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ARTS AND CULTURE SUBCOMMITTEE
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Membership:
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10 (4
elected members, 1 iwi representative and 5 community representatives)
To be chaired by a Councillor.
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Quorum:
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3
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Meeting Cycle:
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Meets on a quarterly basis, as
required or at the requisition of the Chair
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Reports to:
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Community Services Committee
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PURPOSE
To advise Council regarding a strategic
direction for community arts and culture in Hutt City that aligns with the
principles of Council’s Arts and Culture Policy 2016-2021.
Determine and monitor:
• To ensure
that outcomes outlined in the Council’s Arts and Culture Policy 2016-2021
are achieved
• To ensure
the strategic direction for arts and culture supports tangata whenua and Lower
Hutt’s many diverse communities.
• To receive
reports on grants in the following area: Community Arts and Culture Fund.
• To monitor
fulfilment of Council’s obligations towards Creative Communities funding.
• To foster
communication between Council and the Lower Hutt arts sector
Consider and make recommendations to
Council on:
• Developments
that support Council in achieving an increased focus on arts and culture in the
city
• Opportunities
to strengthen the arts sector.
General:
Approval and forwarding of submissions on
matters to other consent authorities on matters relevant to the Subcommittee’s
area of responsibility.
Delegated Authority:
The Arts and Culture Subcommittee will have
delegated authority to carry out activities within its terms of reference.
Arts and Culture Subcommittee
Meeting
to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Wednesday
5 December 2018 commencing at 6.00pm.
ORDER
PAPER
Public Business
1. APOLOGIES
An
aplology has been received from Mayor WR Wallace.
2. PUBLIC
COMMENT
Generally up to
30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be
asked questions on the matters they raise.
3. Presentations
a) Polyfest
(18/1852)
A Verbal update by Ms B Hay from Polyfest.
b) Poly
Odyssey (18/1853)
A verbal update by Ms A So’otaga from Poly Odyssey
c) Archaeology
and Heritage in Lower Hutt. (18/1859)
A verbal update by Mr N Beynon, archaeologist
d) Keep
New Zealand Beautiful Awards (18/1851)
A verbal update by Ms M Gardner,
Graffiti and Asset Advisor
4. CONFLICT
OF INTEREST DECLARATIONS
5. Minutes
Meeting minutes Arts and Culture Subcommittee, 12
September 2018 7
6. Information Item
Community Arts Advisor Update (18/1857)
Report
No. ART2018/5/154 by the Community Arts Adviser 11
7. QUESTIONS
With reference to section 32 of
Standing Orders, before putting a question a member shall endeavour to obtain
the information. Questions shall be concise and in writing and handed to the
Chair prior to the commencement of the meeting.
Judy Randall
COMMITTEE ADVISOR
HUTT CITY COUNCIL
Arts and Culture Subcommittee
Report of a meeting
held in the Council Chambers, 2nd Floor, 30 Laings Road
Lower Hutt on
Wednesday
12 September 2018 commencing at 6.00pm
PRESENT:
Cr M Lulich (Chair)
Cr T Lewis
(Deputy Chair) Mayor WR
Wallace
Community
Representatives:
Christine
Fagan Iwi
Representative
Pam Hindmarsh Stage and Event Manager
Anita Mansell Hutt
Multicultural Council
Johannes
Mueller-Welschof Hutt Art Society
Desiree
Mulligan Heritage
and local history expert
Noel Woods Atiawa
FM, Event organiser, musician
APOLOGIES: Deputy Mayor Bassett.
IN ATTENDANCE: Ms P Sanderson, Community Arts Advisor
Ms J Henton, City Archivist
Ms C Christensen, CBD Development Manager
Ms J Randall, Committee Advisor
PUBLIC
BUSINESS
1. APOLOGIES
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Resolved: (Cr
Lulich/Mayor Wallace) Minute
No. ART 18401
“That the apology
received from Deputy Mayor Bassett be accepted and leave of absence be
granted.”
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2. PUBLIC
COMMENT
There was no public comment.
3. Presentations
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a)
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Heritage Week (18/1422)
Mr D Batchelor, Director
of the Wellington Heritage Week Trust, (the Trust) advised the Trust had been
part of Heritage Week across the region for over 10 years and was supported
by funding from sponsors. He highlighted features of the 2018 programme that
included tours, exhibitions, films and talks. He said university students
were assisting with events and giving talks at the Great War Exhibition and
at the Wellington Archives. He advised the Trust had created Apps as a way to
connect with a wider audience of people who would not usually attend heritage
events.
In response to questions from
members, Mr Batchelor advised he did not work in a formal relationship with
Council but had worked with officers from the Promotions and Events team and
the Petone Settlers Museum. He considered relationships were
more important than policy for organising events. He hoped to involve local
builders in heritage events so they could better understand the importance of
preservation. He said the Trust had focused on built heritage but it expected
to expand the programme to include natural heritage. He recognised this would
be more relevant to local iwi and he would welcome iwi involvement. He
concluded the Trust’s primary goal was to ensure events were good
quality limited experiences rather than crowd pleasers.
