Agenda of Hutt Valley Services Committee

HUTT VALLEY SERVICES COMMITTEE (Special Committee of Council)
A joint committee of the Hutt City Council and the Upper Hutt City Council
Membership:	4 elected members appointed by the Hutt City Council and 4 elected members appointed by the Upper Hutt City Council plus one alternate appointed by each Council Chair to alternate between the two Councils with Hutt City Council appointing the Chair in odd numbered years and the change taking place at the final meeting of each year
Quorum:	Half of the members
Meeting Cycle:	Meets quarterly or as required
Reports to:	Council

HUTT CITY COUNCIL

Hutt Valley Services Committee

Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Friday 4 May 2018 commencing at 9.30am.

ORDER PAPER

Public Business

1. APOLOGIES

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3. CONFLICT OF INTEREST DECLARATIONS

4. Minutes

Meeting minutes Hutt Valley Services Committee, 2 March 2018 7

5. Recommendations to Council - Hutt City Council - 22 May 2018 Upper Hutt City Council – 23 May 2018

Proposed Health and Hygiene Bylaw (18/603)

Report No. HVSC2018/2/119 by the Policy Adviser, Hutt City Council 14

6. PROJECT PENCARROW PROGRESS REPORT 24 JANUARY 2018 - 11 APRIL 2018 (18/589)

Report No. HVSC2018/2/52 by the Wastewater Contracts Manager, Wellington Water 19

7. SILVERSTREAM LANDFILL UPDATE (18/587)

Report No. HVSC2018/2/53 by the Landfill Consultant, Tonkin and Taylor 22

8. Akatarawa Cemetery Update (18/480)

Report No. HVSC2018/2/54 by the Parks and Reserves Manager, Upper Hutt City Council 29

9. Hutt Valley Trunk Wastewater Services Financial Statements for the Period Ended 31 March 2018 (18/596)

Report No. HVSC2018/2/55 by the Financial Accounting Manager, Hutt City Council 31

10. Dog Control Update (18/481)

Report No. HVSC2018/2/56 by the Manager, Compliance Services, Upper Hutt City Council 34

11. Dog Control Update (18/482)

Report No. HVSC2018/2/57 by the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council 36

12. HEALTH OFFICE ACTIVITIES UPDATE (18/560)

Report No. HVSC2018/2/58 by the Senior Environmental Health Officer - RMA and Contracts, Hutt City Council 38

Donna Male

COMMITTEE ADVISOR

7 2 March 2018

HUTT CITY COUNCIL

Hutt Valley Services Committee

Minutes of a meeting held in the Council Chambers, 838 – 842 Fergusson Drive,

Upper Hutt on

Friday 2 March 2018 commencing at 9.30am

PRESENT:	Cr G McDonald, HCC (Chair)	Cr D Wheeler, UHCC (Deputy Chair)
	Cr L Bridson, HCC (from 9.31am)	Mayor W Guppy, UHCC
	Cr P Lambert, UHCC	Cr H Swales, UHCC

APOLOGIES: Apologies were received from Mayor Wallace, HCC, Deputy Mayor Bassett, HCC and Cr Carson, UHCC.

IN ATTENDANCE: Mr C Upton, Chief Executive, UHCC (part meeting)

Mr B Sherlock, Strategic Projects Director, HCC (part meeting)

Ms H Oram, Divisional Manager Environmental Consents, HCC

(part meeting)

Mr L Dalton, Regional Manager Animal Services, HCC (part meeting)

Mr D Newth, Financial Accounting Manager, HCC (part meeting)

Mr D Bentley, Senior Environmental Health Officer, HCC (part meeting)

Mr G Sewell, Principal Policy Advisor, HCC (part meeting)

Ms A Hector, Wastewater Contracts Manager, Wellington Water (part meeting)

Ms K Glanville, Democratic Services Advisor, UHCC

Ms D Male, Committee Advisor, HCC

PUBLIC BUSINESS

1. APOLOGIES

Resolved: Minute No. HVSC 18101

“That the apologies received from Mayor Wallace, Deputy Mayor Bassett and Cr Carson be accepted and leave of absence be granted.”

2. PUBLIC COMMENT

There was no public comment.

3. CONFLICT OF INTEREST DECLARATIONS

Cr Bridson joined the meeting at 9.31am.

There were no conflict of interest declarations.

