Mayor W R Wallace (Chair)

Deputy Mayor D Bassett

Cr G Barratt

Cr C Barry

Cr L Bridson

Cr J Briggs

Cr M Cousins

Cr S Edwards

Cr T Lewis

Cr M Lulich

Cr G McDonald

Cr C Milne

Cr L Sutton

Membership:

13 

Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed and additional new parts to read:

(i)            notes the Hearing Subcommittee has recommended that the proposed Control of Animals Bylaw be approved subject to some amendments;

(ii)          determines that, in accordance with section 155 of the Local Government Act 2002, the proposed bylaw-

a.        is the most appropriate form of bylaw;

b.        does not give rise to any implications under the NZ Bill of Rights Act 1990; and

(iii)        agrees to revoke the existing Control of Animals Bylaw 2008 and adopts the amended Control of Animals Bylaw 2018, attached as Appendix 3 to the report effective from 19 December 2018. “

“That the recommendations contained in the report be endorsed and additional new parts to read:

(i)            notes that the Hearing Subcommittee has recommended that the proposed Prevention of Nuisance from Fires and Smoke Bylaw be approved without any amendments;

(ii)          determines that, in accordance with section 155 of the Local Government Act 2002, the proposed bylaw –

a.             is the most appropriate form of bylaw; and

b.             does not give rise to any implications under the NZ Bill of Rights Act 1990; and

agrees to revoke the existing Fire Prevention Bylaw 2008 and adopt the Prevention of Nuisance from Fires and Smoke Bylaw 2018, attached as Appendix 1 to the report effective from 19 December 2018.”

“That Council notes the recommendations from the Petone Community Board and that the recommendation contained in the report be endorsed.”

“That the report of the meeting held on 18 September 2018 be received.”

“That the recommendations contained in the report be endorsed.”

(A)

(B)

(C)

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

Report of the Policy and Regulatory Committee held on 26 November 2018 – Purchase of Land Lowry Bay

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Report of the Finance and Performance Committee held on 28 November 2018 – Hutt City CFT Board – Appointment of Director

Strategic Portfolio 6 monthly update

The withholding of the information is necessary to protect the privacy of natural persons.(s7(2)(a)).

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Land Purchase - Eastern Hills.

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Sale Negotiations.

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Hutt City Council held on 9 October 2018

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Resolved:  (Cr Cousins/Cr Bridson)                                          Minute No. TRS 18501

“That the apology received from Cr Briggs be accepted and leave of absence be granted and the apology for early departure received from Cr Lewis be accepted.”

i)

Trafalgar Street - Proposed No Stopping At All Times Restrictions (18/1593)

The Traffic Engineer – Network Operations elaborated on the report.

In response to questions from members, the Traffic Engineer – Network Operations advised that if a carpark was marked with T bars, the park would only have enough space for a small vehicle. The Divisional Manager, Transport added that vehicles overhanging T bars were not usually enforced with parking tickets.

RECOMMENDED:  (Cr Cousins/Cr Bridson)              Minute No. TRS 18502

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions on Trafalgar Street, Waterloo as shown attached as Appendix 1 to the report.”

For the reasons the proposed restrictions:

-      would improve safety, accessibility and sight distance within the street for the benefit of all road users;

-      would promote compliance with the Land Transport (Road User) Rule 2004; and

-      are supported by the local residents who chose to respond to the consultation documents.

ii)

Fraser Colman Grove - Proposed No Stopping At All Times Restrictions (18/1599)

Members noted that the Wainuiomata Community Board did not endorse the recommendation contained in the officer’s report at its meeting held on 7 November 2018.

Members noted that the Wainuiomata Community Board did support:

(i)       the installation of the proposed No Stopping At All Times restrictions on Fraser Colman Grove for Saturday mornings, as shown attached as Appendix 1 to the report; and

(ii)     instructing officers to undertake further work on Saturday morning parking in Wise Street.

In response to a question from a member, the Traffic Engineer advised that Wise Street was a main thoroughfare through Wainuiomata, which was to be reviewed at a later date and speed trackers were currently in place on the street. He added that Fraser Colman Grove was a road off Wise Street. He said that a public speaker at the Wainuiomata Community Board meeting had requested a Saturday morning only restriction. He believed this was due to the large sports field on Wise Street being used on Saturday mornings and the Grove was used for parking at this time.

The Traffic Engineer elaborated on the report.

Members discussed the officer’s recommendation within the report and resolving the original request received.

The Chair asked it be recorded that the Wainuiomata Community Board’s recommendation would not resolve the issue originally raised. She noted that the Saturday morning issue would be considered once Wise Street had been reviewed.

RECOMMENDED:  (Cr Cousins/Cr Lewis)                 Minute No. TRS 18503

“That the Traffic Subcommittee recommends that Council:

(i)       approves the installation of the proposed No Stopping At All restrictions on Fraser Colman Grove, Wainuiomata for the non-legal carparks outside numbers 11 and 17 and 15 and 16 Fraser Colman Grove, as shown attached as Appendix 1 to the report; and

(ii)     asks officers to review parking in Wise Street, Wainuiomata and after the implementation of any recommendations, will review other issues within Fraser Colman Grove.”

For the reasons the proposed restrictions:

-      would prevent vehicles parking too close to driveways in the cul-de-sac turning areas;

-      promote compliance with the Land Transport (Road User) Rule 2004; and

-      are supported by the local residents who responded to the consultation documents.

iii)

Randwick Road - Proposed No Stopping At All Times Restrictions (18/1608)

Members noted that the Petone Community Board endorsed the recommendation contained in the officer’s report at its meeting held on 5 November 2018.

RECOMMENDED:  (Cr Lewis/Cr Edwards)                Minute No. TRS 18504

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions on Randwick Road, Moera as shown attached as Appendix 1 to the report.”

For the reasons the proposed restrictions:

-      would improve safety within the street for the benefit of all road users;

-      would promote compliance with the Land Transport (Road User) Rule 2004;

-      would support Council’s Parking Policy 2017;

-      are supported by the local residents that chose to sign the petition document.

iv)

Brown Grove - Proposed P120 and No Stopping At All Times Parking Restrictions (18/1609)

The Traffic Engineer – Network Operations elaborated on the report.

In response to a question from a member, the Traffic Engineer – Network Operations advised that the part of Brown Grove closest to Cambridge Terrace filled up first with commuters parking. He added that any amendments to the recommendations within the officer’s report would require further consultation with residents.

RECOMMENDED:  (Cr Bridson/Cr Edwards)             Minute No. TRS 18505

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times restrictions, L and T bar parking bay markings and P120 parking restrictions on Brown Grove, Waterloo as shown attached as Appendix 2 to the report.”

For the reasons the proposed restrictions:

-      would improve parking availability and accessibility on the street for the benefit of all road users; and

-      would promote compliance with the Land Transport (Road User) Rule 2004;

-      would support Council’s Parking Policy 2017.

v)

Bolton Street - Proposed No Stopping At All Times Restrictions (18/1659)

Members noted that the Petone Community Board (the Board) did not endorse the recommendation contained in the officer’s report at its meeting held on 5 November 2018.

Members noted that the Board did support the installation of the proposed Parking Bays (L and T bar markings). Members also noted the Board supported the installation of No Stopping At All Times and markings on the corners of Bolton Street and Adelaide Street, Petone.

The Traffic Engineer elaborated on the report.

In response to a question from a member, the Divisional Manager, Transport advised that if a vehicle was parked either over a driveway and a complaint was made by the resident or on broken yellow lines across a driveway, this was very likely to be enforced with a parking ticket.

In response to a question from a member, the Traffic Engineer advised that the few angled parks closest to Jackson Street had been in place some time. He added that they would not be installed now as the street would not meet the standards for width and safety. The standards were being able to reverse out of an angled park without crossing the centreline.

RECOMMENDED:  (Cr Lewis/Cr Edwards)                Minute No. TRS 18506

“That the Traffic Subcommittee recommends that Council:

(i)            approves the installation of the proposed Parking Bays (L and T bar markings) on Bolton Street, Petone, as shown attached as Appendix 1 to the report; and

(ii)          approves the installation of the proposed No Stopping At All Times and markings on the corners of Bolton Street and Adelaide Street, Petone as shown attached as Appendix 1 to the report.”

vi)

Cleary Street - Proposed No Stopping At All Times Restrictions (18/1660)

The Traffic Engineer elaborated on the report. He added that the amended plan had been sent to the resident who had made the original request. The resident had confirmed, via email, that he was happy with the amended plan.

RECOMMENDED:  (Cr Bridson/Cr Sutton)                 Minute No. TRS 18507

“That the Traffic Subcommittee recommends that Council approves the installation of the proposed No Stopping At All Times restrictions on Cleary Street, Waterloo as shown attached as Appendix 1 to the report.”

For the reasons the proposed restrictions:

-      would prevent vehicles parking too close to the garage entrance for No 1 Cleary Street, ensuring accessibility; and

-      are supported by the resident of No 1 Cleary Street.

vii)

High Street - Proposed School Bus Stop 3.00-3.30pm School Days Only (18/1717)

The Traffic Engineer – Network Operations elaborated on the report.

Cr Lewis left the meeting at 3.30pm.

RECOMMENDED:  (Cr Sutton/Cr Bridson)                 Minute No. TRS 18508

“That the Traffic Subcommittee recommends that Council approves the installation of a School Bus Stop during the hours of 3.00-3.30pm School Days only, outside St Oran’s College on High Street, Lower Hutt as shown attached as Appendix 1 to the report.”

For the reasons the proposed restrictions:

-      would improve safety within the street for the benefit of all road users;

-      would promote compliance with the Land Transport (Road User) Rule 2004;

-      would support Council’s Parking Policy 2017.

viii)

Fitzherbert Street - Proposed No Stopping At All Times Restrictions (18/1718)

The Traffic Engineer elaborated on the report.

RECOMMENDED: (Cr Cousins/Cr Edwards)             Minute No. TRS 18509

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions on Fitzherbert Street, Alicetown as shown attached as Appendix 1 to the report.”

For the reasons the proposed restrictions:

-      would improve safety within the street for the benefit of all road users;

-      would promote compliance with the Land Transport (Road User) Rule 2004;

-      would support Council’s Parking Policy 2017; and

-      are supported by the local residents who responded to the consultation documents.

Attachment 1

Trafalgar Street - Proposed No Stopping At All Times Restrictions

Attachment 1

Fraser Colman Grove, Wainuiomata - BYL's

Attachment 1

Randwick Road - Proposed No Stopping At All Times Restrictions

Attachment 2

Brown Grove - Proposed P120 Parking Restrictions 107.2018 18/1609 Cycle 5 2018

Attachment 1

G114.2018 Cleary Rd, Waterloo - BYL's

Attachment 1

High Street - Proposed School Bus Stop 3.00-3.30pm School Days Only

Attachment 1

Fitzherbert Street - Proposed No Stopping At All Times Restrictions

PRECEDENCE OF BUSINESS

Resolved:   (Cr Cousins/Mayor Wallace)                                    Minute No. PRC 18501

“That in terms of Standing Order 10.4, precedence be accorded to item 4 f) dealing with Lower Hutt Homelessness – Homelessness Strategy Report.”

The item is recorded in the order in which it was listed on the order paper.”

a)           

Carbon Targets (18/1675)

Speaking under public comment, Ms B Jensen, Mr C Arps, Mr P Mahowa and Ms C Lawrence representing the Hutt City Youth Council, agreed with the officer’s recommendations in the report. They queried why carbon targets were excluded from closed landfills. They further queried whether Council could incentivise the community to use electric vehicles and hybrids.

In response to questions from members, Ms Jensen said that use of public transport and cycling was promoted when members of parliament used those forms of transport. She further said that the Hutt City Youth Council would talk to Greater Wellington Regional Council about having bike parks at train stations.

Speaking under public comment, Mr M Young said that he supported the recommendations in the officer’s report and the issue was a priority for the City. He queried why carbon targets were excluded from closed landfills.

The Sustainability and Resilience Manager elaborated on the report. He said that old landfills were not included in the carbon targets because there was no apparent gas capture system for them and therefore no means of operational control. However, officers would ask consultants about systems for accurate measurement of emissions and gas capture systems for the sites.

The Chief Executive said that if landfills were excluded from Council’s emissions data, Council would meet its emissions targets without having to change anything. However, the better approach was to include emissions Council had some control over.

In response to questions from members, the Sustainability and Resilience Manager said that the costs of replacing gas heating with electric heating were not known yet. However, to get emissions down to zero by 2050 would necessitate removing all natural gas heating from Council properties. He further said that New Zealand had signed the Paris Agreement on climate change, and central government had a bill in progress for carbon targets. Furthermore, Council had a liability for its landfill emissions, and the recommendations in his report took risk management into account.

