City Development Committee
Report of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Tuesday 27 November 2018 commencing at 5.30pm
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PRESENT: |
Deputy Mayor D Bassett (Chair) |
Cr G Barratt (from 5.44pm) |
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Cr C Barry (from 5.32pm) |
Cr MJ Cousins (until 7.28pm) |
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Cr T Lewis |
Cr M Lulich |
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Cr G McDonald |
Cr C Milne |
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Cr L Sutton |
Mayor W R Wallace |
APOLOGIES: There were apologies received from Cr Edwards, from Crs Barratt and Barry for late arrival and from Cr Cousins for early departure.
IN ATTENDANCE: Mr T Stallinger, Chief Executive
Ms K Kelly, General Manager, City Transformation
Mr B Kibblewhite, General Manager, Corporate Services
Mr M Reid, General Manager, City and Community Services (part meeting)
Mr G Craig, Divisional Manager, City Growth (part meeting)
Mr J Gloag, Divisional Manager, Transport (part meeting)
Ms C Steed, Divisional Manager, Promotions and Events (part meeting)
Mr M Mercer, Divisional Manager, Community Hubs (part meeting)
Ms L Goss-Wallace, International Relations and Project Manager (part meeting)
Ms C Christensen, CBD Development Manager (part meeting)
Mr A Hopkinson, Senior Traffic Engineer (part meeting)
Mr Z Moodie, Traffic Engineer – Network Operations (part meeting)
Ms C Chong, Development Planning Liaison Manager (part meeting)
Mr R Qian, Landscape Architect (part meeting)
Ms D Male, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
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Resolved: (Deputy Mayor Bassett/Cr Lewis) Minute No. CDC 18501 “That the apology received from Cr Edwards be accepted and leave of absence be granted, and the apology for lateness received from Crs Barratt and Barry, and the apology for early departure received from Cr Cousins be accepted.” |
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
Cr Barry joined the meeting at 5.32pm.
3. CONFLICT
OF INTEREST DECLARATIONS
Cr Sutton declared a conflict of interest in item 8, Evans Street –
Proposed Temporary Road Closures: Stokes Valley Christmas Parade and took no
part in voting on the matter.
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 18502 “That, in terms of Standing Order 10.4, precedence be accorded to item 12a) dealing with International Relations Six Monthly Update and 12b) Riverbank Market, prior to item 4.” |
The
items are recorded in the order in which they were listed on the order paper.
Cr Barratt joined the meeting at 5.44pm.
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4. |
Activity Report - Transport and Accessways (18/1418) Report No. CDC2018/5/1 by the Divisional Manager, Transport |
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The Divisional Manager, Transport elaborated on the report and gave a presentation. He highlighted: Strategic significance – RiverLink and Melling Interchange; Cross Valley Connection, where New Zealand Transport Agency (NZTA) funding had been secured for the next phase of the business case process; and One Network Road Classification (ONRC). He added that he was on the three agency working group and that the NZTA was due to make a decision on the Melling Interchange at its December board meeting. In response to questions from members, the Divisional Manager, Transport advised that consultants with experience of NZTA processes had assisted in compiling a compelling business case to secure funding for the Cross Valley Connection. The funding would be 51% from NZTA and 49% from Council. He said that maintenance spend on footpaths had also been subsidised. Cr Barratt left the meeting at 6.39pm. The General Manager, City and Community Services said that the Divisional Manager, Transport was downplaying the success he had with NZTA. He added that gaining NZTA support of the Maintenance, Operations and Renewals programme for 2018-21 had been a rigourous process, with Council being one of the councils to gain full funding. |
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Cr Barratt rejoined the meeting at 6.40pm. The Chair thanked the Divisional Manager, Transport and his team for their work. The Chair asked that the Divisional Manager, Transport inform members of the result of the NZTA Board meeting in December, in relation to the Melling Interchange decision. |
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Resolved: (Deputy Mayor Bassett/Cr Barratt) Minute No. CDC 18503 “That the Committee: (i) notes the information contained in this report; (ii) notes that this review also meets the intent of section 17A of the Local Government Act 2002; (iii) agrees that a full section 17A review should not be undertaken at present for the reasons outlined in the report and summarised in section 38 of the report; and (iv) acknowledges the work of the Divisional Manager, Transport and the Transport division.” |
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5. |
Activity Report City Growth and Sustainability – Events and Promotions (18/1784) Report No. CDC2018/5/2 by the Divisional Manager Promotions and Events |
