Agenda of Hutt Valley Services Committee

HUTT VALLEY SERVICES COMMITTEE (Special Committee of Council)
A joint committee of the Hutt City Council and the Upper Hutt City Council
Membership:	4 elected members appointed by the Hutt City Council and 4 elected members appointed by the Upper Hutt City Council plus one alternate appointed by each Council Chair to alternate between the two Councils with Hutt City Council appointing the Chair in odd numbered years and the change taking place at the final meeting of each year
Quorum:	Half of the members
Meeting Cycle:	Meets quarterly or as required
Reports to:	Council

13 4 May 2018

HUTT CITY COUNCIL

Hutt Valley Services Committee

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

Lower Hutt on

Friday 4 May 2018 commencing at 9.30am

PRESENT:	Cr G McDonald, HCC (Chair)	Cr D Wheeler, UHCC (Deputy Chair)
	Deputy Mayor D Bassett, HCC	Cr L Bridson, HCC
	Cr C Carson, UHCC	Mayor W Guppy, UHCC
	Cr P Lambert, UHCC	Mayor WR Wallace, HCC (from 9.32am)

APOLOGIES: An apology was received from Mayor Wallace, HCC for lateness.

IN ATTENDANCE: Mr T Stallinger, Chief Executive, HCC

Mr C Upton, Chief Executive, UHCC

Mr B Sherlock, Contracts Manager, Solid Waste, HCC (part meeting)

Mr G Stuart, Divisional Manager, Regulatory Services and Emergency Management, HCC (part meeting)

Mr B Latimer, Parks and Reserves Manager, UHCC (part meeting)

Mr D Newth, Financial Accounting Manager, HCC (part meeting)

Ms O Miller, Policy Advisor, HCC (part meeting)

Mr G Sewell, Principal Policy Advisor, HCC (part meeting)

Mr D Bentley, Senior Environmental Health Officer – RMA and Contracts, HCC (part meeting)

Ms D Male, Committee Advisor, HCC

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Cr McDonald/Cr Bridson) Minute No. HVSC 18201

“That the apology for lateness from Mayor Wallace, HCC, be accepted.”

2. PUBLIC COMMENT

There was no public comment.

3. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

4. Minutes

Resolved: (Cr McDonald/Cr Wheeler) Minute No. HVSC 18202

“That the minutes of the meeting of the Hutt Valley Services Committee held on Friday, 2 March 2018, be confirmed as a true and correct record.”

5. Recommendations to Council - Hutt City Council - 22 May 2018 Upper Hutt City Council – 23 May 2018

Proposed Health and Hygiene Bylaw (18/603)

The Policy Advisor, Hutt City Council elaborated on the report .

Mayor Wallace, HCC joined the meeting at 9.32am.

ReCOMMENDED: (Cr McDonald/Mayor Guppy) Minute No. HVSC 18203

“That the Committee recommends that:

(i) Hutt City Council:

(a) notes at its meeting held on 13 March 2018 it approved a timeframe to undertake the development of the Proposed Health and Hygiene Bylaw (Minute No. C 18134(3));

(b) notes the reasons for the revocation of the decision is because of unexpected staffing shortages and other workload priorities; and

(c) agrees to revoke Minute No. C 18134(3) (attached as Appendix 1 to the report);

(ii) Hutt City and Upper Hutt City Councils agrees to the proposed timeframe outlined below for its development:

(a) 4 May 2018 - Hutt Valley Services Committee – sign off timeframe;

(b) 22 May 2018 - Hutt City Council ordinary meeting;

(c) 23 May 2018 - Upper Hutt City Council ordinary meeting;

(d) 23 November 2018 Hutt Valley Services Committee – sign off proposed bylaw recommending establishing a joint hearings subcommittee and membership of that subcommittee;

(e) 11 December 2018 - Hutt City Council ordinary meeting; and

(f) 19 December 2018 - Upper Hutt City Council ordinary meeting.