4. Minutes

Resolved: Minute No. HVSC 18102

“That the minutes of the meeting of the Hutt Valley Services Committee held on Friday, 24 November 2017, be confirmed as a true and correct record.”

5. Recommendation to Council - 13 March 2018

Proposed Health and Hygiene Bylaw (18/94)

Memorandum dated 1 February 2018 by the Principal Policy Advisor, Hutt City Council

The Principal Policy Advisor, Hutt City Council elaborated on the memorandum.

In response to questions from members, the Principal Policy Advisor, Hutt City Council confirmed the membership of the joint hearings subcommittee would be agreed by the Committee and approved by both Councils. He advised that it was the beginning of the process to establish a bylaw and any additional resources required following this would be considered at a later date.

ReCOMMENDed: Minute No. HVSC 18103

“That the Committee recommends that Hutt City and Upper Hutt City Councils agree to the development of the proposed Health and Hygiene Bylaw 2018 and in so doing approves the proposed timeframe outlined below for its development:

(a) sign off timeframe:

(aa) 2 March 2018 Hutt Valley Services Committee

(bb) 13 March 2018 Hutt City Council ordinary meeting

(cc) 11 April 2018 Upper Hutt City Council ordinary meeting

(b) staff prepare proposed bylaw by late April 2018;

(c) approve proposed bylaw for special consultative procedure and recommend establishing a joint hearings subcommittee and membership of that subcommittee:

(aa) 4 May 2018 Hutt Valley Services Committee

(bb) 22 May 2018 Hutt City Council ordinary meeting

(cc) 23 May 2018 Upper Hutt City Council ordinary meeting

(d) public notice given in Hutt News and Leader papers after 23 May 2018;

(e) special consultative procedure starts after 8 June 2018, finishes after 9 July 2018;

(f) the joint hearings subcommittee will then meet to hear submissions and make recommendations on the proposed bylaw for consideration and adoption by Hutt City and Upper Hutt City Councils; and

(g) the development of this bylaw to be completed by December 2018.”

PROJECT PENCARROW PROGRESS REPORT 26 OCTOBER 2017 - 24 JANUARY 2018 (18/44)

Report No. HVSC2018/1/1 by the Wastewater Contracts Manager, Wellington Water

The Strategic Projects Director, Hutt City Council elaborated on the report.

In response to questions from members, the Strategic Projects Director, Hutt City Council advised the dry weather discharge from the Regent Street pump station was caused due to a break in a mains pipe. He stated a detailed report was expected on the occurrence. He further confirmed that the application to Greater Wellington Regional Council in relation to Waiwhetu stream was submitted within the timescale, in November 2017, the deadline being February 2018.

Resolved: Minute No. HVSC 18104

“That the Committee notes the progress on Project Pencarrow as outlined in the report.”

SILVERSTREAM LANDFILL UPDATE (18/45)

Report No. HVSC2018/1/2 by the Landfill Consultant, Tonkin and Taylor

The Strategic Projects Director, Hutt City Council elaborated on the report.

In response to questions from members, the Strategic Projects Director, Hutt City Council advised the lead contractor had a health and safety plan on site. With Councils’ role being to ensure the contractor was managing risk, there were good processes and procedures in place for this purpose. He further confirmed that with the change in Government, changes were reviewed for future planning. He did not expect the management of Silverstream Landfill to change, as expanding the waste levy related to the processing of clean waste and in relation to classification of waste streams, a standard measure was to be introduced.

Resolved: Minute No. HVSC 18105

“It is recommended that the Committee notes the progress on Silverstream Landfill.”

Akatarawa Cemetery Update (18/179)

Report No. HVSC2018/1/29 by the Parks and Reserves Manager, Upper Hutt City Council

In response to a question from a member, the Chief Executive, Upper Hutt City Council advised that the time period for the total operating revenue referred to in the officer’s report, related to the same period, to 31 December 2017.

Resolved: Minute No. HVSC 18106

“That the report be noted and received.”

Hutt Valley Trunk Wastewater Services Financial Statements for the Period Ended 31 December 2017 (18/14)

Report No. HVSC2018/1/22 by the Financial Accounting Manager, Hutt City Council

The Financial Accounting Manager, Hutt City Council elaborated on the report. He advised that a re-evaluation cycle had been finalised the week of the meeting, which resulted in a $8M increase of asset valuation, for the period to 31 December 2017.

In response to a question from a member, the Financial Accounting Manager, Hutt City Council confirmed that the recommendation to note a net deficit of $5.8M was not changed with the information provided on the re-evaluation. He said that the forecast remained at $0.4M unfavourable to the budget at the year end. He noted that he would need to request further information from the operators for the rationale.

Resolved: Minute No. HVSC 18107

“That the Committee:

(i) notes the financial statements for the Hutt Valley Trunk Wastewater Services for the period ended 31 December 2017;

(ii) notes a net deficit of $5.8 million which is $0.4 million unfavorable to budget;

(iii) notes that the current share of operational funding from Upper Hutt City Council of 36% and Hutt City Council of 64%; and

(iv) notes that the current share of capital funding from Upper Hutt City Council of 30% and

Hutt City Council of 70%.”

10.

Dog Control Update (18/117)

Report No. HVSC2018/1/23 by the Manager, Compliance Services, Upper Hutt City Council

Resolved: Minute No. HVSC 18108

“That the report be noted and received.”

11.

Dog Control Update (18/79)

Report No. HVSC2018/1/24 by the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council

The Regional Manager Animal Services, Hutt City Council elaborated on the report.

In response to questions from members, the Regional Manager, Animal Services, Hutt City Council advised that the free microchipping service was offered to Lower Hutt dog owners, with an additional service to be embarked upon for Upper Hutt residents for both dog and cat microchipping. He confirmed that the service would be marketed through the Upper Hutt Leader and Hutt News newspapers and also on social media.

The Regional Manager, Animal Services, Hutt City Council further advised that $600k had been gifted in a Will, left for the purpose of de-sexing cats. An additional service would therefore be offered for de-sexing. He said that leaflets would be sent to councillors of both councils to circulate to residents. It would be the first of multiple sessions to be offered.

Resolved: Minute No. HVSC 18109

“That the Committee notes and receives the information.”

12.

Health Office Activities Update (18/16)

Report No. HVSC2018/1/25 by the Manager Environmental Health, Hutt City Council

The Senior Environmental Health Officer, Hutt City Council elaborated on the report.

In response to a question from members, the Senior Environmental Health Officer, Hutt City Council advised that once owners of food premises had applied to be registered under the Food Act 2014, they were registered and a certificate issued to the premises. He said that it had been agreed that there would be a graduated enforcement model for any premises who missed the deadline. This would involve first a warning letter, infringement fines and then finally court prosecution.

In response to questions from members, the Senior Environmental Health Officer, Hutt City Council advised that it was difficult to manage noise from ongoing or frequent fireworks as they were often only a short term noise, that made it difficult to monitor and record the noise. It would only be a matter for the Police if the fireworks were used to intimidate a person. He also confirmed that he would review the alcohol licences if the proposed changes to legislation came into effect.

Resolved: Minute No. HVSC 18110

“That the Committee notes and receives the information.”

13.

Regional Joint Services Opportunities (18/13)

The Chair reminded members about the joint visit for Greater Wellington Regional Council, Hutt City Council, Upper Hutt City Council and Wellington City Council councillors to Baring Head.

Resolved: Minute No. HVSC 18111

“That the Committee notes the regional Joint Services Opportunities update.”

There being no further business the Chair declared the meeting closed at 10.04am.

Cr G McDonald

CHAIR

CONFIRMED as a true and correct record

Dated this 4th day of May 2018

13 04 May 2018

Hutt Valley Services Committee

13 April 2018

File: (18/603)

Report no: HVSC2018/2/119

Proposed Health and Hygiene Bylaw

Purpose of Report

1. This report sets out an updated proposed timeframe for the development of the Health and Hygiene Bylaw.

Recommendations

That the Committee recommends that:

(i) Hutt City Council:

(a) notes at its meeting held on 13 March 2018 it approved a timeframe to undertake the development of the Proposed Health and Hygiene Bylaw (Minute No. C 18134(3));

(b) notes the reasons for the revocation of the decision is because of unexpected staffing shortages and other workload priorities; and

(ii) Hutt City and Upper Hutt City Councils agrees to the proposed timeframe outlined below for its development:

(a) 4 May 2018 Hutt Valley Services Committee – sign off timeframe;

(b) 22 May 2018 Hutt City Council ordinary meeting;

(d) 23 November 2018 Hutt Valley Services Committee – sign off proposed bylaw recommending establishing a joint hearings subcommittee and membership of that subcommittee;

(e) 11 December 2018 Hutt City Council ordinary meeting; and

(f) 19 December 2018 Upper Hutt City Council ordinary meeting.

(iii) notes after 15 January 2019 public notice will be given in the Hutt News and Leader papers and that the Special consultative procedure starts January 2019;

(iv) delegates to the joint hearings subcommittee to agree on a time, date and location of a hearing if submissions are received;

(v) notes any other action required from the joint hearings subcommittee to be determined after submission period has closed; and

(vi) notes that the joint hearings subcommittee will meet to hear submissions and make recommendations on the proposed Bylaw for consideration and adoption by Hutt City and Upper Hutt City Councils.

Background

2. At its last meeting the Committee recommended that Hutt City and Upper Hutt City Councils agree to the development of the proposed Health and Hygiene Bylaw 2018, and in so doing approved the timeframe attached as Appendix 1 to the report.

Discussion

3. Officers are now aware that there are some problems achieving this time frame because of:

a. the work load of Regional Public Health;

b. current staffing shortages in the Environmental Health Division; and

c. the timing of the meeting schedule for the remainder of the year.

Options

4. There are two options for an altered timeframe:

a. A proposed bylaw could be signed off at the Hutt Valley Services Committee meeting on 23 November.

b. Alternatively, officers could present the proposed bylaw to the first Hutt Valley Services Committee meeting of 2019.

The staff involved in developing this bylaw agree and recommend option (a).

5. Below is the proposed timeline based on option (a) as noted above:

4 May 2018 Hutt Valley Services Committee – sign off timeframe.

22 May 2018 Hutt City Council ordinary meeting.

23 May 2018 Upper Hutt City Council ordinary meeting.

Staff training and development of the proposed bylaw completed before 23 November 2018.

23 November 2018 Hutt Valley Services Committee – sign off proposed bylaw recommending establishing a joint hearings subcommittee and membership of that subcommittee.

11 December 2018 Hutt City Council ordinary meeting.

19 December 2018 Upper Hutt City Council ordinary meeting.

After 15 January 2019 – Public notice given in Hutt News and Leader papers. Special consultative procedure starts January 2019.

If submissions are received the joint hearings subcommittee to then agree time, date and location of hearing.

Any other action required from the joint hearings subcommittee to be determined after submission period has closed.

The joint hearings subcommittee will then meet to hear submissions and make recommendations on the proposed Bylaw for consideration and adoption by Hutt City and Upper Hutt City Councils.

6. The intention is to complete the development of this bylaw by mid-2019. The proposed timing outlined above should achieve that result.

Consultation

7. A proposed bylaw will be subject to the special consultative procedure in due course.

Legal Considerations

8. A proposed bylaw will be subject to the special consultative procedure in due course.

Financial Considerations

9. There are none known at this stage.

Other Considerations

10. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it helps to meet the current and future needs of the community.

Appendices

No.	Title	Page
1 ⇩	Hutt City Council Minute C 18134(3)	18

Author: Olivia Miller

Policy Adviser

Author: Graham Sewell

Principal Policy Advisor

Reviewed By: Wendy Moore

Divisional Manager, Strategy and Planning

Approved By: Kim Kelly

General Manager, City Transformation

18 04 May 2018

Hutt Valley Services Committee

11 April 2018

File: (18/589)

Report no: HVSC2018/2/52

PROJECT PENCARROW PROGRESS REPORT 24 JANUARY 2018 - 11 APRIL 2018

Purpose of Report

1. The purpose of this report is to update the Committee on the progress of Project Pencarrow.

Recommendations

It is recommended that the Committee notes the progress on Project Pencarrow as outlined in the report.

Background

2. The report is similar in format to the series of reports, which have updated the Committee on the progress of the project.

Discussion

DBO Contract Progress

3. The Seaview Treatment Plant and other contract works continue to operate under the DBO contract.

Trade Waste Management

4. No significant adverse trade waste events have occurred since the last report.

Resource Management Processes

5. There have been no operational non-compliances with respect to the Trunk Wastewater resource consents recorded in this reporting period.

6. Wellington Water submitted the application to Greater Wellington Regional Council (GWRC) in regards to the discharge of fully treated effluent to the Hutt River during heavy rain events and when the main outfall pipeline is offline for maintenance. GWRC completed its review of the information in the application at the end of March and has requested more information on the likely number of overflows over the proposed 35 year consent period, on the dispersion model used to predict potential environmental effects and on the significance of those potential effects. Wellington Water is currently preparing its response to the outcomes of this review and will update stakeholders at the same time.