MOVED: (Cr Cousins/Mayor Wallace)

That the Committee recommends that Council:

(i)         recommends to set an organisational target of “Hutt City Council reducing its greenhouse gas emissions to net zero, by no later than 2050”;

(ii)        notes that in order to put Hutt City Council onto a low-carbon pathway, Hutt City Council will need to make changes to its operations, including:

(a)     preventing the installation of high-carbon-emitting technology (eg, natural gas for heating) at any existing facilities at the time of renewal, or new facilities not already under construction, and utilising lower carbon emitting options instead;

(b)     increasingly electrifying its vehicle fleet; and

(c)     having more regard to climate change objectives in its procurement decisions;

(iii)       agrees that officers will provide advice on recommended intermediate targets, and specific and measurable performance measures for Council activity areas and associated business units, such as existing buildings and facilities, the vehicle fleet, procurement, and waste management, toward achieving the target and any other relevant associated environmental objectives;

(iv)      agrees that officers will provide advice on the indicative cost of displacing natural gas as a heating energy source with a lower carbon emitting option for key Council infrastructure, in line with the organisational target;

(v)       requests that officers report to the Policy and Regulatory Committee annually, on Council progress toward the target;

(vi)      requests that officers will investigate how best to reflect the target in relevant accountability documents, to enable periodic reporting against this target and/or relevant key performance indicators;

(vii)     agrees that Council’s organisational target should also apply to its wholly-owned or partly-owned Council Controlled Organisations, ie the Hutt City Community Facilities Trust, Urban Plus Ltd, Seaview Marina Ltd and Wellington Water Ltd;

(viii)    requests that officers propose specific and measurable performance measures, in line with the target, for its wholly-owned and partly-owned Council-Controlled Organisations, with a view to reflect these in the organisations’ next Statements of Intent;

(ix)       invites other councils to consider adopting the same organisational target, including for their relevant wholly-owned or partly-owned council-controlled organisations;

(x)        notes that if a New Zealand net Zero by 2050 target as proposed by the New Zealand Government is passed via the Zero Carbon Bill in 2019, then this will become the de-facto Lower Hutt community-wide emissions target; and

(xi)       agrees that officers will scope the development of a Lower Hutt Climate and Resilience Plan to identify relevant objectives and prioritised community-focused actions, to assist in reducing greenhouse gas emissions in line with the proposed New Zealand net Zero by 2050 target.

Mayor Wallace expressed support for the recommendations noting that Council should work toward the targets. However, if central government made changes to the zero carbon bill, Council would be able to update its targets accordingly.

Cr Lulich expressed support for the recommendations noting Council needed to consider future generations. He added that Council should review its Climate Resilience Plan in 2019.

Cr Milne said that central government had not yet produced a carbon emissions bill, therefore Council was trying to comply with legislation that did not yet exist. He supported the recommendations except for the goal of zero emissions by 2050. He added that Council should support a target once central government’s bill had been passed into law.

Cr Bridson expressed support for the recommendations because they were the best course of action for the City. She disagreed with Cr Milne’s assertion that Council should wait until the bill became law before putting carbon targets into place. She added that there would be a cost if no action was taken.

Cr Edwards expressed support for the recommendations. He said that Council would be unlikely to be able to subsidise electric vehicles for people who could not afford them yet. However, Council and the Hutt Valley District Health Board could cooperate to purchase electric vehicles using economies of scale.

Cr Briggs considered that the recommendations did not go far enough and the targets should include emissions from closed landfills.

AMENDMENT MOVED: (Cr Briggs/Cr Barry)

That the Committee recommends that Council agrees to parts (i) to (xi), with a new part (xii) to read as follows:

“(xii)    agrees to include:

(a)      the City’s landfills, including those landfills that are closed; and

(b)      Council’s carbon footprint in relation to its carbon target.”

The amendment was declared LOST on a show of hands.

Cr Milne said that it would be useful to have more information, for example, how green waste emissions would be classed if they emanated from private properties rather than landfill.

Cr Barry said that he would like to see more data on the cost and practicality of measuring emissions from old landfill sites.

The meeting by agreement of the majority of members amended the original motion with the agreement of the mover and seconder to read a new part (xii) as follows:

“(xii)    asks officers to report back on the feasibility of including old landfills, where practicable, in the organisational target to reduce greenhouse gas emissions to net zero, by no later than 2050.”

The Chair put the motion to the vote in separate parts. Both parts were declared CARRIED on the voices.

RECOMMENDED:    (Cr Cousins/Mayor Wallace)              Minute No. PRC 18502

“That the Committee recommends that Council:

(i)         sets an organisational target of “Hutt City Council reducing its greenhouse gas emissions to net zero, by no later than 2050;

(ii)        notes that in order to put Hutt City Council onto a low-carbon pathway, Hutt City Council will need to make changes to its operations, including:

(a)     preventing the installation of high-carbon-emitting technology (eg, natural gas for heating) at any existing facilities at the time of renewal, or new facilities not already under construction, and utilising lower carbon emitting options instead;

(b)     increasingly electrifying its vehicle fleet;

(c)     having more regard to climate change objectives in its procurement decisions;

(iii)       agrees that officers will provide advice on recommended intermediate targets, and specific and measurable performance measures for Council activity areas and associated business units, such as existing buildings and facilities, the vehicle fleet, procurement, and waste management, toward achieving the target and any other relevant associated environmental objectives;

(iv)       agrees that officers will provide advice on the indicative cost of displacing natural gas as a heating energy source with a lower carbon emitting option for key Council infrastructure, in line with the organisational target;

(v)        requests that officers report to the Policy and Regulatory Committee annually, on Council progress toward the target;

(vi)       requests that officers will investigate how best to reflect the target in relevant accountability documents, to enable periodic reporting against this target and/or relevant key performance indicators;

(vii)      agrees that Council’s organisational target should also apply to its wholly-owned or partly-owned Council Controlled Organisations, ie the Hutt City Community Facilities Trust, Urban Plus Ltd, Seaview Marina Ltd, and Wellington Water Ltd;

(viii)     requests that officers propose specific and measurable performance measures, in line with the target, for its wholly-owned and partly-owned Council Controlled Organisations, with a view to reflect these in the organisations’ next Statements of Intent;

(ix)       invites other councils to consider adopting the same organisational target, including for their relevant wholly-owned or partly-owned Council Controlled Organisations;

(x)        notes that if a New Zealand net Zero by 2050 target as proposed by the New Zealand Government is passed via the Zero Carbon Bill in 2019, then this will become the de-facto Lower Hutt community-wide emissions target;

(xi)      agrees that officers will scope the development of a Lower Hutt Climate and Resilience Plan to identify relevant objectives and prioritised community focused actions, to assist in reducing greenhouse gas emissions in line with the proposed New Zealand net Zero by 2050 target; and

(xii)     asks officers to report back on the feasibility of including old landfills, where practicable, in the organisational target to reduce greenhouse gas emissions to net zero, by no later than 2050.”

b)           

Online Voting Trial (18/1736)

The Strategic Advisor, City and Community Services elaborated on the report. He said that the preferred supplier was from Europe and costs would be $6.50 per elector plus a little extra for overheads. This cost would be substantially more than the recent Wainuiomata By-election cost of $3.50 per elector.

Cr Briggs said that online voting was a tool that would become prominent in time and Council should set money aside once the results of the trial and costs were known.

Mayor Wallace said that online voting would become the norm and Council should adopt it once the results from the trial and any issues had been identified.

Cr Barry expressed support for online voting with its associated costs and that Council should take a leadership role in the matter.

Deputy Mayor Bassett said that cost and democracy were both important factors to consider. His preference was for polling booths where people were assured of being able to vote in absolute privacy.

The Chair said that postal voting was not as popular as it once was. Most communities on the Western Hills did not have a post box and to post a vote required a drive of about four kilometres. She further said that having polling booths open in the community for two to three weeks prior to polling day had been successful in by-elections in Australia and the USA. She further said that she supported online voting, however, she did not consider that it would replace polling booths.

RECOMMENDED:    (Cr Cousins/Cr Sutton)         Minute No. PRC 18503

“That the Committee recommends that Council:

(i)    notes the information in the report;

(ii)   agrees to take no further action, effectively agreeing not to participate in the online trial for the 2019 triennial local elections, on the basis that the tight timeframe for implementing the trial poses a relatively high cost in order to adequately manage risk; and

(iii)  requests officers to report back to the new Council in 2020 on the online trial, should it proceed, so that the new Council can consider introducing online voting for the 2022 triennial local elections.”

c)            

Sale of Land - Bushey Way, Maungaraki (18/1722)

The Property Services Manager, Urban Plus Limited elaborated on the report.

RECOMMENDED:    (Cr Milne/Cr Lulich)      Minute No. PRC 18504

“That the Committee recommends that Council agrees to sell the property known as Lot (ACC) 145 DP 25070, situated at the end of Bushey Way as shown shaded yellow attached as Appendix 1 to the report, to the owners of the adjacent property at 26 Bushey Way.”

d)           

Establishment of the Alcohol Hearings Subcommittee (18/1748)

Crs Cousins, Bridson and Edwards declared a confict of interest and took no part in discussion or voting on the matter.

Mayor Wallace assumed the Chair.

RECOMMENDED:    (Mayor Wallace/Cr Lulich)   Minute No. PRC 18505

“That the Committee recommends that Council approves the establishment of an Alcohol Hearings Subcommittee comprising Deputy Mayor Bassett (Chair), Cr Milne, Cr Sutton, Cr Barry (alternate) and Cr Barratt (alternate) for the purpose of hearing submissions on the pre-consultation to decide whether an Alcohol Fees Bylaw is needed and then make recommendations to Council.”

e)            

Smokefree in Pavement Licence Areas (18/1772)

Cr Cousins resumed the Chair.

RECOMMENDED:    (Mayor Wallace/Cr Bridson)              Minute No. PRC 18506

“That the Committee recommends that Council:

(i)    notes the work that has been done to date to implement the smokefree outdoor pavement dining clause of the Smokefree Outdoor Public Places Policy;

(ii)   agrees that Council includes a condition to the contract for businesses leasing public land from Council for the purposes of outdoor pavement dining that requires these businesses to:

(a)   display smokefree signage supplied by Council; and

(b)   not have ashtrays or other devices for collecting cigarette litter on or near tables or seating areas;

(iii)  implements time-limited incentives (to a maximum of two years) to businesses leasing public land from Council, for the purposes of outdoor pavement dining through reducing or removing the charge for leasing that land;

(iv)  agrees that where Council assists a business owner to establish outdoor pavement dining for the premise, that assistance is provided on the condition that the outdoor dining area:

(a)   is actively promoted as a smokefree area;

(b)   does not have ashtrays or other devices for collecting cigarette litter on or near tables or seating; and

(v)   agrees that Council will communicate with businesses about the new requirement and that Council will provide smokefree signage, as led by Healthy Families Lower Hutt.”

f)            

Lower Hutt Homelessness - Homelessness Strategy report (18/1779)

Speaking under public comment, Ms Keri Brown said that her primary focus was children in regard to the issue of homelessness. She said that there was not full data about the number of children affected by homelessness and she asked that Council include children in its strategy.

Speaking under public comment, Ms Katie Brown said that during the 2018 Long Term Planning meetings, Council had made a commitment to appoint herself and Keri Brown, on the Homelessness Strategy Working Group. However, they had not been contacted about being on the group. She queried why Urban Plus Ltd was not included in the homelessness strategy, and asked if there had been any research on vacant homes in the City.

Ms Katie Brown noted that she would be able to be involved during the consultation process, and that her sister, Ms Keri Brown would be able to attend some of the homelessness workshops due to her membership on the Wainuiomata Community Board.

Speaking under public comment, Mr M Kibblewhite said that he was Principal of Arakura School. He said one of his main concerns was housing for children so that they did not become unnecessarily transient. Such transience led to children moving between schools, missing out on education and having associated health issues.

In response to questions from members, Mr Kibblewhite said that he was aware of reports that families were doubling up in homes in Wainuiomata. He further said that there were less affordable homes for families in Wainuiomata.

Speaking under public comment, Ms N Gray said that she had become homeless at a time when she was pregnant and had an eight year old child.  She tried to find emergency housing, however, there was nothing available for single mums. She stayed in motels and with different family and friends. Her son became moody and angry and her new born contracted meningitis due to over-crowding. She thanked Council for working on the homelessness issue.

In response to a question from a member, Ms Gray said that Council could help give mums and their children a place to go, and that she would still be homeless now if people had not helped her.

Speaking under public comment, Ms J Milne representing the Common Unity Project, said that she worked with homeless people. Currently there was a dad and his son living in their van. They get ticketed for not having a car registration or warrant and had thousands of dollars of fines that they were unable to pay. She added that there was a population of people in Lower Hutt who were electing to go to jail because they would be housed and fed there.

In response to a question from a member, Ms Milne said that she supported cross agency support and for Council to be part of that.

Speaking under public comment, Ms B Jensen, Mr C Arps, Mr P Mahowa and Ms C Lawrence, representing the Hutt City Youth Council, said that housing and homelessness should be two separate strategies because for some people, home was not a safe place.

Speaking under public comment, Mr M Young said that homelessness was an acute problem and would not improve in the short term. He further said that the Homelessness Strategy did not have a timeline, and requested whether a timeline could be added to the strategy.

