Mayor W R Wallace (Chair)

Deputy Mayor D Bassett

Cr G Barratt

Cr C Barry

Cr L Bridson

Cr J Briggs

Cr M Cousins

Cr S Edwards

Cr T Lewis

Cr M Lulich

Cr G McDonald

Cr C Milne

Cr L Sutton

Membership:

13 

Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed with a new part to read:

notes that as Council completes its Homelessness and Housing Strategies, the Statement of Intent may need to be reviewed and changed at a later date.”

The recommendations will be tabled at the meeting

“That the recommendations contained in the report be endorsed.”

“That part (i) be endorsed and a new part (ii) to read “nominates the Mayor and two Councillors to represent Hutt City Council at the 2019 Local Government New Zealand Conference to be held in Wellington from 7-9 July 2019.”

“That the recommendations contained in the memorandum be endorsed.”

“That Council receives the decision from the Hearings Panel for 4-6 Bolton Street, Petone.”

“That Council receives the decision from the Independent Commissioner for 79B Copeland Street, 96A Witako Street and 51 Hall Crescent, Lower Hutt.”

“That the recommendations contained in the report be endorsed.”

(A)

(B)

(C)

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

Report of the Finance and Performance Committee held on 6 March 2019 – The Hutt City Community Facilities Trust – Six Monthly Report to 31 December 2018

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Council Minutes 11 December 2018 Purchase of Land Lowry Bay, Hutt City Community Facilities Trust Board Appointment of Director, Land Purchase Eastern Hills, Sale Negotiations, Strategic Structure Review

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of Council 14 January 2019 and 17 January 2019 – Recruitment of the Chief Executive

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Extraordinary Minutes of Hutt City Council 27 February 2019 – Update from the Chief Executive’s Employment Subcommittee – Appointment of the Chief Executive.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Resolved:  (Cr Cousins/Cr Sutton)                                     Minute No. TRS 19101

“That the apology received from Cr Barratt be accepted and leave of absence be granted and the apology for late arrival received from Cr Lewis be accepted.”

Precedence of Business

Resolved:  (Cr Cousins/Cr Sutton)                                     Minute No. TRS 19102

“That, in terms of Standing Order 10.4, precedence be accorded to item 4vii) dealing with Amberley Grove - Proposed P120 Parking Restrictions and item 4ix) dealing with Eastern Hutt Road Proposed Parking Restriction on Omnibus Parking.”

The items are recorded in the order in which they were listed on the order paper.

i)

Muritai Road - Proposed Mobility Parking Restrictions (18/1699)

The Traffic Engineer - Network Operations elaborated on the report.

Members noted that the Eastbourne Community Board endorsed the recommendations contained in the officer’s report at its meeting held on 19 February 2019.

RECOMMENDED:  (Cr Cousins/Cr Lewis)                        Minute No. TRS 19103

“That the Traffic Subcommittee recommends that Council:

(i)    approves the installation of a Mobility Parking Restriction outside Muritai School as shown attached as Appendix 1 to the report; and

(ii)   approves the installation of No Stopping at all Times Restrictions outside Muritai School as shown attached as Appendix 1 to the report.”

For the reasons that the proposed restrictions will improve the availability of mobility parking in the vicinity of the school.

ii)

Orr Crescent - Proposed No Stopping At All Times Restrictions (19/47)

The Traffic Asset Manager elaborated on the report.

Cr Lewis left the meeting at 3.43pm.

RECOMMENDED:  (Cr Edwards/Cr Briggs)         Minute No. TRS 19104

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions at the intersection of Orr Crescent and Epuni Street, as shown attached as Appendix 1 to the report.”

For the reasons, the proposed restrictions: would improve road safety for the benefit of all road users; would promote compliance with the Land Transport (Road User) Rule 2004; would support Council’s Parking Policy 2017; and are supported by all of the local residents who responded to the consultation documents.

iii)

Naenae Road - Proposed No Stopping At All Times Restrictions (19/57)

Cr Lewis rejoined the meeting at 3.44pm.

The Traffic Engineer elaborated on the report.

In response to a question from a member, the Traffic Asset Manager advised that officers could consult with any affected residents and provide feedback at the Council meeting to be held on 26 March 2019. He noted this was in relation to extending the No Stopping At All Times restrictions to the corner of Gibson Crescent and Naenae Road.

RECOMMENDED:  (Cr Cousins/Cr Sutton)          Minute No. TRS 19105

“That the Traffic Subcommittee recommends that Council:

(i)            approves the installation of the proposed No Stopping At All Times restrictions on Naenae Road, as shown attached as Appendix 1 to the report; and

(ii)          approves the installation of No Stopping At All Times restrictions on the western side of the corner of Gibson Crescent and Naenae Road, subject to officers consulting with any affected residents.“

For the reasons the proposed restrictions: would prevent vehicles parking too close to driveways; would promote compliance with the Land Transport (Road User) Rule 2004; and are supported by the local residents who responded to the consultation documents.

iv)

Gracefield Road - Proposed No Stopping At All Times Restrictions (19/67)

The Traffic Asset Manager elaborated on the report.

Cr Briggs left the meeting at 3.50pm.

In response to a question from a member, the Traffic Engineer – Network Operations advised that the road went from the bend into a 70km/h road. He highlighted that it was unlikely to be safe enough to provide off street parking in that area of road.

Cr Briggs rejoined the meeting at 3.51pm.

Members noted that the Petone Community Board endorsed the recommendations contained in the officer’s report at its meeting held on 18 February 2019.

RECOMMENDED:  (Cr Lewis/Cr Cousins)                        Minute No. TRS 19106

“That the Traffic Subcommittee recommends that Council:

(i)    approves the installation of No Stopping At All Times Restrictions at the intersection of Gracefield Road and Seaview Road, as shown attached as Appendix 1 to the report; and

(ii)   approves the relocation of the existing No Parking sign, as shown attached as Appendix 1 to the report.”

For the reasons, the proposed restrictions: would improve safety within the street for the benefit of all road users; would promote compliance with the Land Transport (Road User) Rule 2004; and           are supported by all the local residents who responded to the consultation documents.

v)

Connolly Street - Proposed P60 Parking Restrictions (19/68)

The Traffic Asset Manager elaborated on the report.

In response to a question from a member, the Traffic Asset Manager elaborated on Council’s Parking Policy hierarchy, which was dependent upon the area being defined as a live and play area or commercial area. He added that the area was a mixed area.

In response to a question from a member, the Traffic Engineer – Network Operations advised there was parking behind the building with some of the car parks allocated to the businesses in the immediate vicinity.

RECOMMENDED:  (Cr Edwards/Cr Sutton)         Minute No. TRS 19107

“That the Traffic Subcommittee recommends that Council approves the installation of P60 parking restrictions over eight currently unrestricted parking spaces on Connolly Street, as shown attached as Appendix 1 to the report.”

For the reasons, the proposed restrictions: would improve parking availability on the street for the benefit of all road users; support Council’s Parking Policy 2017; and are supported by the local residents who responded to the consultation documents.

vi)

Rutherford Street - Proposed P30 Parking Restrictions (19/73)

The Traffic Asset Manager elaborated on the report.

In response to a question from a member, the Traffic Asset Manager advised that the parking was currently paid parking and the P30 would be free parks.

In response to a question from a member, the Traffic Engineer – Network Operations advised that there were some P30 parks in similar areas and more were planned for inbetween P120 and all day paid parks.

Cr Edwards expressed supported for option 9a. within the officer’s report to leave the area without any restrictions and to accept the current level of service for parking availability. 

Cr Lewis expressed support for the recommendation within the officer’s report.

Cr Briggs commented that he did not see the demand for P30 parking in the area and was in support of Cr Edwards’ comments.

RECOMMENDED:  (Cr Edwards/Cr Sutton)         Minute No. TRS 19108

“That the Traffic Subcommittee recommends that Council leaves the area as it is without any restrictions and accept the current level of service for parking availability on Rutherford Street, as shown attached as Appendix 1 to the report.”           

vii)

Amberley Grove - Proposed P120 Parking Restrictions (19/76)

Speaking under public comment, Mr E Robinson advised that he had lived in Amberley Grove (the Grove) and in recent years parking had become an issue. He noted that workers from the local businesses on Kings Crescent often parked in the Grove for long periods along with commuters parking for six to eight hours a day. He expressed concern that the consultation letter stated a restriction for Monday to Friday from 8am-10am, when it should be from 8am-12pm or P120 for all day. He queried why, within the turning area on the Grove, there was a gap within the broken yellow lines.

In response to questions from members, Mr Robinson advised that most of the properties in the Grove had off street parking, with most residencies owning two cars and some had four cars. He added that commuter parking in the Grove restricted visitor parking, neighbouring streets had time restricted parking and residents wanted the same.

The Traffic Asset Manager elaborated on the report. He said that the time of the restriction had been increased to 12pm following the feedback from the consultation.

In response to a question from a member, the Traffic Asset Manager advised that the impact on the business in Kings Crescent should be minimal, as time restricted parking was installed in 2018 to improve parking turnover for the businesses.

MOVED: (Cr Edwards/Cr Briggs)

That the Traffic Subcommittee recommends that Council approves the installation of P120 (Monday to Friday 8am to 12pm only) parking restrictions over three parking spaces on Amberley Grove.

Cr Edwards clarified that the three parks closest to the corner should have the time restrictions. He added that street parking was valuable public space, even if commuter parking was lower on Council’s Parking Policy hierarchy, it was still required.

The Chair suggested to add a 12 month review period to the motion. Crs Edwards and Briggs as mover and seconder of the motion agreed to include the wording.

RECOMMENDED:  (Cr Edwards/Cr Briggs)         Minute No. TRS 19109

“That the Traffic Subcommittee recommends that Council:

(i)       approves the installation of P120 (Monday to Friday 8am to 12pm only) parking restrictions over three parking spaces on Amberley Grove, closest to the corner of Kings Crescent, attached as Appendix 1 to the report; and

(ii)     ask officers to review parking in the area in 12 months’ time.”

For the reasons, the proposed restrictions: would improve parking availability on the street for local residents and visitors;    would promote compliance with the Land Transport (Road User) Rule 2004; would support Council’s Parking Policy 2017; and are supported by the local residents who responded to the consultation documents.

viii)

Bristol Square - Proposed P10 Parking Restrictions (19/89)

The Traffic Asset Manager elaborated on the report.

