1                                                  11 June 2018

HUTT CITY COUNCIL

 

Petone Community Board

 

Minutes of a meeting held in the Petone Library Meeting Room, 7 Britannia Street, Petone on

 Monday 11 June 2018 commencing at 6.30pm

 

 

 PRESENT:                       Ms P Hanna (Chair)                    Mr M Fisher (Deputy Chair)

                                          Mr B Dyer                                     Mr P Foaese               

Ms K Yung                                   Cr T Lewis                 

Cr M Lulich

 

APOLOGIES:                  An apology was received from Mr Branch.

 

IN ATTENDANCE:       Ms K Kelly, General Manager, City Transformation  

Mr D Simmons, Traffic Asset Manager

Mr B Gall, Settings Coordinator – Healthy Families (part

meeting)

Ms L Kingsbeer, Activator (part meeting)

Ms D Male, Committee Advisor

 

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

There were apologies received from Mr Branch due to a bereavement, the Board wished to note that they passed on their condolences.

Resolved:  (Ms Hanna/Mr Dyer)                                        Minute No. PCB 18301

“That the apology received from Mr Branch be accepted and leave of absence be granted.”

 

PRECEDENCE OF BUSINESS

 

In accordance with Standing Order 10.4, the Chair accorded precedence to item 3a) dealing with Presentation by Jackson Street Programme.

          The items are recorded in the order in which they were listed on the order papers.

2.       PUBLIC COMMENT

There was no public comment.

 

 

3.       Presentations

a)

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (18/828)

Cr Prue Lamason from Greater Wellington Regional Council (GWRC) advised the following:

·         The Parks Network Plan Review documents had been released, copies were circulated for members.

·         Changes to the new bus contract were to come into effect, with the new buses arriving on Sunday 17 June 2018. ‘AmBUSsadors’ would be available on the new buses to assist people, with no fare penalties to be issued in the initial settling in period. When using a Snapper card, there would be a free transfer on to a second bus, if transferring within 30 minutes.

·         Tickets would be issued at Park and Ride facilities where vehicles had parked incorrectly, such as on hatched areas or in mobility parks. Continued or ongoing incorrect parking would result in penalties then being issued.

In response to the questions from members, Cr Lamason advised that integrated tickets for park and ride and train travel could be looked at going forward and that GWRC were not responsible for tree cutting resulting in flooding in the Korokoro Road and Cornish Street areas.

 

b)

Presentation by Jackson Street Programme (JSP) (18/829)

The Chair informed the Board that the pedestrian crossing lighting in Britannia Street, which had been raised at the last meeting by Ms Dobbs, was to be reviewed. She added that for future roadworks on Jackson Street, the quietest time of the year would be preferred.

Ms Hellen Swales, Coordinator of the Jackson Street Programme (JSP) advised the following:

·         The work on the unreinforced masonry façades, were on target to be compliant by September 2018. Liaison had taken place with JSP, Council’s Environmental Consents division and the engineers, Hampton Jones.

·         Funding had been secured from the new Ministry of Culture and Heritage fund for a building owner on the corner of Nelson Street and Jackson Street.

·         A summary of roadworks issues was provided on the recent works affecting Jackson Street, based mainly between Britannia Street and Richmond Street. Issues included buses and couriers changing routes during the roadwork times.

·         A summary of the planning for upcoming events was also discussed with members.

 

c)

Presentation on Neighbourhood Support Groups (18/832)

The Chair informed the Board that Ms Lesley Davies, Safe Hutt Valley Co-ordinator, had passed on her apologies to the Board and would attend the 3 September 2018 meeting.

The Chair and Ms Yung agreed to contact Ms Davies and arrange to meet for an informal discussion prior to the next Board meeting.

  

4.       CONFLICT OF INTEREST DECLARATIONS  

MsYung, declared a conflict an interest in item 8, Community Engagement Fund, in relation to Moera Community House and took no part in discussion or voting on the matter.

5.       Minutes

Resolved:  (Ms Hanna/Mr Fisher)                                      Minute No. PCB 18302

“That the minutes of the meeting of the Petone Community Board held on Wednesday, 4 April 2018, be confirmed as a true and correct record.”

  

6.

