2                                        15 November 2018



Western Community Panel


Report of a meeting held in the Maungaraki Community Hall, 135 Dowse Drive, Maungaraki on

 Thursday 15 November 2018 commencing at 6.00pm




PRESENT:                              Ms T Coleman (Chair)                       Mr G Besa

                                                Mr P Caygill                                       Ms P Hindmarsh

                                                Ms E Jackman                                                Cr MJ Cousins                                                                        Cr C Milne



APOLOGIES:                                    No apologies were received.  


IN ATTENDANCE           Ms D Hunter, Community Advisor Funding and Community Contracts

Ms W Moore, Divisional Manager, Strategy and Planning                         




1.       APOLOGIES 

 There were no apologies.


Comments are recorded under the item to which they relate.      


Ms T Coleman and Ms E Jackman declared a conflict of interest with regard to the Maungaraki Community Association and took no part in any discussion or voting on matters relating to the item.




Resolved:   (Ms Coleman/Ms Hindmarsh)                     Minute No. WCP 18501

  “That the minutes of the Western Community Panel meeting held on Tuesday 12 June 2018, be confirmed as a true and correct record.”



Western Community Projects Fund (18/1540)

Memorandum dated 8 November 2018 by the Community Advisor - Funding and Community Contracts


The Community Advisor – Funding and Community Contracts elaborated on the memorandum.

Speaking under public comment, Mr M Shierlaw showed a map of the Dowse Drive Reserve (the Reserve).  He requested members consider making a financial contribution from their projects fund towards costs associated with addressing drainage issues at the Reserve.  He said in the absence of any drainage the ground was frequently unable to be used during the autumn and winter seasons. He said in summer it was uneven and bumpy so that even informal ball play was becoming dangerous.  He stated that there was potential for more use if the drainage was improved.  He recommended that members visited the site at the end of the meeting.

Members noted that the Reserve had recently been mole ploughed but were unsure whether this would make enough difference to the ground. 

Councillor Cousins suggested Mr Shierlaw and the Maungaraki Community Association set up a meeting with The Hon C Hipkins to ensure both the Ministry of Education and Council continued to work together to find a solution.   It was noted that a representative from the Ministry of Education had acknowledged the issue and expressed interest in a joint partnership to resolve the matter.    

Members discussed the proposed purchase of AEDs and in particular their locations.  They agreed that the locations should be left to the judgement of Wellington Free Ambulance as they would be aware of issues such as mobile coverage, safe parking and visibility.  Members recommended the AEDs should be easily accessible. They suggested Alicetown, Maungaraki, Normandale, Kelson, Belmont Domain, Harbour View and Tirohanga, with potential to add another location if required.

Members requested an additional amount be included to allow for signage at the suburb entrances with signs at other locations to be confirmed. They agreed to work with Council officers for the best locations and requested standardised signage. 

In terms of training, members felt that the respective resident associations, where possible, could be the first point of call to facilitate ‘free’ training for the community from Wellington Free Ambulance.      


Resolved: (Cr Milne/Cr Cousins)                                       Minute No. WCP 18502

“That the Panel:

(i)      notes the Guidelines and Criteria for the Western Community Projects Fund attached to the inside page of the agenda; and

(ii)     agrees to allocating $50,000 towards the purchase of x7 LIFEPAK CR Plus AEDs from Wellington Free Ambulance and notes this amount also includes installation and signage.”



Community Engagement Fund 2018-2019 (18/1541)

Memorandum dated 25 September 2018 by the Community Advisor - Funding and Community Contracts

Ms T Coleman and Ms E Jackman took no part in any discussion or voting on matters relating to the item.


Ms Hindmarsh assumed the Chair for the duration of the item.

The Community Advisor – Funding and Community Contracts elaborated on the memorandum.

Speaking under public comment, Mr M Shierlaw, on behalf of the Maungaraki Community Association (the Association) spoke to the Association’s grant application.  He said the football posts would be available to be used for school sports as well as for after school practices and weekend recreation.   He said the Association was prepared to make up the difference in funds required.   

In response to questions from members, Mr Shierlaw confirmed there were two quotes supplied with the application. He said their preferred supplier was Strata Sports Limited. However, the Maungaraki School caretaker was also prepared to install the football posts.


Resolved: (Ms Hindmarsh/Cr Cousins)                             Minute No. WCP 18503

“That the Panel:

(i)    notes that the Community Engagement Fund closed on 18 October 2018 and two applications had been received;

(ii)   agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

(iv) approves the application from the Maungaraki Community Association for $2,000.00 towards the purchase of football posts for the Maungaraki Sportsfield;

(v)   approves the application from the Kelson Community Centre Association for $2,255.00 towards children/adult entertainment for the 2019 Kelson School Twilight Gala; and   

(iii)  agrees that any funds unallocated will be used in a second round of funding in 2019.  The opening and closing dates of the fund are proposed as follows:

  Open Fund

Close Fund

Decisions Due

4 February 2019

4 March 2019

8 April 2019”



 Ms Coleman assumed the Chair.

7.       QUESTIONS   

There were no questions.





There being no further business the Chair declared the meeting closed at 6.30pm.





Ms T Coleman





CONFIRMED as a true and correct record

Dated this 15th day of May 2019