RECOMMENDED:  (Cr Cousins/Cr Edwards)      Minute No. TRS 19110

“That the Traffic Subcommittee recommends that Council approves the installation of P10 Pick up Drop off 8.30-9.00am and 2.30-3.15pm Monday-Friday School Days only parking restrictions over three currently unrestricted parking spaces on Bristol Square, as shown attached as Appendix 1 to the report.”

For the reasons, the proposed restrictions: would improve accessibility and parking availability within the street for the benefit of all road users; would promote compliance with the Land Transport (Road User) Rule 2004; would support Council’s Parking Policy 2017; and are supported by the local residents who chose to respond to the consultation documents.

ix)

Eastern Hutt Road Proposed Parking Restriction on Omnibus Parking (19/182)

Speaking under public comment, Mr M Shierlaw said that officer’s recommendations contained in the report were merely a response to complaints on availability of parking in the area. He believed that there were no road safety issues and that there should not be an expectation of gaining parking in the area on public road space. He queried why the officer’s recommendations were only to prevent buses but not trucks parking in the area. He commented that the college students had a disregard for safe road crossing.

Speaking under public comment, Mr G Rutherford and Mrs L Rutherford elaborated on problems with the buses being parked on Eastern Hutt Road. They noted buses from Stokes Valley would not stop as the buses parked on the road were blocking the buses from pulling into the bus stop. When they were travelling from Stokes Valley to pull into Eldon Grove, they were concerned that an overtaking vehicle would crash into a parked bus. They had witnessed a few near misses with trucks passing the parked buses.

In response to questions from members, Mr and Mrs Rutherford advised that they did not know where the buses had recently been parking. They confirmed it was a safety issue, rather than an inconvenience issue.

The Traffic Asset Manager elaborated on the report. He advised that 20 formal complaints had been received and additional complaints had been received through Council’s Customer Services team. He said that the bus parking restriction was proposed over a large area to ensure that the buses did not just move further down the road causing the same complaints. He noted that another bus company was establishing a depot in the area. He added that all the public feedback received had been negative in relation to parking of the buses, the bus company owner had provided feedback after the report had been finalised, the owner was against the proposal.

In response to a question from a member, the Traffic Engineer – Network Operations advised that only trucks were required to display a rear red light when parked at night.

In response to questions from members, the Traffic Asset Manager advised that buses would still be able to stop at the designated bus stops, provided that the vehicle was attended. He confirmed that a similar restriction had been put in place restricting trucks from parking on The Esplanade, Petone.

RECOMMENDED:  (Cr Sutton/Cr Edwards)         Minute No. TRS 19111

“That the Traffic Subcommittee recommends that Council:

(i)       approves the prohibition of Omnibus parking at all times on Eastern Hutt Road, between Peterkin Street and High Street and Eldon Grove, as shown attached as Appendix 1 to the report;

(ii)     ask officers to review if the bus company move out of the area on Eastern Hutt Road; and

(iii)   asks officers to inform the Traffic Subcommittee if any consequential issues arise in surrounding areas to Eastern Hutt Road, following the installation of the prohibition of Omnibus parking at all Times.”

For the reasons the proposed prohibition would: reduce the risk of vehicle conflict; improve accessibility for other road users including students at Taita College; prevent damage to the footpath, grass berm and underground services; and improve pedestrian accessibility and safety.

x)

Myrtle Street - Proposed Mobility Parking Restrictions (19/203)

The Traffic Engineer – Network Operations elaborated on the report.

RECOMMENDED:  (Cr Edwards/Cr Sutton)         Minute No. TRS 19112

“That the Traffic Subcommittee recommends that Council:

(i)    approves the installation of a P60 Mobility Parking Restriction outside Ss Peter & Paul School, Myrtle Street as shown attached as Appendix 1 to the report; and

(ii)   approves the installation of No Stopping at all Times Restrictions outside Ss Peter & Paul School, Myrtle Street as shown attached as Appendix 1 to the report.”

For the reasons, the proposed restrictions: would improve parking availability within the street for the benefit of all road users; would promote compliance with the Land Transport (Road User) Rule 2004; and would support Council’s Parking Policy 2017.

a)

Review of Parking - No Stopping At All Times Restriction - Richmond Grove (19/148)

Memorandum dated 30 January 2019 by the Senior Traffic Engineer

The Senior Traffic Engineer elaborated on the memorandum.

Members requested that officers include information on the demand for on street parking, when the report was brought back for the members’ consideration.

Resolved:  (Cr Sutton/Cr Cousins)                           Minute No. TRS 19113

“That the Traffic Subcommittee:

(i)    receives the information; and

(ii)   notes that officers will submit a report in Meeting Cycle 2 recommending the extension of the new No Stopping At All Times Restrictions in Richmond Grove, as requested by the requester.”

b)

Review of Parking - Shepherd Grove (19/150)

Memorandum dated 7 February 2019 by the Traffic Asset Manager

Cr Briggs left the meeting at 4.17pm.

The Traffic Asset Manager elaborated on the memorandum.

Cr Briggs rejoined the meeting at 4.18pm.

Resolved:  (Cr Edwards/Cr Cousins)                       Minute No. TRS 19114

“That the Traffic Subcommittee:

(i)    receives the information; and

(ii)   notes that officers will subsequently submit a report recommending changing the existing P5 time restriction to a P10 or P15 restriction in Shepherd Grove.”

c)

Review of Parking - Near 313 Jackson Street (19/151)

Memorandum dated 31 January 2019 by the Traffic Engineer - Network Operations

The Traffic Engineer - Network Operations elaborated on the memorandum.

Resolved:  (Cr Lewis/Cr Cousins)                             Minute No. TRS 19115

“That the Traffic Subcommittee:

(i)    receives the information; and

(ii)   notes that no further action is taken at this time, although officers will likely review the parking in the area, near 313 Jackson Street, further once the effects of any changes to the bus stop are finalised and incorporated by Greater Wellington Regional Council.”

d)

Review of Parking - Gear Street Parking Restrictions (19/154)

Memorandum dated 4 February 2019 by the Traffic Engineer - Network Operations

The Traffic Engineer - Network Operations elaborated on the memorandum.

The Traffic Asset Manager informed members that the recent consent granted for new apartments in the vicinity could increase the demand on the unrestricted parking in Gear Street.

Resolved:  (Cr Edwards/Cr Cousins)                       Minute No. TRS 19116

“That the Traffic Subcommittee:

(i)    receives the information; and

(ii)   notes that officers will subsequently submit a report recommending further parking time restrictions on Gear Street.”

Attachment 1

Muritai Road - Proposed Mobility Parking Restrictions 43.2018 18/1699 Cycle 1 2019

Attachment 1

Orr Crescent - Proposed No Stopping At All Times Restrictions

Attachment 1

182 Naenae Rd, Naenae - No stopping at all times markings

Attachment 1

Gracefield Road - Proposed No Stopping At All Times Restrictions

Attachment 1

Connolly Street - Proposed P60 Parking Restrictions

Attachment 1

Rutherford Street - Proposed P30 Parking Restrictions

Attachment 1

Amberley Grove - Proposed P120 Parking Restrictions

Attachment 1

Bristol Square - Proposed P10 Parking Restrictions

Attachment 1

Eastern Hutt Road - Proposed Bus Parking Restrictions 12.2019 19/182 CYCLE 1 2019

Attachment 1

Myrtle Street - Proposed Mobility Carpark 37.2018 19/203 Cycle 1 2019

Resolved: (Cr Cousins/Cr Sutton)                                      Minute No. PRC 19101

 “That the apology received from Mayor Wallace be accepted and leave of absence be granted.”

Revised Training Budget for Community Boards (19/208)

In response to questions from members, the Chief Executive advised proposed revisions to the Training Budget Policy were to address a specific point raised rather than as part of a full review of the policy.

Members agreed the proposed amendments made sense. They noted there were no financial implications. They considered the amendments allowed Boards to manage their budgets in a way that worked best for them and their communities.

RECOMMENDED:    (Cr Briggs/Cr Edwards)        Minute No. PRC 19102

“That the Committee recommends that Council:

(i)    notes and receives the revised Training Policy for Community Boards attached as Appendix 1 to the report; and

(ii)   adopts the revised Training Policy for Community Boards attached as Appendix 1 to the report.”

5.

Update on Strategic Waste Reviews and the Review of the Refuse Collection and Disposal Bylaw 2008 (19/152)

Report No. PRC2019/1/11 by the Sustainability and Resilience Manager

Speaking under public comment, Ms S Nem, the Chair of Youth Council, expressed concern with waste issues and their impact on young people.

She noted it was important to reduce waste, particularly the large amount of construction and demolition waste. She asked for more initiatives to encourage the recovery of this waste. She agreed there were a lack of incentives to encourage waste management and she recognised that investigating possible initiatives was key. She added this would provide an opportunity for innovative ideas and potentially jobs for young people. She suggested the Innovative Young Minds programme could be used for this purpose. She noted many young people attended the programme and would welcome a project to work on.

Ms Nem considered the report raised important issues. She advised Youth Council would be investigating the impact of waste on young people and ways to reduce it. She said Youth Council would like to create a more sustainable environment for Lower Hutt.

In response to questions from a member, Ms Nem advised Youth Council had no specific initiatives planned yet, but intended discussing ideas and recommending solutions on behalf of the young people of Lower Hutt.

Ms Nem was thanked for her presentation and for the work of Youth Council for Lower Hutt.

The Sustainability and Resilience Manager elaborated on the report. In response to questions from members, the Sustainability and Resilience Manager advised there were examples of ways to recycle constuction and demolition waste within New Zealand but he noted that in Wellington there was nothing to incentivise industry to do this. He noted in the Wellington region there were a number of quarries with easy access to industry and waste levies were low. He suggested a higher regional waste levy would send the right signals and create the necessary incentives to a wider market. He added the creation of a bylaw that was consistent across local Councils would require industry to create plans and would send a joint message to industry. He considered there was an opportunity for Council to take a leadership role in procurement by ensuring Council contractors planned for recovery of waste. 

In response to questions from members, the Sustainability and Resilience Manager considered developing a waste recovery centre would not be useful without incentives. He welcomed involvement from representatives of Youth Council at an upcoming workshop on the review and also at the consultation stage of the review. He advised the main issues with construction and demolition material were the embedded carbon it contained and the landfill and cleanfill space it occupied. He added there was increasing social pressure to take action on the issue. He said Council did not hold data on the volume of wastestreams at cleanfills. He confirmed materials needed to be separated early in the process for waste recovery to be effective.

