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COMMUNITY SERVICES COMMITTEE
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Membership:
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9
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Meeting Cycle:
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Meets on a six weekly basis, as
required or at the requisition of the Chair
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Quorum:
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Half of the members
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Reports to:
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Council
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PURPOSE
To assist the Council
with the development of community services which contribute to the character,
culture, and identity of the city and to pursue an active community development
role in active partnership with local communities.
Determine and monitor:
• To approve
and/or monitor where required the allocation of grants to the following areas:
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Community Development Fund.
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Community Houses/Centres Fund.
• Key
Community Projects.
• Progress
towards achievement of the Council’s Environmental Sustainability
Strategy.
• Advocacy
in conjunction with Healthy Families Lower Hutt to maintain and to improve
health services, and to comment on issues to do with health that impinges upon
the well-being of communities.
• Progress
towards strategies, policies and visions that provide for social and cultural
wellbeing of the City including but not limited to, Safe City and Liquor Bans.
• Official
naming of parks, reserves and sports grounds within the provisions of
Council’s Naming Policy
(Central, Eastern, Western and Northern Wards only).
• Parks,
reserves and sports ground naming for sites that have a high profile, city-wide
importance due to their size and location and/or cross ward or community boundaries.
• The
granting of leases and licences in terms of Council policy to voluntary
organisations for Council owned properties in their local area, for example,
halls, including the granting of leases and licences to community houses and
centres (Central, Eastern, Western and Northern Wards only).
•
Removal and/or planting of street trees within the provisions of
Council’s Operational Guide for Urban Forest Plan)
(Central, Eastern, Western and Northern Wards only).
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The granting of rights-of-way and other easements over local purpose
reserves and granting of leases or licences on local purpose reserves (Central,
Eastern, Western and Northern Wards only).
• The
granting of leases and licences for new activities in terms of Council policy
to community and commercial organisations over recreation reserves subject to
the provisions of the Reserves Act 1977 and land managed as reserve subject to
the provisions of the Local Government 2002, in their local area. (Central,
Eastern, Western and Northern Wards only).
• Matters
arising from the activities of Community Houses.
• Maintain
an overview of work programmes carried out by the Council’s Libraries,
Museums, Aquatics and Recreation, Parks and Reserves, Community Safety and
Connections and Emergency Management activities.
Consider and make
recommendations to Council:
Matters arising from Council for
consideration by the Committee to report back.
General:
• Any other
matters delegated to the Committee by Council in accordance with approved
policies and bylaws.
• Approval and
forwarding of submissions on matters related to the Committee’s area of
responsibility.
MEMORANDUM 19 27
September 2018
Our
Reference 18/1441
TO: Chair
and Members
Community Services Committee
FROM: Jörn Scherzer
DATE: 30 August 2018
SUBJECT: Plastics Recycling Bins in Lower
Hutt Schools - Request from Sacred Heart College
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Recommendation
It is recommended that the Committee
notes and receives the memorandum.
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Purpose
of Memorandum
1. The
purpose of this memorandum is to provide members with information on the cost
of providing a plastics recycling service to local schools.
Background
2. Lower
Hutt has approximately 17,500 students, which equates to approximately 580
classrooms. Assuming a cost of $24 per recycling bin, the costs to provide each
classroom with a relevant bin would be in the order of $14,000.
3. The
provision of bins would need to be coupled with a relevant collection service.
The cost of such a service per school would be in the order of $1,000 per year.
At 54 schools in Lower Hutt, and 100 early childhood centres (to ensure
consistency and equal treatment), the total collection cost would be in the
order of $154,000 per year.
4. A
relevant bin provision and collection service would also require an education
programme, in order to ensure that the service is rolled out effectively and
appropriately used (eg avoid incorrect use of the bins to minimise cross-contamination,
etc). High level costs in relation to staff time, educational material and
roll-out may be in the order of $50,000 for the first year, and on-going costs
of $25,000 pear after that (due to student turn-over at the schools, it will
likely require some on-going education).