He noted that officers were doing work on homelessness with agencies and that he could contact the Divisional Manager Community Projects and Relationships for further information.

Speaking under public comment, Ms A Vailima, representing Tuatahi Housing, said that hidden homelessness was when people lived in overcroweded homes or used sheds as homes. Tuatahi’s focus was on housing the most vulnerable in society, namely children and wahine. She further said that the demand for housing in Wainuiomata was from those outside the suburb who could afford the prices, therefore, fewer homes were available for those who lived in the area.

The Principal Policy Advisor elaborated on the report. He added that lack of housing supply was one of the main structural reasons for homelessness and this was addressed in the report. However, the priorities concerned homelessness needs. He said that Council had a wider work on housing which would include Urban Plus Ltd. There was currently no recent data about vacant homes. However, officers would be assessing the issue as part of the housing strategy work if this went ahead. Officers planned to report back to the Committee in March 2019 with a timeline and actions for implementing of the work.

In response to questions from members, the Principal Policy Advisor said that officers had consulted widely on the engagement and would continue to consult widely on the issue. Officers would report back to the Committee with the results of consultation in March next year.  

Moved: (Cr Cousins/Mayor Wallace)

“That the Committee recommends that Council:

(i)    agrees to the proposed strategic approach to homelessness:

Summary

Working together to end homelessness: Ending homelessness doesn’t mean that no-one will lose their home again. It means that we have a response in-place to prevent homelessness whenever possible and that if homelessness occurs, it is rare, brief, and non-recurring.

Guiding principles

Housing is a basic human right: everyone has the right to housing that is habitable, affordable, suitable, and secure. 

Person centred:  to give people control and enable them to set their own aims and goals for the future.

Culturally appropriate: an approach and service delivery that meets the needs of all our people.

Collaborative action: working together and taking action.

Priorities

1.   Preventing homelessness

2.   Improving the supply of suitable accommodation and support for people experiencing homelessness

3.   Ending rough sleeping  - help people who are street homeless or living in their cars move into and retain settled accommodation

4.   Increasing the supply of affordable homes to rent and buy

5.   Improving data on homelessness in Lower Hutt;

(ii)   agrees that officers consult on the strategic approach and priorities;

(iii)  agrees to officers continuing working with partners to develop actions and options for the role of Council in contributing to the response to homelessness; and

(iv) agrees to the development of a housing strategy to address housing needs in Lower Hutt.”

Mayor Wallace said that this was the beginning of a detailed process and Council had the opportunity to bring the agencies collaboratively together on the issue. Housing for women and children should be a priority for Council.

Cr Lulich said that the strategy was a good starting point and concurred that homelessness was an issue for the City. He supported the strategy and the officers’ work on the project. 

Cr Briggs said that Council needed to focus on people who were most vulnerable, children and young people. He added that more research and engagement was required and noted that the Committee would see the results of consultation in March 2019.

Cr Barry said that he supported the recommendations. However, he said that Council’s social housing provider, Urban Plus Ltd, would have turned Ms Gray away if she had approached them at her time of need. He added that the role of Urban Plus Ltd needed to be discussed. He further said that there should be two positions available on the Homelessness Strategy Working Group for two community representatives.

AMENDMENT MOVED: (Cr Barry/Cr Briggs)

 “That the Committee recommends that Council:

(i)    agrees to the proposed strategic approach to homelessness:

Summary

Working together to end homelessness: Ending homelessness doesn’t mean that no-one will lose their home again. It means that we have a response in-place to prevent homelessness whenever possible and that if homelessness occurs, it is rare, brief, and non-recurring.

Guiding principles

Housing is a basic human right: everyone has the right to housing that is habitable, affordable, suitable, and secure. 

Person centred:  to give people control and enable them to set their own aims and goals for the future.

Culturally appropriate: an approach and service delivery that meets the needs of all our people.

Collaborative action: working together and taking action.

Priorities

1.   Preventing homelessness

2.   Improving the supply of suitable accommodation and support for people experiencing homelessness

3.   Ending rough sleeping  - help people who are street homeless or living in their cars move into and retain settled accommodation

4.   Increasing the supply of affordable homes to rent and buy

5.   Improving data on homelessness in Lower Hutt

(ii)   agrees that officers consult on the strategic approach and priorities;

(iii)  agrees to officers continuing working with partners to develop actions and options for the role of Council in contributing to the response to homelessness;  

(iv) agrees to the development of a housing strategy to address housing needs in Lower Hutt; and

(v) makes available two positions on the Homelessness Strategy Working Group for two community representatives.”

The amendment was declared CARRIED on a show of hands.

The Chair said that she had concerns about having members of the public on the Homelessness Strategy Working Group, because it could limit them in being able to submit to Council in the event of a hearing on the matter. Furthermore, the officers were undertaking the work successfully under the current Homelessness Strategy Working Group.

Cr Bridson said that she supported having people on the Homelessness Strategy Working Group because they could bring expertise that Council may need.

Cr Sutton said that officers were able to bring sufficient expertise to the Homelessness Strategy Working Group.

Cr Briggs said that solving homelessness was a partnership process and there should be community input at all stages of the process.

Cr Milne said that if additional expertise was required at the Homelessness Strategy Working Group, officers could invite experts to make presentations to the group. He requested that officers report back to the Committee with information on how Council could increase housing supply.

Cr Lewis said that officers had built successful relationships with other agencies. She noted that community representatives on working groups did make submissions to Council on their area of interest.

Deputy Mayor Bassett said that any external appointees to the Homelessness Strategy Working Group should have city wide know how and experience.

The Chair requested that officers recommend appropriate people with a city wide perspective to be on the Homelessness Strategy Working Group.

The meeting was adjourned at 7.35pm and reconvened at 7.41pm.

RECOMMENDED:    (Cr Cousins/Mayor Wallace)              Minute No. PRC 18507

“That the Committee recommends that Council:

(i)    agrees to the proposed strategic approach to homelessness:

Summary

Working together to end homelessness: Ending homelessness doesn’t mean that no-one will lose their home again. It means that we have a response in-place to prevent homelessness whenever possible and that if homelessness occurs, it is rare, brief, and non-recurring.

Guiding principles

Housing is a basic human right: everyone has the right to housing that is habitable, affordable, suitable, and secure. 

Person centred:  to give people control and enable them to set their own aims and goals for the future.

Culturally appropriate: an approach and service delivery that meets the needs of all our people.

Collaborative action: working together and taking action.

Priorities

1.   Preventing homelessness

2.   Improving the supply of suitable accommodation and support for people experiencing homelessness

3.   Ending rough sleeping  - help people who are street homeless or living in their cars move into and retain settled accommodation

4.   Increasing the supply of affordable homes to rent and buy

5.   Improving data on homelessness in Lower Hutt

(ii)   agrees that officers consult on the strategic approach and priorities;

(iii)  agrees to officers continuing working with partners to develop actions and options for the role of Council in contributing to the response to homelessness;

(iv)  agrees to the development of a housing strategy to address housing needs in Lower Hutt; and

(v)   makes available two positions on the Homelessness Strategy Working Group for two community representatives.”

5.

Dog Control Activities Report 2017/18 (18/1750)

Report No. PRC2018/5/308 by the Regional Manager Animal Services

The Regional Manager Animal Services elaborated on the report.

Resolved: (Cr Edwards/Cr Barry)                                      Minute No. PRC 18508

“That the Committee notes the contents of the report.”

6.

General Manager's Report (18/1655)

Report No. PRC2018/5/309 by the General Manager City Transformation

The General Manager City Transformation elaborated on the report.

Resolved: (Deputy Mayor Bassett/Cr Bridson)                  Minute No. PRC 18509

“That the Committee notes the contents of this report.”

Policy and Regulatory Committee Work Programme (18/1728)

Report No. PRC2018/5/141 by the Committee Advisor

The Committee Advisor elaborated on the report.

Resolved: (Cr Cousins/Cr Edwards)                        Minute No. PRC 18510

“That the programme be noted and received.”

Resolved:   (Cr Cousins/Deputy Mayor Bassett)                        Minute No. PRC 18511

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

10.     Purchase of Land – Lowry Bay (18/1658)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

Resolved:  (Cr Milne/Mayor Wallace)                                       Minute No. FPC 18501

“That the apology for lateness received from Crs Edwards and Lulich be accepted.”

Precedence of Business

Resolved:  (Cr Milne/Cr Briggs)                                               Minute No. FPC 18502

“That, in terms of Standing Order 10.4, precedence be accorded to items 4i),12a),12b) and 5 prior to item 4.ii) Formation of Innovative Young Minds Charitable Trust.”

i)

2019/20 Annual Plan (18/1720)

The Divisional Manager, Strategy and Planning elaborated on the report.

Cr Lulich joined the meeting at 5.34pm.

The Chief Financial Officer further elaborated on the report. He confirmed that the projection of expected revenue and employee costs would change over previous years’ treatments, but there would be no change to service levels, the Financial Strategy or the Revenue and Financing Policy.

The Chief Financial Officer advised that the Local Government Cost Index (LGCI) 3.3% increase forecasted by BERL was contributed to through a historical adjustment to a 2013 bulk purchase price for some infrastructural pipes that was significantly less than market rates. This had impacted the figure used to calculate the LGCI. He further advised a report would be reported to the Committee once the situation was resolved.

The Chair noted that the historical adjustment would be removed to ensure that the LGCI percentage figure used for the Rates Strategy was relevant. The historical adjustment had no bearing on the cost increases faced by Council from this year to the next.

Cr Edwards joined the meeting at 5.46pm.

In response to a question from a member, the Chief Financial Officer advised that the draft 2019/20 budget would be presented at a workshop scheduled for 17 December 2018.

In response to questions from members, the Divisional Manager, Strategy and Planning advised that if there was a significant change in government policy this might mean changes needed to the 2018-2018 Long Term Plan, also changes might need to be made if any decision made by Council triggered Council’s Significance and Engagement Policy. She said the purpose of engaging with the public at an early stage of the process was to discover any funding requests to enable Council to consider these early before confirming the 2019 Annual Plan and budget. She added it was also to enable the elected members to engage with their constituents directly.

Cr Cousins suggested that instead of the officer’s recommendation (iii). The wording be amended to better reflect that consultation for the 2019/2020 Annual Plan would occur, but in a different format to previous years.

RECOMMENDED:  (Cr Milne/Mayor Wallace)           Minute No. FPC 18503

That the Committee recommends that Council:

(i)    notes there is no legislative requirement of public consultation for the 2019/20 Annual Plan if there are no significant changes from the Long Term Plan;

(ii)   notes no significant changes from Year 2 of the 2018-2028 Long Term Plan are proposed for the 2019/20 Annual Plan;

(iii)  agrees that for the 2019/2020 Annual Plan, there is no need to use the special consultation procedure as has occurred in previous years but that an engagement process will be carried out which Council believes will give better outcomes for the community;

(iv)  approves the high level budget assumptions outlined in Report No. FPC2018/5/325;

(v)   approves the high level community engagement approach for the 2019/20 Annual Plan; and

(vi)  provides any further direction and guidance required for the 2019/20 Annual Plan.

ii)

Formation of Innovative Young Minds Charitable Trust (18/1854)

The STEMM Sector Development Manager introduced Ms Sue Avison and Mr Harvey Reid from Rotary Hutt City. She elaborated on the report.

Ms Avison explained the programme had exceeded all expectations, with many young women entering the engineering workforce as a result. She added there were many opportunities for growth and to target specfic areas of the community. Mr Reid agreed, advocating for the formation of a Trust to enable the programme to grow.

In response to questions from members, Ms Avison advised that additional funding sources would be available if the Trust was formed. Mr Reid confirmed that the workload associated with a Trust could be managed. The STEMM Sector Development Manager added that once the programme expanded, 40 places would remain for Hutt Valley young women.

Mayor Wallace left the meeting at 6.54pm.

In response to a question from a member, the STEMM Sector Development Manager explained that the current financial situation was untenable if the programme expanded.

Mayor Wallace rejoined the meeting at 6.56pm.

In response to a question from a member, Ms Avison confirmed the Rotary sponsored student programme for Auckland University still operated, and that it targeted different students to the STEMM programme.  She added that the sponsored programme for Otago University was not operated by Rotary.

In response to a question from a member, the STEMM Sector Development Manager explained that Council’s budgetary amount could reduce for the Trust, if future funding applications were successful.

RECOMMENDED:  (Deputy Mayor Bassett/Cr Barratt)   Minute No. FPC 18504

“That the Committee recommends that Council:

(i)    approves the establishment of the Innovative Young Minds Trust as a Council Controlled Organisation (CCO) and a charitable trust;

(ii)   approves an exemption from CCO requirements for the Innovative Young Minds Trust for the purposes of section 6(4)(i) of the Local Government Act 2002, for the following reasons:

(a)    due to its very small size and scope of activities (currently limited to one contractor and the management of one programme in Wellington and one alumnae programme in Silicon Valley); and

(b)    that being a CCO would place a large administrative burden on the trust, and exempting it from this status will relieve it of that burden and therefore benefit the community, the trust and the Council by saving time and resources; and

(iii)  approves not publically advertising for the founding trustees and approves the appointment of three Council officers: Mr Gary Craig, Divisional Manager City Growth; Dr Laura Sessions, STEMM Sector Development Manager; and Dr Anne Ryan, Director of Hutt Science; as founding trustees for a period of two years.”