In response to questions from members, the Sustainability and Resilience Manager said the process of working through issues and consultation would continue throughout the year. He expected a proposed bylaw, ideally in conjunction with other Councils, to be ready by early 2020. He acknowledged Councils would experience different challenges in implementing a bylaw. He noted that finding the best way to give effect to a regional procurement policy would be a challenge for Councils. He advised this would be discussed further at an upcoming Councillor workshop.

The Sustainability and Resilience Manager was thanked for his detailed work on the issue. The Chair noted a more detailed workshop held in conjunction with other local Councils would take place on 14 March 2019.

Resolved: (Cr Bridson/Cr Briggs)                                       Minute No. PRC 19103

“That the Committee:

(i)    notes the progress on three strategic projects to review our waste management system;

(ii)   notes Tonkin & Taylor Ltd’s report regarding construction and demolition waste, and the options available to councils in the Wellington region to address them;

(iii) notes the information on waste management and minimisation issues that have been identified so far for Lower Hutt, with an opportunity to discuss these in more detail at a workshop on 14 March 2019;

(iv)  notes that officers are continuing to work with the other Councils in the Wellington region to support the Waste Management and Minimisation Plan’s (WMMP) action to “investigate and if feasible,

       develop … a regional bylaw or a suite of regionally consistent bylaws;
    

(v)   notes that draft bylaw provisions could be made available for Council consideration by the middle of 2019; and

(vi)  formally invites the Youth Council to a workshop on the issue on 14 March 2019.”

6.

General Manager's Report (19/63)

Report No. PRC2019/1/12 by the General Manager City Transformation

Cr Lewis advised the Whaitua Committee had held their first meeting on Matiu/Somes Island recently. She said the group would be working on a report and expected it to be completed in two years’ time. She noted members of the Whaitua Committee were in contact with their communities and would be taking that community knowledge with them to meetings.

The General Manager, City Transformation elaborated on the report. She advised local earthquake prone buildings with expired notices were currently being inspected by officers. She said officers would assess the condition and circumstances of each building and take actions that could range from infringement notices to prosecution. She added that Councillors would be advised if any prosecutions ensued.

In response to questions from members, the General Manager, City Transformation said said she did not have detail on whether all the buildings were occupied or unoccupied. She highlighted it was a factor officers would take into account before deciding on actions. She said officers might issue notices but full assessments needed to be completed first.

In response to a question from a member, the General Manager, City Transformation said it was possible the contract with Lime Scooters might be renegotiated when the current one had expired.

In response to questions from members, the Manager, Trade Waste said it was not feasible or sustainable to install litter traps in all areas of Lower Hutt. He considered the traps would provide better value if strategically placed in areas where there was less leaf litter and more waste litter. He noted the Litter Act was onerous to enforce and warnings needed to be given before infringements could be issued.  The General Manager, City Transformation agreed to find out how many infringements had been issued for litter and cigarette butts.

In response to questions from members, the Sustainability and Resilience Manager emphasised the trial of litter traps discussed in the report was based on only six weeks of data. He advised officers intended extending the trial into industrial and residential areas to determine where priority areas were, the amount of litter and which outlets would be the most effective for trial of litter traps. He added officers would develop a business case for the project. He said without the litter taps most of the litter would have flushed into the harbour. He agreed an effective campaign to change behaviour would be needed once the project was completed.

Resolved: (Cr Cousins/Cr Sutton)                                      Minute No. PRC 19104

“That the Committee notes the contents of this report.”

Policy and Regulatory Committee Work Programme (19/64)

Report No. PRC2019/1/21 by the Committee Advisor

Resolved: (Cr Cousins/Deputy Mayor Bassett)                 Minute No. PRC 19105

“That the programme be noted and received.”

Attachment 1

Revised Training Policy for Community Boards2019

Resolved:  (Cr Barratt/Acting Mayor Bassett)                        Minute No. CDC 19101

“That the apologies received from Mayor Wallace and Cr McDonald be accepted and leave of absence be granted.”

Precedence of Business

Resolved:  (Acting Mayor Bassett/Cr Barratt)                        Minute No. CDC 19102

“That, in terms of Standing Order 10.4, precedence be accorded to item 7 dealing with Technology Valley Six Monthly Update to 31 December 2018.”

The items are recorded in the order in which they were listed on the order paper. 

Presentation by the Southend Business Group on the Marketing Plan (19/199)   

Cr Barry left the meeting at 6.37pm.

Ms Andrea Thompson, from Baseline and Mr Michael Gray, owner of Buzz Café gave a presentation which highlighted:

·           the key objectives were to create an identity and brand for the southern entrance to High Street and to fill empty shops in the area;

·           creating zones, to include shared paths, green zones, utilising existing signage, new branded signage and new stencilling on the ground;

·           to create steps up to the existing green areas in Andrews Avenue; and

·           there were three stages to the project, which had received funding from Council and reviewing gaining funding from business owners. The timeframes for Stage 1 was the end of May 2019, Stage 2 was the end of August 2019 and Stage 3 was the end of December 2019.

In response to a question from a member, Ms Thompson advised that the funding already received from Council covered Stage 1 of the project. She noted that larger costs were likely in Stage 2 of the project.

Cr Barratt congratulated the group. She commented that it looked like a fun and innovative way to revitalise the southern end of High Street.

Cr Lewis left the meeting at 6.54pm.

The Chief Executive advised that requests for funding would be timely with the upcoming Annual Plan process.

Cr Lewis rejoined the meeting at 6.56pm.

The Chair commented that it would be timely for a report to be received at the next Committee meeting, prior to the Community Plan Committee meeting to be held on 5 June 2019.

In response to a question from a member, Mr Gray advised that it was difficult to get all interested parties together for discussions. He noted the aim was to get life back into the southern end of High Street.

Central City Transformation Plan (19/169)

Speaking under public comment, Mr R Veldman representing Hutt City Youth Council wanted housing available for all levels of income. He believed that housing worked best with a mixture of income levels in the area. He wanted to encourage safe and direct cycleways throughout the CBD, which required many stops with rails. He thought that a bridge across the river should directly link the CBD to the train station.

Speaking under public comment, Ms W Bailey representing Hutt City Youth Council supported what was written in the development of District Plan Change 43 in relation to the Central City Transformation Plan. She supported medium density housing with the CBD for a wide variety and diverse range of people. She supported reducing the speed limit to 30km/h in the CBD to improve the efficiency of public transport and to make it safer for pedestrians.

The Chair said that he would be interested in a submission from the Youth Council on their issues raised as part of the Annual Plan process to either the Community Plan Committee or Council.

Speaking under public comment, Mr M Young said that he had attended the community workshops and believed the Central City Transformation Plan (CCTP) was blue sky thinking and not linked to the realities of Council decisions. With regard to the Civic Precinct expansion part of CCTP, he believed that a lot of money had already been spent on this and it should be given a lower priority. He considered it would allow the private business owners to decide what to do with their land in the Civic Precinct expansion area. He added that there was dormant potential in the bus network and the wording in the plan suggested it would not be improved. He commented that the bus precinct around Queensgate was not attractive for use, he would like to see a good quality bus hub investigated and a focus on the core transport network.

The Chair asked officers to open discussions with Greater Wellington Regional Council (GWRC) on the issue of a bus hub and report back to the Committee in due course. He asked that the report be added to the Committee’s work programme.

Speaking under public comment, Ms G Anderson MP congratulated Council on the Civic Precinct and asked how this could be expanded to be reflected throughout the rest of the city. She said that the CCTP excluded areas outside the CBD which could be considered for quality housing. She said that the challenge was to be more daring on discussions of housing and focus on the long term benefits.

In response to questions from members, Ms Anderson MP said that the topic of homelessness was up for Council debate, when Council had land which could be used for housing. She informed members that the new 300 homes to be built in Epuni had some delays due to adjustments related to affordable homes. She noted that confirmation was coming from Housing New Zealand and she expected that building work would commerce before the end of the year.

Cr Cousins informed members that there was a workshop arranged on the Homelessness Strategy to be held on 12 March 2019, prior to the matter being discussed at the Policy and Regulatory Committee meeting to be held on 25 March 2019.

Speaking under public comment, Dr D Thorburn, Clinical Director, representing Te Awakairangi Health Network. He advised the network was a primary care provider to thousands of Lower Hutt residents. He advised of the benefits for health and wellbeing for residents of turning the city towards the river and nature, together with mixed lane use for cyclists. He added that Council in its planning could have a big and profound effect on residents. He highlighted the challenges in the area, of equity for minorities and the effect of diabetes. He believed that the scoping stage offered a great opportunity to put resources to support the wellbeing of communities to make a difference. He thought that Council should be encouraging playing within the CBD with free activities and also to create health options within Naenae and Wainuiomata.

In response to questions from members, Dr Thorburn said that urban design and internal planning and design could impact health and wellbeing for residents. He said that he had just started in his role in the Hutt Valley and he had been reviewing the information gathered, such as the statistics on obesity and equity gaps.

Speaking under public comment, Ms H Down, Chief Executive, representing the Hutt Valley Chamber of Commerce & Industry Incorporated (HVCC) advised that an interactive workshop had been held and HVCC members were pleased to have the opportunity to make a difference. She said that the health and housing discussions were being reflected by the business community and turning the city to the river was strongly supported, with walkway arounds the city. She believed the plan gave a one-off opportunity to create an identity for the city, with iconic bridges and art structures etc, to create social media photograph opportunities. She thought this would help to build the reputation both nationally and internationally of the city, with the potential for increased tourism. She reiterated concerns around parking for workers who lived outside city with the transport infrustructure being important, which was a barrier for businesses moving to the city. She supported moving the Melling bridge towards Margaret Street, as an important part of linking the CBD to Wellington CBD.

The Urban Design Manager elaborated on the report. He added that a bus hub could be considered when a decision was made on the location of the train station.

In response to questions from members, the Urban Design Manager advised that some early implementation projects could go ahead which would not require consent, prior to RiverLink. He said that there was a need to understand the full laneway system. He added that some parts of RiverLink were dependent upon GWRC land use. He further advised that there was opportunity to work with interested parties on where work commenced and how far reaching it could be.

In response to further questions from members, the Urban Design Manager advised that there was work to do with the community and with other interested parties, which included partners. He added that the CCTP had differing triggers, which included RiverLink, to review the bus interchange and the beltway interchange.

The Chair thanked officers for their work on the CCTP and their work with businesses, residents, GWRC and the New Zealand Transport Agency.