(iii) notes after 15 January 2019 public notice will be given in the Hutt News and Leader papers and that the Special consultative procedure starts January 2019;

(iv) delegates to the joint hearings subcommittee to agree on a time, date and location of a hearing if submissions are received;

(v) notes any other action required from the joint hearings subcommittee to be determined after submission period has closed; and

(vi) notes that the joint hearings subcommittee will meet to hear submissions and make recommendations on the proposed Bylaw for consideration and adoption by Hutt City and Upper Hutt City Councils.”

PROJECT PENCARROW PROGRESS REPORT 24 JANUARY 2018 - 11 APRIL 2018 (18/589)

Report No. HVSC2018/2/52 by the Wastewater Contracts Manager, Wellington Water

The Contracts Manager, Solid Waste, Hutt City Council elaborated on the report.

Resolved: (Cr McDonald/Mayor Wallace) Minute No. HVSC 18204

“That the Committee notes the progress on Project Pencarrow as outlined in the report.”

7.	SILVERSTREAM LANDFILL UPDATE (18/587) Report No. HVSC2018/2/53 by the Landfill Consultant, Tonkin and Taylor
	The Contracts Manager, Solid Waste, Hutt City Council elaborated on the report. He added that the current Ministry for the Environment (MfE) audit of the Waste levy collection, had not raised any items of concern.
	In response to questions from members, the Contracts Manager, Solid Waste, Hutt City Council advised that Greater Wellington Regional Council (GWRC) had reviewed complaints received relating to odour. GWRC had not yet detected an odour level above a level which would affect the resource consent of the landfill. Nevertheless, he acknowledged the concerns of nearby residents, reiterated Council’s desire to be a good neighbour, and stated that staff, consultants and contractors were all focussed on minimising any odour nuisance. He added that Pioneer Energy Limited (PEL) was in the process of renewing its resource consent for the operation of the Gas Power Plant. It appeared that GWRC may be looking to increase PEL’s responsibility for odours coming from the landfill.
	In response to further questions from members, the Contracts Manager, Solid Waste, Hutt City Council advised that all landfills had some odour issues. He advised that staff had visited some of New Zealand’s largest and best landfills to observe best practice, and felt that Silverstream Landfill was performing comparatively well. The residential properties nearby were quite far away in landfill terms, unfortunately there seemed to be a preferential route for the odour, affecting properties in a specific/limited area in Stokes Valley. He added that for any staff working at the landfill, hydrogen sulphide would be a concern, so staff generally wore monitors to alert them to the presence of the gas.

	Resolved: (Cr McDonald/Cr Wheeler) Minute No. HVSC 18205 “That the Committee notes the progress on Silverstream Landfill.”

8.	Akatarawa Cemetery Update (18/480) Report No. HVSC2018/2/54 by the Parks and Reserves Manager, Upper Hutt City Council
	The Parks and Reserves Manager, Upper Hutt City Council elaborated on the report.
	In response to questions from members, the Parks and Reserves Manager, Upper Hutt City Council advised that the general trend of 48% burials and 52% interment of ashes remained. He further advised February’s low interment numbers had effected budgets, although operational costs could fluctuate throughout the year. In the funeral sector there might be a higher average for cremations, although not all ashes were then interred to the cemetery.
	The Parks and Reserves Manager, Upper Hutt City Council advised that he was not aware of any bylaws preventing the spreading of ashes in certain areas. He highlighted a bigger issue would be with the volume of ashes spread in one area.
	Resolved: (Deputy Mayor Bassett/Cr Wheeler) Minute No. HVSC 18206 “That the report be noted and received.”

Hutt Valley Trunk Wastewater Services Financial Statements for the Period Ended 31 March 2018 (18/596)

Report No. HVSC2018/2/55 by the Financial Accounting Manager, Hutt City Council

The Financial Accounting Manager, Hutt City Council elaborated on the report. He advised that the forecast for $0.1M deficit at the end of the year was due to the depreciation level as it had been underappreciated what this would be. It was a non-cash item, so it would not be shared between the two Councils. It was likely to have an opposite effect with a potentially lower charge to Upper Hutt City Council going forward. He added that revaluation of assets reflected a $8.3M increase in the asset values.

In response to a question from a member, the Financial Accounting Manager, Hutt City Council confirmed that there were no items of concern in respect of exception reporting.

Resolved: (Cr McDonald/Mayor Wallace) Minute No. HVSC 18207

“That the Committee:

(i) notes the financial statements for the Hutt Valley Trunk Wastewater Services for the period ended 31 March 2018, attached as Appendix 1 to the report;

(ii) notes a Year-to-Date net deficit of $8.6 million which is $0.3 million unfavorable to budget;

(iii) notes a Year-End-Forecast net deficit of $11.2 million which is $0.1 million unfavourable to budget;

(iv) notes that the current share of operational funding from Upper Hutt City Council of 34% and Hutt City Council of 66%; and

(v) notes that the current share of capital funding from Upper Hutt City Council of 30% and Hutt City Council of 70%.”

10.	Dog Control Update (18/481) Report No. HVSC2018/2/56 by the Manager, Compliance Services, Upper Hutt City Council
	The Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council elaborated on the report.
	In response to questions from members, the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council advised that there was a $30 charge for microchipping dogs and cats, which was about half the fee charged by vets. He believed the $600k donated to the SPCA for de-sexing cats and dogs could last around two to three months. He confirmed that owners of dangerous dog breeds had been contacted directly in relation to this. There had also been an application put in for funding from the $900k fund available nationally from Government for de-sexing dangerous dog breeds. He estimated that 90% of dangerous dog breeds in the Hutt Valley were already de-sexed. Members requested that going forward the report would include comparison statistics for the previous year.
	Resolved: (Cr McDonald/Cr Wheeler) Minute No. HVSC 18208 “That the report be noted and received.”

11.

Dog Control Update (18/482)

Report No. HVSC2018/2/57 by the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council

Resolved: (Cr McDonald/Cr Wheeler) Minute No. HVSC 18209

“That the Committee notes and receives the information.”

12.	HEALTH OFFICE ACTIVITIES UPDATE (18/560) Report No. HVSC2018/2/58 by the Senior Environmental Health Officer - RMA and Contracts
	The Senior Environmental Health Officer – RMA and Contracts, Hutt City Council elaborated on the report. He added that going forward the report would focus on trends, with an emphasis on alcohol, food and noise complaint data.
	In response to questions from members, the Senior Environmental Health Officer – RMA and Contracts, Hutt City Council advised that the number of noise complaints for Lower Hutt were consistent with figures from last year which was expected during the summer months. The Senior Environmental Health Officer – RMA and Contracts, Hutt City Council further advised that in relation to infectious disease reports, his team’s work with Regional Public Health, amusement devices, freedom camping and the restriction on scattering ashes on Lower Hutt parks and reserves and from wharves.
	Resolved: (Cr McDonald/Deputy Mayor Bassett) Minute No. HVSC 18210 “That the Committee notes and receives the information.”

13.	MINOR ITEM NOT ON THE AGENDA - Regional Joint Services Opportunities
	Resolved: (Deputy Mayor Bassett/Cr McDonald) Minute No. HVSC 18211 “The Committee notes that Regional Joint Services Opportunities was not included on the agenda for the meeting, for the reason that the information was not received until after the agenda had been delivered.”

	Mayor Guppy, Upper Hutt City Council expressed thanks to Hutt City Council for allowing Upper Hutt residents to use Lower Hutt libraries whilst their library was out of use.
	Deputy Mayor Bassett, Hutt City Council advised that at the recent Hutt City Council’s City Development Committee meeting a report had been considered relating to the exhibition and displaying of archives. Following the meeting information from a member of the public, suggested the possibility of working with Upper Hutt City Council on the objective. He requested that officers report back on working closer together with Upper Hutt City Council on displaying archives jointly.
	The Chief Executive, Upper Hutt City Council advised that Upper Hutt City Council archives were stored digitally, with public access via a website, Upper Hutt Recollect, instead of public access to the physical archives.
	Members from Hutt City Council advised that their archives were quite full and that officers were exploring options on how best to store the archives. Members were interested in how Upper Hutt City Council displayed their information, to learn from this and possibly work together to achieve the objectives in the Hutt Valley.
	Members from Upper Hutt City Council added that there was space in their libraries for displays which were updated on a regular basis and the Expressions Centre had a commitment to display archives.

There being no further business the Chair declared the meeting closed at 10.24am.

Cr G McDonald

CHAIR

CONFIRMED as a true and correct record

Dated this 31st day of August 2018

15 31 August 2018

Our Reference 18/1232

TO: Chair and Members

Hutt Valley Services Committee

FROM: Jennie Henton

DATE: 18 July 2018

SUBJECT: Promotion of Archives in the Hutt Valley

Recommendation

That the Committee:

(i) notes and receives the progress update; and

(ii) notes that a fuller report is due to be presented to a City Development Committee of Hutt City Council in November. This can be shared with Upper Hutt City Council through this Committee.

Purpose of Memorandum

1. To update the Committee on activities pertaining to the promotion of Archives in the Hutt Valley.

Background

2. Hutt City Council (HCC) Members have requested a report on opportunities for the promotion of HCC Archives. This subject was raised at the last Committee meeting with a suggestion that this could be undertaken jointly with Upper Hutt City Council (UHCC).

3. Discussions are getting under way between HCC Archives (Council records), HCC Community Archives (non-Council records) which falls under the jurisdiction of the Libraries, and the Petone Settlers’ Museum (PSM), which falls under the jurisdiction of The Dowse. The aim is to develop a plan for improving public access to and visibility of archival collections in Lower Hutt.

4. Currently HCC archival material can be searched online through the finding aid (catalogue) with the facility for requesting access to inspect physical items. Access to archives is provided at the Archives’ facility public reading room where researchers can inspect physical items. Archives that have been digitised (approximately 4%) can be accessed online.

5. UHCC (Council records) archives are not searchable by the public online and are stored with an offsite storage provider. Access to the archives can be arranged through the UHCC Records Team but it is difficult as there are incomplete lists and it takes a long time. There are no digitised archives.

6. HCC Community Archival material is accessible via the Library catalogue system with many items available in digital form. UHCC Community Archives are available to the public in digital form via Recollect.

7. Petone Settlers’ Museum holds a quantity of archival documents. The Museums catalogue is not searchable by the public and the documents cannot be displayed at the PSM due to the unfavourable climate conditions on the seafront.

8. Several exhibitions drawing on these collections have been held as “pop-ups” in vacant premises in the Lower Hutt CBD. These have been very well received with significant numbers visiting the exhibitions.

9. The plan is to capitalise on this public interest and to host additional short-term “pop-up” exhibitions while also exploring sites which could be leased by HCC for longer-term use while more permanent exhibition facilities are considered in connection with the future relocation of HCC Archives to more suitable premises.

10. Members will be updated on progress on these various initiatives as plans are confirmed.

Appendices

There are no appendices for this report.

Author: Jennie Henton

City Archivist

Reviewed By: Chris Gousmett

Corporate Information Manager

Approved By: Lyndon Allott

Chief Information Officer

18 31 August 2018

Our Reference 18/1328

TO: Chair and Members

Hutt Valley Services Committee

FROM: Graham Sewell

DATE: 03 August 2018

SUBJECT: Progress report: Proposed Beauty Therapists, Skin Piercers and Tattooist Bylaw

Recommendation

That the Committee notes and receives the progress report on the proposed Beauty Therapists, Skin Piercers and Tattooist.

Purpose of Memorandum

1. To provide a progress report on work completed to date and an update on the project timeframe with respect to the development of the proposed Beauty Therapists, Skin Piercers and Tattooist Bylaw.