Precedence of Business

Resolved:  (Cr Milne/Mayor Wallace)                                      Minute No. FPC 18505

 “That, in terms of Standing Order 10.4, precedence be accorded to item 8, 2018 Insurance Renewal Update, prior to item 6.”

5.

Risk and Assurance Update and Strategic Risk Register 2018 (18/1725)

Report No. FPC2018/5/326 by the Risk and Assurance Manager

The Risk and Assurance Manager elaborated on the report.

Mayor Wallace left the meeting at 6.28pm.

In response to a question from a member, the Risk and Assurance Manager advised that the results of the Fraud Review undertaken by PwC were due on 3 December 2018. She confirmed that the review also covered elected member practice and budgets.

Mayor Wallace rejoined the meeting at 6.30pm.

In response to a question from a member, the Chief Executive advised that the Discretionary Mayoral Fund generally covered amounts of between $50 to $100. He said Mayor Wallace used his discretion and he approved the funding as the Chief Executive.

In response to a question from a member, Mayor Wallace offered to share details of the Mayoral Discretionary Fund, via the Risk and Assurance Manager. He explained that applicants could not apply to both the fund and the Community Engagement Fund.

Cr Cousins raised that if an emergency was declared, funding would be released from the Mayoral Discretionary Fund.

Resolved:  (Cr Milne/Mayor Wallace)                                    Minute No. FPC 18506

“That the Committee:

(i)    notes the information in this report; and

(ii)   notes the Strategic Risk Profile 2018 as approved by the Strategic Leadership Team, attached as Appendix 1 to the report.”

For the reason that risk reporting provides the Committee with information to support their governance role. Periodic reporting is stipulated in the internal audit charter and supports the internal audit functional reporting line to Finance and Performance Committee to support its authority, objectivity and independence.

6.

Financial Report for the Quarter Ended 30 September 2018 (18/1758)

Report No. FPC2018/5/330 by the Budgeting and Reporting Manager

Cr Sutton left the meeting at 7.38pm.

The Budgeting and Reporting Manager elaborated on the report.

Cr Sutton rejoined the meeting at 7.40pm.

In response to a question from a member, the Chief Financial Officer advised that there was on-going work to assess the increase in bulk water charges. He highlighted that charges were based on a prediction of water useage. He added that if more or less water was actually used, costs were adjusted accordingly. The General Manager, City and Community Services added that the situation was more complex than just finding leaks. He noted that a workshop on the three waters would provide more information.

Cr Cousins requested a comparison of the leakage component for the City and also for Porirua and Upper Hutt be available at the workshop to assess whether there was a better level in the different councils.

Resolved:  (Cr Milne/Deputy Mayor Bassett)                           Minute No. FPC 18507

“That the Committee notes Council’s performance and position for the quarter ended 30 September 2018.”

7.

Audit New Zealand Final Management Report For The Year Ended 30 June 2018 (18/1549)

Report No. FPC2018/5/327 by the Financial Accounting Manager

The Financial Accounting Manager elaborated on the report.

Mayor Wallace rejoined the meeting at 7.49pm.

In response to a question from a member, the Financial Accounting Manager clarified that in his report paragraph 4i) number of new dwellings performance reporting, related to the non-financial part of the report, and paragraph 4iv) process for reviewing policies, was to ensure all policies were reviewed in a timely manner.

The Chair commented that it was a good audit result and congratulated officers.

Resolved:  (Cr Milne/Deputy Mayor Bassett)                         Minute No. FPC 18508

“That the Committee notes Audit New Zealand’s Management Report for the year ended 30 June 2018, attached as Appendix 1 to the report.”

8.

2018 Insurance Renewal Update (18/1597)

Report No. FPC2018/5/328 by the Chief Financial Officer

The Chief Financial Officer introduced Mr Tony Owen, Deputy Managing Director, Aon and Mr Brett O’Malley, Executive Director, Aon. He elaborated on the report.

The Chief Executive added that the impact of international disasters was pressurising insurance companies and New Zealand was not regarded as a profitable client.

Mayor Wallace left the meeting at 7.27pm.

In response to a question from a member, the Chief Financial Officer advised that the more detailed engineering information on buildings and infrastructure that could be provided at the time of application, the better the insurance outcome could be. This was because any risk could be better understood. 

Resolved:  (Deputy Mayor Bassett/Cr Milne)                         Minute No. FPC 18509

“That the Committee notes that Council has successfully renewed its insurance programme, with future renewal dates ranging between 1 October 2019 and 1 May 2020.”

9.

2019/20 Revenue Increase and Cost Reduction Target Update (18/1734)

Report No. FPC2018/5/329 by the Chief Financial Officer

The Chief Financial Officer and the Strategic Project Manager elaborated on the report.

In response to a question from a member, the Chief Executive advised that all areas of Council were being reviewed for potential cost savings and revenue increase.

In response to a question from a member, the Chief Financial Officer advised that more detailed findings would be reported to the Committee at a later date.

Resolved:  (Cr Milne/Deputy Mayor Bassett)                           Minute No. FPC 18510

“That the Committee:

(i)    notes the progress update on identifying $500,000 of additional revenue for the 2019/20 Annual Plan; and

(ii)   notes the progress update on identifying $300,000 of cost reductions for the 2019/20 Annual Plan.”

10.

Activity Reviews for City Leadership, City Governance and Corporate Services Group Update (18/1729)

Report No. FPC2018/5/331 by the General Manager, Corporate Services

The General Manager, Corporate Services elaborated on the report.

In response to a question from a member, the General Manager, Corporate Services advised that comparisons to the previous three years were impacted as the division had changed and expanded. He added that the budget and actual expenditure table included at paragraph 14 in the officer’s report did not take into account the changes.

Mayor Wallace acknowledged the support from the Democratic Services team and noted there had been an increase in meetings, with 92 meetings and 31 workshops held this year.

Resolved:  (Cr Milne/Cr Sutton)                                                Minute No. FPC 18511

“That the Committee:

(i)    notes the information contained in the report;

(ii)   notes that the activity reviews for City Leadership and City Governance are restricted to the functions within the Corporate Services Group;

(iii)  notes the remaining functions of the City Leadership and City Governance activities not delivered by the Corporate Services Group are reported separately to the appropriate standing committee;

(iv)  notes that these reviews meet the intent of section 17A of the Local Government Act 2002; and

(v)   agrees that full section 17A reviews should not be undertaken at present for the reasons outlined in the report.”

11.

Progress Update on the Re-design of Council's Combined Rates Invoice, Rates Postponement for Over 65s and Rates Remission Policies (18/1842)

Report No. FPC2018/5/339 by the Chief Financial Officer

The Chief Financial Officer elaborated on the report.

The Chief Financial Officer provided an update that 39 applications had now been received for rates remission for community, sporting and other organisations.

In response to a question from a member, the Chief Financial Officer confirmed that the timeframe was achievable to re-design the combined rates invoice.

In response to a further question from a member, the Chief Financial Officer advised the printers in Auckland offered a competitive price. The General Manager Corporate Services added that the firm specialises in local government printing nationwide.

Resolved:  (Mayor Wallace/Cr Milne)                                    Minute No. FPC 18512

“That the Committee:

(i)    receives this report and notes the progress made on the re-design of Council’s combined rates invoice and the rates postponement and remission policies as outlined in the report; and

(ii)   delegates authority to a working party, including at least two Committee members, Crs Edwards and Sutton, to work with officers to finalise a combined rates invoice for the Committee’s consideration and recommendation to Council for final approval, in March 2019.”

a)

TechnologyOne SaaS Project Update (18/1753)

Report No. FPC2018/5/147 by the Business Transformation Manager

The Business Transformation Manager elaborated on the report.

In response to a question from a member, the Business Transformation Manager agreed to initiate a system of “traffic lights” for future reports, to alert the members to any items requiring attention.

Resolved:  (Cr Milne/Mayor Wallace)                             Minute No. FPC 18513

“That the report be noted and received.”

b)

Health & Safety Officer Due Diligence Report July 2018 to October 2018 (18/1798)

Report No. FPC2018/5/148 by the Health & Safety Manager

The Health & Safety Manager elaborated on the report.

In response to questions from members, the Health & Safety Manager advised that in relation to contractor management, the damage to the trucks was minor and he would advise on the finding of liability as soon as possible. He added that the pointsman injury was followed up with meetings with the contractor and the lessons learnt from the incorrect traffic management incident had been shared.

In response to a question from a member, the Health & Safety Manager agreed that a change of culture with staff regarding health and safety was evident and that the thinksafe -worksafe-homesafe message was working.

Mayor Wallace and the General Manager, Corporate Services thanked the Health & Safety Manager for his commitment to the position and wished him well in his future endeavours. 

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)       Minute No. FPC 18514

“That the report be noted and received.” 

c)

Update on Asset Management Plans (18/1782)

Report No. FPC2018/5/149 by the General Manager City and Community Services

The General Manager City and Community Services elaborated on the report.

In response to a question from a member, the General Manager, City and Community Services advised that more detailed analysis would be available once the investigations had been completed. He expressed appreciation for the additional funding to be granted through the Annual Plan to enable the work to be completed.

Resolved:  (Cr Milne/Cr Barratt)                                     Minute No. FPC 18515

“That the report be noted and received.”

d)

Finance & Performance Committee Work Programme 2018 (18/1649)

Report No. FPC2018/5/150 by the Committee Advisor

Mayor Wallace thanked Cr Milne for his work, efforts and committment for the year as Chair of the Committee.

Resolved:  (Cr Milne/Cr Sutton)                                      Minute No. FPC 18516

“That the work programme be noted and received.”

Resolved:  (Cr Milne/Mayor Wallace)                                    Minute No. FPC 18517

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

15.     Hutt City Community Facilities Trust Board - Appointment of Director (18/1781)

16.     Strategic Property Portfolio - Six Monthly Update (18/1749)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

3.

CONTROL OF ANIMALS BYLAW: HEARING (18/1774)

Report No. HSC2018/5/143 by the Principal Policy Advisor

The Principal Policy Advisor elaborated on the report.  He stressed that there was not enough evidence identified to show a perceived problem with cats. 

In response to a question from a member, the Principal Policy Advisor recommended the proposed bylaw be approved with a possible amendment to be drafted in 2019 specifically addressing cats.

In response to a question from a member concerning the bylaws in existence throughout New Zealand controlling cats, the Principal Policy Advisor advised the Palmerston North City Council’s (PNCC) bylaw encouraged cats to be microchipped.  He noted that mandatory microchipping would require enforcement and increased staffing costs.  The Environmental Investigations Officer advised the PNCC’s bylaw related to cats born after 1 July 2018, it had not been tested and enforcement powers were believed to be limited.  The Regional Manager Animal Services added that Wellington City Council’s (WCC) bylaw emphasised education, microchipping and encouragement.

In response to a question from a member, the Regional Manager Animal Services advised that currently officers had powers to deal with the control of cats if there were complaints received.  He explained that although Council was not an authorised agent, officers worked closely with SPCA which was an authorised agent.  He added current legislation prevented local authorities from becoming authorised agents.  He agreed that it would be advantageous for national legislative change.

In response to a question from a member, the Regional Manager Animal Services explained that currently Greater Wellington Regional Council (GWRC) dealt with feral cats, whilst the SPCA dealt with.  He added Lower Hutt’s Kitten Inn dealt with hundreds of cats a year.  He further added that there were smaller independent welfare organisations within the City who also dealt with cats.

In response to a question from a member, the Regional Manager Animal Services advised officers worked with SPCA to educate cats owners regarding de-sexing cats.  He further advised that Council was not involved in day-to-day cat management.  He considered that if Council introduced a similar bylaw to WCC’s bylaw, an Animal Welfare Officer would need to be employed (full or part time).

In response to a question from a member, the Environmental Investigations Officer advised officers could not currently deal with complaints received concerning bees.  He added most bee hives were owned by professional bee keepers, and many were amendable to moving their hives if a complaint was received.  He further advised complaints concerning bees were rising.  These complaints included bees bothering people in urban areas, bees stinging and bee excrement nuisance.

In response to a question from a member, the Environmental Investigations Officer advised adding the word “nuisance” into the bylaw would greatly aid in enforcement.  He added the bylaw in Palmerston North City was very restrictive, specifiying (amongst other items) the number of hives and hive distance to boundary.  He further added that currently if a bee keeper refused to adhere to Council’s requests, there was no way to enforce the request.

The General Counsel advised additional rules concerning bees could be added to the proposed bylaw without further public consultation, as the purpose was trying to prevent bees from creating a nuisance.  The Principal Policy Advisor added a bylaw could be reviewed at any time, without the need to wait for the 10 year lifespan to be completed.  The Environmental Investigations Officer suggested guidelines for the keeping of bees would be advantageous including the requirement to supply a close water source.