RECOMMENDED:  (Acting Mayor Bassett/Cr Sutton)     Minute No. CDC 19103

“That the Committee recommends that Council:

(i)    approves the Central City Transformation Plan as Council’s long term strategy for the Central City for the reason that it updates and supersedes CBD Making Places 2030 approved by Council in 2009, attached as Appendix 1 to the report;

(ii)   notes the Central City Transformation Plan affects neighbouring areas and that more work will be needed to better understand opportunities for the Western Hill suburbs; and

(iii)  notes that the Central City Transformation Plan is not a design and that any implementation will involve due diligence to test ideas, where appropriate with stakeholders and the community.”

Resolved:  (Cr Cousins/Cr Barratt)                                 Minute No. CDC 19104

“That the Committee agrees to add to the City Development Committee work programme an item to identify the southern entrance to the City.”

6.

Hutt Valley Chamber of Commerce Six Monthly Report to 31 December 2018 (19/201)

Report No. CDC2019/1/22 by the Divisional Manager City Growth

The Divisional Manager City Growth elaborated on the report.

Ms Helen Down, Chief Executive, Hutt Valley Chamber of Commerce & Industry Incorporated (HVCC) and Mr Mark Skelly, Vice President, HVCC elaborated on the report.

In response to questions from members, the Chief Executive, HVCC advised that transport infrustructure was the top issue identified in the recent business confidence survey. She further advised the second was labour shortages, with shortages of both skilled and unskilled staff and 44%, which had increase from the September survey conducted. She said that construction and trades and also marketing and hospitality were industries which were experiencing skills shortages, which stopped the growth of businesses unable to take on additional work. She added that HVCC members were keen to provide on-site skills based training.

The Chief Executive advised that he was co-opted onto the Board of HVCC. He highlighted he was not part of the reporting or contract negotiations, but was there to help improve the synergies with HVCC and Council. He congratulated HVCC on its remarkable transformation to be in the position it was currently.

The Vice President, HVCC commented that the health of the community was important to HVCC. He saw the role of HVCC to consider the employees within the Hutt Valley, not just to focus on business owners.

Resolved:  (Acting Mayor Bassett/Cr Sutton)                        Minute No. CDC 19105

“That the Committee receives the report.”

For the reason the Hutt Valley Chamber of Commerce is required to report six monthly to this Committee on performance against agreed performance measures.

7.

Technology Valley Six Monthly Update to 31 December 2018 (19/194)

Report No. CDC2019/1/23 by the STEMM Sector Development Manager

Ms Anthea Armstrong, Executive Director of Technology Valley Inc. (TV) elaborated on the report.

In response to a question from a member, Cr Milne, Chair of the TV Board, advised that a management group had emerged and the governance structure would be streamlined.

In response to a question from a member, the Executive Director, TV advised that TV may need to diversify income streams, rather than relying on membership fees. She hoped they would be better placed at the same time next year. The Chair of the TV Board added that contact had been made with the Silicon Valley Forum, which had matured and did not have membership as a revenue stream. He said that TV’s biggest challenge was to get the brand in common usage.

In response to a question from a member, the Executive Director, TV advised that Callaghan Innovations was committed to localised identity and brand. He also advised there was potential for the TV brand to be used with its Gracefield Campus.

Resolved:  (Acting Mayor Bassett/Cr Sutton)                    Minute No. CDC 19106

“That the Committee receives the report.”

8.

Options for Exhibition Spaces (19/141)

Report No. CDC2019/1/24 by the Corporate Information Manager

Cr Sutton left the meeting at 7.51pm.

The Corporate Information Manager and the City Archivist elaborated on the report.

Cr Sutton rejoined the meeting at 7.52pm.

In response to a question from a member, the Chief Information Officer advised that The Dowse Art Museum (the Dowse) was a fine arts museum and community archives did not fit into that profile. The Corporate Information Manager added that The Dowse planned its exhibitions years in advance. He highlighted the Dowse was a highly skilled and professional institution, where the archives exhibition planning had previously been more ad hoc. The City Archivist further added that the new Museums Director wanted The Dowse to continue to focus on fine arts and he saw the importance of community history in a different exhibition space.

In response to a question from a member, the Chief Information Officer advised that a move to the new archives storage facility would be when the lease ended at the current location. He noted a report would be received in approximately 18 months time to be considered in time for Council’s next Long Term Plan.

Members commented on using the community hubs for exhibitions as previous exhibitions had been well received.

Resolved:  (Acting Mayor Bassett/Cr Sutton)                    Minute No. CDC 19107

“That the Committee:

(i)    receives the report;

(ii)   notes the options listed;

(iii)  notes the model for future funding for exhibitions;

(iv)  notes the outline plan for archives exhibition themes; and

(v)   wishes the Corporate Information Manager well in his retirement.”

For the reason that these are the best options available given limitations of staffing, funding and facilities until such time as a permanent Archives facility incorporating its own exhibition space is available.

9.

General Managers' Report (19/27)

Report No. CDC2019/1/25 by the Development Planning Liaison Manager

Speaking under public comment, Mr B Aschebrock wanted to know when the Wainuiomata hill works would be completed. He noted the barrier in place for the shared path was stopping trucks and other vehicles from being able to stop on the shoulder of the hill road.

The Chair said that officers would be asked to respond back directly to Mr Aschebrock.

Speaking under public comment, Ms L Dobbs, Chair, representing Jackson Street Programme (JSP) provided an update on Petone 2040 (P2040) and elaborated on work on a colour palate for heritage, which could then be used throughout the street. She advised that a report was due at the end of March, then tenders would then be sought for repairs and painting works, with scaffolding costs to be managed. She confirmed that the timeframe was for works to commence in April and be completed by the end of May 2019.

In response to a question from a member, the Divisional Manager, City Growth advised that the developer of the social housing apartments at 2-14 Laings Road had been placed into liquidation.

In response to a question from a member, the General Manager, City Transformation advised that the water feature in Riddiford Garden had not worked correctly and had issues with draining into the stream. The Chief Executive added that the drainage system could not cope with the water flow, which was a flaw that the contractor was responsible for correcting.

The Chair requested that further information be sought on the issue and an update be provided to members.

In response to a question from a member, the General Manager, City Transformation advised that the RICOH Sports Centre, Fraser Park had a Certificate of Public Use issued for the centre, but did not include the changing rooms and the opening was planned for 11 March with a community open day to be held two weeks later.

The General Manager, Corporate Services reminded members that representatives from Hutt City Community Facilities Trust would be present at the Finance and Performance Committee meeting to be held on 6 March 2019.

Resolved:  (Acting Mayor Bassett/Cr Milne)                     Minute No. CDC 19108

“That the Committee:

(i)    notes the updates contained in the report; and

(ii)   notes that a report on the options available for Hutt Valley Tennis will be presented to its meeting to be held on 30 April 2019.”

10.

Closure of Laings Road and Queens Drive for Civic Anzac Day Ceremonies 2019 (19/188)

Report No. CDC2019/1/27 by the Senior Traffic Engineer

The Senior Traffic Engineer elaborated on the report.

Cr Milne queried if it was possible to review giving officers the delegation or some other way, to approve road closures for annual events for the following three years.

Resolved:  (Acting Mayor Bassett/Cr Barratt)                   Minute No. CDC 19109

“That the Committee:

(i)    agrees to approve the following proposed temporary road closures, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report, attached as Appendix 1 to the report:

(a)   Anzac Day Dawn Parade

Laings Road from Myrtle Street to Queens Drive, and Queens Drive from Laings Road to High Street; on Thursday 25 April 2019 from 05:00am to 07:00am, attached as Appendix 2 to the report; and

(b)   Anzac Day Civic Service and Wreathlaying Ceremony

Queens Drive from Laings Road to High Street; on Thursday 25 April 2019 from 08:00am to 11:00am, attached as Appendix 3 to the report;

(ii)   agrees to rescind, for the Anzac Day ceremonies, the parking restrictions on Laings Road and Queens Drive as follows:

(a)   Anzac Day Dawn Parade

Laings Road from Myrtle Street to Queens Drive, and Queens Drive from Laings Road to High Street; on Thursday 25 April 2019 from 05:00am to 07:00am; and

(b)   Anzac Day Civic Service and Wreathlaying Ceremony

Queens Drive from Laings Road to High Street; on Thursday 25 April 2019 from 08:00am to 11:00am; and

(iii)  agrees to impose the following No Stopping At All Times restrictions:

(a)   Anzac Day Dawn Parade

Laings Road from Myrtle Street to Queens Drive, both sides and Queens Drive from Laings Road to High Street, both sides; on Thursday 25 April 2019 from 05:00am to 07:00am; and

(b)   Anzac Day Civic Service and Wreathlaying Ceremony 

Queens Drive from Laings Road to High Street; on Thursday 25 April 2019 from 08:00 am to 11:00 am.”

For the reasons:

·     the proposed road closures are required to accommodate the Anzac Day Ceremonies; and

·     no complaints have been received in relation to previous years’ closures.

11.

Closure of Muritai Road for the Eastbourne Memorial Returned Services Association Anzac Day Event 2019 (19/196)

Report No. CDC2019/1/28 by the Senior Traffic Engineer

The Senior Traffic Engineer elaborated on the report.

Resolved:  (Cr Barratt/Acting Mayor Bassett)                   Minute No. CDC 19110

“That the Committee:

(i)    agrees to approve the following proposed temporary road closure, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report, attached as Appendix 1 to the report, at Muritai Road between Rimu Street and Makaro Street, on Thursday 25 April 2019 from 09:30am to 11:00am, attached as Appendix 2 to the report;

(ii)   agrees to rescind, for the annual Eastbourne Memorial Returned Services Association Anzac Day Event 2019, parking restrictions on both sides of Muritai Road, between Rimu Street and Makaro Street, on Thursday 25 April 2019 from 09:30am to 11:00am; and

(iii)  agrees to impose No Stopping At All Times restrictions, for the annual Eastbourne Memorial Returned Services Association Anzac Day Event 2019, on both sides of Muritai Road, between Rimu Street and Makaro Street, on Thursday 25 April 2019 from 09:30am to 11:00am.”

For the reasons:

·     the proposed road closures are required to accommodate the annual Eastbourne Memorial Returned Services Association Anzac Day Event 2019; and

·     closures for previous year’s events have not solicited any complaints from the public.

12.

Proposed Temporary Road Closures: Tumeke Taita Festival 2019 and Hutt Valley Motorsport Club Silverstream Hill Climb 2019 (19/200)

Report No. CDC2019/1/29 by the Senior Traffic Engineer

The Senior Traffic Engineer elaborated on the report.