Smokefree Jackson Street, Petone (18/932)

Report No. PCB2018/3/82 by the Settings Coordinator - Healthy Families

 

The Settings Coordinator – Healthy Families and the Activator elaborated on the report. Assistance from members was requested to engage with Jackson Street. A photograph of a shop front window in Invercargill was circulated by the Activator as an example of positive community engagement.

Members discussed engagement options, which included the use of hoardings on construction sites, working with the Jackson Street Programme and use of their closed Facebook page, to get a local business to be a champion, as Mo Town Café had in Moera. It was suggested that consideration be given to the types of promotion used, which included clear non-verbal signs and using different languages.

The Chair confirmed that both officers would attend the informal meeting scheduled for 6.00pm on 23 July 2018 to further discuss suggestions with members.

 

Resolved:  (Ms Hanna/Ms Yung)                                       Minute No. PCB 18303

“That the Petone Community Board:

·         notes the work to designate areas of Jackson Street as smokefree areas; and

·         advises and supports officers on an engagement process with businesses and the community on options for smokefree areas in and around Jackson Street.”

 

7.

Representation Review - Options Consultation (18/935)

Report No. PCB2018/3/83 by the Divisional Manager, Strategy and Planning

 

The Chair elaborated on the report and highlighted that she believed the statement on Community Boards representation and advocacy was not correct. She confirmed that the documents were available at the Petone Library as well as in the online survey and agreed to collate any members questions to pass on to the Divisional Manager, Strategy and Planning.

 

Resolved:  (Ms Hanna/Mr Fisher)                                      Minute No. PCB 18304

“That the Board:

(i)       notes and receives the information in the report; and

(ii)     Members would pass on any comments and questions to the Chair of the Board, to collate and provide to the Divisional Manager, Strategy and Planning.”

 

8.

Community Engagement Fund 2017-2018 (18/904)

Report No. PCB2018/3/50 by the Community Advisor - Funding and Community Contracts

 

Ms Yung declared an interest in the item and took no part in discussion or voting on the matter.

The Chair elaborated on the report.

Members considered the applications and discussed ways of promoting the funding provided by the Board.

 

Resolved:  (Ms Hanna/Cr Lewis)                                       Minute No. PCB 18305

“That the Petone Community Board:

(i)    notes that the Community Engagement Fund closed on 4 May 2018 and two applications had been received;

(ii)   agrees that the applications were considered according to the merits of the application criteria and priorities of the fund. An Information Sheet is attached as Appendix 1 to the report; 

(iii)  agrees to the recommended allocations for the Petone Community Engagement Fund 2017/2018, as attached as Appendix 1 to the report as follows:

(a)    Moera Community House for $540.00 for the purchase of a new Brother A4/A3 inkjet multi-function printer to replace the current six year old Canon Prixma A4 printer; and 

(b)    TS Tamatoa Petone Sea Cadets for $1,522.00 for the purchase of an outboard motor for 2nd safety boat used as guard for 10-12 year cadets (Dolphins) when youngsters are using kayaking and sailboats off Petone foreshore;

(iv)  agrees that the organisations granted funding will be required to attend a meeting of the Board once the project has been completed.”

 

9.       Reports referred for BOARD input before being considered by SUBCommittee of Council

a)

Maungaraki Road - Proposed No Stopping At All Times Restrictions (18/942)

Report No. PCB2018/3/162 by the Assistant Traffic Engineer

 

The Traffic Asset Manager elaborated on the report.

 

Resolved:  (Ms Hanna/Cr Lulich)                             Minute No. PCB 18306

“That the Petone Community Board endorses the recommendation within the report.”

 

b)

Randwick Road - Proposed Mobility & P15 Pick up Drop off Zone Restrictions (18/954)

Report No. PCB2018/3/163 by the Traffic Engineer - Network Operations

 

The Traffic Asset Manager elaborated on the report.

In response to a question from a member, the Traffic Asset Manager advised that no responses had been received from residents on the opposite side of the road from Randwick Primary School.

 

Resolved:  (Ms Hanna/Ms Yung)                             Minute No. PCB 18307

“That the Petone Community Board endorses the recommendations within the report.”

 

10.

Committee Advisor's Report (18/830)

Report No. PCB2018/3/15 by the Committee Advisor

 

The Committee Advisor elaborated on the report.