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The Divisional Manager, Promotions and Events elaborated on the report and gave a presentation. She highlighted that: in the last two years the team had engaged with 15 businesses to secure $750k in funding or in kind sponsorship; the Chief Executives of Hutt City and Upper Hutt City Councils were signing a Memorandum of Understanding to deliver the Hutt Valley Tourism Action Plan; partnership work with WREDA; spend within Lower Hutt for 2018 resulted in 14.8% growth; the team’s work on events such as the STEMM festival and the HighLight festival. She noted the 2017 HighLight festival had been a Gold Award finalist. A video was shown from the 2018 HighLight Festival of Lights. In response to a question from a member, the Divisional Manager, Promotions and Events advised that ideally 75 volunteers were required for each evening on the HighLight festival, in addition to the 12 event staff. She said that there were actually 50-60 volunteers per evening, some were individuals, some groups came from rotary clubs and schools. Cr Cousins asked that the partnership work with WREDA be noted. The Chair thanked the Divisional Manager, Promotions and Events and her team for their work. |
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Resolved: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 18504 “That the Committee: (i) notes the information contained in this report; (ii) notes that this review also meets the intent of section 17A of the Local Government Act 2002; (iii) agrees that a full section 17A review should not be undertaken at present for the reasons outlined in the report and summarised in section 33 of the report; and (iv) acknowledges the work of the Divisional Manager, Promotions and Events and the Promotions and Events division.” |
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6. |
Proposed New Street Names: Subdivision of Avalon Park North, Avalon (18/471) Report No. CDC2018/5/317 by the Traffic Engineer - Network Operations |
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The Traffic Engineer – Network Operations elaborated on the report. He said that no responses had been received from the public consultation advertised through the Hutt News. He highlighted the results from the public consultation on Facebook: · six people supported Motutawa Drive; · one person supported Avalon Park Drive; · Kura Moeahu, Chairman of Te Runanganui o te Atiawa supported both names; · two conflicting or existing names had been suggested and one unsuitable name; · Studio Drive was suggested, after the Avalon Television studios, a large employer and a Hutt Valley landmark; and · Allie Eagle Drive was suggested, Allie Eagle was born in 1949 in Lower Hutt, an artist whose work in the 1970s was key to the development of feminist art practice in the country. |
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Cr Cousins advised that she had reviewed names in relation to sufferage and found that Jessie Donald had not yet been recognised. She added that she was the longest serving female councillor and had lived within the CBD of Lower Hutt. She noted that her daughter lived in close proximity to the new roads at Avalon Park North. She added that she recommended the name Avalon Park Drive, as local residents thought the name give directions to its location, as it was the road leading to Avalon Park. In response to a question from a member, the Traffic Engineer – Network Operations advised that Port Nicholson had been consulted but had given no suggestions. He added that Te Runanganui o te Atiawa was also consulted and had supported both names. |
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Resolved: (Cr Cousins/Cr Milne) Minute No. CDC 18505 That the Committee: (i) approves the name for the new public road at Avalon Park North, Avalon as shown attached as Appendix 1 to the report, as Avalon Park Drive; and (ii) approves the name for the new private road at Avalon Park North, Avalon as shown attached as Appendix 1 to the report, as Jessie Donald Way.” |
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Resolved: (Mayor Wallace/Cr Sutton) Minute No. CDC 18506 “That the Committee asks officers to undertake a review of the Reserved Street Names, attached as Appendix 2 to the report, consulting with the Community Boards and Community Panels and report back to the Committee in 12 months.” |
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7. |
Proposed New Private Street Name: Subdivision of 1246-1251 Taita Drive,Taita (18/759) Report No. CDC2018/5/318 by the Traffic Engineer - Network Operations |
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The Traffic Engineer – Network Operations elaborated on the report. He added that the developer had expressed his preference for Ronalds Way. The Chair advised that he was changing his Chair’s recommendation to approve the name Ronalds Way, instead of Franks Way. Cr Cousins commented that Ronalds was also a well known family name in Maungaraki. |
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Resolved: (Cr Barratt/Cr Cousins) Minute No. CDC 18507 “That the Committee approves the name for the new private road at 1246-1251 Taita Drive, Taita as shown attached as Appendix 1 to the report, as Ronalds Way. |
Cr Cousins left the meeting at 7.28pm.