Resolved:  (Acting Mayor Bassett/Cr Barratt)                   Minute No. CDC 19111

“That the Committee agrees to approve the following proposed temporary road closures subject to the conditions listed in the Proposed Temporary Road Closure Impact Reports, attached as Appendix 1 and 3 to the report:

(i)    Tumeke Taita Festival 2019

Tocker Street from Molesworth Street, to a point 98 metres east of Molesworth Street, on Saturday 16 March 2019, from 7:00am to 5:00pm, for the Annual Tumeke Taita Festival, attached as Appendix 1 and 2 to the report; and

(ii)   Hutt Valley Motorsport Club Silverstream Hillclimb Event 2019  

Reynolds Bach Drive from a point 135 metres south of Eastern Hutt Road to the end, on Good Friday, 19 April 2019, from 7:00am to 6:00pm, for the Hutt Valley Motorsport Club Silverstream Hillclimb Event attached as Appendices 3 and 4 to the report.”

For the reasons:

·     the proposed road closures are expected to have minimal impact on the movement of traffic; and

·     no complaints have been received in relation to previous years’ closures.

13.

Proposed New Private Street Name: Subdivision of 237-241 Waterloo Road, Waterloo (19/230)

Report No. CDC2019/1/45 by the Traffic Engineer - Network Operations

The Senior Traffic Engineer elaborated on the report.

Resolved:  (Acting Mayor Bassett/Cr Sutton)                        Minute No. CDC 19112

“That the Committee approves the name for the new private road at 237-241 Waterloo Road, Waterloo, Lower Hutt attached as Appendix 1 to the report, as Rose Way.”

City Development Committee Work Programme (19/28)

Report No. CDC2019/1/30 by the Committee Advisor

The Chair noted the request to add an item on a City bus hub and an item to identify the southern entrance to the City to the work programme.

Resolved:  (Acting Mayor Bassett/Cr Sutton)               Minute No. CDC 19113

“That the work programme be noted and received.”

Attachment 1

DRAFT Central City Transformation Plan Part 1 and 2

Resolved:  (Cr Milne/Cr Sutton)                                                Minute No. FPC 19101

“That the apology received from Mayor Wallace be accepted and leave of absence be granted.”

Precedence of Business

Resolved:  (Cr Milne/Cr Briggs)                                               Minute No. FPC 19102

“That, in terms of Standing Order 10.4, precedence be accorded to items 10a), 10b) 5, 6, 7, 10c), 10d), 8 and 9 for the purpose of the most expeditious order of business, to allow for the later arrival of key personnel for certain items and to permit officers to leave the meeting immediately after their relevant items.”

The items are recorded in the order in which they were listed on the order paper.

i)

Wellington Water Limited's Shareholders Agreement and Constitution (19/205)

Acting Mayor Bassett declared a conflict of interest in the item and took no part in voting on the matter.

The Chair elaborated on the report.  He advised that he supported the change to both the Constitution and Shareholders’ Agreement, in relation to the ability to bring in new shareholding Councils.  Regarding the mana whenua representation provisions, he noted that other Councils were seeking legal advice and he considered that the item should lie on the table, pending receipt of the advice.  He noted that numerous versions of the proposed changes to the report were circulating and he believed that members should be considering the correct and final version of the report.

The Chief Executive elaborated on the report.  He explained the proposed changes required unanimous support of all the shareholdering Councils.  He advised that a theme was coming from Central Government which legislated for Civil Defence management to include Iwi representation on governing bodies for civil defence, both regionally and nationally. He confirmed that GWRC had sought further legal advice concerning the introduction of up to three Iwi representatives to participate on the Wellington Water Committee (WWC).  He advised the introduction would not result in a loss of control for shareholdering Councils and would represent a valuable gesture to our Treaty partners with their participation in the decision-making regarding water.  He also advised that his advice to members was to agree to the recommendations as outlined in his report.

The Chair expressed concern with the proposed changes.  He noted there was no reference to the limit of up to three Iwi representatives and there appeared to be no protection for shareholdering Councils with mana whenua appointees having equal voting rights.  He highlighted that anyone could claim to be mana whenua.

The Chief Executive acknowledged that he may have got the limit of three representatives from the Civil Defence documents.  He noted that each representative would be required to be individually considered and appointed.

The General Counsel advised that WWC’s Terms of Reference had been included in the final report being brought before the Committee.  He stated that the number of mana whenua representatives could not outnumber the number of shareholding Councils present at meetings. He confirmed that he had spoken with officers at GWRC.  They had advised that GWRC had no specific issue with the documents but asked that the proposed constitutional changes be approved by an independent legal firm prior to their Council’s approval.

In response to questions from members, the Chair elaborated on his concerns.  He advised that at the draft agenda meeting he had requested the officer to expand on the specific benefits mana whenu would bring to the City by participating in the WWC meetings and highlighted that had not occurred.  He also advised the proposed changes appeared to be a dilution of the shareholding Councils control and WWC was a governance entity not an operational entity.  He considered that Iwi had special rights under the Resource Management Act and that by affording them a place at the WWC table amounted to a double level of representation resulting in a conflict in policy decisions.

In response to questions from members, the Chief Executive explained it was proposed that Iwi participate on WWC with limited voting rights and there was no changes proposed to the Board of Wellington Water Limited (WWL). He acknowledged the concerns raised by the Chair but believed that delaying the decision may not allay the Chair’s concerns.

Cr Briggs supported the officer’s recommendations contained the report.  He considered that it was positive to provide for mana whenua at the WWC table.

The Chair requested that his concerns be recorded in the minutes.   He believed the process for bringing the matter before the meeting was flawed as a new version of the papers had been substituted by officers, without notice to the Chair. He was not confident that he understood what it was that the Committee was being asked to approve.  He noted it was a complex matter.  He further reiterated his concerns as previously raised earlier in the debate.

Cr Cousins foreshadowed a consequential motion requesting officers to provide further information to Council on GWRC’s legal advice, the position of other shareholding Councils and the benefits to the City by mana whenua participating in the WWC meetings.  

The Chief Executive apologised for not addressing the Chair’s concerns regarding expanding on the benefits mana whenua would bring to the City.  He noted that he had been on leave and had not received the request from the officers attending the draft agenda meeting.

REcommended:  (Cr Briggs/Cr Sutton)                         Minute No. FPC 19103

“That the Committee recommends that Council:

(i)    receives the report;

(ii)   agrees to the proposed changes to the Shareholders’ Agreement attached as Appendix 1 to the report;

(iii)  agrees to the proposed changes to the Constitution attached as Appendix 2 to the report;

(iv)  agrees to the proposed changes to the Wellington Water Committee Terms of Reference attached as Appendix 3 to the report; and

(v)   delegates to the Chief Executive, Hutt City Council, the power to finalise the Shareholders’ Agreement and Constitution and make minor amendments to make them consistent with what is approved by other shareholders.”

The motion was declared carried by division with the voting as follows:

REsolved:  (Cr Cousins/Cr Milne)                      Minute No. FPC 19104

“That the Committee requests that Council has clear, updated information provided to it, to include:

(i)        an update on the position of all other councils’ decisions with regards to the item;

(ii)      a summary of the Greater Wellington Regional Council situation be provided in terms of the legal advice they have sought; and

(iii)    that paragraph 8 of the report be expanded to advise on the benefits to the city of Lower Hutt resulting from the proposed Wellington Water Committee constitutional changes.”

Acting Mayor Bassett, speaking as Chair of WWC, explained South Wairarapa District Council had commenced the process to becoming a shareholder Council of the WWC.  He elaborated on the membership of WWC.

Cr Sutton left the meeting at 6.47pm and rejoined the meeting at 6.48pm.

Acting Mayor Bassett further explained the process he had undertaken which resulted in the proposed constitutional changes including input from each of the Council’s Mayors and Chair of GWRC.

Cr Barry left the meeting at 6.49pm.

Acting Mayor Bassett acknowledged the Chair’s concerns regarding the proposed Iwi involvement.  He highlighted that Iwi had an affiliation with water and their input into the decision-making concerning water was invaluable.

ii)

Hutt City Community Facilities Trust Draft Statement of Intent 2019/20 to 2021/22 (19/166)

Cr Cousins declared a conflict of interest in the item and took no part in discussion or voting on the matter.

Mr David Butler, Acting Chair of Hutt City Community Facilities Trust (CFT) elaborated on the report. He elaborated on the existing situation with the Walter Nash Centre and the Naenae Bowls Centre.  He noted that the Fraser Park development was well advanced.  He highlighted that CFT was looking forward to new challenges and to welcoming the new Chair to the CFT Board.

Cr Barratt left the meeting at 8.22pm and rejoined the meeting during the public excluded part of the meeting at 8.26pm.

In response to a question from a member, the Acting Chair of CFT advised that Council’s Manager, Sustainability and Resilience had spoken with CFT and that pragmatic and sustainable goals were being set as a result of the discussions.

RECOMMENDED:  (Cr Milne/Acting Mayor Bassett) Minute No. FPC 19105

“That the Committee recommends that Council:

(i)    notes that the Board of The Hutt City Community Facilities Trust (CFT) has submitted a draft Statement of Intent (SOI) 2019/20 - 2021/22, attached as Appendix 1 to the report, in accordance with the Local Government Act 2002;

(ii)   notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(iii)  receives the draft SOI;

(iv)  reviews the draft SOI and considers if any modifications should be made; and

(v)   provides comment for the Board of the Trust to consider in finalising its SOI (including any modifications suggested by the Committee arising under recommendation (iv) above).”

iii)

Seaview Marina Limited Draft Statement of Intent 2019/20 to 2021/22 (19/167)

The Chair declared a conflict of interest in the item and took no part in discussion or voting on the matter.

Cr Sutton assumed the Chair for the duration of the item.

Acting Mayor Bassett and the Chair left the meeting at 7.47pm and rejoined the meeting at 7.49pm.

The General Manager, Corporate Services elaborated on the report.  He explained that officers would continue working with the Seaview Marina Limited (SML) Board and management to finalise the Statement of Intent.

Mr Alan McLellan, Chief Executive of SML, added that it was not anticipated to be a great deal of change between the draft and final Statement of Intent.  He noted that a multi-year view was being developed.  He explained that SML sought to finish the in-water development projects before making dividend payments.

The General Manager, Corporate Services advised that the return on equity was forecast to drop over the next two years and then increase from year three.  He noted that the large capital investment was increasing the asset base and there were some step changes in operational expenditure due to continued growth at the Marina.

RECOMMENDED:  (Cr Sutton/Cr Lulich)                  Minute No. FPC 19106

“That the Committee recommends that Council:

(i)    notes that the Board of Seaview Marina Limited (SML) has submitted a draft Statement of Intent (SOI) 2019-2022, attached as Appendix 1, in accordance with the Local Government Act 2002;

(ii)   notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(iii)  receives the draft SOI;

(iv)  reviews the draft SOI and considers if any modifications should be made; and

(v)   provides comment for the Board of SML to consider in finalising its SOI (including any modifications suggested by the Committee arising under part (iv) above).”

iv)

Urban Plus Group Draft Statement of Intent 2019/20 to 2021/22 (19/168)

Acting Mayor Bassett declared a conflict of interest in the item and took no part in discussion or voting on the matter.

The General Manager, Corporate Services elaborated on the report.  He advised that profits from development projects and earlier asset sales of some of the Urban Plus rental portfolio had provided cash flow to enable Urban Plus Group (the Group) to further grow the rental portfolio.  He added that until Council made a final decision on the proposed Housing Strategy, the future direction of the Group could not be finalised.  Therefore the draft Statement of Intent (SOI) was a continuation of the current Urban Plus strategy.

The General Manager, Corporate Services advised officers would continue to work with the Group to finalise its SOI with the inclusion of e-carbon zero targets.

Mr Craig Walton, Chief Executive of Urban Plus Group added that development was capital driven. 

The General Manager, Corporate Services advised there was an amendment to the draft SOI document which related to the Financial Forecasts section contained in the Supplementary Order Paper.  He confirmed the Central Park development sales stood at 28.  He also advised there was an amendment to the Urban Plus Rental Portfolio table noting that the 17 Britannia Street purchase figure should appear in the 2018/19 column.

Recommended: (Cr Milne/Cr Edwards)           Minute No. FPC 19107

 “That the Committee recommends that Council:

(i)    notes that the Board of Urban Plus Group has submitted a draft Statement of Intent (SOI) 2019-2022, attached as Appendix 1, in accordance with the Local Government Act 2002;

(ii)   notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(iii)  receives the draft SOI;

(iv)  reviews the draft SOI and considers if any modifications should be made; and

(v)  provides comment for the Board of Urban Plus Group to consider in finalising its SOI (including any modifications suggested by the Committee arising under part (iv) above).”

5.

Progress Update on the Re-design of Council's Combined Rates Invoice (19/43)

Report No. FPC2019/1/6 by the Rates and Receiveables Team Leader

The Acting Mayor Bassett left the meeting at 6.51pm and rejoined the meeting at 6.53pm.

The Rates and Receiveables Team Leader elaborated on the report.  She confirmed that Greater Wellington Regional Council had provided its consent to the proposed new rates invoices.

In response to a question from a member, the Rates and Receiveables Team Leader advised that each page was mass printed and there would be considerable costs involved to highlight the rates instalment that each particular page referred to.

Resolved:  (Cr Milne/Acting Mayor Bassett)                            Minute No. FPC 19109

“That the Committee receives the report and notes the revised design of Council’s combined rates invoice, attached as Appendix 1 to the report.”

6.

2019/20 Revenue Increase and Cost Reduction Target Update (19/218)

Report No. FPC2019/1/37 by the Acting Chief Financial Officer

The Acting Chief Financial Officer elaborated on the report.

Resolved:  (Cr Milne/Cr Barratt)                                               Minute No. FPC 19110

“That the Committee:

(i)    notes the progress update on identifying $300,000 of cost reductions for the 2019/20 Annual Plan; and

(ii)   notes the action taken to generate $500,000 of additional revenue that is now included in the 2019/20 Draft Annual Plan.”

7.

Financial Report for the Quarter Ended 31 December 2018 (19/29)

Report No. FPC2019/1/5 by the Acting Chief Financial Officer

Speaking under public comment, Mr M Shierlaw expressed concern with the forecast development stimulus package overspend adding that an overspend represented revenue foregone.  He expressed further concern that the overspend was proposed to be offset by capital urban growth expenditure of $2.9M.  He believed the development incentives had to be paid to offset the extra infrastructural requirements and to prevent existing ratepayers subsidising such requirements.  He asked members to reject the $3.2M budget variance.  He considered the budget should be treated in a similar way to Council’s Grants Budget.  He asked members to exercise strong governance with regard to the matter.

The Acting Chief Financial Officer acknowledged the public speaker’s concerns.  He explained that it was proposed to offset the overspend in Council’s Developments Incentives Package Project (‘the scheme’).  He noted it was an operating cost by transferring budget from Council’s Urban Growth Strategy capital project.  He explained that the scheme and the Urban Growth Strategy Capital project were both intended as ways to stimulate growth and development in the City.  He highlighted that this was in line with what was intended in Council’s Long Term Plan (LTP).  He highlighted that while it was a transfer of funds it this was appropriate and reasonable with no additional monies being requested. 

The Chair noted that in hindsight, having the two budget items aimed at the same outcome may not have been best practice.  He advised that the scheme closed on 31 December 2018 with the current draw-down on the budget occurring to honour all applications made.  He also advised the critical point was that the proposal was for revenue foregone as opposed to a ‘cheque being written.’ This resulted in increasing the rates base which had long term benefits for the City. He added that the scheme was more successful than forecasted was a positive outcome.  

The Acting Chief Financial Officer elaborated on the report.  He corrected an error within his report which related to the tables on pages 167 and 168 of the order paper.  He highlighted that the graphs had been inserted the wrong way around.  He explained that the tables reported the statement of income in accordance with Council’s LTP and that the split out the costs related to the Hutt City Community Facilities Trust grants and costs related to the scheme.

The Acting Chief Financial Officer elaborated on the impact of the scheme, the additional consent fees and the expected higher landfill fees.  He also elaborated on the impact of higher bulk water costs, the increase in landfill operating costs and an overspend in the events’ costs.  He mentioned the forecast overspend on depreciation and explained that depreciation was complex and difficult to budget due to difficulty in arriving at the correct depreciation rates, the timing of when projects were completed and the deferral of some projects. He advised that officers were looking at ways to improve the accuracy of the depreciation budgets and further noted that depreciation was a non-cash item and had no bearing on debt levels.

RESOLVED:  (Cr Milne/Cr Sutton)                                                Minute No. FPC 19111

“That the Committee agrees that errors identified in Finance and Performance Committee’s Order Paper be corrected including on Council’s website.”

Resolved:  (Cr Milne/Cr Sutton)                                                Minute No. FPC 19112

“That the Committee notes Council’s financial performance and position for the quarter ended 31 December 2018.”

8.

Seaview Marina Limited Six Month Report to 31 December 2018 (19/71)

Report No. FPC2019/1/35 by the Senior Management Accountant

Cr Milne declared a conflict of interest in the item and took no part in discussion or voting on the matter.

Cr Sutton assumed the Chair for the duration of the item.

Mr Alan McLellan, Chief Executive of Seaview Marina Limited (SML), and Cr Milne, as Council’s representative on the Board of SML, elaborated on the report.  The Chief Executive of SML advised that it had been an excellent six months for SML.  He added that since the end of December 2018, occupancy had increased to 95% from 90%.  He highlighted that plans were underway to construct more berths in the next financial year resulting in an increase in revenue, along with payments for the leasing of the breakwater estimated at $100,000 each year for 10 years.  He said there had been no complaints received from the user group and that walkways and other beautification works had been completed.  He advised that the power rate had been corrected, which had resulted in a doubling of power costs and security costs had also increased.

The General Manager, Corporate Services advised the business was operating efficiently and that dividends could be expected in the future.

In response to a question from a member, the Chief Executive of SML advised the breakwater structure was owned by Council and it was not insured at present.  He noted that investigations into SML insuring the structure was underway.  He highlighted that an engineering survey completed five years ago reported the structure to be in excellent condition.

Cr Milne advised that the breakwater was re-inspected after the Kaikoura earthquake and no impacts were found on its structure.

In response to a questions from members, the Chief Executive of SML explained it would cost approximately $400,000 in 2019 to replace all non-compliant power pedestal boxes.  He added water usage was being carefully monitored pier by pier. He confirmed that SML staff were working with officers regarding the carbon zero resolution.

Resolved:  (Cr Sutton/Acting Mayor Bassett)                           Minute No. FPC 19113

“That the Committee receives the half year report from Seaview Marina Limited attached as Appendix 1 to the report.”

9.

Urban Plus Group Six Month Report to 31 December 2018 (19/75)

Report No. FPC2019/1/36 by the Senior Management Accountant

Acting Mayor Bassett declared a conflict of interest in the item and took no part in discussion or voting on the matter.

Mr Craig Walton, Chief Executive of Urban Plus Group (UPL), elaborated on the report.  He advised the Group had experienced a strong six months with the Fairfield, Avalon, Waterloo and Central Park developments progressing well. He added the Britannia Street apartments had been purchased and would slowly be transitioned to public housing.

In response to questions from members, the Chief Executive, UPL advised that occupancy over all properties was close to 100%. He explained that the net purchase yield for the Britannia Street property was 7% and there was a large plot of land associated with this property which could be developed in the future with up to 10 units. With regard to the Britannia Street property, he advised that the profile from the existing tenants was not clear without detailed analysis.

In response to a question from a member, the Chief Executive of UPL agreed to liaise with officers concerning Council’s proposed Homelessness Strategy and would await further direction from Council.

In response to a question from a member, the Chief Executive, UPL explained a detailed Construction Management Plan was in place for the Jackson Street apartments which included a Traffic Management Plan. He added that talks were planned with the owner of the neighbouring supermarket concerning site access. He said that a final decision had yet to be made on the long term plan for the apartments.

In response to a question from a member, the Chief Executive of UPL confirmed discussions with officers continued with regard to the management of all Council buildings.

Resolved:  (Cr Milne/Cr Sutton)                                         Minute No. FPC 19114

“That the Committee receives the half year report from Urban Plus Limited Group attached as Appendix 1 to the report.”

a)

TechnologyOne SaaS Project Update (19/219)

Report No. FPC2019/1/31 by the Business Transformation Manager

The Business Transformation Manager elaborated on the report.

In response to a question from a member, the Business Transformation Manager confirmed the information used in TechnologyOne to the Document Management System intregration may not be available through the Cloud Integration method.

In response to a question from a member, the Business Transformation Manager advised that a Solutions Architect provided the overall technical design for how the integrations would work and these were then handed to developers who completed the actual build.

The Chair thanked officers for their work to date and complimented the management of the project.