Mr Tom Kay, representing Forest and Bird Inc, spoke to his submission.  He believed the proposed bylaw had emerged as a result of nuisances being caused and he highlighted actions which could cause a justified nuisance.  He added that not having a bylaw to control an animal usually resulted in few complaints being received, as the public knew there was no way to enforce a complaint.  He further added that having rules concerning cats would aid the control work Council officers already undertook.  He noted that WCC was approaching central government with regard to changing the law to give local authorities more powers concerning cat control.  He added the SPCA was favouring having only two cat definitions – feral and domestic.

Mr Kay summarised his submission, emphasising points 4, 6 (explaining that cats do travel great distances at night), 10 (requesting Council back up the Environmental Sustainability Policy with cat control rules), 16 (stating it was important to support the predator free work currently being undertaken in the city), 24 and 26 (adding that education concerning the keeping of cats would be advantageous).  Mr Kay recommended Council follow PNCC’s lead in microchipping and de-sexing of cats.  He requested clarification as to the definition of trapping devices.  He concluded that cats had a significant negative impact on ecosystems, and that promoting responsible cat ownership in partnership with a rules based approach would be best.

In response to a question from a member, Mr Kay advised that he was unaware of public backlash once cat control rules were put in place, adding that he was involved in drafting the WCC bylaw.  He further advised that if bylaws were drafted and introduced correctly then they should work. 

In response to a question from a member, Mr Kay advised the grey area in the legislation indicated what could be enforced once a domestic cat was microchipped.  He agreed higher level conversations were required with central government.  

In response to a question regarding the trapping definition, Mr Kay asked for clarification of exactly which type of traps were included, and whether possum traps, which did not have an unshielded trapping mechanism, were included.

Mr Andy Mitchell, a trap expert, advised that the National Animal Welfare Advisory Committe (NAWAC) had a list of humane killing traps.

The Regional Manager Animal Services advised the definition included “or other predator devices as approved by NAWAC”.

With regard to whether cats were included in the proposed bylaw, the General Counsel advised the proposed bylaw did not specify cats, but did apply to all animals. 

The Principal Policy Advisor advised there had to be a demonstrated reason for a bylaw.  He noted that local authorities could not simply impose a bylaw.  He added that bylaws were one means of control that a local authority had at its disposal.  He further added the trapping device definition wording was historical, resulting from incidences with gin traps.  He concluded that if Council was of a mind to propose further controls specifically for cats, full public consultation would be required.  He considered that any such new proposals could not be included with the proposed bylaw at this stage.

Resolved:  (Cr Cousins/Cr Bridson)                      Minute No. HSC 18501

“That the Hearings Subcommittee be adjourned to allow members to deliberate in private.”

Resolved:  (Cr Cousins/Cr Edwards)                    Minute No. HSC 18502

“That the report be received.”

Members discussed the proposed bylaw.  Members agreed that the definition of ‘trapping device’ required alteration.

With regard to the balance of the proposed bylaw, members assessed each section.

Section 2.  General Conditions of Keeping Animals – members agreed that this section was sufficient to include cats. 

Section 3.  Keeping of Goats – Members had no issue with the section.

Section 4.  Keeping poultry – Members had no issue with the section..

Section 5.  Noise From Animals – Members had no issue with the section..

Section 6.  Health and Safety Issues from Beekeeping – members noted the word “nuisance” was to be included.

Section 7.  Trapping Devices – Members had no issue with the section.

Members agreed that the matter of bees was an emerging issue.  Whilst members were satisfied the proposed bylaw would help to control bees, members asked that officers monitor and report back to the appropriate committee after one year.

ReCOMMENDED:  (Cr Cousins/Cr Edwards)       Minute No. HSC 18504

“That the Hearings Subcommittee recommends that Council

(i)    requests officers to monitor the Control of Animals Bylaw in relation to its efficiency in dealing with bees, and provide a report after one year to assess if further controls are required; and

(ii)     requests officers to consider producing Guidelines for Keeping Bees in Urban Areas for inclusion on Council’s website.”

ReCOMMENDED:  (Cr Cousins/Cr Edwards)       Minute No. HSC 18505

“That the Hearings Subcommittee recommends that Council

(i)       endorses Section 2 of the Control of Animals Bylaw;

(ii)   acknowledges that cats are an issue in the city, and requests officers to provide a report to the Policy and Regulatory Committee concerning options available to Council in relation to the control of cats, including whether a specific bylaw relating to the control of cats in the city is required, given there is an existing issue; and

(iii)  requests officers to advise whether Council needs to ask the Local Government Commission to take action in relation to obtaining a change in the law to give Councils more accountability around cats in the city including feral cats.”

4.

PREVENTION ON NUISANCE FROM FIRES AND SMOKE BYLAW: HEARING (18/1775)

Report No. HSC2018/5/144 by the Principal Policy Advisor

The General Counsel advised central government had legislated these requirements and given local authorities a set amount of time to amend its own bylaws accordingly.  He further advised the proposed wording was in accordance with the legislature.

In response to a question from a member, the Environmental Investigations Officer advised there was nothing specifically relating to fireworks in the proposed bylaw.  He noted that the use of fireworks in public reserves was regulated under the Parks and Reserves Bylaw. 

The General Counsel added that Auckland City Council was investigating banning the sale of fireworks to private individuals.

Resolved:  (Cr Cousins/Cr Bridson)                     Minute No. HSC 18506

“That the Hearings Subcommittee be adjourned to allow members to deliberate in private.”

Resolved:  (Cr Cousins/Cr Edwards)                   Minute No. HSC 18507

“That the Hearings Subcommittee notes and receives the report.”

RECOMMENDED:  (Cr Cousins/Cr Edwards)       Minute No. HSC 18508

“That the Hearings Subcommittee recommends that Council endorses the Prevention of Nuisance from Fires and Smoke Bylaw attached as Appendix 1 to the report.”

Recommendation

That Council requests officers to report back on an action plan to implement Council’s resolutions of 29 November 2018 to protect biodiversity.  The report shall specify any additional resources and funding required so that corresponding provisions can be considered for Council’s draft Annual Plan for 2019/2020.

Recommendation

That Council:

(i)                 restructures the District Plan Committee as a subcommittee reporting to the City Development Committee chaired by Deputy Mayor Bassett to better align the District Plan to meet the Council’s strategic goals, policy and vision; and

(ii)               agrees to amend the terms of reference of the City Development  Committee and District Plan Committee to reflect part (i) above.

Recommendation

That Council adopts the amended schedule of meetings for 2019 attached as Appendix 1 to the memorandum.

RECOMMENDATION:  (Ms Hanna/Ms Yung)                    Minute No. PCB 18501

“That the Board recommends that Council:

(i)    considers that Council created panels should not be part of the discussion paper/report that is about the statutory parts of Council and the meeting schedule for elected member; and

(ii)   requests that all Community Services Committee meetings are live streamed.”

No.

Title

Page

1⇩

2019 Schedule of Meetings

80

Attachment 1

2019 Schedule of Meetings

Recommendation

That the report of the meeting held on 18 September 2018 be received.

No.

Title

Page

1⇩

HCC Hearings Panel Decision - 9 Victoria Street RM170254

83

Attachment 1

HCC Hearings Panel Decision - 9 Victoria Street RM170254

Resolved:  (Acting Mayor Bassett/Cr Barratt)                   Minute No. C 18401

“That the apologies received from Crs Edwards and Lulich be accepted and leave of absence be granted and the apology for lateness from Cr Barry be accepted.”

3.

MAYORAL STATEMENT

The Acting Mayor delivered the Mayoral Statement.  He advised that Ms Pauline Wise, a respected artist and long term stalwart of the Hutt Art Society (the Society), had recently passed away.  She had been a key person in the establishment and ongoing running of the Society.  The Acting Mayor acknowledged her work and the contributions she had made.

10 September 2018

Resolved (Cr Cousins/Acting Mayor Bassett)                   Minute No. C 18402

“That the report of the meeting held on 10 September 2018, with the exception of items 4i)- 4xviii), be adopted.”

Item 4i)

Block Road - No Stopping At All Times Restrictions (18/1115)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18403

“That Council approves the installation of the proposed extension to the No Stopping At All Times Restrictions on Block Road, Melling as shown attached as Appendix 1 to Report TRS2018/4/224.”

Item 4ii)

Jackson Street - Proposed No Stopping At All Times Restrictions (18/1213)

Resolved:  (Cr Cousins/Acting Mayor Bassett)              Minute No. C 18404

“That Council approves the installation of No Stopping At All Times restrictions on Jackson Street, Petone as shown attached as Appendix 1 to Report TRS2018/4/225.”

Item 4iii)

Eldon Grove - Proposed No Stopping At All Times Restrictions (18/1218)

Resolved:  (Cr Cousins/Acting Mayor Bassett)              Minute No. C 18405

“That Council:

(i)    approves the installation of the proposed No Stopping At All Times and No Stopping Saturdays 7am to 4pm restrictions on Eldon Grove, Taita as shown attached as Appendix 2 to Report TRS2018/4/226;

(ii)   asks officers to continue to work on the bus parking issue on Eastern Hutt Road, Taita; and

(iii)  asks that officers review the parking situation in the area around Eldon Grove and Eastern Hutt Road, Taita at an appropriate time in order to assess whether any further changes may be needed.”

Item 4iv)

Brookfield Lane - Proposed Give Way Control Crowther Road - Proposed Stop Control (18/1228)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18406

“That Council:

(i)    approves the proposed Give-Way Control and associated signage at the intersection of Brookfield Lane and Moores Valley Road, Wainuiomata, as shown attached as Appendix 1 to Report TRS2018/4/227; and

(ii)   approves the proposed Stop Control and associated signage at the intersection of Crowther and Moores Valley Roads, Wainuiomata as shown attached as Appendix 2 to Report TRS2018/4/227.”

Item 4v)

Bolton Street - Proposed Mobility Carpark Relocation (18/1300)

Resolved:  (Cr Cousins/Acting Mayor Bassett) Minute No. C 18407

“That Council approves the relocation of the existing mobility carpark from Jackson Street to Bolton Street, Petone as shown attached as Appendix 1 to Report TRS2018/4/228.”

Item 4vi)

Mabey Road - Proposed Mobility Carpark (18/1309)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18408

“That Council approves the installation of a Mobility Carpark on Mabey Road, Avalon as shown attached as Appendix 1 to Report TRS2018/4/229.”

Item 4vii)

Hathaway Avenue and Troon Crescent - Proposed Stop Controls (18/1320)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18409

“That Council:

(i)    approves the installation of Stop controls at the intersections of Hathaway Avenue and Troon Crescent with Military Road, Boulcott shown attached as Appendix 1 to Report TRS2018/4/230;

(ii)   approves the installation of Stop controls at both ends of Fry Street where it intersects with Troon Crescent and Boulcott Street, Boulcott as shown attached as Appendix 2 to Report TRS2018/4/230; and

(iii) asks officers to review adding a centreline on Hathaway Avenue near the junction into Troon Crescent, Boulcott.”

Item 4viii)

Bay Street - Proposed P30 Parking Restrictions (18/1333)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18410

“That Council approves the installation of P30 parking restrictions over two existing car parks on The Esplanade, Petone as shown attached as Appendix 1 to Report TRS2018/4/231.”

Item 4ix)

Rodney Street - Proposed P120 Parking Restrictions (18/1345)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18411

“That Council approves the installation of No Stopping At All Times restrictions, L and T bar parking markings and P120 parking restrictions on Rodney Street, Waiwhetu as shown attached as Appendix 1 to Report TRS2018/4/232.”

Item 4x)

High Street - Proposed No Stopping At All Times Parking Restrictions (18/1346)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18412

“That Council approves the installation of No Stopping At All Times Restrictions on High Street, Avalon as shown attached as Appendix 1 to Report TRS2018/4/233.”

Item 4xi)

Kings Crescent - Proposed No Stopping At All Times Restrictions (18/1347)

Resolved:  (Cr Cousins/Acting Mayor Bassett) Minute No. C 18413

“That Council approves the installation of No Stopping At All Times restrictions on Kings Crescent, Lower Hutt as shown attached as Appendix 1 to Report TRS2018/4/234.”  

Item 4xii)

Whiteman Grove - Proposed No Stopping At All Times Parking Restrictions (18/1349)

Resolved:  (Cr Cousins/Acting Mayor Bassett) Minute No. C 18414

“That Council approves the installation of No Stopping At All Times restrictions on Whiteman Grove, Taita as shown attached as Appendix 1 to Report TRS2018/4/235.”

Item 4xiii)

Witako Street - Proposed No Stopping At All Times Restrictions (18/1356)

Resolved:  (Cr Cousins/Acting Mayor Bassett) Minute No. C 18415

“That Council approves the installation of No Stopping At All Times Restrictions, and L and T bar parking markings on Witako Street, Epuni as shown attached as Appendix 1 to Report TRS2018/4/236.”

