Eastbourne Community Board
Minutes of a meeting held in the East Harbour Women's Club, 145 Muritai Road, Eastbourne on
Tuesday 12 June 2018 commencing at 7.15pm
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PRESENT: |
Mr R Ashe |
Mr M Gibbons |
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Ms V Horrocks (Chair) |
Ms L Knight |
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Cr T Lewis |
Cr M Lulich |
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Ms A Sutherland |
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APOLOGIES: There were no apologies.
IN ATTENDANCE: Mr B Kibblewhite, General Manager, Corporate Services
Mr Z Moodie,
Traffic Engineer – Network Operations
(part meeting)
Ms J Randall, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
There were no apologies.
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
Members agreed to allow Mr Henderson, Mr Redpath and Ms Clendon to speak under public comment on matters that affected the local area.
Speaking under public comment Mr M Henderson of the Days Bay Residents’ Association (DBRA) raised the following issues:
· A request for more street lighting in Days Bay and a review of existing lighting in the area. Mr Henderson agreed to send his request to the Chair to be forwarded to the relevant Council officer.
· The Days Bay Wharf Steering Group was concerned the escalating costs of the Rona Bay Wharf restoration could impact the Days Bay Wharf restoration.
The Chair said she would discuss Mr Henderson’s concerns with Council’s Divisional Manager, Parks and Gardens and request that he continue to involve the DBRA in the Days Bay wharf restoration process.
· A hand rail for elderly and disabled access on the side of the Days Bay Wharf had been damaged and Mr Henderson asked Council’s officers to review the benefits it provided before undertaking repair work. He noted that very few residents used the rail. He added that the sea might not be a safe place to enter for those who needed a hand rail. Mr Henderson requested the rail be removed in the interests of safety for all.
Members advised they would consider the perspective of the elderly and those with disabilities before recommending the hand rail’s removal. The Chair agreed to email the DBRA comments to Council’s Divisional Manager, Parks and Gardens and discuss the matter with him.
Speaking under public comment, Mr G Redpath from the Eastbourne Scout Group outlined a plan to brighten up the side of the Eastbourne Scout Hall that faced the wharf, with a youth mural. He advised the group was seeking funding for the project and would apply to the Creative Communities Fund in November. He explained the mural would be carried out by a professional artist. Members offered verbal support for the project.
Speaking under public comment, Ms K Clendon thanked the Community Board and Council for the Rates Postponement Policy about to be adopted. She said she had been working with Cr Lewis over the last two years to progress the idea and was pleased Council had recently adopted a policy which would become effective from 1 July. Cr Lewis congratulated Ms Clendon on her contribution to the Rates Postponement Policy.
3. Presentations
4. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations.
5. Minutes
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Mr Ashe noted the information provided to the Board on road closures at its 3 April meeting was misleading and had led the Board to an incorrect conclusion. The information had subsequently been re-sent to the Board in order of year date. The Board had noted the trend for road closures due to storm damage was getting worse.
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Resolved: (Ms Horrocks/Mr Gibbons) Minute No. ECB 18312
“That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 3 April 2018, be confirmed as a true and correct record.” |
6. Reports referred for Committee input before being considered by Standing Committee of Council
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Proposed School Zones 40km/h Variable Speed Limits 2017/2018 (18/968) Report No. ECB2018/3/164 by the Traffic Engineer - Network Operations |
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The Traffic Engineer – Network Operations elaborated on the report. He tabled a second option (attached as Appendix 1 to the minutes) for the school zone where road signs extended past Rimu Street at one end and past Makaro Street at the other. He updated the Board on the advantages and disadvantages of each option and recommended Option 1. In response to a question from a member, the Traffic Engineer – Network Operations said it was relatively inexpensive to relocate signs if the chosen option was not found to be effective. |
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Resolved: (Ms Horrocks/Ms Knight) Minute No. ECB 18302
“That the Board endorses the recommendations in the report in relation to Muritai Road outside Muritai Primary School. “ |
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a Proposed School Zones 40km/h Variable Speed Limits 2017/2018 - Option 2 |
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Report No. ECB2018/3/88 by the Chair |
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The Chair elaborated on the report and advised the following: · The shared path design would be available soon. · The Representation Review Consultation was a statutory requirement for all Councils every six years. Members discussed the various benefits of Community Boards and Community Panels and the difficulty many residents would face making an informed choice without background knowledge. The Chair advised she would be checking the final consultation material to ensure Boards were accurately represented. · There would be a public meeting on Significant Natural Areas on 18 June at The Eastbourne Sports and Services Club, from 7pm to 8.30pm. Board members would be attending the meeting. · Council was currently consulting on how to prioritise roads identified as potential earthquake risks, with a focus on those that have high traffic or pedestrian numbers and a risk of falling masonry. Rimu Street in Eastbourne had been identified as a high risk road. |
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Resolved: (Ms Horrocks/Ms Knight) Minute No. ECB 1830313
“That the Board notes the report.” |
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Representation Review - Options Consultation (18/955) Report No. ECB2018/3/87 by the Divisional Manager, Strategy and Planning |
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The Chair advised she had emailed information about the Representation Review consultation to Eastbourne Residents’ Associations and could forward it to others if needed. She would try to obtain more useful documentation about the process. Members discussed the consultation. It was suggested the Board could hold a public meeting with independent expertise to help inform the debate when the full consultation began in September. The Chair would contact other Community Boards and Panels and suggest a public meeting be held. |
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Resolved: (Ms Horrocks/Mr Gibbons) Minute No. ECB 18304
“That the information in the report be noted and received.” |
