Arts and Culture Subcommittee



29 November 2018




Order Paper for the meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,







Wednesday 5 December 2018 commencing at 6.00pm









Cr M Lulich (Chair)


Deputy Mayor D Bassett

Cr T Lewis (Deputy Chair)

Mayor WR Wallace




Community Representatives:


Christine Fagan

Iwi Representative

Pam Hindmarsh

Stage and Event Manager

Anita Mansell

Hutt Multicultural Council

Johannes Mueller-Welschof

Hutt Art Society

Desiree Mulligan

Heritage and local history expert

Noel Woods

Atiawa FM, Event organiser, musician




For the dates and times of Council Meetings please visit








10 (4 elected members, 1 iwi representative and 5 community representatives)

To be chaired by a Councillor.



Meeting Cycle:

Meets on a quarterly basis, as required or at the requisition of the Chair

Reports to:

Community Services Committee


To advise Council regarding a strategic direction for community arts and culture in Hutt City that aligns with the principles of Council’s Arts and Culture Policy 2016-2021.

Determine and monitor:

     To ensure that outcomes outlined in the Council’s Arts and Culture Policy 2016-2021 are achieved

     To ensure the strategic direction for arts and culture supports tangata whenua and Lower Hutt’s many diverse communities.

     To receive reports on grants in the following area: Community Arts and Culture Fund.

     To monitor fulfilment of Council’s obligations towards Creative Communities funding.

     To foster communication between Council and the Lower Hutt arts sector

Consider and make recommendations to Council on:

     Developments that support Council in achieving an increased focus on arts and culture in the city

     Opportunities to strengthen the arts sector.


Approval and forwarding of submissions on matters to other consent authorities on matters relevant to the Subcommittee’s area of responsibility.

Delegated Authority:

The Arts and Culture Subcommittee will have delegated authority to carry out activities within its terms of reference.





Arts and Culture Subcommittee


Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 5 December 2018 commencing at 6.00pm.




Public Business


1.       APOLOGIES 

An aplology has been received from Mayor WR Wallace.


Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.  

3.       Presentations

a)      Polyfest (18/1852)

A Verbal update by Ms B Hay from Polyfest.

b)      Poly Odyssey (18/1853)

A verbal update by Ms A So’otaga from Poly Odyssey

c)       Archaeology and Heritage in Lower Hutt. (18/1859)

A verbal update by Mr N Beynon, archaeologist

d)      Keep New Zealand Beautiful Awards (18/1851)

A verbal update by Ms M Gardner, Graffiti and Asset Advisor



5.       Minutes

Meeting minutes Arts and Culture Subcommittee, 12 September 2018               7     

6.       Information Item

Community Arts Advisor Update (18/1857)

Report No. ART2018/5/154 by the Community Arts Adviser                          11     

7.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   




Judy Randall



                                                                      10                                      12 September 2018



Arts and Culture Subcommittee


Report of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road
 Lower Hutt on

 Wednesday 12 September 2018 commencing at 6.00pm


PRESENT:                       Cr M Lulich (Chair)         

Cr T Lewis (Deputy Chair)          Mayor WR Wallace

Community Representatives:     

Christine Fagan                            Iwi Representative

Pam Hindmarsh                           Stage and Event Manager

Anita Mansell                               Hutt Multicultural Council

Johannes Mueller-Welschof         Hutt Art Society

Desiree Mulligan                          Heritage and local history expert

Noel Woods                                  Atiawa FM, Event organiser, musician



APOLOGIES:                  Deputy Mayor Bassett.


IN ATTENDANCE:       Ms P Sanderson, Community Arts Advisor

                                          Ms J Henton, City Archivist
Ms C Christensen, CBD Development Manager
Ms J Randall, Committee Advisor






1.       APOLOGIES 

Resolved: (Cr Lulich/Mayor Wallace)                                Minute No. ART 18401

“That the apology received from Deputy Mayor Bassett be accepted and leave of absence be granted.”


There was no public comment.

3.       Presentations


Heritage Week (18/1422)

Mr D Batchelor, Director of the Wellington Heritage Week Trust, (the Trust) advised the Trust had been part of Heritage Week across the region for over 10 years and was supported by funding from sponsors. He highlighted features of the 2018 programme that included tours, exhibitions, films and talks. He said university students were assisting with events and giving talks at the Great War Exhibition and at the Wellington Archives. He advised the Trust had created Apps as a way to connect with a wider audience of people who would not usually attend heritage events.


In response to questions from members, Mr Batchelor advised he did not work in a formal relationship with Council but had worked with officers from the Promotions and Events team and the Petone Settlers Museum. He considered relationships were more important than policy for organising events. He hoped to involve local builders in heritage events so they could better understand the importance of preservation. He said the Trust had focused on built heritage but it expected to expand the programme to include natural heritage. He recognised this would be more relevant to local iwi and he would welcome iwi involvement. He concluded the Trust’s primary goal was to ensure events were good quality limited experiences rather than crowd pleasers.


