HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

 

31 May 2018

 

 

 

Order Paper for Council meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

 

 

Wednesday 6 June 2018 commencing at the conclusion of the Community Plan Committee

 

 

 

 

 

 

Membership

 

 

Mayor W R Wallace (Chair)

Deputy Mayor D Bassett

Cr G Barratt

Cr C Barry

Cr L Bridson

Cr J Briggs

Cr M Cousins

Cr S Edwards

Cr T Lewis

Cr M Lulich

Cr G McDonald

Cr C Milne

Cr L Sutton

 

 

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 

 

 

 


COUNCIL

 

Membership:

13 

Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

Power to (being a power that is not capable of being delegated)[1]:

        Make a rate.

        Make bylaws.

        Borrow money other than in accordance with the Long Term Plan (LTP).

        Purchase or dispose of assets other than in accordance with the LTP.

        Purchase or dispose of Council land and property other than in accordance with the LTP.

        Adopt the LTP, Annual Plan and Annual Report.

        Adopt policies required to be adopted and consulted on under the Act in association with the LTP or developed for the purpose of the Local Governance Statement.

        Appoint the Chief Executive.

        Exercise any powers and duties conferred or imposed on the local authority by the Public Works Act 1981 or the Resource Management Act 1991 that are unable to be delegated.

        Undertake all other actions which are by law not capable of being delegated.

        The power to adopt a Remuneration and Employment Policy.

Decide on:

Policy issues

        Adoption of all policy required by legislation.

        Adoption of policies with a city-wide or strategic focus.

District Plan

        Promotion of Plan Changes and Variations recommended by the District Plan Committee prior to public notification.

        The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.

        Approval, to make operative, of District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).

Representation, electoral and governance matters

        The method of voting for the Triennial elections.

        Representation reviews.

        Council’s Code of Conduct and Local Governance Statement.

        Elected Members Remuneration.

        The outcome of any extraordinary vacancies on Council.

        Any other matters for which a local authority decision is required under the Local Electoral Act 2001.

        All matters identified in these Terms of Reference as delegated to Council Committees (or otherwise delegated by the Council) and oversee those delegations.

        Council‘s delegations to officers and community boards.

Delegations and employment of the Chief Executive

The review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.

Meetings and committees

        Standing Orders for Council and its committees.

        Council’s annual meeting schedule.

Operational matters

        The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation and approval of annual Statements of Corporate Intent on the recommendation of the Finance and Performance Committee.

        Civil Defence Emergency Management Group matters requiring Council’s input.

        Road closing and road stopping matters.

        All other matters for which final authority is not delegated.

Appoint:

        The non-elected members of the Standing Committees (including extraordinary vacancies of non-elected representatives).

        The Directors of Council Controlled Organisations and Council Controlled Trading Organisations. 

        Council’s nominee on any Trust.

        Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate standing committee and/or outside organisations).

        The Chief Executive of Hutt City Council.

        Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.

 

    


HUTT CITY COUNCIL

 

Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Wednesday 6 June 2018 commencing at the conclusion of the
Community Plan Committee

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES 

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

3.       RECOMMENDATION TO COUNCIL FROM THE COMMUNITY PLAN COMMITTEE MEETING HELD ON 6 JUNE 2018 (18/838)

          Mayor’s Recommendation:

That Council:

 

(i)    approves the content of the Long Term Plan 2018-2028 incorporating the budget changes, revised policies/strategies and any additional amendments agreed to by the Community Plan Committee at its meeting held on 8 June 2018; and

 

(ii)   authorises the Long Term Plan Subcommittee comprising the Mayor and Chairs of Standing Committees (City Development, Community Services, District Plan, Finance and Performance and Policy and Regulatory) to provide ongoing guidance and sign off the final document to enable the document to be submitted for design and layout mid-June. 

4.       CONFLICT OF INTEREST DECLARATIONS

5.       QUESTIONS

With reference to Standing Order 32, before putting a question a member shall endeavour to obtain the information.  Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

6.       EXCLUSION OF THE PUBLIC

MAYOR'S RECOMMENDATION:

 

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

7.       Chief Executive's Performance Agreement - 1 July 2018 to 21 May 2019 (18/835) RESTRICTED TO MAYOR AND COUNCILLORS

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Chief Executive's Performance Agreement - 1 July 2018 to 21 May 2019.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

 

 

 

 

 

Kathryn Stannard

Divisional Manager, Democratic Services



[1] Work required prior to the making of any of these decisions may be deleted.