2                                          19 February 2019



Eastbourne Community Board


Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 19 February 2019 commencing at 7.15pm





Mr R Ashe (Deputy Chair)

Mr M Gibbons


Ms V Horrocks (Chair)

Ms L Knight


Cr T Lewis

Cr M Lulich


Ms A Sutherland




APOLOGIES:                  There were no apologies.


IN ATTENDANCE:        Mr M Sherwood, Divisional Manager, Leisure Active

                                           Ms J Lawson, Reserves Assets Manager

Ms J Randall, Committee Advisor






1.       APOLOGIES 

 There were no apologies.


The Eastbournes (19/17)

Awards presentation by Deputy Mayor D Bassett

The Chair read the citation of Michael Richard Parker and the Menzshed (the Menzshed) and thanked them for their work in the community. She noted the Menzshed had generously created a variety of items for the Eastbourne community and beyond. She added their work was greatly appreciated by all.

Ms Knight read Eddie and Maree Jansen’s citation and thanked them for their work with Eastbourne youth. She said Eddie and Maree Jansen had led the Eastbourne Youth Group for five years. They had ensured activities were well planned and supervised and that the group remained financially sustainable. She added they had achieved a high level of engagement with the local community.

Mr Ashe read Gen Packer and Mary Ryan’s citation and thanked them for their creative enterprise to help the environment. He noted the 1,100 beautiful bags created by the 20-strong group of volunteer sewers had been a great success in the local community and a positive initiative to reduce plastic bag use.

The Deputy Mayor thanked all the recipients and commended them on their work for the Eastbourne Community.



Comments are recorded under the item to which they relate.  


Speaking under public comment, Ms M Adam said the bus stop on the corner of Makaro Street and Muritai Road had been vandalised and the seat had not been replaced.


The Committee Advisor agreed to advise Greater Wellington Regional Council of the issue.


Speaking under public comment, Bill expressed dismay that Lime Scooters were sometimes left lying across footpaths. He noted this was particularly difficult for the visually impaired. He considered footpaths were for pedestrians and that Lime Scooters should not be allowed to park on them.


In response, the Deputy Mayor noted Central Government was investigating issues around Lime Scooter use. He expected Council would also investigate issues around their use in Lower Hutt.


Speaking under public comment, Mr P Sprey expressed concern that the Board had not yet prepared an aspirational vision for the area. He had contacted over 200 local residents, many of whom had advised they wanted more leadership from the Board. He added many of those contacted were young people. He urged members to create a vision and include plans for the top of the wharf, traffic isssues, pot holes, kerbing and services for drainage.


The Chair responded that Board members were aware of the issues Mr Sprey was bringing to their attention. She advised the Board would continue to advocate on these issues to Council on behalf of residents.



          There were no conflict of interest declarations.

4.       Minutes

Resolved: (Mr Gibbons/Cr Lulich)                                     Minute No. ECB 19101

“That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 6 November 2018, be confirmed as a true and correct record.”


Resolved: (Ms Knight/Ms Sutherland)                               Minute No. ECB 19102

“That the minutes of the meeting of the Extraordinary Eastbourne Community Board Meeting held on Thursday, 22 November 2018, be confirmed as a true and correct record.”


5.       Report referred for Board input before being considered by Subcommittee of Council

Muritai Road - Proposed Mobility Parking Restrictions (19/156)

Report No. ECB2019/1/10 by the Traffic Engineer - Network Operations

The Traffic Engineer – Network Operations elaborated on the report.

RECOMMENDED: (Ms Sutherland/Ms Knight)    Minute No. ECB 19103

“That the Traffic Subcommittee recommends that Council:

(i)       approves the installation of a Mobility Parking Restriction outside Muritai School as shown attached as Appendix 1 to the report; and

(ii)     approves the installation of No Stopping at all Times Restrictions outside Muritai School as shown attached as Appendix 1 to the report.”