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Ecology and Landscapes Consultation - Update (18/1002) Memorandum dated 6 June 2018 by the Divisional Manager District Plan |
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The Chair advised that Board members would attend a public meeting on 18 June in Eastbourne where they would be updated on the consultation by Council officers. |
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Resolved: (Ms Horrocks/Ms Knight) Minute No. ECB 18305
“That the Board receives and notes the memorandum.” |
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Greater Wellington Regional Council Bus Shelter Renewal Programme (18/843) Memorandum dated 21 May 2018 by Mr M Gibbons. |
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Mr Gibbons advised he had requested that Greater Wellington Regional Council (GWRC) consult with local residents before replacing bus shelters in Eastbourne since they had heritage and aesthetic value and enhanced the character of Eastbourne. He noted GWRC would need to consider the proposed shared pathway before replacing bus shelters. Mr Gibbons acknowleded that bus drivers preferred glass shelters so they could see if passengers were waiting. Members agreed the current bus shelters were local icons and part of the character of Eastbourne. It was suggested the Board request a moratorium on replacing the Tawa Street bus shelter because of its historical value. Mr Ashe agreed to write to GWRC to request the original attachments from the email to Mr Gibbons. Mr McRae, an Eastbourne Herald reporter, offered to email the Chair the photo that showed a mural placed on laminates. The Chair would circulate the photo to Board members. |
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Resolved: (Ms Horrocks/Ms Knight) Minute No. ECB 18306
“That the Board notes and receives the report.” |
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Eastbourne Community Board's Submission to Hutt City Council's Long Term Plan (18/953) Memorandum dated 31 May 2018 by the Committee Advisor |
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Resolved: (Ms Horrocks/Mr Ashe) Minute No. ECB 18307
“That the Board:
(i) notes that a submission in respect of Hutt City Council’s Long Term Plan requires the Board’s retrospective endorsement; and
(ii) endorses it’s submission attached as Appendix 1 to the memorandum.” |
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Committee Advisor's Report (18/658) Report No. ECB2018/3/16 by the Committee Advisor |
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The Chair advised the $200,000 budget allocation in the Long Term Plan for sea level rise planning would be used to assist with mapping and engagement. She suggested the Board could help facilitate engagement on sea level rise in the Eastbourne area. The General Manager, Corporate Services noted that the funding allocation would help progress a regional approach to sea level rise. Speaking under public comment, Mr O Spearpoint suggested small artificial rock islands be considered to reduce the momentum of waves before they reached the road in stormy weather. The Chair said she would forward Mr Spearpoint’s idea to Council for discussion. She noted the proposed shared path would also help to protect the road. The Chair advised the Williams Park Wayfinder map was expected to be in place within two months. A number of the Eastbourne Walkaround issues were identified as resolved or unresolvable and it was requested items be removed from the 2018 Walkaround log as follows: • Steve Newman – suggestion to demolish Williams Park caretaker House. • Phil Sprey - Wellesley College parking suggestion. • Steve Newman, Grant Stotter, Mike Henderson – Cleaning and emptying bins more often during peak summer. • Delphine Gore - Parking outside 601-603 Marine Drive. • John Rainey-Smith – Pitoitoi Road track resealing. • Rick Barnes – persistent flooding at 628 Marine Drive. |
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Resolved: (Ms Horrocks/Mr Ashe) Minute No. ECB 18308
“That the Board receives the report.” |
13. Information Item
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Proposed Building Development in York Bay (18/960) In accordance with Standing Order 10.4, the Chair accorded precedence to the item dealing with a proposed building development in York Bay. This item is recorded in the order in which it is listed on the order paper. |
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Resolved: (Ms Horrocks/Mr Gibbons) Minute No. ECB 18309
“That, in terms of Standing Order 10.4, precedence be accorded to items dealing with a proposed building development in York Bay.” |
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Speaking under public comment, Mr I Bain explained that consent had recently been granted to develop 5,000 square metres of land at the top of Gill Road in Lowry Bay into five sections. Access would be from Waitohu Road in York Bay. He advised a moratorium on development had previously been placed on Upper Waitohu Road by the Eastbourne Borough Council when it was in existence. This decision was not transferred to Hutt City Council’s District Plan and as a result the non-notified consent application for a housing development had been unable to be challenged. Mr Bain noted the engineer and traffic reports stated the road’s width and gradient were challenging and unfit for the weight of traffic the building development would create. Mr Bain agreed the road was not capable of supporting the development and already showed considerable slumping. He advised that trucks and ambulances had been unable to manage the Upper Waitohu Road gradient. He said residents would be lobbying for a review of the accessway’s condition. He added that Upper Waitohu Road was classified as a drainage reserve rather than a road and that some of the road was in private ownership. Mr Bain said over 40 residents would be contacting Council to request the moratorium on development be re-instigated, the condition and suitability of the road be re-assessed, and the legal status of the road be clarified. In response to questions from members, Mr Bain said he believed that access to the proposed development site from Gill Road would also be challenging. Mr Bain believed there would be more traffic and more damage than was estimated in the consent process as a result of the development. He said the road was already in poor condition and too narrow and steep for additional development. He added that residents had indicated they were willing to relinquish their ability to subdivide if the development moratorium on Upper Waitohu Road could be re-established. The General Manager, Corporate Services offered to provide Mr Bain with Council officers’ contact details so he could progress his enquiries. Members agreed that Upper Waitohu Road was difficult to navigate and that Mr Bain’s concerns were valid. They offered their support and asked Mr Bain to keep them updated. |
14. Reports from representatives on local organisations
15. QUESTIONS
There were no questions.
There being no further business the Chair declared the meeting closed at 9.34 pm.
Ms V Horrocks
CHAIR
CONFIRMED as a true and correct record
Dated this 4th day of September 2018