The City Archivist advised she had been organising heritage events in Lower Hutt for the past six years. She further advised two events were planned this year:


·         An Exhibition celebrating suffragists in Lower Hutt at Vogel House from 20 September to 3 October with speakers each weekend. The opening of the exhibition would be attended by descendants of the early suffragists including those of Kate Sheppard.  The exhibition had been promoted at schools and universities as an opportunity for young women to be inspired.


·         Hutt Heritage Weekend in October with speakers, including a Guy Ngan expert.  Students from the School of Architecture were to assist with the event.


In response to questions from members, the City Archivist advised the events were being promoted via social media, the Hutt News, brochures and posters as well as through an interview with the Dominion Post. She indicated she had been investigating other spaces to present Lower Hutt’s history, including the history of local iwi. She advised Archives used Council’s Marketing Advisor, a professional public relations agency and a professional photographer to promote its events.



Hutt Minoh House Friendship Trust (18/1440)

Ms A Walters, a representative of the Hutt Minoh House Friendship Trust (the Trust) elaborated on the history of Hutt Minoh Friendship House (the house).  She said the house was regularly used for Japanese Tea Ceremonies, archery (Kyudo), language classes, a mothers group and childrens calligraphy lessons. The house also held a collection of kimono and Japanese dolls. She explained the Trust anticipated increasing awareness of the house and its availability as a hire venue to the wider community. She advised the house was maintained by Council but that income from tenants assisted with maintenance costs. She added the house was a heritage building and suggested it could be used for future heritage events.

Ms Walters noted that Lower Hutt and Minoh Cities had the most active sister city relationship of any in New Zealand. Activities between the two countries included an art exchange, Skype in schools, teacher and student exchange programmes and a citizens to citizens Skype window in the War Memorial Library each month. She added there was a strong connection between the Waiwhetu Marae and Minoh City.

Ms Walters advised Hutt Japan Day was held biennially, and hosted Japanese food, goods, arts, performances and events. She noted that because of high attendance levels the event was not able to be held at the house. She concluded 3,500 people attended the event last year and it won the best community project award at the Sister Cities Conference.


Poly Odyssey (18/1449)

Due to circumstances beyond the Subcommittee’s control, the presentation by Poly Odyssey was deferred to a future meeting.



There were no conflict of interest declarations.

5.       Minutes

Resolved: (Cr Lulich/Mr Mueller-Welschof)                      Minute No. ART 18402

“That the minutes of the meeting of the Arts and Culture Subcommittee held on Wednesday, 20 June 2018, be confirmed as a true and correct record.”


6.       Information Items


Community Arts Advisor Update (18/1413)

Memorandum dated 27 August 2018 by the Community Arts Advisor


The Community Arts Advisor elaborated on the memorandum. She advised the Hutt Winter Festival (the Festival) had been a positive community engagement opportunity, with large audiences and good community involvement. She said the labyrinth created by Tape Art  had been retained and would be available for future community events. She added Tape Art would be involved in the 2019 Festival as mentors and partner with more established artists. She noted ‘Hutt’s Got Talent’ was very successful with good publicity through television coverage. The workshops and the Wild Arrival puppet parade had also been popular.  She advised she would be encouraging more performances from community groups in 2019 and would be expanding the range of arts.  She concluded Festival organisers would use the larger Lower Hutt Events Centre venue in 2019 for the Festival.

In response to questions from members, the Community Arts Advisor said organisers would consider allowing ‘Pimp My Jacket’ to take place over more than one day. She advised the Creative Communities Funding Scheme funding allowed applications from individuals as well as groups and focused on community access. She further advised applications tended to heavily exceed available funds. She added the strongest applications were those that involved community, rather than personal projects.



Whakatū Wāhine: Women Here and Now August 2018 – August 2019 (18/1415)

Report No. ART2018/4/122 by the Communications and Relationships Manager


The Communications and Relationships Manager elaborated on the report.

Members discussed the report and applauded the event’s success. It was suggested a bigger venue be found for the next event so that more people could attend.

Mayor Wallace suggested a report be requested from officers with recommendations on ways to enhance this event, make it an annual occurrence and attract scholarships and funding for the young women.


7.       QUESTIONS   

There were no questions.


There being no further business the Chair declared the meeting closed at 7.21pm.






Cr M Lulich





CONFIRMED as a true and correct record

Dated this 5th day of December 2018


                                                                                      11                                                05 December 2018

Arts and Culture Subcommittee

21 November 2018




File: (18/1857)





Report no: ART2018/5/154


Community Arts Advisor Update







That the report be noted and received.


Community funding

1.       The Creative Communities Funding Scheme Round 1 for 2018/19 opened on 14 August, and closed on 1 October 2018. There was $35,000 to distribute. The Creative Communities panel met on Tuesday 30 October 2018 to allocate funds. Twenty three applications were received, amounting to a total request of $60, 039. Seventeen applicants were allocated funding. See Appendix 1: Creative Communities Successful Applicants Round 1 2018_19.

