Report	H Oram/ M Reid	x	x
Urban Growth Strategy – Wainuiomata North Development Framework	G Craig/ C Chong	x
Activity Report: City Growth and Sustainability – City Development	G Craig	x
Recommendations from the District Plan Subcommittee	A Cumming	x	x
Proposed New Private Street Name – Subdivision of 134-156 Naenae Road	Z Moodie	x
Proposed New Private Street Name – Subdivision of 157 Hill Road, Belmont	Z Moodie	x
Jackson Street Programme 12 Month Update	G Craig		x
Technology Valley Six Month Update	L Sessions		x
Hutt Valley Chamber of Commerce Six Month Update	G Craig		x
Seaview Business Association 12 Month Update	G Craig		x
Temporary Road Closure reports	D Simmons		x

Determine and where relevant monitor:

Review and make recommendations to Council on:

General:

Conduct: