Minutes of a meeting
held in the Council Chambers, 838 - 842 Fergusson Drive,
Upper Hutt on
Tuesday 29 May 2018 commencing at 1.07pm
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PRESENT: |
Deputy Mayor D Bassett (Chair) |
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Mayor W Guppy, (Deputy Chair) Upper Hutt City Council |
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Mayor M Tana, Porirua City Council (from 2pm) |
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Cr I Pannett, Wellington City Council (until 2.24pm) |
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Cr J Brash, Greater Wellington Regional Council |
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Cr R Leggett, Alternate, Porirua City
Council (from 1.07pm until 2pm) |
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Cr P Gilberd, Alternate, Wellington City Council (from 2.24pm) |
APOLOGIES: An apology was received from Mayor Tana for lateness.
IN ATTENDANCE: Cr R Leggett, Alternate, Porirua City Council
Cr P Gilberd, Alternate, Wellington City Council
Mayor L Patterson, Masterton District Council
Mr D Hopman, Infrastructure Manager, Masterton District Council
Mayor J Booth,
Carterton District Council
Deputy Mayor R Keys, Carterton District Council
Ms J Davies, Chief Executive, Carterton District Council
Mayor V Napier, (South Wairarapa District Council (part meeting)
Mr D Wright, Chair, Wellington Water Ltd
Mr C Crampton, Chief Executive, Wellington Water Ltd
Mr M Kinvig, Group Manager, Network Strategy and Planning, Wellington Water Ltd
Ms J Bryan, Principal Advisor, Wellington Water Ltd
Mr T Stallinger, Chief Executive, Hutt City Council
Mr D Baxter, City Engineer, Wellington City Council
Ms K Stannard, Divisional Manager Democratic Services
Ms H Clegg, Minute Taker
PUBLIC BUSINESS
1. APOLOGIES
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Resolved: Minute No. WWC 18201 “That the apology for lateness received from Mayor Tana be accepted and leave of absence be granted.” |
2. PUBLIC COMMENT
There was no public comment.
3. CONFLICT OF INTEREST DECLARATIONS
Cr Brash declared a conflict of interest as a member of Local Government New Zealand’s Policy Advisory Group (the Group) and took no part in discussions or voting on matters relating to the Group.
4. Minutes
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Resolved: Minute No. WWC 18202 “That the minutes of the meeting of the
Wellington Water Committee held on Thursday, |
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5. |
Company Update Report (18/809) Memorandum dated 14 May 2018 by Wellington Water Limited |
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The Chief Executive of Wellington Water Limited (the company) elaborated on the memorandum. In response to questions from members, the Chief Executive of the company confirmed the proposed closure of the main arterial route through Aro Valley would be carefully planned to cause minimal disruption. He acknowledged the high incidence of speeding tickets issued to the company’s marked vehicles. He advised that all new contracts included access to resources that might be required in the event of an emergency. He further advised he had asked local authorities to report on resources held by them. |
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Resolved: Minute No. WWC 18203 “That the Wellington Water Committee notes and receives the report.” |
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Sustainable Water Supply Update (18/794) Memorandum dated 10 May 2018 by Wellington Water Limited |
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The Group Manager, Network Strategy and Planning, Wellington Water Limited (the company) elaborated on the memorandum. He explained the process to date and the important link between sustainable water supplies and local authorities Long Term Plans (LTPs). He noted the next 10 years would provide an important opportunity to influence what was needed in terms of a sustainable water supply for the region. In response to questions from members, the Group Manager, Network Strategy and Planning explained the company preferred a regional approach with regard to LTPs to send a consistent message across the region. He acknowledged local authorities did have unique issues. He advised a report on progress would be presented to the next Committee meeting. He encouraged members to send feedback to him as soon as possible. Cr Leggett commented that most local authorities were aware of the company process. He believed Councillors needed to become more familiar with infrastructure requirements to enable the work of the company to proceed. |
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Resolved: Minute No. WWC 182024 ‘That the Committee notes and receives the memorandum.” |
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7. |
Statement of Intent 2018-2021 (18/747) Memorandum dated 23 May 2018 by the Divisional Manager, Democratic Services, Hutt City Council |
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The Chair elaborated on the memorandum and highlighted the customer focus contained in the Statement of Intent (SOI). In response to questions from members, the Chief Executive of Wellington Water Ltd (the company) explained the process of relaying problems to the company. He acknowledged that members of the public who reported issues should be updated at the end of the process and work was currently underway to improve this process. He said that once all modelling had been completed, including climate change factors, risk assessments could be more accurately defined, including the number of businesses and roads that might be affected. He acknowledged concerns about gender equity, the diverse workforce and the company management fee. In response to a question from a member, the Chief Executive of the company advised that the company’s Board had encouraged a number of value for money measures to be included in the SOI. He advised the company worked closely with local authorities to respond to growth in the region. |
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Resolved: Minute No. WWC 18205 “That the Committee: (i) notes that the Board for Wellington Water Limited has approved its Statement of Intent 2018-2021; and
(ii) receives the final Wellington Water Limited’s Statement of
Intent 2018-2021 attached as Appendix 1 to the memorandum.” |
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8. |
Three Waters Review Submission (18/848) Memorandum dated 22 May 2018 by the Chief Executive, Hutt City Council |
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The Chair elaborated on the submission. He explained the Three Waters Review was of particular relevance to the Wairarapa, since central government was planning a more regional approach. He noted the Wellington Water Limited’s (the company) model had potential capacity to manage water for the whole region. He believed it would be beneficial for the Wairarapa Councils to attend the Wellington Water Committee’s meetings. The Chief Executive of Hutt City Council advised of an intended proposal to the Chief Executives Forum to secure commitment from across the region to engage senior staff in workshops so that a case could be constructed for the Wellington Water Committee to endorse. Mayor Tana joined the meeting at 2pm. In response to a question from a member, the Chief Executive of the company advised that three officer workshops were proposed between May and August. An update would be reported to the Committee at its next meeting. Cr Pannett left the meeting at 2.24pm. The Chief Executive of the company elaborated on Freshwater Quality. He confirmed the company was working with the Regional Natural Resources Plan. |
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Resolved: Minute No. WWC 18206 “That the Committee:
(i) invites all neighbouring councils to participate in developing a submission to the Government’s Three Waters Review; and
(ii) notes that Wellington Water Ltd will facilitate the process.” |
9. EXCLUSION OF THE PUBLIC
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Resolved: Minute No. WWC 18207 “That the public be excluded from the following parts of the proceedings of this meeting, namely: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”
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Deputy Mayor D Bassett
CHAIR
CONFIRMED as a true and correct record
Dated this 10th day of September 2018