1 17 October 2018

HUTT CITY COUNCIL

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Wednesday 17 October 2018 commencing at 7.51pm

PRESENT:	Mayor WR Wallace (Chair)
	Deputy Mayor D Bassett	Cr G Barratt
	Cr L Bridson	Cr J Briggs
	Cr MJ Cousins	Cr T Lewis
	Cr M Lulich	Cr G McDonald
	Cr C Milne	Cr L Sutton

APOLOGIES:                  Apologies were received from Crs Barry and Edwards.  

IN ATTENDANCE:       Mr T Stallinger, Chief Executive

                                          Mr B Kibblewhite, General Manager, Corporate Services

Mr M de Haast, Chief Financial Officer

Mr P Benseman, Budgeting and Reporting Manager

Mr D Newth, Financial Accounting Manager

Ms J Askin, Corporate Planner

Ms D Male, Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Mayor Wallace/Cr Bridson)                                     Minute No. C 18401(2)

“That the apologies received from Crs Barry and Edwards be accepted and leave of absence be granted.”

2.       PUBLIC COMMENT

There was no public comment.         

3. CONFLICT OF INTEREST DECLARATIONS

Deputy Mayor Bassett declared a conflict of interest in relation to Urban Plus Limited.

          Cr Cousins declared a conflict of interest in relation to Hutt City Community Facilities Trust.

          Cr Milne declared a conflict of interest in relation to Seaview Marina Limited.

4.	RECOMMENDATIONs TO COUNCIL FROM FINANCE AND PERFORMANCE COMMITTEE MEETING HELD ON 17 OCTOBER 2018 (18/1595) Recommended Items Item 4i)           Hutt City Council Annual Report to 30 June 2018
	The motion was taken in parts and carried on the voices.
	Resolved: (Mayor Wallace/Deputy Mayor Bassett)                  Minute No. C 18402(2) “That Council: (i)    notes that a public notice will be published in the Hutt News, as well as on Council’s website and Facebook page advising of the availability of the Annual Report and Annual Report Summary attached as Appendix 1 and 2 to report FPC2018/4/288; (ii)   notes the Annual Report and Annual Report Summary will be available on Council’s website within one month of adopting the Annual Report;  (iii)  agrees hard copies of the Annual Report Summary will be made available by request and in the City’s libraries, Community Hubs and at the main administration building; (iv)  approves the draft Annual Report and Annual Report Summary for the year ended 30 June 2018 attached as Appendix 1 and 2 to report FPC2018/4/288, both subject to satisfactory resolution of the following outstanding items: (a)   completion of final edit checking, including changes tabled at the Finance and Performance Committee meeting, as attached to the Finance and Performance Committee minutes; (b)   completion of any final audit adjustments; and (c)   receipt of final audit clearance; (v)   receives Audit New Zealand’s opinion on the 2017-18 Annual Report; and (vi) adopts the 2017-18 Annual Report.”
	Resolved: (Mayor Wallace/Cr Sutton)                                       Minute No. C 18403(2) “That Council: (vii) appoints a subcommittee to sign off the final documents comprising of Mayor Wallace and the Council Committee Chairs, namely:        Deputy Mayor Bassett;        Cr Barratt;        Cr Bridson;        Cr Cousins; and        Cr Milne.”
	Item 4ii)    2018 Local Government Funding Agency Annual General Meeting Shareholder Votes
	Resolved: (Mayor Wallace/Cr Barratt)                                      Minute No. C 18404(2) “That Council authorises Brent Kibblewhite (General Manager Corporate Services) and/or Mark de Haast (Chief Financial Officer) to vote on behalf of Council, at the Local Government Funding Agency’s (LGFA) 2018 Annual General Meeting to be held on 21 November 2018; or if Council officers are unable to attend the Annual General Meeting (a)   authorises Mark Butcher (Chief Executive Officer, LGFA) as Council’s proxy to vote on behalf of Council, at the LGFA’s 2018 Annual General Meeting to be held on 21 November 2018 as follows: (aa)    for re-electing John Avery as an independent director of the LGFA; and (bb)    for re-electing Michael Timmer as non-independent director of the LGFA; and (cc)    for re-electing Hamilton City Council as a Nominating Local Authority; and (dd)   for re-electing Tauranga City Council as a Nominating Local Authority; and (ee)    for approving the amendments to the Foundation Policy of the LGFA, attached as Appendix 2 to Report FPC2018/4/289.”

5.       QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 7.56pm.

WR Wallace

MAYOR

CONFIRMED as a true and correct record

Dated this 11^th day of December 2018