Resolved:  (Cr Milne/Acting Mayor Bassett)                Minute No. FPC 19115

“That the report be noted and received.”

b)

Bulk Water Supply (19/140)

Memorandum dated 7 February 2019 by the Strategic Advisor, City and Community Services

The Strategic Advisor, City and Community Services elaborated on the report.  He explained that the increase in water usage throughout the City could not be attributed to growth or leaks which had remained at a constant level.  He acknowledged that without water meters it was difficult to accurately explain the increase.  He added there was a known 18% loss of water due to undetected reasons and the average daily use of water per person in the City was 270 litres for 2018/19.  He further added this compared to the 220 litres per person for the rest of the Wellington region.  He highlighted that a workshop on water was planned for early May with representatives from Wellington Water Limited (WWL) to speak about projected future demand for bulk water in the region.

In response to questions from members, the Strategic Advisor, City and Community Services explained that at the beginning of the year, officers estimated the amount of bulk water the commercial users would use based on figures from previous years and paid WWL for that amount.  He added that this year, the actual commercial usage figures were lower than estimated which resulted in the unfavourable budget variance.  He noted there was no further data was available to better assess the increased water usage of the City.  He added that the upcoming workshop would address the water conservation options.

The General Manager, City and Community Services advised that the cost of installing meters could be approximately $200 per residential meter.

Resolved:  (Cr Milne/Cr Lulich)                                    Minute No. FPC 19116

“That the information be received.”

c)

Health & Safety Officer Due Diligence Report July 2018 to December 2018 (19/85)

Report No. FPC2019/1/32 by the Health and Safety Wellbeing Advisor

The General Manager, Corporate Services elaborated on the report.  He highlighted that reporting on the matter would be moving to a six monthly reporting cycle.

In response to questions from members, the General Manager, Corporate Services advised that officers were continually reminded to report near miss incidents and over time the reporting of these incidents was expected to improve.

Acting Mayor Bassett left the meeting at 7.22pm.

The General Manager, Corporate Services acknowledged the work of the Health and Safety Wellbeing Advisor.

Resolved:  (Cr Milne/Cr Sutton)                                    Minute No. FPC 19117

“That the report be noted and received.“

d)

Finance & Performance Committee Work Programme 2018 (19/30)

Report No. FPC2019/1/7 by the Committee Advisor

The General Manager, Corporate Services advised there would likely to be a meeting on 1 May 2019 which was not indicated on the work programme.  He elaborated on the reports that would be covered at the meeting. 

Acting Mayor Bassett rejoined the meeting at 7.24pm.

Resolved:  (Cr Milne/Cr Sutton)                                   Minute No. FPC 19118

“That the work programme be noted and received, with the insertion of the 1 May 2019 meeting.”

Resolved:  (Cr Milne/Cr Sutton)                                             Minute No. FPC 19119

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

13.     The Hutt City Community Facilities Trust Six Month Report to 31 December 2018 (19/84)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

Attachment 1

WWL Shareholders Agreement

Attachment 2

WWL Constitution

Attachment 3

Wellington Water Committee Terms of Reference

Attachment 1

Appendix 1 - CFT DRAFT 2020-2022 SOI

Attachment 1

SML DRAFT 2020-2022 SOI

Attachment 1

UPL DRAFT 2020-2022 SOI

Recommendation

It is recommended that Council:

(i)       notes that in accordance with regulation 31 of the Local Electoral Regulations 2001, Council has the ability to determine the method used to order the names on the voting paper for the 2019 triennial local elections, using alphabetical, random or pseudo-random order;

(ii)     agrees to use the random order method of arranging candidates’ names on the voting paper for the 2019 triennial local elections for Lower Hutt City and its community boards; and

(iii)   agrees that the election for the Hutt Mana Charitable Trust be conducted in conjunction with the 2019 triennial local elections for Lower Hutt City.

Recommendation

That Council:

(i)    notes the 2019 Local Government Conference programme attached as Appendix 1 to the memorandum; and

(ii)   nominates the Mayor and one or two Councillors to represent Hutt City Council at the 2019 Local Government New Zealand Conference to be held in Wellington from 7-9 July 2019.

No.

Title

Page

1⇩

LGNZConferenceProgramme

396

Attachment 1

LGNZConferenceProgramme

7.00am

Breakfast session 
Lisa King, Founder, Eat My Lunch and social entrepreneur

8.35am

Localism: No.8 wire fixes to New Zealand's challenges
Giving local people the power to make local decisions
Tania Tapsell, Councillor, Rotorua Lakes Council
Dr Lance O'Sullivan, founder and chair of The MOKO Foundation

 9.30am

Localism - what's your natural advantage? 
Incentivising communities to take a more proactive approach to local development
Christopher Luxon, Chief Executive Officer, Air New Zealand
Kindly sponsored by NZ Transport Agency

11.00am

Climate change - a stitch in time
Alternative thinking to mitigating and adapting to the changing climate.
John Mauro, Chief Sustainability Officer, Auckland Council

11.45am

Leader of the Opposition's address
The Leader of the Opposition will present his party's view on localism and response to LGNZ's localism discussion paper.
Hon Simon Bridges, Leader, National Party

12.00pm

'Zone of Origin' crocodile bike race

1.15pm

Have you drunk the central government Kool-Aid?
An ex-local government back bencher view on localism.

1.45pm

Minister of Local Government address
Hon Nanaia Mahuta, Minister of Local Government

2.00pm

Housing and building in New Zealand - can we fix it?
Ensuring our infrastructure is not just fit-for-purpose, but supports sustained improvement in the quality of life for all New Zealanders, now and into the future.
Justin Lester, Mayor, Wellington City Council
Adrian Orr, Governor, Reserve Bank of New Zealand
Kindly sponsored by Chorus

2.45pm

Walkshops
Wananga hikoi 
Delegates choose one workshop tour to attend
Social well-being
 - Housing affordability: Making it happen
Economic well-being
 - Transforming the way local government works digitally
Environmental well-being
 - Bringing back our native flora and fauna
Cultural well-being
 - What the arts and cultural well-being means for communities

6.45pm

Conference dinner and LGNZ EXCELLENCE Awards
TSB Bank Arena

9.15am

Managing fresh water - best practice, breakthroughs in innovation and barriers
We all have a role to play - the government, the farming sector, the businesses who use freshwater, communities and individuals - and if we all work together we can make a big difference.
Doug Leeder, Chair, LGNZ Regional Group
Terry Copeland, Chief Executive, Federated Farmers
Kindly sponsored by GHD

10.45am

Out of the Shadows
Raising awareness of, and community support for, a greater investment in your community's cultural and natural heritage.
Natalie Palmer, Communication and Engagement Manager, Hamilton City Council
2018 Fulton Hogan EXCELLENCE Award for Community Engagement recipient - Out of the Shadows: Bringing Waipa's heritage to life.

11.30am

Creating change: Inspiring leadership in local communities 
Leadership in our communities
Colin D Ellis

12.15pm

Early bird registration prize draw
Kindly sponsored by New Zealand Motor Caravan Association

12.20pm

Poroporoaki | Closing ceremony

1.30pm - 3.30pm

Member meetings

·      Mayors Taskforce for Jobs AGM

·      Regional Sector meeting

·      Young Elected Members meeting

Members only

Recommendation

That Council:

(i)      receives and notes the information contained in the memorandum; and

(ii)     appoints Cr Briggs as a member of the Homelessness Working Group.

MAJOR ITEM NOT ON THE AGENDA

Mayor Wallace advised that the Strategic Structure Review item would be considered while the public was excluded for the reason that it contained personal information.

Resolved:                                                                              Minute No. C 18501(2)

“That in terms of Standing Order 10.12 Council:

(i)            notes that the matter of the Strategic Structure Review was not included in the agenda for the meeting, for the reason that the information was not available until after the agenda had been distributed; and

(ii)          agrees that the recommendation be considered at this meeting for the reason that the matter needs to be addressed urgently and cannot be delayed until a subsequent meeting.”

3.

Mayoral Statement (18/1881)

Mayor Wallace read out the Mayoral Statement.

Resolved:  (Mayor Wallace/Cr Barratt)                                    Minute No. C 18502(2)

“That the Mayoral Statement be noted and received.”

12 November 2018

Resolved:  (Cr Cousins/Cr Sutton)                                  Minute No. C 18503(2)

“That the report of the meeting held on 12 November 2018, with the exception of items 4i)-4viii), be adopted.”

Item 4i)

Trafalgar Street - Proposed No Stopping At All Times Restrictions (18/1593)

Resolved:  (Cr Cousins/Cr Sutton)                 Minute No. C 18504(2)

“That Council approves the installation of No Stopping At All Times Restrictions on Trafalgar Street, Waterloo attached as Appendix 1 to Report TRS2018/5/298.”

Item 4ii)

Fraser Colman Grove - Proposed No Stopping At All Times Restrictions (18/1599)

Resolved:  (Cr Cousins/Cr Sutton)               Minute No. C 18505(2)

“That Council:

(i)    approves the installation of the proposed No Stopping At All Times Restrictions on Fraser Colman Grove, Wainuiomata for the non-legal carparks outside numbers 11 and 17 and 15 and 16 Fraser Colman Grove, attached as Appendix 1 to Report TRS2018/5/299; and

(ii)   asks officers to review parking in Wise Street, Wainuiomata and after the implementation of any recommendations, will review other issues within Fraser Colman Grove.”

Item 4iii)

Randwick Road - Proposed No Stopping At All Times Restrictions (18/1608)

Resolved:  (Cr Cousins/Cr Sutton)               Minute No. C 18506(2)

“That Council approves the installation of No Stopping At All Times Restrictions on Randwick Road, Moera attached as Appendix 1 to Report TRS2018/5/300.”

Item 4iv)

Brown Grove - Proposed P120 and No Stopping At All Times Parking Restrictions (18/1609)

Resolved:  (Cr Cousins/Cr Sutton)               Minute No. C 18507(2)

“That Council approves the installation of No Stopping At All Times restrictions, L and T bar parking bay markings and P120 parking restrictions on Brown Grove, Waterloo attached as Appendix 2 to Report TRS2018/5/301.”

Item 4v)

Bolton Street - Proposed No Stopping At All Times Restrictions (18/1659)

Resolved:  (Cr Cousins/Cr Sutton)                 Minute No. C 18508(2)

“That Council:

(i)   approves the installation of the proposed Parking Bays (L and T bar markings) on Bolton Street, Petone, attached as Appendix 1 to Report TRS2018/5/302; and

(ii)  approves the installation of the proposed No Stopping At All Times and markings on the corners of Bolton Street and Adelaide Street, Petone attached as Appendix 1 to Report TRS2018/5/302.”

