Minutes of Wainuiomata Community Board

2 20 February 2019

Wainuiomata Community Board

Minutes of a meeting held in the Wainuiomata Community Library, Queen Street, Wainuiomata on

Wednesday 20 February 2019 commencing at 7.00pm

PRESENT:

Mr R Sinnott (Chair) (part meeting) (Deputy Chair) (part meeting)
Cr C Barry	Cr J Briggs
Mr T Stallworth	Ms S Tuala-Le’afa
Mr G Tupou (Deputy Chair) (part meeting) (Chair) (part meeting)	Ms J Winterburn

APOLOGIES: Ms K Brown

IN ATTENDANCE: Mr L Allott, Chief Information Officer

Ms J Randall, Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Mr Sinnott/Mr Stallworth) Minute No. WCB 19101

“That the apology received from Ms K Brown be accepted and leave of absence be granted.”

2. PUBLIC COMMENT

Speaking under public comment, Mr R Findlay, the Treasurer from Friends Who Care (the group), advised his organisation provided support to those suffering mental health and addiction problems. Mr Findlay explained the group had begun in 1978 and had been mostly active since then. He said in recent years interest in running the organisation had dwindled and it was struggling to keep going. He noticed the street sign directing people to the house had disappeared. He considered it important for Wainuiomata to provide a mental health service in its community and hoped for more support to keep the service active.

The Committee Advisor agreed to follow up about the missing street sign.

In response to questions from members, Mr Findlay said he would appreciate members communicating the service his organisation provided to the Wainuiomata community.

Speaking under public comment, Mr D Innes commented on Council’s Growth Strategy. He noted that many of Council’s financial decisions had interfered with the market and produced artificial growth. He considered this would leave Lower Hutt vulnerable in a slump. He asked Council to pay more attention to ratepayers.

The Chair noted there would be an opportunity for residents to submit through the Annual Plan process soon and suggested Mr Innes take this opportunity to voice his opinion.

Speaking under public comment, Mr B Aschebrock expressed disappointment that the Wainuiomata Hill Shared Path had compromised the hill road. He considered the barriers erected for the Shared Path would stop the free flow of traffic in the event of an accident. He proposed a second road from Wainuiomata be built to provide another exit in the event of accidents.

The Chair advised there was currently no budget for a second entrance to Wainuiomata.

Speaking under public comment, Ms P Innes commended Council on its SNA resolution at its December Council meeting. She requested more communication on the pest control programme in Wainuiomata, such as information on those responsible and the areas where pest control was taking place.

Cr Briggs agreed the issue needed more clarification and advised he would seek information from officers.

Speaking under public comment, Mr A Aldridge, a representative of Twilight Youth Project advised members that the recently begun pilot programme had created a safe place for youth on Friday nights in Wainuiomata. He said it would run for 12 months and provide young people with a venue and activities at no cost. He added that the opening evening had attracted over 50 young people plus 15 volunteers including police. He said he would appreciate feedback as the programme progressed.

3. Presentation

	Presentation by a Representative from Love Wainuiomata (19/161) Due to circumstances beyond the Board’s control, the presentation by Ms E King from ‘Love Wainuiomata’ was deferred to the next meeting to be held on 8 April 2019.
4.	Procedure for Electing the Chair (19/184) Memorandum dated 14 February 2019 by the Committee Advisor Mr Sinnott thanked Board members for their support during his time as Chair. He gave special thanks to his Deputy Chair, Mr Tupou.
	a) System of Voting
	Resolved: (Mr Sinnott/Ms Tuala-Le'afa) Minute No. WCB 19102 “That the Board: (i) receives the memorandum; (ii) notes the resignation of Mr Sinnott as Chair of the Board dated 20 February 2019; (iii) adopts System B contained in Clause 25, Schedule 7 of the Local Government Act 2002 as the system of voting for the election of the Chair and Deputy Chair, requiring the people elected to receive the votes of a majority of the members present and voting; and (iv) agrees that, in the event of a tie under voting system B, the candidate to be elected shall be resolved by lot as described in section 15 of this memorandum.”
	b) Election of Chair The Chair called for nominations for the Chair of the Wainuiomata Community Board. The Chair nominated Mr Tupou for the position of Chair and Ms Tuala-Le’afa seconded the nomination. The Chair called for any other nominations and as there were none he put the motion.
	Resolved: (Mr Sinnott/Ms Tuala-Le'afa) Minute No. WCB 19103 “That Mr Tupou be elected Chair of the Wainuiomata Community Board.”
	c) Election of Deputy Chair The Chair called for nominations for the Deputy Chair of the Wainuiomata Community Board. The Chair nominated Mr Sinnott for the position of Deputy Chair and Mr Stallworth seconded the motion. Ms Winterburn nominated Ms S Tuala-Le’afa for the position of Deputy Chair. Ms S Tuala-Le’afa declined the nomination. The Chair called for any other nominations and as there were none he put the motion.
	Resolved: (Mr Tupou/Mr Stallworth) Minute No. WCB 19104 “That Mr Sinnott be elected Deputy Chair of the Wainuiomata Community Board”

5. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

6. Minutes

In response to a question from a member, the Committee Advisor agreed to forward a response to Ms L Olsen from officers in answer to her question from the December Board meeting with regard to road safety near the Wainuiomata Marae.

		Resolved: (Mr Tupou/Ms Winterburn) Minute No. WCB 19105 “That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday, 7 November 2018, be confirmed as a true and correct record.”
7.	New Zealand Community Board Conference 2019 (19/146) Memorandum dated 7 February 2019 by the Committee Advisor
	Cr Briggs suggested the Wainuiomata, Eastbourne and Petone Board members who wished to attend the conference hire a coach to combine costs. The Committee Advisor agreed to investigate this option. Ms Tuala-Le’afa expressed interest in attending. It was suggested Ms Brown also be asked if she would like to attend the conference.
	Resolved: (Mr Tupou/Mr Stallworth) Minute No. WCB 19106 “That the Board: (i) notes the New Zealand Community Board Conference to be held in New Plymouth from 11-13 April 2019 attached as Appendix 1 to the report; (ii) notes the estimated cost of attending the conference per Board member is approximately $1,500.00; (iii) notes that the Training Policy for Community Boards and Community Committees (the Policy) adopted by Council at its meeting held on 14 March 2017 limited the number of Community Board/Community Committee members to attend the biennial Community Boards conference to one per Board/Committee; (iv) notes that at a recent Councillors Planning session, Councillors asked officers to review the relevant section of the Policy (see part (ii) above) and report back to the next relevant Committee for consideration and recommending to Council; (v) agrees that one Board member attends the 2019 New Zealand Community Board Conference; and (vi) agrees, in principal, that an additional Board member attends the 2019 New Zealand Community Board Conference subject to Council adopting the revised Policy allowing more than one board member to attend if within the overall Board’s training budgets and any expenditure beyond budget be personally funded.”
8.	Chair's Report (19/160) Report No. WCB2019/1/19 by the Chair
	Cr Barry acknowledged the work of Mr Sinnott during his time as Chair and thanked him for his work.
	Resolved: (Mr Tupou/Cr Briggs) Minute No. WCB 19107 “That the Board notes the report.”
9.	Committee Advisor's Report (19/31) Report No. WCB2019/1/17 by the Committee Advisor
	The Committee Advisor elaborated on the report. Cr Briggs noted the Community Engagement Fund was open for applications from Wainuiomata organisations until 4 March 2019. He asked members to publicise the fund through their networks. Mr Sinnott advised that if residents had comments on the proposed Annual Plan, the Board would forward these to Council. Cr Barry offered to attend a Rural Ratepayers Group meeting to provide an update on the Ecology and Landscapes Consultation process. The Chair drew attention to Board’s miscellaneous expenditure. He noted catering at meetings was a way of supporting local community businesses and providing manaakitanga to the community. He added other Board costs were mostly comprised of Community Spirit Awards and advertising. The Chair asked members of the public how they had heard about the Board meeting. Results were as follows: · Wainuiomata News: 1 · Facebook: 1 · Website: 6 · Word of mouth: 1
	Resolved: (Mr Tupou/Mr Sinnott) Minute No. WCB 19108 “That the Board notes the report.”

10.

Whaitua Committee Update (19/72)

The Chair advised that the Hutt Valley – Wellington Whaitua Committee was a committee of Greater Wellington Regional Council. He said Whaitua Committees were set up as part of a series of committees that represented catchment areas in the Wellington Region. He would be attending his first meeting on 7 March and would provide an update at the Board’s next meeting.

Ms Tuala-Le’afa enquired about a second emergency water station for Wainuiomata. The Chair agreed to find out if this was possible.

11. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 8.01 pm.

Mr G Tupou

CHAIR

CONFIRMED as a true and correct record

Dated this 8^th day of April 2019