Item 4xiv)

Marsden Street - Proposed No Stopping At All Times Restrictions (18/1357)

Resolved:  (Cr Cousins/Acting Mayor Bassett) Minute No. C 18416

“That Council approves the installation of No Stopping At All Times Restrictions on Marsden Street, Melling as shown attached as Appendix 1 to Report TRS2018/4/237.”

Item 4xv)

Oakleigh Street - Proposed P30 Parking Restrictions (18/1358)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18417

“That Council approves the installation of P30 Parking Restrictions on Oakleigh Street, Maungaraki as shown attached as Appendix 1 to Report TRS2018/4/238.”

Item 4xvi)

Eastern Hutt Road - Proposed No Stopping on the Grass Restrictions (18/1359)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18418

“That Council approves the installation of No Parking on the Grass restrictions on Eastern Hutt Road, Taita as shown attached as Appendices 1-6 to Report TRS2018/4/239.”

Item 4xvii)

Cambridge Terrace - Proposed P120 Parking Restrictions (18/1396)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18419

“That Council approves the installation of No Stopping at all Times restrictions, P120 parking restrictions and parking bay markings on Cambridge Terrace, Waiwhetu as shown attached as Appendix 1 to Report TRS2018/4/240.”

Item 4xviii)

Belmont School - Proposed Mobility and No Parking on Grass Restrictions (18/1397)

Resolved:  (Cr Cousins/Acting Mayor Bassett)  Minute No. C 18420

“That Council approves the following outside Belmont School:

(a)   the proposed Mobility car park, as shown attached as Appendix 1 to Report TRS2018/4/241;

(b)   the proposed No Parking On the Grass restrictions, as shown attached as Appendix 1 to Report TRS2018/4/241;

(c)   the proposed No Stopping At All Times restrictions, as shown attached as Appendix 1 to Report TRS2018/4/241; and

(d)   the existing No Stopping At All Times restrictions, as shown attached as Appendix 1 to Report TRS2018/4/241.”

Precedence of Business

Resolved:  (Acting Mayor Bassett/Cr Cousins)                        Minute No. C 18421

“That, in terms of Standing Order 10.4, precedence be accorded to item 5(c) dealing with the Representation Review and item 6(a) dealing with the Final 2018-2021 Statement of Intent for Urban Plus Group.”

These items are recorded in the order in which they are listed on the order paper.

19 September 2018

Resolved:  (Cr Bridson/Cr Cousins)                                 Minute No. C 18422

“That the report of the meeting held on 19 September 2018, with the exception of item 4, be adopted.”

Item 4

Proposed District Plan Change 52: Alignment of District Plan with New Zealand Heritage List (18/1429)

Cr Bridson advised that property owners would have time to make submissions on proposed Plan Change 52 once the matter was opened for consultation.

Resolved:  (Cr Bridson/Cr Lewis)                  Minute No. C 18423

“That Council:

(i)    notes the Proposed Plan Change attached as Appendix 1 to Report DPC2018/4/221;

(ii)   resolves to promulgate the Proposed Plan Change for consultation;

(iii)  instructs officers to publicly notify the Proposed Plan Change as soon as practicable; and

(iv)  allows officers to make any non-policy related changes to the details of the Proposed Plan Change, should the need arise.”

24 September 2018

Resolved:  (Cr Cousins/Acting Mayor Bassett)             Minute No. C 18424

“That the report of the meeting held on 24 September 2018, with the exception of items 5i)-5x), be adopted.”

Item 5i)

Representation Review (18/1412)

Speaking under public comment, Mr D Wilshere advised the current ward system had remained essentially unchanged since 1989. He considered subsequent reviews had not recognised available potential.  He noted the recommendations from the Policy and Regulatory Committee supported the status quo. He added this was despite a thorough analysis and alternative options from officers, with public submissions in support of change. He proposed that possibilities be developed and discussed.  He suggested Council use independently chaired community workshops.

In response to a question from a member, Mr Wilshere believed the recommendations from the Policy and Regulatory Committee had been deficient. He said change was essential. He considered an independent process was needed with involvement from communities for strong resilient future communities. 

Speaking under public comment, Mr M Young expressed disappointment with the recommendations from the Policy and Regulatory Committee. He believed the conflicts of interest of members had in relation to the representation review had been reflected in their voting. He said he had lost faith in Council’s ability to make good decisions. He noted the Local Government Commission had commented at a previous review that Councils needed to be more attentive to their communities’ interests.

Speaking under public comment, Mr R Sinnott, Chair of the Wainuiomata Community Board, noted that although views on the Representation Review supported change, Council was not recommending anything new. He urged members to listen to their communities.

Mayor Wallace joined the meeting via Skype at 6.55pm.

In response to a question from the Chair, Cr McDonald advised that she had not attended the Policy and Regulatory Committee but had read all the documentation relating to the meeting including the submissions.  She also advised that she reviewed the livestream of the Policy and Regulatory Committee meeting.

The Acting Mayor advised of the importance for members to consider the submissions and either reject or accept them and the reasons why.  He noted it would be a long exercise and asked for patience while undertaking the exercise.  He elaborated on the recommendations from the Policy and Regulatory Committee. 

The Acting Mayor asked officers to hand out a run sheet to the members to assist focus on the debate on the suggested motions.  He thanked officers for drafting the run sheet which outlined the issues and the contents raised in the hearings.  He asked members, when considering the reasons for its decisions, they gave due consideration to identification of communities of interest, basis of election, provision of fair and effective representation for electors and communities of interest.

In response to a question from a member, Cr Cousins, as Chair of the Policy and Regulatory Committee, advised that drafting recommendations at the Policy and Regulatory Committee stage of the process might have been viewed as pre-determination.  She stated that there was a clear distinction between the RMA process and the special consultative procedure.

In response to a question from a member, the General Counsel advised there was no process set out under the legislation in terms of the representation review.  He noted that it was about making certain that Council had met its statutory requirements.  He advised that he had no issue with the process being conducted by Council.  He considered the run sheet would be helpful for refreshing members’ memories when discussing individual submission points. He noted that the suggested recommendations put forward by the Acting Mayor could potentially be changed by agreement after discussion of the submission points.

Step One - The way the Mayor is elected

In response to a question from a member, the Electoral Officer confirmed the Local Electoral Act 2001 requirements for electing a Mayor were for the Mayor to be elected by the electors as a whole.

RESOLVED: (Acting Mayor Bassett/Cr Cousins)           Minute No. C 18425

“That Council agrees to retain the initial proposal that the Mayor be elected at large for Hutt City’s 2019 local authority elections and rejects the submission that there be no election for the Mayor for the following reasons:

(a)     that changing the way the Mayor is elected was not supported in any of the surveys carried out prior to and during public consultation on Council’s initial proposal for representation arrangements and no other submission supported this change; and

(b)  that Council does not believe it can legally change the way the Mayor is elected under the Local Electoral Act 2001.”

Step Two - The way Council is elected

Cr Barry raised a point of order regarding the process for working through the run sheet.  He expressed concern with the process of voting on recommendations prepared prior to the meeting.

The Acting Mayor ruled against the point of order.

Cr Bridson considered there were advantages to both ward and at large systems.  Nevertheless she considered wards did not assist with diversity or community involvement.  She noted that survey responses had asked for change.  She advised she would be voting against the motion.

Cr Briggs agreed change was wanted by the majority of residents.  He believed the recommendations from the Policy and Regulatory Committee did not reflect the work done by officers and external consultants.  He considered members were looking inward by voting for status quo.  He concluded by stating that young people had lost faith in members as representatives of the City.

Cr Milne suggested the small number of submissions did not provide incentive for change.  He noted the Public Voice residents’ survey showed a balanced mix of views with a range of reasons. He said it would be a blot on democracy to place weight on such a small number of submissions.

Cr Cousins suggested that diversity was not enhanced by an at large system due to the costs of standing for election.

Cr Barratt reported on comments from residents that commended Council’s leadership and the changes around the City.  She advised residents had said they preferred voting for locals who knew about local issues.

Cr Barry referred to the survey where the majority of residents had asked for change.  He reinforced support of the majority opinion whatever that happened to be.  He considered it a blot on democracy that other members did not take this approach.  He believed the process of using the run sheet to make a decision was simply a way to justify the majority opinion already held by members.  He considered the process being undertaken by Council was a sham.  He did not believe it would provide a fair result.

The Acting Mayor objected strongly to the process being considered a sham.  He spoke in support of the consultation process and considered the process as being balanced and fair.  He was confident it had not been compromised by bias or self-interest.

RESOLVED: (BY DIVISION) (Acting Mayor Bassett/Cr Sutton)
                                                                                           Minute No. C 18426

“That Council retains the initial proposal that Council is elected by ward with two Councillors for each ward and rejects the submissions that Council elections be held at large or a mix of ward and at large or that Councillor numbers change for the following reasons:

(a)      the number of respondents to surveys carried out before and after Council’s draft initial proposal was publicly notified who wished to remain with the status quo and those wanting change were relatively even^[2].  Totally at large elections however were not favoured by respondents;

(b)      that it is Council’s view, based on the survey results, that the current wards accurately represent the communities of interest existing in Lower Hutt;

(c)      those respondents wanting change were more likely to support a mixed approach (at large and ward) with a number of submitters commenting that they wished to retain at least one ward Councillor as they viewed ward representation as critical to protecting their interests. Council views this as support for continuing with ward based elections;

(d)     it is important that there are a range of views at Council, that the City was well represented and that communities were engaged in the process. A ward system provides all these facets whereas an at large system risked having some areas of the City unrepresented;

(e)      the ward system gives people a chance to stand for their community; and

(f)       Councillors had a greater degree of accountability if elected at ward level.”

^[1] July 2018 Citizen's Panel survey on options 47% status quo (wards); 41% mix of at large and wards; 8% at large only; 4% don’t know.  Peter Glen Research Ltd July 2018 survey – 55% status quo; 29% mixed at large and wards; 9% at large only; 7% don’t know

The motion was declared carried by division with the voting as follows:

Step Three - Community Boards established across the City

In response to a question from a member, the General Counsel confirmed the run sheet was prepared simply as a guide to assist members to make decisions.  He reminded members the recommendations came from the Policy and Regulatory Committee.  He suggested they took the opportunity to formulate their own decisions based on their own reasoning.

Cr Bridson expressed support for the submissions requesting Community Boards across the City.  She added that the run sheet was difficult to digest during the meeting.  She suggested that access to it and the Acting Mayor’s recommendations before the meeting would have assisted members.

Cr Briggs said the community was clear it wanted Community Boards across the City.  He acknowledged the cost but considered good representation to be the highest priority.

Mayor Wallace left the meeting at 7.41pm.

Cr Sutton considered Community Panels had not yet had the opportunity to demonstrate their worth. She highlighted their funding of local projects as a significant advantage for communities.

Cr Lewis noted submissions had been received for Community Boards across the City but there were no submissions in support of Community Panels.

Cr Cousins noted a preference for Community Boards was not reflected in the Public Voice survey.

Cr Milne envisaged most locals would support Community Panels.  He suggested the resources they brought to their communities carried more benefits than the resources for Community Board salaries. 

Cr Bridson said it was up to Council to decide on the level of power and responsibility given to Community Boards and Community Panels.  She did not believe the decision should be based on resources.

In response to a question from a member, the Acting Mayor advised that the representation review recommendations had been discussed with other people.  He highlighted that every Councillor had the right to talk to people about the preparation of any recommendations put forward at meetings.

Cr Barry advocated for more delegations and funding for Community Boards so that more grass roots decisions could be made. 

The Acting Mayor said he did not have an issue with existing Community Boards but believed that areas that wanted Community Boards should pay for them. 

RESOLVED: (BY DIVISION) (Acting Mayor Bassett/Cr Cousins)
                                                                                           Minute No. C 18427

“That Council retains the initial proposal for second tier representation and rejects the submissions that Community Boards be established across the City for the following reasons:

(a)  only one of the surveys (by Peter Glen Research Ltd) undertaken after Council’s draft initial proposal was publicly notified showed a majority of support for Community Boards across the City. The other survey (Citizen's Panel) showed a preference for the status quo – a mix of Community Boards and Community Panels;

(b)  Council is of the view that the governance of a City of Lower Hutt’s size does not require 54 elected members (41 Community Board members assuming there are six Community Boards with six elected members and one Community Board with five elected members excluding appointed Councillors, 12 Councillors and one Mayor) to govern the city and to ensure that all communities are able to engage in the democratic processes of local government; and

(c)  The cost of supporting this number of elected members would place an unnecessary extra cost on rate payers and increase the size of the bureaucracy without providing any tangible benefit.” 

Step 4 - Merger of Petone and Eastbourne Community Boards

Cr Milne believed the separate Petone and Eastbourne Community Boards for the Harbour Ward created clear inequity.  He accepted that submitters did not support change and advised he would abstain from voting on the matter.

Cr Barry expressed frustration that the run sheet being put forward by the Acting Mayor was not made available earlier to members.