Background

2. At the Committee’s meeting in May 2018 the following resolution was passed and then adopted by Hutt City Council and Upper Hutt City Council:

“…(a) notes at its meeting held on 13 March 2018 it approved a timeframe to undertake the development of the Proposed Health and Hygiene Bylaw

(Minute No. C 18134(3);

(b) notes the reasons for the revocation of the decision are because of

unexpected staffing shortages and other workload priorities; and

(c) agrees to revoke Minute No. C 18134(3) (attached as Appendix 1 to

the report);

(ii) Hutt City and Upper Hutt City Councils agree to the proposed timeframe outlined below for its development:

(a) 4 May 2018 - Hutt Valley Services Committee – sign off timeframe;

(b) 22 May 2018 - Hutt City Council ordinary meeting;

(c) 23 May 2018 - Upper Hutt City Council ordinary meeting;

(d) 23 November 2018 Hutt Valley Services Committee – sign off proposed bylaw recommending establishing a joint hearings subcommittee and membership of that subcommittee;

(e) 11 December 2018 - Hutt City Council ordinary meeting; and

(f) 19 December 2018 - Upper Hutt City Council ordinary meeting;

(iii) notes after 15 January 2019 public notice will be given in the Hutt News and Leader papers and that the Special consultative procedure starts January 2019;

(iv) delegates to the joint hearings subcommittee to agree on a time, date and location of a hearing if submissions are received;

(v) notes any other action required from the joint hearings subcommittee to be determined after submission period has closed; and

(vi) notes that the joint hearings subcommittee will meet to hear submissions and make recommendations on the proposed Bylaw for consideration and adoption by Hutt City and Upper Hutt City Councils.”

Progress to date

3. The Project Group has now met on several occasions and is making good progress. The intention is to still undertake a consultation process with relevant parties before the resulting proposed bylaw is presented to the Committee for sign off and the special consultation procedure starts.

4. Two issues however have frustrated the timeframe for this project.

Ministry of Health

5. The Project Group were advised recently that the Ministry of Health (MoH) was undertaking a review of legislation for Tattooist, Skin Piercers, Beauty Therapists and Hairdressers – known as the appearance industries.

6. A large part of this MoH project has been reviewing the current bylaws and legislation in New Zealand, along with talking to those within the industry themselves for feedback. An example of this is a specific questionnaire that was recently sent out to some tattooists for their thoughts about the current state of their industry.

7. Later this year a paper will be presented to Cabinet outlining the feasibility of national legislation for appearance industries. If Cabinet agrees, public consultation will follow allowing for even more specific feedback to be collected and the drafting such legislation started.

8. The Project Group has contacted MoH staff to discuss this. MoH advised that any legislation dealing with this issue would be about four to five years away. They advised the Project Group that work on a bylaw should continue and they encouraged officers to continue with the project as planned.

Staff resources

9. Clause (b) above noted an issue concerning staff shortages and other workload priorities. While the recruitment of staff is underway it is unlikely that appropriate staff resources will be available to work on this project until October 2018.

10. The Project Group has reviewed the project plan and established an updated timeframe, based on the advice from MoH and resource availability. The pre-consultation phase was to be completed and the proposed Bylaw presented to the Committee in November. The pre-consultation phase will now be completed by early December and the proposed bylaw presented to the Committee for approval at its first meeting in 2019. The special consultative procedure can then proceed once both Councils have approved the proposed bylaw.

Appendices

There are no appendices for this report.

Author: Graham Sewell

Principal Policy Advisor

Reviewed By: Wendy Moore

Divisional Manager, Strategy and Planning

Approved By: Kim Kelly

General Manager, City Transformation

21 31 August 2018

Hutt Valley Services Committee

30 July 2018

File: (18/1302)

Report no: HVSC2018/4/108

PROJECT PENCARROW PROGRESS REPORT 11 APRIL 2018 - 1 AUGUST 2018

Purpose of Report

1. The purpose of this report is to update the Committee on the progress of Project Pencarrow.

Recommendations

It is recommended that the Committee notes the progress on Project Pencarrow as outlined in the report.