5. Based
on Year One of such a service, total costs would be about $220,000, with about
$195,000 per year after that.
6. The
cost is significant in terms of the existing waste minimisation budget and
could not be done unless other work is stopped, and it is not clear that the
benefits of doing so would outweigh the costs. Therefore, such a proposal
should probably be considered as part of future long term planning processes.
7. Note
that Council has received similar enquiries in the past, and officers would
like to draw your attention to the EnviroSchools Programme, which is a valuable
programme supported financially by Hutt City Council with $44,000 per year. The
programme is about fostering a generation of people who instinctively think and
act sustainably.
8. Waste
minimisation is part of the EnviroSchools Programme. Note that Sacred Heart
College is not currently an EnviroSchool, but it may be worthwhile for the
school to consider joining this initiative. This is likely to be a more
effective pathway for that school to achieve its waste minimisation objectives,
by not only focusing on diverting waste, but by focusing on reducing the amount
of waste at the source. It would also help ensure that any recycling service
that is provided by the school is used effectively.
9. The
EnviroSchool Programme may also provide a pathway for students to consider
opportunities in other areas, such as improving the school’s energy
efficiency, which in turn may result in financial savings to the school that
could be re-invested in relevant environmental initiatives, including the
school re-investing savings into offering recycling bins.
Appendices
There are no appendices for this
report.
Author: Jörn Scherzer
Sustainability and Resilience Manager
Approved By: Kim Kelly
General Manager, City Transformation
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Community
Services Committee
06 August 2018
File: (18/1334)
Report
no: CSC2018/4/255
General Manager's
Report
Purpose
of Report
1. The
purpose of this report is to provide the Committee with a general update from
the City and Community Services Group.
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Recommendation
It is recommended that the
Committee notes the updates contained in the report.
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Background
2. The
Chair of the Community Services Committee and General Manager City and
Community Services agreed that a report from Community Services should be
provided at each meeting.
Discussion
3. An
update on Community Services activity, opportunities and challenges is provided
below. Also attached as Appendix 1 to the report is relevant
information relating to various submissions made to the 2018 Long Term
Plan. Note that officers are still working on a number of these with
relevant submitters.
Museums
4. Courtney
Johnston resigned from her position as Director to accept a new opportunity at
Te Papa. Courtney’s leadership and contribution to the Dowse,
Petone Settlers Museum and wider sector has been significant. A
recruitment process for a new Director is well advanced.
5. Two
new exhibitions have opened at The Dowse since the last report to this
committee: Embodied Knowledge and Can Tame Anything. These
interlinked exhibitions fill the ground floor of the museum, and feature New
Zealand women artists from two generations (those whose careers began in the
1970s/1980s and those whose careers began in the 2000/2010s). Two further
exhibitions open on 8 September (Pocket Histories, a touring exhibition
from Te Uru, Auckland, featuring three women artists) and 29 September (Imogen
Taylor: Social Studies, an exhibition focused on our schools audience). At
that time, the entire museum will be devoted to the work of women artists.
6. Two
new small-scale community displays have been mounted at Petone Settlers Museum
since the last report: a community display in the “Collected Memories of
Us” featuring items chosen by Hutt Valley South Community Constable Rua
Druce, and a feature on local fashion designer Derryn Schmidt.
7. Whakatū
Wāhine: Women Here and Now, Petone Settlers Museum’s
contributions to the Suffrage 125 celebrations, launched on 17 August with a
large public event (in terms of the capacity of the museum!). The project grew
from a public call for nominations for women aged between 15 and 40 who are
showing community leadership in the Hutt Valley. From a large group of
nominations, our selection panel chose five women’s stories to share:
Sharee Adam, Te Hau Winitana, Sithmi Sathruwani, Skye Chadwick and Sisi
Tuala-Le’afa. These wāhine exemplify contemporary community
leadership.