Election of the Deputy Chair (19/3)

Memorandum dated 7 January 2019 by the Committee Advisor


Resolved: (Ms Horrocks/Ms Knight)                                  Minute No. ECB 19104

“That the Board:


(i)    notes that the Deputy Chair for the 2016-2019 triennium is selected on a rotational basis; and


(ii)   elects Ms Sutherland to the position of Deputy Chair from 20 February 2019 until the end of the current triennium.”



Appointment of a Representative of Hutt City Council to the Eastbourne - Bays Community Trust (19/48)

Memorandum dated 9 January 2019 by the Committee Advisor


Resolved: (Ms Horrocks/Cr Lewis)                                    Minute No. ECB 19105

“That the Board reappoints Mr George Tuffin as Council’s appointee on the Eastbourne - Bays Community Trust from 31 March 2019 until 30 March 2022.”



New Zealand Community Board Conference 2019 (19/61)

Memorandum dated 29 January 2019 by the Committee Advisor


Both Mr Gibbons and the Chair expressed interest in attending the Community Board Conference from 11-13 April 2019.

The Committee Advisor agreed to register Mr Gibbons for the conference and to register the Chair if Council passed a resolution on 26 March 2019 that an additional member was able to attend.


Resolved: (Ms Knight/Cr Lulich)                                       Minute No. ECB 19106

“That the Board:

(i)    notes the New Zealand Community Board Conference to be held in New Plymouth from 11-13 April 2019 attached as Appendix 1 to the report;

(ii)   notes the estimated cost of attending the conference per Board member is approximately $1,500.00;

(iii)  notes that the Training Policy for Community Boards and Community Committees (the Policy) adopted by Council at its meeting held on 14 March 2017 limited the number of Community Board/Community Committee members to attend the biennial Community Boards conference to one per Board/Committee;

(iv)  notes that at a recent Councillors Planning session, Councillors asked officers to review the relevant section of the Policy (see part (ii) above) and report back to the next relevant Committee for consideration and recommending to Council;

(v)   agrees that Mr Gibbons attends the 2019 New Zealand Community Board Conference; and

(vi)  agrees, in principal, that the Chair attends the 2019 New Zealand Community Board Conference subject to Council adopting the revised Policy allowing more than one board member to attend if within the overall Board’s training budgets and any expenditure beyond budget be personally funded.”


Chair's Report (19/18)

Report No. ECB2019/1/16 by the Chair


The Chair elaborated on the report.

Speaking under public comment, Cr C Barry voiced support for the Eastern Bays Shared Path (the path). He advised members that the Wainuiomata Ward Councillors were committed to progressing the path plan.

The Deputy Mayor was asked by members to comment on the proposed path. He advised no decision had yet been made. He noted the Government subsidy towards the path was an opportunity Council wanted to take advantage of. He added a decision would be made in early June after engagement with the community. He encouraged the Board to promote engagement in their community with the consultation process.

In response to questions from members, the Deputy Mayor confirmed Council did recognise the importance of the path. He proposed the Board continued conversations with the local community on the issue so it could demonstrate measurable support for the initiative.

Mr Ashe suggested experts be asked submit on the proposal for the path to provide them with the opportunity to engage throughout the engagement process.  He added the Annual Plan budget was vital to the progression of the path and he encouraged submissions on it.

Speaking under public comment, Ms M Martin advised she remained opposed to the choice of site for a proposed skateboard ramp. She expressed alarm that early construction on the ramp had been removed by Council due to concerns. She asked for more information on the process and questioned Council’s procedures for choosing and supervising contractors. She asked for more transparency and consultation with those residents who had been requesting more detail. She expressed concern about the tendency to flooding at the site and questioned its suitability for a skateboard ramp.

The Reserves Assets Manager responded that the skateboard ramp contract had been let using Council’s standard checks and balances. She advised negotiations with prospective contractors were not yet complete so she had nothing to report at this stage.  She agreed to provide more information on progress and budgets for the project at a later date.

