2                                                    6 June 2018



Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 6 June 2018 commencing at 10.00pm




Mayor WR Wallace (Chair)



Cr G Barratt

Cr C Barry


Deputy Mayor D Bassett

Cr L Bridson


Cr J Briggs

Cr MJ Cousins


Cr S Edwards

Cr T Lewis


Cr M Lulich

Cr G McDonald


Cr C Milne

Cr L Sutton



APOLOGIES:                  There were no apologies.



IN ATTENDANCE:       Mr T Stallinger, Chief Executive

Ms K Stannard, Divisional Manager, Democratic Services

Ms H Clegg, Minute Taker











1.       APOLOGIES 


There were no apologies.


There was no public comment.



Resolved(Mayor Wallace/Deputy Mayor Bassett)            Minute No. C 18301

“That Council:


(i)    approves the content of the Long Term Plan 2018-2028 incorporating the budget changes, revised policies/strategies and any additional amendments agreed to by the Community Plan Committee at its meeting held on 6 June 2018 including the amendment to the figures relating to section 139A Existing Use Certificate application (includes up to six hours of processing), Certificate of Compliance (includes up to six hours of processing) and Section 10 waiver, section 37 waiver, section 125 extension, section 126 cancellation, sections 127 and 128 review (non notified), RMA (includes up to six hours of processing) from $930.00 to $960.00, Outline Plan (includes up to six hours of processing) and Outline Plan waiver (includes up to six hours of processing) from $1,085.00 to $1,120.00); and


(ii)   authorises the Long Term Plan Subcommittee comprising the Mayor and Chairs of Standing Committees (City Development, Community Services, District Plan, Finance and Performance and Policy and Regulatory) to provide ongoing guidance and sign off the final document to enable the document to be submitted for design and layout mid-June.


Resolved:  (Mayor Wallace/Deputy Mayor Bassett)              Minute No. C 18302

That Council:

(i)            notes Mayor Wallace is currently undertaking a review of committees;


(ii)          notes this review will include the Community Plan Committee;

(iii)        notes the Mayor’s Working Group consisting of Mayor Wallace, Chief Executive, Strategic Leadership Team, Chief Financial Officer; Deputy Mayor Bassett; Corporate Planner and Divisional Manager, Democratic Services will look at timing of the start of process, duration and opportunity for earlier discussion of projects and issues; and


(iv)        appoints Cr Briggs as an additional member of the Mayor’s Working Group to add elected member input.”



There were no conflict of interest declarations.

5.       QUESTIONS  

There were no questions.


Members discussed the recommendation to exclude the public from the proceedings of the meeting, namely the Chief Executive’s Performance Agreement and agreed the reason for withholding of the information was not necessary to protect the privacy of natural persons.


Chief Executive's Performance Agreement - 1 July 2018 to 21 May 2019 (18/835)

Report No. HCC2018/3/158 by the Divisional Manager, Democratic Services


Mayor Wallace left the meeting at 10.12pm and Deputy Mayor Bassett assumed the chair.


Mayor Wallace rejoined the meeting at 10.16pm and assumed the chair.

Members discussed the Chief Executive’s weightings and objectives in his performance objectives.  Members agreed the Chief Executive’s performance objectives should reflect the recent Community Plan Committee decisions.



Resolved:  (Mayor Wallace/Deputy Mayor Bassett)         Minute No. C 18303

That Council:


(i)       notes and receives the information;


(ii)     receives the Chief Executive’s draft report on what his performance objectives should be for 2018/19 attached as Appendix 1 to the report; and


(iii)   agrees to adopt the Chief Executive’s performance objectives for 2018/19 attached as Appendix 1 to the report subject to amendments to the weightings for Community Services and facility objectives, including Wainuiomata Town Centre and P2040 plan progress, revising targets for sportsvilles and hubs to reflect the Long Term Plan decisions and include the Cycling Beltway Project,  the Homelessness Strategy, Heritage in relation to the District Plan Programme and Waste Management and Minimisation Plan actions.”



There being no further business the Chair declared the meeting closed at 10.20pm.






WR Wallace







CONFIRMED as a true and correct record

Dated this 24th day of July 2018