8. In
2017 The Dowse presented a group of three new works by senior Māori artist
Maureen Lander, in an exhibition titled Flat-Pack Whakapapa. The
exhibition has gone on to become one of our most in-demand touring exhibitions
in recent years: it has shown at the Sarjeant Gallery in Whanganui, is
currently on at Te Uru in Auckland, and will travel to the Govett-Brewster in
New Plymouth, Tairawhiti Museum in Gisborne and Waikato Museum in Hamilton. A
major South Island gallery is also in contract negotiations. The success of
this project underlines both The Dowse’s support of the creation of new,
important contemporary art experiences, and the national reputation of our
work.
9. A
successful crowdfunding project has been run on the Boosted website to raise
funds to rehouse The Dowse’s contemporary jewellery collection. The Dowse
Foundation matched donations dollar-for-dollar, raising a total of $10,560 from
76 individual donations. The funds will be used to create new storage for The
Dowse’s outstanding, and delicate, contemporary jewellery collection.
10. The
Dowse’s Pattern Project range of in-house merchandise won a Museums
Aotearoa national award in May. In August the range was a finalist in the
Museum Shops Australia and New Zealand Retail Recognition Awards alongside ACMI
(the Australian Centre for the Moving Image) and Wellington Zoo.
11. Milly
Mitchell-Anyon, our 2018 curatorial intern, has joined the team. This
half-time, nine month position is designed to introduce an emerging
professional to all aspects of public gallery work, with the delivery of their
own exhibition at the end of their internship. This is the 12th time The Dowse
has hosted this very successful partnership project, working with the Blumhardt
Foundation and Creative New Zealand.
12. Some
highlights from our two educators, Catherine Bennett and Jolie de Gaia, for the
period 20 June to 24 August:
· 1173 students
attended our LEOTC programmes and 264 young people engaged with our community
programmes
· Our educators and
collections team collaborated to create a mini museum for students from Taita
Central to explore old toys and electricity and have a go at making their own
· Connecting with Community
revitalisation and Sustainability into the future 2030, a conference held
at Waiwhetu Marae. Students from Japan, China, Indonesia, Hawaii, New York and
our local kura, Wainuiomata High and Naenae College. You can watch a wonderful
video about this experience here https://www.youtube.com/watch?v=RuUWkbpTC6E
· Supporting students
from Konini School on their arts passion project
· Creating art work
with 40 local deaf students
Community Art
13. The main
activity in the Community Arts space in the period since the last meeting has
been the successful delivery of the second Hutt Winter Festival (HWF), led by
Community Arts Advisor Pippa Sanderson.
14. The
objectives of the HWF include involving people in their communities in the
development and delivery of the event; making better use of existing community
facilities; improving the visibility of arts and culture in the Hutt; providing
local and community-focused arts activities that are accessible to people of
all ages, abilities and cultural backgrounds.
15. The festival
included 16 cultural and community groups and artists, 380 workshop
participants and reached over 3500 attendees, more than doubling our numbers
from last year. Seven community sites were activated. Highlights included:
· Pimp My Jacket – organised by Mix Creative
Space
· Hutt’s Got Talent – organised
by GoodTime Music Academy
· Tape Art NZ Labyrinth – organised by
Tape Art NZ
· Lucid DreamBike ‘Lighting our
Ancestral Pathways’ and ‘Illuminated Bike Parade’ –
organised by Lucid Dreambike
16. Significant
media coverage was obtained across major mainstream metropolitan, regional and
community newspapers as well as major digital outlets such as Stuff.co.nz and a
feature on both TV3’s ‘The Project’ and Mai FM on the finale
of ‘Hutt’s Got Talent’.
Leisure Active
Swimming
Pools
17. The old part of Huia Pool was closed for maintenance during June
with the new facilities remaining open. The main work completed was
refurbishment of the reception/sales counter and entrance area to better
service the new facility.
18. Swim City has worked with Sport Wellington’s Active Families
team to deliver a Water Skills for Life programme for parents and
pre-schoolers.