In response to questions from a member, the General Counsel advised the ideal scenario would be for members to take account of submissions and formulate a motion or proposal based on that account.  He noted that during the course of the item, members needed to accept submissions and make changes with reasons or reject submissions with reasons.  He highlighted that leading up to the meeting, officers considered how best to assist members with the process at the meeting.  He advised that the Policy and Regulatory Committee had not given reasons which would leave Council in a vacuum with Council potentially not providing reasons for its decisions.  He advised that officers assisted the Acting Mayor by including the recommendations from the Policy and Regulatory Committee to give members a starting point.  He advised that the Acting Mayor expanded on this approach to ensure validity. 

The Chief Executive stated that it was highly regular and very common for officers to assist the Mayor and Chairs of Committees with potential recommendations and running of the meetings.  He considered that the process being undertaken at the meeting was not anything different.

Cr Barry left the meeting at 8.09pm.

Cr Lewis expressed support for the motion.  She noted the submissions from both the Petone and Eastbourne Community Boards supported it.

The Acting Mayor asked officers to distribute copies of the proposed recommendations for each of the steps. 

RESOLVED: (BY SHOW OF HANDS) (Acting Mayor Bassett/Cr Cousins)
                                                                                           Minute No. C 18428

“That Council retains the initial proposal for second tier representation and rejects the submission to merge the Petone and Eastbourne Community Boards for the following reasons:

(a)    that the surveys carried out prior the Council’s draft initial proposal being publicly notified did not show any support for a proposal that the two Community Boards be amalgamated; and

(b)    other submitters did not support the proposal that the two Community Boards be amalgamated.”

The Acting Mayor declared the motion CARRIED on a show of hands with six voting for and one voting against.  Crs Milne and Briggs abstained from voting on the matter.

The meeting adjourned at 8.15pm and reconvened at 8.23pm.

Step Five - Remaining with present arrangements for Community Boards

RESOLVED: (BY SHOW OF HANDS) (Acting Mayor Bassett/Cr Barratt)
                                                                                           Minute No. C 18429

“That Council retains the initial proposal and that the present arrangements for Community Boards are retained and rejects the submission that present arrangements remain with the three existing Community Boards for the reason that the surveys carried out prior to the Council’s draft initial proposal being publicly notified and the survey carried out during public consultation supported the status quo for second tier representation.”

Acting Mayor Bassett declared the motion CARRIED on a show of hands with nine votes in favour and no votes against.

Step Six - Review of Community Boards

The General Counsel advised it was not lawful to undertake a second tier review without undertaking a full representation review.  He further advised if members required a review in 2021 they would need to undertake a full representation review.

In response to a question from a member, the General Counsel advised that passing a resolution on this item would not bind any subsequent Council.

Cr Briggs suggested a full review be undertaken in 2021.  He believed it was an opportunity for Council to make good decisions and increase participation levels.

Cr Cousins considered Community Boards would defend the status quo whether the review was done in 2021 or later.  She believed issues of equality were at stake with over representation in the Harbour Ward.  She added that Community Panels needed to be given an opportunity to show their worth in the interests of equality and fairness.

RESOLVED: (Acting Mayor Bassett/Cr Milne)              Minute No. C 18430

“That Council:

(i)      notes the officer’s advice is that a review of second tier cannot occur without a full representation review; and

(ii)   notes that should it wish to undertake such a review in 2021 it should request a full report on this option including costs.”

Step Seven

Cr Bridson clarified her comment in the Policy and Regulatory Committee minutes dated 24 September 2018 that “some of the residents in that area [Baring Head] related to Wainuiomata and not to Eastbourne.” She explained she did not know which area they connected with and believed Council needed to find that out before decisions were made on behalf of the residents.

Cr Briggs agreed consultation with Baring Head residents needed to happen near the beginning of the process to provide them with the opportunity to have their say.

In response to a question from a member, the Electoral Officer advised that boundary changes would ideally be prepared to coincide with representation reviews.

RESOLVED: (Deputy Mayor Bassett/Cr McDonald)     Minute No. C 18431

“That Council retains the initial proposal and that the present arrangements for the Pencarrow area unit are retained and rejects the submission that the western side of the ridge out to Baring Head should be included in the Harbour Ward for the reason that there has not been adequate consultation to determine whether changing the boundary at Baring Head would be supported by those affected.”

Step Eight

Cr Briggs expressed hope that communities would continue to engage with Council despite not being listened to.

Cr Barratt expressed certainty that members had acted in the best interests of their communities and for the whole of Lower Hutt in making decisions on representation.

RESOLVED: (Acting Mayor Bassett/Cr Barratt)            Minute No. C 18432

“That Council retains the initial proposal and that the present representation arrangements are retained for the reason that the submission supports retaining the status quo.”

Item 5ii)

Heritage Policy Review (18/1387)

Speaking under public comment, Ms H Swales, representing the Jackson Street Programme, expressed concern there was no reference or recommendation about buildings included in the definition of heritage.  She congratulated Council for reviewing the Heritage Policy (the policy) but did not believe the wording was inclusive enough.

In response to questions from members, Ms Swales confirmed she had understood the wording of the definition was preliminary but she would have preferred it to specifically mention buildings. She said she looked forward to being involved in the consultation.

Cr Cousins reminded members the definition could be altered to ensure it was congruent with the policy.  She further reminded members the policy was for the whole City, not just for Petone.

In response to a question from a member, Cr Bridson agreed the Strategy Heritage Working Group would review the definition.

Cr Lewis noted the 2008 Heritage Policy contained a definition that would be a good starting point for the Strategy Heritage Working Group review.

Resolved:  (Acting Mayor Bassett/Cr Sutton)    Minute No. C 18433

“That Council:

(i)    agrees to the proposed preliminary definition of heritage as follows:

“Heritage is the full range of our inherited traditions, monuments, art, objects, and culture.  Most important, it is the range of contemporary activities, meanings, and behaviours that we draw from that heritage.  Heritage includes, but is more than preserving, excavating, displaying, or restoring a collection of old things. It is both tangible and intangible, in the sense that ideas and memories--of songs, recipes, language, dances, and many other elements of who we are and how we identify ourselves--are as important as historical buildings and archaeological sites.

Heritage is, or should be, the subject of active public reflection, debate, and discussion. What is worth saving? What can we, or should we, forget? What memories can we enjoy, regret, or learn from? Who owns "The Past" and who is entitled to speak for past generations? Active public discussion about material and intangible heritage--of individuals, groups, communities, and nations--is a valuable facet of public life”;

(ii)   approves the draft Terms of Reference for the Heritage Policy review, as attached as Appendix 1 to Report PRC2018/4/247 with the following amendment:

that Council establishes a Strategic Heritage Working Group comprising of Cr Cousins (Chair), Cr Edwards and Cr Lewis; and

(iii)  asks the Strategic Heritage Working Group to look at the definition of heritage.”

Item 5iii)

Purchase and Sale of Property for Advancing Strategic Projects  - Updated Policy (18/1420)

Resolved:  (Cr Cousins/Cr Sutton)                   Minute No. C 18434

“That Council approves the updated Policy on Purchase and Sale of Property for Advancing Strategic Projects subject to an amendment to include the risk of ‘not being able to exit the property at an acceptable price’.”

Item 5iv)

Stanley Street Easement (18/1391)

Resolved:  (Cr Cousins/Cr Barratt)                  Minute No. C 18435

“That Council agrees to an easement over the reserve property at 52N Stanley Street, Wainuiomata being Lot 2, DP 53598, in favour of the property at 46A Stanley Street for the rights to drain water and sewage.”

Item 5v)

Property Sale - Wainuiomata (18/1421)

Resolved:  (Cr Cousins/Cr Sutton)                   Minute No. C 18436

“That Council:

(i)    notes that the owners of 57 Wellington Road have approached Council to acquire the drainage reserve adjacent to their property;

(ii)   notes that Council has previously agreed to similar proposals earlier this year in Wellington Road and Moohan Street; and

(iii)  agrees to sell the piece of drainage reserve, as shown in the plan, attached as Appendix 1 to Report P&R2018/4/244, being part of Lot 98 DP14784, subject to the creation of an appropriate drainage easement in favour of Council.”

Item 5vi)

Wainuiomata Hill Road - Road Stopping and Vesting (18/1446)

Resolved:  (Cr Cousins/Cr Sutton)                   Minute No. C 18437

“That Council:

(i)    agrees to stop unformed legal road adjacent to the Wainuiomata Hill Road, identified on the plan attached as Appendix 1 to Report P&R2018/4/245, as SO 25314 shaded orange and the additional triangular section shaded green;

(ii)   agrees that once the legal road is stopped that the new property be declared and classified as scenic reserve; and

(iii)  agrees to declare as legal road the triangular section of scenic reserve shown on the plan, attached as Appendix 1 to Report P&R2018/4/245, shaded blue.”

Item 5vii)

Wainuiomata Marae Development (18/1451)

In response to a question from a member, the Strategic Advisor, City and Community Services advised that the Wainuiomata Marae Maori Reservation was currently non-rateable as determined by paragraph 12 of the first schedule to the Local Government Rating Act 2002.  This was due to it being a Maori Reservation established under section 340 of the Te Ture Whenua Maori Act 1993.

He confirmed that for housing to be built on the site, the Marae Charitable Trust (the Trust) would need to go back to the Maori Land Court to amend the Trust’s Charter.

Cr Milne suggested the land could be leased to the Trust once the reserve status was revoked.  He said the land would then revert back to Council once it ceased to be used for the purposes of the lease.

In response to a question from members, the Strategic Advisor, City and Community Services said revoking the reserve status would still allow flexibility of options.  He advised a proposal could be developed with the trustees to provide the public with information during the revocation consultation with regard to the proposed development.

Resolved:  (Cr Cousins/Cr Briggs)                      Minute No. C 18438

“That Council:

(i)    notes that the Wainuiomata Marae Trust is considering a proposal with Housing New Zealand for Papakāinga housing on part of the land that it manages in trust which is adjacent to the Marae;

(ii)   notes that the Trust wishes to discuss with Council the future of the local purpose reserve on Parkway in regard to enabling a cohesive development for all of the land surrounding the Marae;

(iii)  agrees to consider options for the Council reserve land including the possibility of revoking the reserve status and vesting it in the Wainuiomata Marae Trust in terms of the Te Ture Whenua Maori Act 1993;

(iv)  directs officers to publicly notify a proposal to revoke the reserve status of the local purpose reserve situated at 9 Wellington Road, for the purpose of adding this land to the existing area of the Maori reservation under the control of the Wainuiomata Marae Trust; and

(v)   notes agreement to transfer the property to Maori Reserve would be subject to any residential development being able to be rated.”

Item 5viii)

Local Alcohol Policy (18/1416)

Cr Cousins declared a conflict of interest in the item and took no part in discussion or voting on the matter.

Resolved:  (Acting Mayor Bassett/Cr Barratt)    Minute No. C 18439

“That Council:

(i)    notes that the appeals on the amendment to the Hutt City Local Alcohol Policy (LAP) have been settled and the Alcohol Regulatory and Licensing Authority (ARLA) notified Council that the appeals are at an end on 7 August 2018;

(ii)   notes that, pursuant to section 87(1) of the Sale and Supply of Alcohol Act 2012 (SASA), this means the amendment to the LAP was adopted 30 days after Council publicly notified it on 29 August 2017, being 28 September 2017;

(iii)  instructs officers to give the required further public notice that the amendment to the LAP has been adopted under section 90(1) of the SASA, in the form required by clause 19 of the Sale and Supply of Alcohol Regulations 2013;    

(iv)  resolves that the amendment to the LAP attached as Appendix 1 to Report P&R2018/4/253, will come into force:

(a)        for the amendments to element 1.2, on 19 October 2018;

(b)        for the amendments to element 1.1, on 25 January 2019; and

(v)   instructs officers to carry out all other matters required by the SASA and associated regulations, including notifying affected parties under s90(5) of the Act, giving ARLA a copy of the amended LAP under s91(2) of the Act and ensuring the amendment LAP is published and displayed in accordance with clause 20 of the Sale and Supply of Alcohol Regulations 2013.”

Item 5ix)

Smoke-free Policy - Report Back on Smokefree Areas (18/1426)

Speaking under public comment, Mr R Sinnott, Chair of the Wainuiomata Community Board, thanked Healthy Families for its work on smokefree areas in Wainuiomata.  He said he looked forward to the continued engagement with the Wainuiomata community to promote awareness of smokefree areas in the community.

Cr Briggs expressed support for the comments made by the public speaker.  He noted the focus of Healthy Families had moved to other parts of the City and hoped they would be able to continue to provide support for the Wainuiomata area.

Resolved:  (Cr Cousins/Cr Bridson)                    Minute No. C 18440

“That Council:

(i)    notes the report on the second 12 months of implementing the Smokefree Lower Hutt Action Plan 2016-19;

(ii)   approves the recommendation of the Wainuiomata Community Board to  designate the area of Queen Street as a smokefree area as outlined in yellow in the map attached as Appendix 2 to Report PRC2018/4/248;

(iii)  notes that officers will continue to explore designating areas in suburban shopping centres as smokefree;

(iv)  in 2018, officers are exploring the following areas: the CBD, Jackson Street, Taita, Naenae and Moera; and

(v)   notes that officers will report back to Council with recommendations in relation to these areas.”