The City Archivist advised she
had been organising heritage events in Lower Hutt for the past six years. She
further advised two events were planned this year:
·
An Exhibition celebrating suffragists in Lower Hutt at Vogel
House from 20 September to 3 October with speakers each weekend. The opening
of the exhibition would be attended by descendants of the early suffragists
including those of Kate Sheppard. The exhibition had been promoted at
schools and universities as an opportunity for young women to be inspired.
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Hutt Heritage Weekend in October with speakers, including a Guy
Ngan expert. Students from the School of Architecture were to assist
with the event.
In response to questions from
members, the City Archivist advised the events were being promoted via social
media, the Hutt News, brochures and posters as well as through an interview
with the Dominion Post. She indicated she had been investigating other spaces
to present Lower Hutt’s history, including the history of local iwi. She advised Archives used Council’s Marketing Advisor, a
professional public relations agency and a professional photographer to promote
its events.
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b)
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Hutt Minoh House Friendship Trust
(18/1440)
Ms A Walters, a representative of the Hutt Minoh
House Friendship Trust (the Trust) elaborated on the history of Hutt Minoh
Friendship House (the house). She said the house was regularly used for
Japanese Tea Ceremonies, archery (Kyudo), language classes, a mothers group
and childrens calligraphy lessons. The house also held a collection of kimono
and Japanese dolls. She explained the Trust anticipated increasing awareness
of the house and its availability as a hire venue to the wider community. She
advised the house was maintained by Council but that income from tenants
assisted with maintenance costs. She added the house was a heritage building
and suggested it could be used for future heritage events.
Ms Walters noted that Lower Hutt and Minoh Cities had
the most active sister city relationship of any in New Zealand. Activities
between the two countries included an art exchange, Skype in schools, teacher
and student exchange programmes and a citizens to citizens Skype window in
the War Memorial Library each month. She added there was a strong connection
between the Waiwhetu Marae and Minoh City.
Ms Walters advised Hutt Japan Day was held
biennially, and hosted Japanese food, goods, arts, performances and events.
She noted that because of high attendance levels the event was not able to be
held at the house. She concluded 3,500 people attended the event last year
and it won the best community project award at the Sister Cities Conference.
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c)
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Poly Odyssey
(18/1449)
Due to circumstances beyond the
Subcommittee’s control, the presentation by Poly Odyssey was deferred
to a future meeting.
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4. CONFLICT
OF INTEREST DECLARATIONS
There
were no conflict of interest declarations.
5. Minutes
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Resolved: (Cr
Lulich/Mr Mueller-Welschof) Minute
No. ART 18402
“That the minutes of the meeting of the Arts
and Culture Subcommittee held on Wednesday, 20 June 2018, be confirmed as a
true and correct record.”
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6. Information Items
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a)
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Community
Arts Advisor Update (18/1413)
Memorandum
dated 27 August 2018 by the Community Arts Advisor
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The
Community Arts Advisor elaborated on the memorandum. She advised the Hutt
Winter Festival (the Festival) had been a positive community engagement
opportunity, with large audiences and good community involvement. She
said the labyrinth created by Tape Art had been retained and would be
available for future community events. She added Tape Art would be involved
in the 2019 Festival as mentors and partner with more established artists.
She noted ‘Hutt’s Got Talent’ was very successful with good
publicity through television coverage. The workshops and the Wild Arrival
puppet parade had also been popular. She advised she would be
encouraging more performances from community groups in 2019 and would be
expanding the range of arts. She concluded Festival organisers would
use the larger Lower Hutt Events Centre venue in 2019 for the Festival.
In
response to questions from members, the Community Arts Advisor said organisers
would consider allowing ‘Pimp My Jacket’ to take place over more
than one day. She advised the Creative Communities Funding Scheme funding allowed
applications from individuals as well as groups and focused on community
access. She further advised applications tended to heavily exceed available
funds. She added the strongest applications were those that involved community,
rather than personal projects.
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b)
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Whakatū
Wāhine: Women Here and Now August 2018 – August 2019 (18/1415)
Report
No. ART2018/4/122 by the Communications and Relationships Manager
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The
Communications and Relationships Manager elaborated on the report.
Members
discussed the report and applauded the event’s success. It was
suggested a bigger venue be found for the next event so that more people
could attend.
Mayor
Wallace suggested a report be requested from officers with recommendations on
ways to enhance this event, make it an annual occurrence and attract
scholarships and funding for the young women.
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7. QUESTIONS
There were no questions.
There being no further business
the Chair declared the meeting closed at 7.21pm.
Cr M Lulich
CHAIR
CONFIRMED as a true and correct record
Dated this 5th day of December 2018
Arts and Culture Subcommittee
21 November 2018
File:
(18/1857)
Report no:
ART2018/5/154
Community Arts
Advisor Update
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Recommendation
That the report be noted and received.
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Community funding
1. The Creative Communities Funding Scheme Round 1 for 2018/19 opened
on 14 August, and closed on 1 October 2018. There was $35,000 to distribute.
The Creative Communities panel met on Tuesday 30 October 2018 to allocate
funds. Twenty three applications were received, amounting to a total request of
$60, 039. Seventeen applicants were allocated funding. See Appendix 1: Creative
Communities Successful Applicants Round 1 2018_19.