Item 4vi)

Cleary Street - Proposed No Stopping At All Times Restrictions (18/1660)

Resolved:  (Cr Cousins/Cr Sutton)                 Minute No. C 18509(2)

“That Council approves the installation of the proposed No Stopping At All Times restrictions on Cleary Street, Waterloo attached as Appendix 1 to Report TRS2018/5/303.”

Item 4vii)

High Street - Proposed School Bus Stop 3.00-3.30pm School Days Only (18/1717)

Resolved:  (Cr Cousins/Cr Sutton)                Minute No. C 18510(2)

“That Council approves the installation of a School Bus Stop during the hours of 3.00-3.30pm School Days only, outside St Oran’s College on High Street, Lower Hutt attached as Appendix 1 to Report TRS2018/5/305.”

Item 4viii)

Fitzherbert Street - Proposed No Stopping At All Times Restrictions (18/1718)

Resolved:  (Cr Cousins/Cr Sutton)                 Minute No. C 18511(2)

“That Council approves the installation of No Stopping At All Times Restrictions on Fitzherbert Street, Alicetown attached as Appendix 1 to Report TRS2018/5/304.”

26 November 2018

Resolved:  (Cr Cousins/Cr Lewis)                                 Minute No. C 18512(2)

“That the report of the meeting held on 26 November 2018, with the exception of items 4a)-4e), be adopted.”

Item 4a)

Carbon Targets (18/1675)

Cr Milne highlighted that central government had not yet introduced its bill for setting carbon targets. He proposed a decision on the matter be delayed until legislation was passed.  He advised that he would not be supporting the recommendations from the Policy and Regulatory Committee.

Cr Briggs considered the recommendations should go further and include carbon from closed landfills.  He advised that he would not be supporting the recommendations from the Policy and Regulatory Committee.

Cr Bridson noted the recommendations asked officers to work on emissions from landfills in the future.  She regarded climate change as an extreme danger and expressed support for the recommendations from the Policy and Regulatory Committee. 

Cr Edwards considered that climate change would become irreversible in the not too distance future.  He noted the recommendations were an initial step only and expressed support for the recommendations from the Policy and Regulatory Committee.

Mayor Wallace reminded members the recommendations from the Policy and Regulatory Committee were just the beginning of the matter.  He noted there was no date for central government to set its carbon targets and he wanted Council to show leadership on the issue.  He added that officers would be asked for further reports on carbon emissions with regard to the landfill.

Resolved:  (Cr Cousins/Cr Edwards)           Minute No. C 18513(2)

“That Council:

(i)     sets an organisational target of Council reducing its greenhouse gas emissions to net zero, by no later than 2050;

(ii)    notes that in order to put Council onto a low-carbon pathway, Council will need to make changes to its operations, including:

(a) preventing the installation of high-carbon-emitting technology (eg, natural gas for heating) at any existing facilities at the time of renewal, or new facilities not already under construction, and utilising lower carbon emitting options instead;

(b) increasingly electrifying its vehicle fleet; and

(c) having more regard to climate change objectives in its procurement decisions;

(iii)   agrees that officers will provide advice on recommended intermediate targets, and specific and measurable performance measures for Council activity areas and associated business units, such as existing buildings and facilities, the vehicle fleet, procurement, and waste management, toward achieving the target and any other relevant associated environmental objectives;

(iv)   agrees that officers will provide advice on the indicative cost of displacing natural gas as a heating energy source with a lower carbon emitting option for key Council infrastructure, in line with the organisational target;

(v)    requests that officers report to the Policy and Regulatory Committee annually on Council progress toward the target;

(vi)   requests that officers will investigate how best to reflect the target in relevant accountability documents, to enable periodic reporting against this target and/or relevant key performance indicators;

(vii)  agrees that Council’s organisational target should also apply to its wholly-owned or partly-owned Council Controlled Organisations, ie the Hutt City Community Facilities Trust, Urban Plus Ltd, Seaview Marina Ltd and Wellington Water Ltd;

(viii) requests that officers propose specific and measurable performance measures, in line with the target, for its wholly-owned and partly-owned Council Controlled Organisations, with a view to reflect these in the organisations’ next Statements of Intent;

(ix)   invites other councils to consider adopting the same organisational target, including for their relevant wholly-owned or partly-owned Council Controlled Organisations;

(x)    notes that if a New Zealand net Zero by 2050 target as proposed by the New Zealand Government is passed via the Zero Carbon Bill in 2019, then this will become the de-facto Lower Hutt community-wide emissions target;

(xi)   agrees that officers will scope the development of a Lower Hutt Climate and Resilience Plan to identify relevant objectives and prioritised community focused actions, to assist in reducing greenhouse gas emissions in line with the proposed New Zealand net Zero by 2050 target; and

(xii)  asks officers to report back on the feasibility of including old landfills, where practicable, in the organisational target to reduce greenhouse gas emissions to net zero, by no later than 2050.”

Crs Milne and Briggs requested their dissenting votes be recorded against the above matter.

Item 4b)

Online Voting Trial (18/1736)

Resolved:  (Cr Cousins/Deputy Mayor Bassett)Minute No. C 18514(2)

“That Council:

(i)    notes the information in the report;

(ii)   agrees to take no further action, effectively agreeing not to participate in the online trial for the 2019 triennial local elections, on the basis that the tight timeframe for implementing the trial poses a relatively high cost in order to adequately manage risk; and

(iii)  requests officers to report back to the new Council in 2020 on the online trial, should it proceed, so that the new Council can consider introducing online voting for the 2022 triennial local elections.”

Item 4c)

Sale of Land - Bushey Way, Maungaraki (18/1722)

Resolved:  (Cr Cousins/Cr Edwards)             Minute No. C 18515(2)

“That Council agrees to sell the property known as Lot (ACC) 145 DP 25070, situated at the end of Bushey Way as shown shaded yellow attached as Appendix 1 to Report PRC2018/5/307, to the owners of the adjacent property at 26 Bushey Way.”

Item 4d)

Establishment of the Alcohol Hearings (18/1748)

Cr Cousins declared a conflict of interest and took no part in discussion or voting on the matter.

Resolved: (Mayor Wallace/Deputy Mayor Bassett)
                                                                                Minute No. C 18516(2)

“That Council approves the establishment of an Alcohol Hearings Subcommittee comprising Deputy Mayor Bassett (Chair), Cr Milne, Cr Sutton, Cr Barry (alternate) and Cr Barratt (alternate) for the purpose of hearing submissions on the pre-consultation to decide whether an Alcohol Fees Bylaw is needed and then make recommendations to Council.”

Item 4e)

Smokefree in Pavement Licence Areas (18/1772)

Resolved:  (Cr Cousins/Cr Lulich)                 Minute No. C 18517(2)

“That Council:

(i)    notes the work that has been done to date to implement the smokefree outdoor pavement dining clause of the Smokefree Outdoor Public Places Policy;

(ii)   agrees to include a condition to the contract for businesses leasing public land from Council for the purposes of outdoor pavement dining that requires these businesses to:

(a)   display smokefree signage supplied by Council; and

(b)   not have ashtrays or other devices for collecting cigarette litter on or near tables or seating areas;

(iii)  implements time-limited incentives (to a maximum of two years) to businesses leasing public land from Council, for the purposes of outdoor pavement dining through reducing or removing the charge for leasing that land;

(iv)  agrees that where it assists a business owner to establish outdoor pavement dining for the premise, that assistance is provided on the condition that the outdoor dining area:

(a)   is actively promoted as a smokefree area; and

(b)   does not have ashtrays or other devices for collecting cigarette litter on or near tables or seating; and

(v)   agrees that it will communicate with businesses about the new requirement and that it will provide smokefree signage, as led by Healthy Families Lower Hutt.”

Speaking under public comment, Mr V Tamihere expressed concern with the number of homeless sleeping outside in Naenae.  

Speaking under public comment, Ms K Brown welcomed a Strategic Homelessness Plan to approach housing problems unique to Lower Hutt.  She noted homelessness affected all ages. She expressed concern Lower Hutt had more homeless than Wellington and advised Council needed to take action.

In response to questions from members, the Principal Research and Policy Advisor confirmed that a list of names had been circulated to members so that additional Homelessness Strategy Working Group (working group) members could be identified. He suggested circulating an expanded list for further consideration.  He said he was confident he could provide a range of people from an mixture of backgrounds. He would be recommending individuals working in the homelessness area who could take ideas and turn them into actions.

Members discussed the process of appointing external appointments to the working group.

Mayor Wallace noted there had already been considerable public input into the process so far. He agreed that officers should provide a list of suggested working group members for Council’s consideration.  He further agreed that the proposed numbers on the working group be changed to between two and four positions.

Cr Cousins expressed concern that Council was being pushed down a Wainuiomata/Labour Party point of view instead of a Citywide view.

Cr Briggs expressed concern regarding the comments made by
Cr Cousins.

Cr Barry raised a point of order believing the comments made by
Cr Cousins’ were inappropriate.  He asked for an apology.  

Mayor Wallace provided Cr Cousins with a right of reply.

Cr Cousins highlighted that most of those with input to the Homelessness Strategy had been from one part of the City.  She considered a broad vision from across the City was needed.  She advised that she would not apologise for her comments.

In response to a question from a member, the General Counsel agreed that there was a possibility members of the working group could disqualify themselves from being able to submit in the event of a hearing on the matter.  He further advised that members of organisations who were appointed to the working group in their personal capacity might avoid potential conflicts of interest.

Resolved:  (Cr Cousins/Cr Briggs)                Minute No. C 18518(2)

“That Council:

 (i)   agrees to the proposed strategic approach to homelessness:

Summary:

Working together to end homelessness: Ending homelessness doesn’t mean that no-one will lose their home again. It means that we have a response in-place to prevent homelessness whenever possible and that if homelessness occurs, it is rare, brief, and non-recurring;

Guiding principles:

Housing is a basic human right: everyone has the right to housing that is habitable, affordable, suitable, and secure; 

Person centred:  to give people control and enable them to set their own aims and goals for the future;

Culturally appropriate: an approach and service delivery that meets the needs of all our people;

Collaborative action: working together and taking action;

Priorities:

1.    Preventing homelessness;

2.    Improving the supply of suitable accommodation and support for people experiencing homelessness;

3.    Ending rough sleeping  - help people who are street homeless or living in their cars move into and retain settled accommodation;

4.    Increasing the supply of affordable homes to rent and buy; and

5.    Improving data on homelessness in Lower Hutt;

(ii)   agrees that officers consult on the strategic approach and priorities;