Summer in Dowse Square 2019

2.       Summer in Dowse Square will take place for the fifth year from 10 February to 3 March 2019. We have shifted the day and time of the event away from the noon day sun and Saturday sports commitments to a Sunday evening event. A programme of performances and activities will be put together from Expressions of Interest responses and direct approaches.


Hutt Winter Festival 2019


3.       Planning for the 2019 Hutt Winter Festival is underway. The dates are 15 – 17 August, and the venues will include Lower Hutt Event Centre, Council’s Community Hubs and other community spaces.

Hub Art Programme

4.       Community Services’ vision for the Hubs is to provide literacy, recreation and arts opportunities for local communities. Community Arts at Hutt City Council is supporting this vision through several initiatives in consultation with Hub staff.

Support is provided by the Community Arts Advisor in the form of a budgetary contribution, finding and contracting arts practitioners, delivering arts funding workshops, involving the Hubs in Community Arts events including the Hutt Winter Festival and developing and managing art projects for each new Hub build.


The Hub Arts Programme includes:

a.            Artist-led projects

b.           Support for art holiday programmes

c.            Hutt Winter Festival participation

d.           Arts funding workshops – for Creative Communities funding

e.            Art projects for each new Hub build


a.   Artist-led projects:

A series of artist led projects and workshops have been held at Council’s community hubs over the past two years. The aim of the programme is to connect people through arts and culture, and to support the activation of Hubs as art spaces – bringing art experiences to people’s back yard.

Below: A group of creative young people from Wainuiomata worked with an experienced artist and art tutor at the Wainuiomata Hub, developing their visual art skills around the theme of identity.  This was a pilot programme to see how the rangatahi would respond to working collaboratively on an artwork, and to see how they would relate to the artist.


       20180808_181014  Wainui-hub3     


b. Support for art holiday programmes

School holidays are an ideal time to run arts activities at the Hubs, to occupy rangatahi and tamariki who often spend a lot of time in the Hubs in lieu of a school timetable.  Community Arts’ role in this is to work with Hubs staff to identify workshops and activities that would be popular with their communities, recruit suitable arts practitioners, write up the contracts, introduce the arts person to the Hub and pay the contract. Hubs will promote the workshops, take bookings, provide resources and support staff, and help pack in and out.


c. Hutt Winter Festival participation

The Hutt Winter Festival is a community arts festival that includes workshops, a fashion show, and talent quest and artist installations and performances. The aim of the festival is to connect people through arts and culture – a connected community is a resilient community. It also aims to activate arts spaces in Lower Hutt, and provide opportunities for our local arts practitioners to gain experience and build audiences.  A huge component of the festival is community participation. We are primarily doing this through the Hubs, as well as activating other community spaces and groups including The Remakery, the Wesley Village, Hutt Arts etc.


The Hutt Winter Festival, including Hutt’s Got Talent, will be part of the Hubs’ art calendar each year.


Below:  Hutt Winter Festival community workshops including Tape Art’s Labyrinth workshops, Lucid DreamBike’s lantern-making workshops and Hutt’s Got Talent heats, all held at the Hubs.


   HWF 28_7_18 - Lantern Workshop 026



d.   Arts funding workshops
Council’s Creative Communities arts funding scheme, administered by the Community Arts Advisor with support from Council’s Funding Advisor, provides funding for arts projects taking place in Lower Hutt. The scheme supports projects like music lessons at the Walter Nash Centre, art-making at Koraunui Hub, Hutt Winter Festival art workshops at the Hubs, the Wainuiomata Hub exhibition and so on. Workshops held at the Hubs aim to make the process of applying for funding accessible to the community. 



e.   Art projects for each new Hub build 

The aim of these art projects is to to involve the community in developments of their local Hub so they have a sense of ownership of the space in advance of the Hub opening to the public. It should already feel like their space by the time the doors open.


So far there have been two new facilities built, Walter Nash Centre and Koraunui Stokes Valley Community Hub. The third facility in Naenae, is in the planning. The Community Arts Advisor will work closely with the Community Relations team and The Dowse Education team to develop community based art projects that connect the community with the space.


Walter Nash Centre

Flags project led by Dowse Education team with local schools


Taita Centre flags at stadium entrance 


External panels designed by local artists

Community mural led by artist Sheyne Tuwhare




Koraunui Stokes Valley Hub

Below: Community mural led by artist Chevron Hassett working with Stokes Valley rangatahi  - blessed by the Koraunui Marae whānau at the mural launch.

2017_10_18_ER_0055   2017_10_18_ER_0189


Below: Tiles project led by The Dowse Education team with Stokes Valley Schools – over 400 tiles were made by local school pupils


Koraunui Hub tiles 


Koraunui Hub artist led projects included:

·    an entranceway carved by Sam Hauwaho and Sonny Davis. The design was developed in consultation with Koraunui Marae whānau.

·    two murals by local artist Joe McMenamin, depicting local bird life of Stokes Valley








Creative Communities Successful Applicants Round 1 2018_19










Author: Pippa Sanderson

Community Arts Adviser







Approved By: Matt Reid

General Manager City and Community Services

Attachment 1

Creative Communities Successful Applicants Round 1 2018_19