Summer in Dowse Square 2019
2. Summer in Dowse Square will take place for the fifth year from 10
February to 3 March 2019. We have shifted the day and time of the event away
from the noon day sun and Saturday sports commitments to a Sunday evening
event. A programme of performances and activities will be put together from
Expressions of Interest responses and direct approaches.
Hutt Winter Festival 2019
3. Planning for the 2019 Hutt Winter Festival is underway. The dates
are 15 – 17 August, and the venues will include Lower Hutt Event Centre,
Council’s Community Hubs and other community spaces.
Hub Art Programme
4. Community Services’ vision for the Hubs is to provide
literacy, recreation and arts opportunities for local communities. Community
Arts at Hutt City Council is supporting this vision through several initiatives
in consultation with Hub staff.
Support is
provided by the Community Arts Advisor in the form of a budgetary contribution,
finding and contracting arts practitioners, delivering arts funding workshops,
involving the Hubs in Community Arts events including the Hutt Winter Festival
and developing and managing art projects for each new Hub build.
The Hub Arts
Programme includes:
a. Artist-led projects
b. Support for art holiday programmes
c. Hutt Winter Festival participation
d. Arts funding workshops – for Creative Communities funding
e. Art projects for each new Hub build
a. Artist-led
projects:
A series of artist led projects and
workshops have been held at Council’s community hubs over the past two
years. The aim of the programme is to connect people through arts and culture,
and to support the activation of Hubs as art spaces – bringing art
experiences to people’s back yard.
Below: A
group of creative young people from Wainuiomata worked with an experienced
artist and art tutor at the Wainuiomata Hub, developing their visual art skills
around the theme of identity. This was a pilot programme to see how the
rangatahi would respond to working collaboratively on an artwork, and to see
how they would relate to the artist.
b. Support
for art holiday programmes
School holidays are an
ideal time to run arts activities at the Hubs, to occupy rangatahi and tamariki
who often spend a lot of time in the Hubs in lieu of a school timetable.
Community Arts’ role in this is to work with Hubs staff to identify
workshops and activities that would be popular with their communities, recruit
suitable arts practitioners, write up the contracts, introduce the arts person
to the Hub and pay the contract. Hubs will promote the workshops, take
bookings, provide resources and support staff, and help pack in and out.
c. Hutt
Winter Festival participation
The Hutt Winter
Festival is a community arts festival that includes workshops, a fashion show,
and talent quest and artist installations and performances. The aim of the
festival is to connect people through arts and culture – a connected
community is a resilient community. It also aims to activate arts spaces in
Lower Hutt, and provide opportunities for our local arts practitioners to gain
experience and build audiences. A huge component of the festival is
community participation. We are primarily doing this through the Hubs, as well
as activating other community spaces and groups including The Remakery, the
Wesley Village, Hutt Arts etc.
The Hutt Winter
Festival, including Hutt’s Got Talent, will be part of the Hubs’
art calendar each year.
Below: Hutt
Winter Festival community workshops including Tape Art’s Labyrinth
workshops, Lucid DreamBike’s lantern-making workshops and Hutt’s
Got Talent heats, all held at the Hubs.
d. Arts
funding workshops
Council’s Creative Communities arts funding
scheme, administered by the Community Arts Advisor with support from
Council’s Funding Advisor, provides funding for arts projects taking
place in Lower Hutt. The scheme supports projects like music lessons at the
Walter Nash Centre, art-making at Koraunui Hub, Hutt Winter Festival art
workshops at the Hubs, the Wainuiomata Hub exhibition and so on. Workshops held
at the Hubs aim to make the process of applying for funding accessible to the
community.
e. Art
projects for each new Hub build
The aim of
these art projects is to to involve the community in developments of
their local Hub so they have a sense of ownership of the space in advance of
the Hub opening to the public. It should already feel like their space by the
time the doors open.
So far there have been two new
facilities built, Walter Nash Centre and Koraunui Stokes Valley Community Hub.
The third facility in Naenae, is in the planning. The Community Arts Advisor
will work closely with the Community Relations team and The Dowse Education
team to develop community based art projects that connect the community with
the space.
Walter Nash Centre
Flags project
led by Dowse Education team with local schools
External panels
designed by local artists
Community mural
led by artist Sheyne Tuwhare
Koraunui Stokes
Valley Hub
Below:
Community mural led by artist Chevron Hassett working with Stokes Valley
rangatahi - blessed by the Koraunui Marae whānau at the mural
launch.
Below: Tiles
project led by The Dowse Education team with Stokes Valley Schools – over
400 tiles were made by local school pupils
Koraunui Hub
artist led projects included:
· an entranceway carved by Sam Hauwaho and Sonny Davis. The design was
developed in consultation with Koraunui Marae whānau.
· two murals by local artist Joe McMenamin, depicting local bird life
of Stokes Valley
Appendices
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No.
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Title
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Page
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1⇩
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Creative Communities Successful Applicants Round 1
2018_19
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17
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Author: Pippa Sanderson
Community Arts Adviser
Approved By: Matt Reid
General Manager City and Community Services