Fitness
Suites
19. Small Group Fitness offerings continue to grow in popularity and
use, with new classes offered at Walter Nash and Stokes Valley.
Recreation
Programmes
20. The Walter Nash Fitness programme commenced in
July as an alternative option for physical activity after the recent closure of
the Fitness Suite. The first month of the programme has had a good response
from the community. Zumba and Yoga are the most popular classes with Zumba
having 45 participants on one occasion. A survey is currently live to collect
community feedback from the programme.
21. Capital Stars, our school mentoring programme, continues to go from
strength to strength with the addition of Asafo Aumua to the line-up of mentors
connecting with our tamariki. Asafo will be working with Rata Street School. As
a former pupil of the school, the staff, students and community are ecstatic
and proud to welcome him back.
Healthy
Families
22. With the confirmation of a new contract the focus has been on
confirming continuing employees into new roles and recruitment to address new
outcomes.
23. Highlights over the last month have been the securing of joint
funding with the Active in the Hutt team for continuation of the Play project,
continued development of the Healthy Streets initiative, assisting with setting
up of a fruit and vegetable market in Naenae and hosting of the Gangsta
Gardener.
Libraries
24. The Divisional Manager
Libraries, Sandra Mann, resigned and finished on 31 August 2018. Sandra
was the Divisional Manager for 13 years and in that time developed an excellent
library service that has seen Council libraries extremely well supported by the
public and highly regarded across New Zealand.
25. Libraries’ celebration
of the 21st anniversary of the first Harry Potter book published was
highlighted on TV “The Project”. A range of programmes were
offered, attracting 700+ people.
26. Hutt City Libraries
project-managed a very successful regional Beyond the Page Festival. Over 4,700
tamariki and their whānau attended 137 events over the 2 weeks.
Fifty six events were run, attended by 1,916 people. This equated to
approximately 41% of the total festival events and about 41% of the total
attendees.
27. Five
rangatahi and two staff mentors (Lily Chalmers and Ryan Poole) attended The
Clubhouse Network’s 2018 Teen Summit in Boston, from 31 July - 5
August.
Community Hubs, Projects and
Relationships
28. Koraunui Stokes Valley (KSV): We
continue to get positive messages about KSV such as a senior teacher at Avalon
Intermediate School who recently said, “what a beautiful space this is
for the community in Stokes Valley.” Overall Customer Satisfaction score
for KSV is at 86% satisfied or very satisfied. 75 new library members in the
last two months have been signed up.
29. Walter
Nash Centre: continues to host significant events
such as Polyfest/Poly Odyssey and international volleyball, upcoming club
finals, Devilskin concert and the American Ambassador Basketball invitational
events in September. Cigna Saints sponsored an event for local Twilight
Basketball players to attend one of their home games at the TSB arena.
30. A new use for the old Fitness Suite space at Walter Nash has
been confirmed. A joint venture between Clubhouse and nine community organisations
will commence from 15 October. The services offered align well with our wider
Centre offerings in the arts, recreation and literacy areas.
31. The division has signed off a new business plan for the 2019/20
financial year. In addition to maintaining world class recreation, literacy and
arts services we are also focusing on several multi-year outcome projects in
the following areas:
· Increasing household
income in our communities to reduce material hardship
· Supporting the wider
housing project being undertaken across Council
· Reducing the digital
divide within the community
32. An end of year report has been completed for the Hubs and Projects
Division with some key results:
§ 1,377,642 attendees across Walter
Nash, KSV and Wainuiomata (including November-June at KSV 192k, all five
previous facilities across full year circa 125k visits)
§ 16,000 hours of booked time across
the facilities (including at KSV over three times the number of different user
groups than the previous five facilities combined over a full year)
§ Positive economic impact has been
seen in Scott Court with increased spend occurring (particularly in food and
beverage) since the hub has opened
§ Early indicators are being seen in
the Dot Loves Data macro data analysis (as per presentation at this CSC
meeting)
§ Partnerships with others (Police,
Plunket, Toy Library etc) are working well with appetite to continue in Naenae
with identified partners
33. A Social Return on Investment (SROI) evaluation on the Walter Nash
Centre will be undertaken over the next 12 months.