Background

2. The report is similar in format to the series of reports, which have updated the Committee on the progress of the project.

Discussion

DBO Contract Progress

3. The Seaview Treatment Plant and other contract works continue to operate under the DBO contract.

Trade Waste Management

4. No significant adverse trade waste events have occurred since the last report.

Resource Management Processes

5. Wellington Water submitted the application to Greater Wellington Regional Council (GWRC) in regards to the discharge of fully treated effluent to the Hutt River during heavy rain events and when the main outfall pipeline is offline for maintenance. GWRC completed its review of the information in the application at the end of March and has requested more information on the likely number of overflows over the proposed 35 year consent period, on the dispersion model used to predict potential environmental effects, and on the significance of those potential effects. Wellington Water is currently preparing its response to the outcomes of this review and will update stakeholders at the same time.

Network Development

6. Hutt Valley Wastewater Services (HVWS) completed the upgrade of the Esplanade Central pump station that commenced in February 2018.

Network Maintenance

7. CCTV work has been completed on the trunk main from Upper Hutt to the Seaview Wastewater Treatment Plant (WWTP). Reports are with Wellington Water to include in network strategy.

Consultation

8. Liaison has been maintained between officers of the two Councils and Wellington Water.

9. Liaison with officers from GWRC has been maintained.

10. HVWS and Wellington Water have continued to engage with the local businesses in regards the WWTP and odour. A meeting with the local business association occurred on 5 July 2018.

Legal Considerations

11. There are no legal considerations at this time.

Financial Considerations

12. There are no financial considerations at this time.

Other Considerations

13. There are no other considerations at this time.

Appendices

There are no appendices for this report.

Author: Anna Hector

Wastewater Contracts Manager, Wellington Water

Approved By: Bruce Sherlock

Contracts Manager, Solid Waste

24 31 August 2018

Hutt Valley Services Committee

25 July 2018

File: (18/1270)

Report no: HVSC2018/4/109

SILVERSTREAM LANDFILL UPDATE

Purpose of Report

1. The purpose of the report is to update the Committee on progress at the Silverstream Landfill.

Recommendations

It is recommended that the Committee notes the progress on Silverstream Landfill.

Background

2. This is the latest in a series of ongoing reports to update the Committee on activities at the Silverstream Landfill. Stage 2 of the landfill has now been operating for eight years and the development of additional air space is an ongoing requirement.

Discussion

General Operations

3. The landfill continues to be operated at a high standard by Waste Management Limited. The negotiations for amending the operations contract with Waste Management Limited have been completed. The reason for amending the contract was to reflect operational changes to improve landfill operations particularly in respect to health and safety, landfill gas management and recycling operations. This is in keeping with higher expectations from landfill users, neighbours and the requirements of the Regional Waste Plan.

Waste Volumes

4. Monthly waste volumes and the six month rolling average remain steady at approximately 10,000 tonnes a month. See Graph 3 attached as Appendix 3 to the report.

Landfill Waste Levy/Pricing

5. The collection of the landfill levy by Council has been ongoing and compliant with Ministry for the Environment (MfE) requirements. It should be noted that the Government is considering an increase in the landfill levy, though there is uncertainty as to how much, or when.

RMA Consents

6. The landfill is being operated in accordance with resource consents.

Monitoring

7. The ongoing maintenance of surface water quality, micro invertebrates and groundwater shows no adverse effects resulting from the operation of the landfill.

Development

8. A detailed landfill sequencing strategy has been developed for the next five years of capital development. This plan integrates capital and operational development of the landfill.

9. Graph 1, attached as Appendix 1 to the report, shows the creation of air space against the incoming waste stream. The graph shows the capital development work keeping ahead of waste against a number of different waste volume scenarios.