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8. |
Evans Street - Proposed Temporary Road Closures: Stokes Valley Christmas Parade 2018 (18/1656) Report No. CDC2018/5/319 by the Senior Traffic Engineer |
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Cr Sutton declared a conflict of interest in the item and took no part in voting on the matter. |
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The Senior Traffic Engineer elaborated on the report. |
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Mayor Wallace asked officers to consider advertising in the local area newspapers for consultation, rather than the Hutt News, for areas with a local area newspaper, such as Stokes Valley and Wainuiomata. |
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Resolved: (Deputy Mayor Bassett/Cr McDonald) Minute No. CDC 18508 “That the Committee: (i) notes at its meeting held on 25 September 2018 it approved the Proposed Temporary Road Closure of Scott Court, from Evans Street to Bowers Street on Saturday 8 December 2018 from 9.00am to 3.00pm (Minute No. CDC18415); (ii) notes the reasons for the revocation of the decision is because contact was received from the event organiser following the meeting held on 25 September 2018 to request that a different road be closed for the event; (iii) agrees to revoke Minute No. CDC18415 attached as Appendix 1 to the report; (iv) agrees to approve the following proposed temporary road closures, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plan attached as Appendix 2 and 3 to the report: Stokes Valley Christmas Parade 2018 - Evans Street, Oates Street to Stokes Valley Road, on Saturday 8 December 2018 from 8:30am to 2:30pm; and (v) agrees to rescind all existing parking restrictions and impose No Stopping 8:30am to 2:30pm Restrictions on Saturday 8 December 2018 as follows and as shown attached as Appendix 3 to the report: Evans Street, Oates Street to Stokes Valley Road, on Saturday 8 December 2018 from 8:30am to 2:30pm.” |
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For the reason that the closure is necessary for public safety. |
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Huia Street: Proposed Temporary Road Closure - Sanitarium Weet-Bix TRYathlon 2019 (18/1744) Report No. CDC2018/5/320 by the Senior Traffic Engineer |
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The Senior Traffic Engineer elaborated on the report. |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 18509 “That the Committee agrees to approve the following proposed temporary road closures subject to the conditions listed in the Proposed Temporary Road Closure Impact Report attached as Appendix 1 to the report: Weet-Bix TRYathlon 2019 - Huia Street and Huia Place, on Thursday 14 March 2019, from 5:00am to 3:00pm, for the Weet-Bix TRYathlon 2019, attached as Appendix 1 and 2 to the report.” |
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For the reason that the closure is necessary for public safety. |
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10. |
Laings Road: Proposed Temporary Road Closure - Dowse Square Christmas Festival 2018 (18/1752) Report No. CDC2018/5/321 by the Senior Traffic Engineer |
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The Senior Traffic Engineer elaborated on the report. |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 18510 “That the Committee: (i) agrees to approve the following proposed temporary road closure subject to the conditions listed in the Proposed Temporary Road Closure Impact Report attached as Appendix 1 to the report: Dowse Square Christmas Festival 2018 - Laings Road from Myrtle Street to Knights Road, on Saturday 15 December 2018, from 5:00am to 11:00pm with a postponement day of Sunday 16 December 2018; (ii) agrees to temporarily rescind, for the Dowse Square Christmas Festival 2018, all current parking restrictions applying to: Laings Road from Myrtle Street to Knights Road – both sides from 5:00am to 11:00pm on Saturday 15 December 2018; and (iii) agrees to impose the following restrictions for the Dowse Square Christmas Festival 2018: Laings Road from Myrtle Street to Knights Road – both sides No Stopping 5:00am to 11:00pm on Saturday 15 December 2018.” |
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For the reason that the closure is necessary for public safety. |
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11. |
General Managers' Report (18/1657) Report No. CDC2018/5/322 by the General Manager, City Transformation |
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Speaking under public comment, Ms R Faulkner representing the Riverbank Market Stallholders, read out a statement related to the layout of the Riverbank Market being changed again. She said that since the new parking charge had been introduced, confusion had been caused, when the new parking meters were installed it had then caused queues. She added that the communication campaign had not been vast, with Council’s website still stating that parking was free. She believed that a poor shape for the market had been suggested, with shoppers having to cross a road to access the market. She said that the layout change was to be introduced from Saturday, although it had not been publicised. She asked Council to not recommend the changes to the market as it was the most important time, prior to Christmas, for the market. In response to a question from a member, Ms Faulkner advised that the market stallholders were positive following the changes introduced in January and then July, as Wellington also charged $2 for parking at their food market. She said that two stall holders had left, but the market bounced back and had bounced back again after the parking charge had been introduced. She was not sure the market could bounce back for a third time and the proposed layout change could be detrimental to the market. She added that with the market due to end in a year, the location options suggested in the Riverbank Market report, did not accommodate the size of the market. She said that it was expected that the city would have traffic management issues on a Saturday, the same as Wellington did. Speaking under public comment, Conrad representing the Riverbank Market Stallholders, said that people attending the market were often quite oblivious to their surroundings. He said that people did not see him when driving to the market towing a bright green caravan. He added that to have roads on three sides of the market would be dangerous. He suggested that the market be moved closer to Harvey Norman, with traffic circling back out to Daly Street, which would require little traffic management. |
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The General Manager, City Transformation and General Manager, City and Community Services elaborated on the report. The Chair commented that the completion of some of the items in the civic precinct were taking some time. However, he believed the relationship with contractors was being well managed by officers. Mayor Wallace left the meeting at 7.42pm and rejoined the meeting at 7.45pm. In response to a question from a member, the General Manager, City Transformation advised that when the Events Centre opened, money had been set aside in the budget for resolution of any issues. She added that this did not include changing the doors on the Events Centre to automatic doors. |
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The General Manager, City Transformation agreed to provide feedback to members on how much of the fund was set aside for issues once the Event Centre had opened. The General Manager, City and Community Services agreed to inform members if the lighting in Riddiford Gardens for evening events was on the list to be resolved shortly. The General Manager, City Transformation agreed to send members, by the end of the following week, information on the budget and spend for the Remissions Policy. Members discussed a difference of opinion in when the Remissions Policy should have been ended and if the focus should have been targeted to prioritise certain areas of the City. |
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Resolved: (Deputy Mayor Bassett/Cr Barratt) Minute No. CDC 18511 “That the Committee notes the updates contained in the report.”