The Reserves Asssets Manager advised a blocked drain at the proposed skate board ramp site was exacerbating flooding problems and would be unblocked soon. She added gardens planned for the site would provide a permeable surface that would assist with drainage. She noted the site did sit at the high tide mark but that water drained away fairly quickly. 

Speaking under public comment, Ms M Adam said she considered the three signs Council had erected at the end of Maire Street to stop freedom camping were very unfriendly.

In response to questions from members, the Reserves Assets Manager advised there had been a significant increase in the number of freedom campers in the eastern bays and signs were being erected to address the problem.  She confirmed a number of people held keys to Burdan’s Gate for a variety of reasons. She said the keys were electronic so that unusual patterns of use could be tracked. She added it was difficult to control who was using the keys and how many cars were passing through the gate.

The Chair advised the Board would engage with proposed measures to protect the local ecology and landscapes when consultation on the action plan began.

In response to a question from a member, Cr Lewis advised Council did have a work programme for roading. The Committee Advisor agreed to forward the Eastbourne work programme to members. 

Members noted consultation on the 2019 Annual Plan ran from 4 March to 15 April. They further noted members would be asked to engage with their communities to encourage submissions. They agreed to meet before the Walkaround on 2 March at 8am to discuss ways to support submissions from residents.


Resolved: (Ms Horrocks/Mr Ashe)                                     Minute No. ECB 19107

That the Board notes the report.



Committee Advisor's Report (19/19)

Report No. ECB2019/1/2 by the Committee Advisor

Speaking under public comment, Ms M Adam advised painted lines in the carpark at HW Shortt Recreation Ground were needed so pedestrians could safely walk along the side closest to the sea. Ms Adam recommended pedestrian access in front of the car parking area.  

In response the Chair advised this issue would be considered as part of the Board’s annual Walkaround in March.


Resolved: (Ms Horrocks/Ms Knight)                                   Minute No. ECB 19108

“That the Board receives the report.”



Review of Code of Conduct (19/181)

Memorandum dated 13 February 2019 by the Committee Advisor


Resolved: (Ms Horrocks/Ms Sutherland)                           Minute No. ECB 19109

“That the Board:          

(i)    notes the amendments to the Code of Conduct for Elected Members, attached as Appendix 1 to this report; and

(ii)   agrees to be bound by the Code of Conduct for Elected Members, with all necessary modifications to make it applicable to Community Board members.”


12.     Reports from representatives on local organisations


Okiwi Trust (19/6)

The Chair advised the Trust had not been meeting and there was nothing to report.


Educating Residents Around Trapping (ERAT) Steering Group (19/7)

Ms Sutherland advised the group had achieved almost complete coverage of the local area by volunteer trappers. She added the group was currently certifying residents as approved users of Vespex for the control of wasps in the area.


Days Bay Wharf Steering Group (19/8)

The Chair advised there was nothing to report.


Community Response Group (19/11)

The Chair advised there was nothing to report. Members agreed this item would be included in the Chair’s report for future meetings if needed.


Plastic Free Eastbourne (19/12)

Mr Ashe advised this group had been disestablished. Members agreed the item would be removed from future agendas.


Eastbourne Youth Workers' Trust (19/13)

Ms Knight advised the current Eastbourne Youth Workers’ Trust members were retiring. They had called for volunteer replacements but had no response so far. She advised local youth would like the group to continue. 


Eastbourne Childcare Community Group (19/15)

Ms Knight advised there was nothing to report. Members agreed this item would be removed from future agendas.


Keep Hutt City Beautiful (19/16)

The Chair advised there was nothing to report.


13.     QUESTIONS   

Mr Gibbons advised Council had agreed to provide signage for the Rona Bay Wharf. He said it would feature the name of the wharf and a picture of the ‘The Duchess.’ 



There being no further business the Chair declared the meeting closed at 8.55 pm.





Ms V Horrocks




CONFIRMED as a true and correct record

Dated this 9th day of April 2019