Item 5x)

Alcohol Ban at Days Bay Beach for Concert (18/1409)

Resolved:  (Cr Cousins/Cr Sutton)                      Minute No. C 18441

“That Council approves a temporary Alcohol Free Zone and relevant temporary signage along the Days Bay Beach between 12:00 midday and 9pm on 21 January 2019, for the area marked yellow on the map attached as Appendix 2 to Report PRC2018/4/249.”

25 September 2018

Resolved:  (Acting Mayor Bassett/Cr Sutton)                      Minute No. C 18442

“That the report of the meeting held on 25 September 2018, with the exception of item 4, be adopted.”

Item 4

Wharves Update (18/1492)

The Strategic Advisor, City and Community Services elaborated on the budget changes.

Resolved:  (Acting Mayor Bassett/Cr Sutton)    Minute No. C 18443

“That Council:

(i)    notes the information contained in the report; and

(ii)   refers to the Community Plan Committee for consideration of recommended budget changes to ensure Petone Wharf is adequately maintained up until its refurbishment in 2032.”

26 September 2018

Resolved:  (Cr Milne/Cr Sutton)                                         Minute No. C 18444

“That the report of the meeting held on 26 September 2018, with the exception of items 4i)-4ii), be adopted.”

Item 4i)

Final 2018-2021 Statement of Intent for
Hutt City Community Facilities Trust (18/1493)

Cr Cousins declared a conflict of interest in the item and took no part in discussion or voting on the matter.

Resolved:  (Cr Milne/Cr Briggs)                        Minute No. C 18445

“That Council:

(i) receives and agrees to the final Statement of Intent for Hutt City Community Facilities Trust for the three year period commencing 1 July 2018, attached as Appendix 1 to Report FPC2018/4/256; and

(ii)        requests that Hutt City Community Facilities Trust review its additional involvement with Hutt Valley Tennis and if necessary bring an amended Statement of Intent back to Council.”

Item 4ii)

Final 2018-2021 Statement of Intent for Seaview Marina Limited (18/1488)

Resolved:  (Cr Milne/Cr Briggs)                        Minute No. C 18446

“That Council receives and agrees to the final Statement of Intent for Seaview Marina Limited for the three year period commencing 1 July 2018, attached as Appendix 1 to Report FPC2018/4/257.”

Resolved:  (Acting Mayor Bassett/Cr Cousins)                   Minute No. C 18447

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

Committee Reports with Recommended Items

Chief Executive's Employment Subcommittee

i)         20 August 2018

ii)        1 October 2018

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Resolved:  (Acting Mayor Bassett/Cr Cousins)                          Minute No. C 18448

“That representatives from the recruitment agency be permitted to remain after the public during consideration of the item “Presentation by Recruitment Agency” as they have knowledge of the matter to be discussed that will assist Council in relation to this item.”

a)

Final 2018-2021 Statement of Intent for Urban Plus Group (18/1552)

Memorandum dated 28 September 2018 by the Divisional Manager, Democratic Services

The Acting Mayor declared a conflict of interest and left the meeting.  Cr Cousins assumed the Chair. 

The Chair clarified that the Acting Mayor’s recommendation on the Order Paper was from herself as Chair of the Policy and Regulatory Committee, not from the Acting Mayor.

In response to questions from a member, the General Manager, Corporate Services advised all content in the Statement of Intent (SOI) needed to be endorsed, including performance targets.  He further advised a gearing ratio under 50 percent was satisfactory but needed to be benchmarked against the ability to service loans.  He noted Urban Plus Ltd (UPL) did that more than adequately.  He cautioned the return on investment could create pressure as the market changed but explained protections were in place on proposed developments.  These included delaying development or stopping the process based on staged sales if the market demand dropped.

Cr Bridson noted UPL did not always maintain a social lens when making decisions.  She asked that UPL set an example by fixing an upper level of rental charge and taking the lead in urban design.

The Chair asked that the points made by Cr Bridson be recorded so that UPL could discuss them at the appropriate time.

Cr Briggs expressed concern with the motion.  He agreed with Cr Bridson’s comments regarding the social and beautification needs of the City.

Cr Barry considered the UPL’s SOI needed to change.  He reminded members that his opinion on the matter had remained unchanged since he asked for UPL criteria to be amended earlier in the year.

Cr Milne noted the UPL’s SOI had been referred back to UPL by Council in March with no recommended changes.  He stressed that UPL was reliant on its SOI.  He considered that if there were concerns with the SOI, it was appropriate that UPL’s employees, Board members and Council representatives on the Board were treated with respect when dealing with the concerns.

Resolved:  (Cr Cousins/Cr Milne)                                      Minute No. C 18449

“That Council:

(i)    receives the final Statement of Intent for Urban Plus Group for the three year period commencing 1 July 2018 attached as Appendix 2 to the report; and

(ii)   agrees to the final Statement of Intent for Urban Plus Group for the three year period commencing 1 July 2018.”

b)

Reserve Revocation of Naenae Library Property and Adjacent Proposed Road Stopping (18/1542)

Report No. HCC2018/4/286 by the Strategic Advisor, City and Community Services

The Strategic Advisor, City and Community Services elaborated on the report. 

Cr Bridson expressed support for the motion.  She noted that she had discussed the revocation with members of the local community. She said they understood revocation was needed before any decisions could be made.  She emphasised the importance of engaging with the commuity to ensure they supported whatever land use was proposed.

Resolved:  (Cr Bridson/Cr McDonald)                               Minute No. C 18450

“That Council:

(i)    notes that there were no submissions or objections to the proposal to revoke the reserve status of the Naenae Library property;

(ii)   confirms the proposal to revoke the reserve status of the Naenae Library property, being Section 673 Hutt District on Certificate of Title WN9B/1493; and

(iii)  instructs officers to initiate a proposal to stop legal road adjacent to the Naenae Library property as roughly shown shaded blue in the plan attached as Appendix 1.”

c)

Schedule of Meetings for 2019 (18/1365)

Report No. HCC2018/4/285 by the Committee Advisor

Resolved:  (Acting Mayor Bassett/Cr Sutton)                    Minute No. C 18451

“That Council:

(i)    adopts the schedule of meetings in principle attached as Appendix 1 to the report, which provides for six weekly meeting cycles from January to October 2019, subject to approval by the community boards in respect of their meeting dates;

(ii)   agrees that the venue for the meetings of Council, its committees and subcommittees (other than the Community Services Committee and community boards), be the Council Chambers, Administration Building, 30 Laings Road, Lower Hutt; and

(iii)  delegates authority to the Chief Executive in consultation with the Mayor or committee/subcommittee Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

Resolved:  (Acting Mayor Bassett/Cr Cousins)                        Minute No. C 18452

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 24 July 2018, be confirmed as a true and correct record.”

Resolved:  (Acting Mayor Bassett/Cr Cousins)                        Minute No. C 18453

“That the minutes of the meeting of the Hutt City Council held on Wednesday, 15 August 2018, be confirmed as a true and correct record.”

27 September 2018

Resolved:  (Cr Barratt/Cr Sutton)                                      Minute No. C 18454

“That the report of the meeting held on 27 September 2018 be adopted.”

20 August 2018

Resolved:  (Acting Mayor Bassett/Cr Cousins)                 Minute No. C 18455

“That the report of the meeting held on 20 August 2018 be adopted.”

1 October 2018

Resolved:  (Acting Mayor Bassett/Cr Cousins)                 Minute No. C 18456

“That the report of the meeting held on 1 October 2018 be adopted.”

10.

Sealing Authority (18/1340)

Report No. HCC2018/4/14 by the Executive Assistant, Corporate Services

Resolved:  (Acting Mayor Bassett/Cr Sutton)                             Minute No. C 18457

“That Council:

(i)    approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report; and

(ii)   approves the deeds executed under Power of Attorney set out in Schedule 2 contained in the report.

SCHEDULE 1 - General Sealing Authority

Subdivision related documents – including Easements to Council and Esplanade Strips

Standard easements and related requirements granting rights to Council as part of the subdivision process

a)    Hutt City Council and John Edward Studd, Vanessa Ashleigh Ewald and ARL
Subdivision consent
43 and 43A Randwick Crescent, Lower Hutt
L18/136

b)    Hutt City Council and Muritai Project Limited Partnership
Subdivision consent
117-119 Muritai Road, Eastbourne, Lower Hutt
L18/139

c)    Hutt City Council and Hiroyuki Tanaka and Kristen Rose Finlayson
Subdivision consent
7 Korau Grove, Stokes Valley, Lower Hutt
L18/145

d)    Hutt City Council and John Walsh and Mary Josephine Walsh
Subdivision consent
Stage 2, Parkway Rise, Wainuiomata, Lower Hutt
L18/149

e)    Hutt City Council and Michael John Brosnahan
Subdivision consent
9 and 11 Taita Drive, Taita, Lower Hutt
L18/162

f)     Subdivision consent
54 Leighton Avenue, Waiwhetu, Lower Hutt
L18/179

g)    L18/188

Agreement for Sale and Purchase

h)    Hutt City Council and Housing New Zealand Limited
9A Durham Crescent, Epuni, Lower Hutt
L18/140 and L18/163

i)     Hutt City Council and Ian Frederick Andrews
Part of reserve land adjacent to Flat 2, 43 August Street, Stokes Valley, Lower Hutt
L18/160 and L18/177

j)     Hutt City Council and Urban Plus Limited
126 Jackson Street, Petone, Lower Hutt
L18/173 and L18/176

k)    Hutt City Council and UPL Limited Partnership
Former reserve land off Copeland Street, Epuni, Lower Hutt
L18/181

l)     Hutt City Council and Urban Plus Limited
53 and part of 51 Hall Crescent, Epuni,  Lower Hutt
L18/180

m)   Hutt City Council and Mathew Stephen Ross Allen and Jessica Anne Wildbore
Land adjacent to 67 Moonhan Street, Wainuiomata, Lower Hutt
L18/185

n)    Hutt City Council and Cleon Margourite Ferreira-Craig, Lance John Henry Craig (joint tenants)
20N Mataura Grove, Wainuiomata, Lower Hutt
L18/193

o)    Hutt City Council and Hemalkumar Rameschchandra Gandhi and Hemali Gandhi
57 Wellington Road (known as 55N Wellington Road)
L18/189

p)    Hutt City Council and Housing New Zealand Limited
9A Durham Crescent, Epuni, Lower Hutt
L18/140 and L18/163

Partial Cancellation of Fencing Agreement

q)    Hutt City Council and Brookside Estate LP
James Cook Drive / Paremata-Haywards Road, Porirua
L18/153

Encumbrance

r)    Hutt City Council and Garry Michael Peek, Jan Lynette Peek and Mark William Giddy
2 and 4 Hinau Street and Part 9 Totara Crescent, Woburn, Lower Hutt
L18/146

s)    Hutt City Council and Lloyd Davies
111 Eastern Hutt Road, Taita, Lower Hutt
L18/171

t)     Hutt City Council and IPOH New Zealand Limited
120 Hutt Park Road, Gracefield, Lower Hutt
L18/182

Notice of Statutory Land Charge

u)    Hutt City Council and Michael Derek Theobald
19 Russell Road, Wainuiomata, Lower Hutt
L18/191

Consent Form

v)    Hutt City Council and Woolyarns Holdings Limited
14 Peterkin Street, Petone, Lower Hutt
L18/126

w)   Hutt City Council and Kaye Joanne Ronald
3 Richmond Road, Mahina Bay, Lower Hutt
L18/138

Discharge Encumbrance

x)    Hutt City Council and Deb Gilbertson
117 Stratton Street, Normandale, Lower Hutt
L18/137

No Complaints Covenant

y)    Hutt City Council and The Avalon Tennis Club
Avalon Park North, Avalon, Lower Hutt
L18/132 

SCHEDULE 2

Lease of Reserve Land

z)    Hutt City Council and Capital Model Racers Incorporated
Page Grove Reserve, Wingate, Lower Hutt
L18/155

Deed of Sublease

aa)  Hutt City Council and Hutt City Community Facilities Trust (Sublessor) and Hutt City Council (in its capacity as Local Authority) (Sublessee)
Koraunui Community Hub, 184-186 Stokes Valley Road, Lower Hutt
L18/151

bb)  Hutt City Council and Hutt City Community Facilities Trust (Sublessor) and Naenae Bowling Club Incorporate (Sublessee)
Walter Midenhall Park, 25 Treadwell Street, Naenae, Lower Hut
L18/150

Warrants Approved

Resolved:  (Acting Mayor Bassett/Cr Sutton)                        Minute No. C 18458

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

12.     The Appointment of District Licensing Committee Members (18/1327)

14.     Committee Report without Recommended Items

Policy and Regulatory Committee – 24 September 2018

15.     Council Minutes - 24 July 2018 and 15 August 2018

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”