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12. Information Items
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a) |
International Relations Six Monthly Update (18/1765) Memorandum dated 7 November 2018 by the International Relations and Project Manager |
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The International Relations and Project Manager elaborated on the memorandum. In response to questions from members, the Divisonal Manager, City Growth advised that there had been a reluctance for local business leaders to commit to the length of time to be part of the delegation visit to Japan and China. He added there was potential opportunity with the Medical City in China, now that the delegation had visited the centre for businesses in the region to make connections and build relationships. In response to questions from members, the International Relations and Project Manager advised that the international student growth in the Lower Hutt International Education Cluster increase of 19% represented 120 students, who had been home hosted. |
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Resolved: (Deputy Mayor Bassett/Cr Barratt) Minute No. CDC 18512 “That the information be received.” |
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Report No. CDC2018/5/145 by the CBD Development Manager |
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In response to public comment regarding a proposed change to the market layout effective from 1 December 2018, the Divisional Manager, City Growth advised that the changes were to improve the market layout and reduce the requirements and the cost of the traffic management. He said that the CBD Development Manager had spoken to stall holders in relation to the layout change and believed it could be introduced quickly for the upcoming Saturday. He added that the Market Operator had planned the change in conjunction with Council and no publicity had been put out as it was not deemed to be a big change. The layout would push the Market inwards and closer to Harvey Norman. In response to a question from a member, the CBD Development Manager advised that a decision had been taken for the change to occur in December due to the expected increase in traffic. She added that the market was now smaller, as five stallholders had recently come to the end of their agreements with the market. She said that Council’s Transport division had been consulted and had worked on the layout for the last six weeks, which included considering safety. She further added that traffic would move passed the market on the side of the Hutt River, with the trucks of the market stall holders acting as barrier ‘walls’ of the market. The Divisional Manager, City Growth added that a decision could be deferred to January. Mayor Wallace left the meeting at 6.15pm and rejoined the meeting at 6.18 pm. In response to a question from a member, the Divisional Manager, City Growth advised that the layout changes would reduce the level of the traffic management cost to such a level that the parking charges should fully cover the costs going forward. |
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The CBD Development Manager elaborated on the report covering the long term options for relocating the marking in the event the space was required for the RiverLink project. The report highlighted a number of potential future options in the CBD. In response to a question from a member, the CBD Development Manager advised that locations outside of the CBD had been considered, but no suitable locations were found to be utilised for a weekly market. She added that a survey had been conducted which resulted in a preference for retention of the market within the CBD. |
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Resolved: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 18513 “That the information be noted and received.” |
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c) |
City Development Committee Work Programme (18/1648) Report No. CDC2018/5/146 by the Committee Advisor |
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The Chair commented when the Committee’s agendas for 2018 were reviewed it had been a fantastic year to be proud of: with great community activities; the opening of the Events Centre; the HighLight Festival; consideration of the Melling Interchange and Cross Valley Connection. Mayor Wallace wished to formally thank Deputy Mayor Bassett for his great Chairmanship, leadership and stewardship of the Committee. |
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Resolved: (Deputy Mayor Bassett/Cr McDonald) Minute No. CDC 18514 “That the work programme be noted and received.” |
13. QUESTIONS
There were no questions.
There being no further business the Chair declared the meeting closed at 8.01pm.
Deputy Mayor D Bassett
CHAIR
CONFIRMED as a true and correct record dated this 11th day of December 2018