10. Capital works completed in 2017/2018 include:

· completed new southern landfill access road;

· completed slope 6 east (separable portion 6A and 6B); and

· partially completed slope 6 west, 7 east and west (separable portion 7A, 7B, 8A and 9B).

11. Capital works programmed for 2018/2019 construction season include:

· to complete slope 6 west including geo-grid slope transition (separable portion 7C);

· to complete slope 7 east and west including soil nail slope transition (separable portion 8B and 9A);

· slope 8 enabling works (cut to fill approximately 25,000 cu.m – cut landfill ridge and fill slope 8);

· stormwater drain re-alignment on landfill ridge;

· new borrow area investigation to identify source for low permeability fill for Slope 9 and 10;

· design of slopes 8, 9, 10 and negotiate contract with HG Leach for construction of slopes 8, 9, 10; and

· consideration of a gas flare and moving main 500mm diameter gas line.

Landfill Gas Partner

12. Pioneer Energy Limited (PEL), continue to run the landfill gas collection system and power plant.

13. There is ongoing commitment from PEL to improve gas work collection efficiencies.

14. PEL are currently in the process of renewing their resource consents for the operation of the Gas Power Plant.

15. An assessment is currently underway to assess the potential benefits of installing a flare to improve landfill gas destruction when access to the Gas Power Plant is not available.

Emissions Trading Scheme (ETS)

16. The next annual ETS reporting deadline is at the end of February 2019.

Timetable

17. The indicative programme for the key landfill activities is as follows:

· July to September 2018 construction close down; and

· October 2018 construction works commence.

Consultation

18. A Residents’ Liaison Group meeting is due in August.

Legal Considerations

19. There are no legal considerations at this time.

Financial Considerations

20. There are no financial considerations at this time.

Other Considerations

21. The Health and Safety is a matter of importance at the landfill. There is ongoing work involving Council and its contractors and consultants to improve the awareness of Health and Safety issues and remove potential risk.

Appendices

No.	Title	Page
1 ⇩	Graph 1 for Silverstream Landfill Update	26
2 ⇩	Graph 2 for Silverstream Landfill Update	27
3 ⇩	Graph 3 for Silverstream Landfill Update	28

Author: Ed Breese

Landfill Consultant, Tonkin and Taylor

Approved By: Bruce Sherlock

Contracts Manager, Solid Waste

35 31 August 2018

Hutt Valley Services Committee

19 July 2018

File: (18/1255)

Report no: HVSC2018/4/112

Dog Control Update

Recommendation

That the Committee notes and receives the information.

For the months of April, May, June and July 2018:

	April 2018	May 2018	June 2018	July 2018	Total
Dogs euthanased	13	7	8	9	37
Dogs returned to owner	44	50	44	48	186
Dogs microchipped	13	11	11	16	51
Rehomed	7	8	2	6	23
Boarding	18	18	12	4	52

Hutt City Council (HCC) has a contract with Upper Hutt City Council to hold dogs, including in situations where infringements or court action is being processed. HCC also microchip dogs for Upper Hutt City Council. HCC also offer limited boarding services to dogs in the Hutt Valley.

As the contractor providing the service we interact with K9, the contractor for Upper Hutt City Council, with regard to animal shelter issues, microchipping and euthanasia. Over the last two month period all interaction and services have been of a good nature and professional.

Below are comparison figures from the two previous financial years:

Spike for November relates to free microchipping programme

Appendices

There are no appendices for this report.

Author: Sheena Perry

Executive Assistant

Approved By: Geoff Stuart

Divisional Manager, Regulatory Services and Emergency Management

39 31 August 2018

Our Reference 18/1304

TO: Chair and Members

Hutt Valley Services Committee

FROM: Dean Bentley

DATE: 31 July 2018

SUBJECT: HEALTH OFFICE ACTIVITIES UPDATE

Recommendation

That the Committee notes and receives the information.