34. Naenae hub Request for Proposal (RFP)
has been issued. We anticipate having a contractor and design team on board at
the end of October. Staff have continued to engage with the local community,
attending events and meetings with local organisations.
35. Community Funding
Kakano Fund and Mahia Atu Partnership Funds closed with a
total of 10 applications received.
· Kakano Fund decisions will be made this month
· Mahia Atu Partnership recommendations will be
made to Councillors at the next meeting cycle.
o Our
Community Funding Advisor has met with all applicants to this fund, and as a
result the majority have been withdrawn and transferred directly to the Mahia
Atu Community Fund for consideration later this year.
36. Te Awakairangi Access (TAKA)Trust
Bridging digital
divide
· A partnership led by TAKA Trust and involving: Hutt City Council, the Ministry of Education, Rata
Street School, N4L Network for Learning) and Chorus
· 118/124 year 5 and
year 6 students signed up to the project
· Whanau are engaged
and excited about the opportunities for their tamariki
· A significant amount
of media and central government interest
· Very keen interest
from other low decile schools about how they can be involved
· Project begins
formally on 10 September 2018.
37. City Safety
X-Roads ‘Good mates, Good choices’ event
· Roadshow was taken to five schools that did not participate
in the event held at Walter Nash Stadium.
· These were very well received by the schools.
Safe City
Ambassadors
· A
continued improvement to Safe City Ambassador’s service delivery has seen
a more targeted approach to issues.
Family Harm
· Community led ‘It’s not OK’ campaign
launched in Wainuiomata, with 10 local community leaders taking on this huge
commitment to be ‘Community Champions’ in this family harm space.
The community came out in force to support this kaupapa, Our Champions are: Keana
Wild, Josh Saú, Shalom Brown, Simon Itula, Nathan Waitai, Diana
Vaá, Dawn McKinley, Pat Tanoa’i, Keri Brown, Josh Briggs.
City & Community Services Group
and Community Facilities Trust (CFT) Significant Projects
38. The status of these projects is as follows:
Fraser Park Sports and Community Hub
39. The Fraser
Park Sports and Community Hub is well under construction with approximately 70%
of the building now completed. The majority of the building structure including
the first floor, windows and interior room partitions, are now in place. Wiring
and cabling for lighting, heating, IT and building management is now well
advanced. The six squash courts which are being built in Europe are now on the
ship and are due in Wellington at the end of the month.
40. The project
has been delayed by the recent bad weather and resource constraints in the
building industry and will now be completed by early December 2018.
41. The project
capital budget is under pressure with a long list of budget variations being
worked through.
42. Fundraising
for the project is going well with ‘only’ $613,000 now to be raised
to meet the agreed budget of $13.1 million. Funds raised from small Hutt City
businesses who have agreed to sponsor parts of the project have now reached
over $400,000. Funds raised from the sale of bricks and pavers has reached
approximately $20,000. Total fundraising over and above the Council grants for
the project has now reached $3,235,858.
43. The
Community Facilities Trust is now advancing the commercial lease of the roof
for a solar farm with two electricity generators and retailers are looking
closely at the opportunity.
Other Considerations
44. In making
this recommendation, officers have given careful consideration to the purpose
of local government in section 10 of the Local Government Act 2002. Officers
believe that this recommendation falls within the purpose of local government.
Appendices
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No.
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Title
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Page
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1⇩
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Community Plan Committee action items
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28
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Author: Melanie
Laban
Divisional Manager, Community Projects and
Relationships
Author: Mike
Mercer
Divisional Manager Community Hubs
Author: Marcus
Sherwood
Divisional Manager, Leisure Active
Approved By: Matt Reid
General Manager City and Community Services
