2                                                  19 June 2018

HUTT CITY COUNCIL

 

Eastern Community Panel

 

Report of a meeting held in the Naenae Bowling Club, 25 Vogel Street, Naenae on

 Tuesday 19 June 2018 commencing at 7.35pm

 

 

 

PRESENT:                              Mr M Ellis (Chair)      Mr T Heslin   

                                                Mr L Qin                      Ms C Wakefield

                                                Cr Glenda Barratt      Cr Lisa Bridson

                                                   

 

APOLOGIES:                                    There were no apologies.

 

 

IN ATTENDANCE:             Ms S Mann, Divisional Manager, Libraries

Ms D Hunter, Community Advisor Funding and Community Contracts

                                               

 

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

 There were no apologies.

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.      

3.       CONFLICT OF INTEREST DECLARATIONS           

Mr Ellis declared a conflict of interest in the application for funding from St John Wellington and took no part in discussion or voting on the matter.

Ms Wakefield declared a conflict of interest in the application for funding from Team Naenae Trust and took no part in discussion or voting on the matter.

4.

Community Engagement Fund 2017-2018 (18/903)

Memorandum dated 24 May 2018 by the Community Advisor - Funding and Community Contracts

 

Speaking under Public Comment, members of St John Youth Division: Dylan Budge, Devon Mather, Nikkita Craven, Dorothy Harris supported by Evana Smith, Divisional Manager from the St John Petone Youth Division spoke to their funding application.  Each member highlighted their experiences and the opportunities that had been made available to them.  

Panel members congratulated the members on their presentation.

The Community Advisor – Funding and Community Contracts confirmed there had been five applications received requesting a total of $10,330.00. She advised the Panel had $8,461.00 available to be allocated.  She noted that Mr Heslin had carried out all the application assessments.   

The Community Advisor – Funding and Community Contracts advised that both the Central and Western Panels had requested her to  report back to their next meeting on the likelihood of reviewing the rule that applicant groups needed a legal status, specifically with regard to the Community Engagement Fund.  A change to the rules would allow community groups who did not have legal status to apply.  She noted that amendments to the Community Engagement Fund would need to be agreed  by the Community Services Committee.

Members agreed that this rule often restricted community groups who wished to apply for funding. They noted there were a number of active community groups within the Eastern area doing worthwhile work who would appreciate financial support. 

Mr Heslin elaborated on his assessment of each funding application.  It was noted that the application from Epuni School was not included in the agenda for the meeting, for the reason that it was omitted in error.

 

Resolved: (Mr Ellis/Mr Heslin)                                           Minute No. ECP 18301

That the Panel:

 

(i)      notes that the Community Engagement Fund closed on 4 May 2018 and three applications had been received; and

 

(ii)     agrees that the applications were considered according to the merits of the application criteria and priorities of the fund.

 

 

Mr Ellis vacated the role as Chair due to his conflict of interest in the application from Saint John Wellington and took no part in the voting or discussion. 

Mr Heslin assumed the role of Chair.

 

Resolved: (Mr Heslin/Mr Qin)                                            Minute No. ECP 18302

“That the Panel approves the application from the Saint John Wellington Area for $2,000.00 towards the purchase of equipment to support the Hutt Valley St John Youth Programme.”

 

Mr Ellis resumed the role of Chair.

 

Resolved: (Mr Heslin/Mr Ellis)                                           Minute No. ECP 18303

“That the Panel approves the application from Team Naenae Trust for $1,000.00 towards the purchase of new gardening tools and kitchen equipment.”

 

Resolved: (Mr Heslin/Cr Barratt)                                       Minute No. ECP 18304

“That the Panel approves the application from Common Unity Project Aotearoa for $1,778.00 towards the purchase of a tunnel glasshouse.

 

Resolved: (Mr Heslin/Cr Bridson)                                   Minute No. ECP 18305

“That the Panel approves the application from Te Awaikarangi Access Trust for $1,875.00 towards the purchase of chrome book covers for the chrome books that have been distributed to the Years 5 and 6 pupils at Rata Street School.”

 

Resolved: (Mr Heslin/Ms Wakefield)                              Minute No. ECP 18306

“That the Panel approves the application from Epuni School for $1,808.00 towards costs to support x80 students free swimming lessons at Naenae Swimming Pool.”

      

5.       QUESTIONS   

There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 7.25 pm.

 

 

 

 

Mr M Ellis

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 18th day of December 2018