Licensed premises

There are approximately:

	Lower Hutt	Upper Hutt	Combined
Total food and sundry requiring annual inspection (eg, food, hairdressers, offensive trades, mortuaries as at 7 August 2018)	860	233	1093

Most food premises that were previously inspected under the Food Hygiene Regulations 1974 have now transitioned over to food control plans. Verifications of premises are scheduled depending on the risk and operator performance. This can be from three months to 24 months. The transition period for new legislation finishes in February 2019.

Details are as follows:

Food premises

*For period April, May, June 2018*	Lower HUtt	Upper Hutt	Combined
Food premises verified	66	12	78
Food stalls inspected	0	0	0

Alcohol

	Lower Hutt	Upper Hutt	Combined
Total alcohol licenses issued to premises in the Hutt Valley	230	76	306
Off-licenses	69	16	85
On-licenses	118	43	161
Club licenses	43	17	60
Applications received in April, May, June 2018	29	42	71

Infectious diseases

	Lower Hutt	Upper Hutt	Combined
Infectious disease reports are currently being completed in house by Regional Public Health.	0	0	0

Noise control

April, May, June 2018	Lower Hutt	Upper Hutt	Combined
Noise complaints received	775
Noise complaints attended (30 min second call)	472	137	609
Noise directions issued	122	24	146
Equipment seizures	9	0	9

NB: Noise complaints ‘received ‘are not logged by HCC for UHCC reporting purposes.

Nuisances

April, May, June 2018	Lower Hutt	Upper Hutt	Combined
Health nuisance complaints received	41	11	52

Consents

For April, May, June 2018

*Environmental health comments supplied*	Lower Hutt	Upper Hutt	Combined
LIMs/Building Consent comments	290	84	374
Resource Consent comments	1	0	1

General (Upper Hutt City Council) – April, May, June 2018

Administration – Training and Points of Interest

Food work:

This is the final year for the remaining food industry sectors to transition to the new Food Act 2014. Those operators must have applied for registration by the end of November 2018.

The Ministry for Primary Industries have established their own online reporting system called Titiro. Verifiers will soon be reporting on their activities directly into this system.

Noise:

Jupiter Grove Noise Complaint.

A complaint was received in April regarding a tractor at the site, used to power a hydraulic splitter and wood conveyor. The operator advised that this had been in operation for some months prior. Once aware of the complaint, and after discussions with Council Officers, the operator installed a new exhaust silencer to reduce noise emissions.

Amusement devices:

There were no amusement device permits issued in this reporting period.

Bylaws:

Seven bylaw complaints were received and investigated in this reporting period. Most of these relate to smoke nuisances and poultry.

Camping Grounds:

The two camping grounds in Upper Hutt have been inspected for the 2018/2019 financial period.

Controlled Purchase Operations (CPO)/After Hours Compliance Visits:

After-hours compliance checks carried out in Upper Hutt did not raise any significant concerns. These comprised of nine on-licenses and seven off-licenses.

No controlled purchase operations have been carried out.

Food complaints:

Five complaints were received during April, May and June 2018. These have all been investigated.

Hairdressers:

Twenty four hairdresser’s premises were inspected in June for the 2018/2019 financial period. Three remaining premises require inspection.

Hazardous substances:

There are no hazardous substance issues to report.

Mortuary:

The sole mortuary in Upper Hutt has been inspected for the 2018/2019 financial period.

Toxic algae:

There has been no change to the risk status of the Hutt River. High risk warning signs remain in isolated locations.

Appendices

There are no appendices for this report.

Author: Dean Bentley

Team Leader Environmental Health

Approved By: Helen Oram

Divisional Manager Environmental Consents

PURPOSE

To facilitate coordination and decision-making on combined council services in the Hutt Valley.

Consider and make recommendations to the two Councils on:

Cr G McDonald (Chair)
Deputy Mayor D Bassett	Cr L Bridson
Cr C Carson, UHCC	Mayor W Guppy, UHCC
Cr P Lambert, UHCC	Cr L Sutton (Alternate)
Cr H Swales (Alternate)	Mayor WR Wallace
Cr D Wheeler, UHCC