 

Resolved: (Ms Hanna/Mr Dyer)                                         Minute No. PCB 18308

“That the Board receives and notes the report.”

 

11.

Proposed New Street Names: Subdivision of 54 Leighton Avenue, Waiwhetu Decision (18/671)

Memorandum dated 27 April 2018 by the Committee Advisor

 

The Chair elaborated on the memorandum.

Members discussed the need to suggest more names for new future street names and options around marketing the reasons for new street name decisions.

 

Resolved:  (Ms Hanna/Cr Lulich)                                      Minute No. PCB 18309

“That the Board:

(i)    notes that the working group met to make a decision on the new street names for the new Public and Private road off 54 Leighton Avenue, Waiwhetu, attached as Appendix 1 to the memorandum;

(ii)   notes the working group’s decision made on 26 April 2018 on:

(a)   Wi Hape Pakau Place, for the public road name;

(b)   Kauamo Close, for the private road name; and

(c)   Kauamo Lane, for the private road name, as a preferred second name option; and

(iii) endorses the working group’s decision made on 26 April 2018 on:

(a)   Wi Hape Pakau Place, for the public road name; and

(b)   Kauamo Close, for the private road name.”

 

Resolved:  (Ms Hanna/Cr Lulich)                                   Minute No. PCB 18310

“That the Board:

(i)       notes the need to review and suggest a number of new future street names for the Petone Community Board area; and

(ii)     notes the need for marketing the reasons behind new street name decisions.”

 

12.

Petone Community Board's Submission to Hutt City Council's Long Term Plan (18/675)

Memorandum dated 29 May 2018 by the Committee Advisor

 

The Chair elaborated on the memorandum and highlighted the following:

·      Petone 2040 funding allocated - $150k in 2018/19 and $50k for the following two years.

·      Petone Sportsville was not supported.

·      $200k for work on sea level rise on a regional basis.

·      $3.6M to be spent over the next 10 years to improve reserves and playgrounds, this included Naenae Park, landscaping at Naenae Community Hub and toilets at Avalon Park. $2M to be spent in 2019/20.

·      $8M for Petone Wharf refurbishment for 2033/34.

In response to a question from a member, the General Manager, City Transformation advised that the gym at the Walter Nash Centre was to be closed as the target for membership had not been reached. The gyms based at Stokes Valley, Naenae and Huia Pool + Fitness had all met their targets.

 

Resolved:  (Ms Hanna/Mr Fisher)                                      Minute No. PCB 18311

“That the Board:

(i)    notes that a submission in respect of Hutt City Council’s Long Term Plan requires the Board’s retrospective endorsement; and

(ii)   endorses its submission attached as Appendix 1 to the memorandum. “

 

13.

Ecology and Landscapes Consultation - Update (18/1006)

Memorandum dated 6 June 2018 by the Divisional Manager District Plan

 

The Chair elaborated on the memorandum. Members expressed interest in being involved in the consultation and any similar future ones at an earlier stage.

 

Resolved:  (Ms Hanna/Cr Lewis)                                       Minute No. PCB 18312

“That the Board receives and notes the memorandum.”

 

14.

Chairperson's Report (18/831)

Report No. PCB2018/3/84 by the Chair, Petone Community Board

 

The Chair, Petone Community Board elaborated on the report.

In response to questions from members, the Traffic Asset Manager advised that there were time and noise restrictions on when works could take place under the District Plan when in the proximity of residencies. This limited the time when road works could be undertaken in Waione Street, he added that the work planned to the pavements could be very noisy. The decision has been made by the Divisional Manager, Transport to defer the works to January. He further confirmed that it was possible to use the signs on SH1 to put messages about diversions to enable people to plan their routes.

Members discussed the demolition of the Moera Playground fort and the need for something to be built in its place.

 

Resolved:  (Ms Hanna/Mr Foaese)                                     Minute No. PCB 18313

“That the Board notes and receives the report.”

      

15.     QUESTIONS   

There were no questions.

 

 

The Chair and all Board members finished the meeting with a whakatauki.

 

There being no further business the Chair declared the meeting closed at 7.50pm.

 

 

 

 

P Hanna

CHAIR

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 3rd day of September 2018