Network Development

7. Hutt Valley Wastewater Services (HVWS) are upgrading the Esplanade Central pump station, work commenced in February 2018. This includes replacing the stairs for health and safety reasons.

Network Maintenance

8. CCTV work has been completed on the trunk main from Upper Hutt to the Seaview Wastewater Treatment Plan (WWTP). Reports are with Wellington Water to include in network strategy.

Consultation

9. Liaison has been maintained between officers of the two Councils and Wellington Water.

10. Liaison with officers from GWRC has been maintained.

11. HVWS and Wellington Water have continued to engage with the local businesses in regards to the WWTP and odour. A meeting with the local business association has been arranged for June.

Legal Considerations

12. There are no legal considerations at this time.

Financial Considerations

13. There are no financial considerations at this time.

Other Considerations

14. There are no other considerations at this time.

Appendices

There are no appendices for this report.

Author: Anna Hector

Wastewater Contracts Manager, Wellington Water

Approved By: Bruce Sherlock

Contracts Manager, Solid Waste

21 04 May 2018

Hutt Valley Services Committee

11 April 2018

File: (18/587)

Report no: HVSC2018/2/53

SILVERSTREAM LANDFILL UPDATE

Purpose of Report

1. The purpose of the report is to update the Committee on progress at the Silverstream Landfill.

Recommendations

It is recommended that the Committee notes the progress on Silverstream Landfill.

Background

2. This is the latest in a series of ongoing reports to update the Committee on activities at the Silverstream Landfill. Stage 2 of the landfill has now been operating for eight years and the development of additional air space is an ongoing requirement.

Discussion

General Operations

3. The landfill continues to be operated at a high standard by Waste Management Limited. The operations contract is currently being renegotiated with Waste Management Limited.

Waste Volumes

4. Monthly waste volumes and the six month rolling average remain steady at approximately 10,000 tonnes a month. See Graph 3 attached as Appendix 3.

Landfill Waste Levy/Pricing

5. The collection of the landfill levy by Council has been ongoing and compliant with Ministry for the Environment (MfE) requirements.

RMA Consents

6. The landfill is being operated in accordance with resource consents.

Monitoring

7. The ongoing monitoring of surface water quality, macro invertebrates and groundwater shows no adverse effects resulting from the operation of the landfill.

Development

8. A detailed landfill sequencing strategy has been developed for the next 5 years of capital development. This plan integrates capital and operational development of the landfill.

Graph 1, attached as Appendix 1, shows the creation of air space against the incoming waste stream. The graph shows the capital development work keeping a head of waste against a number of different waste volume scenarios.

Recent development activities have included:

- traffic to active tip face was successfully switched to the new southern access road;

- excavation of Slope 6E transition to enable construction of geogrid slope ongoing following the switch to the new southern access road;

- trimming of Slope 7E transition completed and ready for soil nail stabilisation; and

- extension of auxiliary leachate line on bench 5 east.

Landfill Gas Partner

9. Pioneer Energy Limited (PEL), continue to run the landfill gas collection system and power plant.

There is an ongoing commitment from PEL to improve gas work collection efficiencies.

PEL is currently in the process of renewing their resource consents for the operation of the Gas Power Plant.

A gas ring main relocation sequence has been completed using a methodology. The result of this has been to significantly reduce the time the ring main was out of commission.

10. Emissions Trading Scheme (ETS)

The annual ETS reporting has been completed for 2017 by the due date in February.

The process for assembling data for the ETS report has identified a number of changes that will improve the reliability of the ETS data and make reporting easier. These changes are currently being actioned. The changes include actions such as increasing the frequency of measuring methane generation.

Timetable

11. The indicative programme for the key landfill activities as follows:

- June 2018 Slope 6 and 7 East to be completed; and

- October 2018 Slope 8 works commence.

Consultation

12. A Residents Committee meeting was held on 7 February. Feedback from residents was concern about incidents where nuisance gas emissions were experienced at times when the landfill power station was not operating at the required capacity. PEL identified a programme for major maintenance of all engines was underway. The outcome will be to improve the reliability of the engines.

Legal Considerations

13. There are no legal considerations at this time.

Financial Considerations

14. There are no financial considerations at this time.

Other Considerations

15. The Health and Safety is a matter of importance at the Landfill. There is ongoing work involving Council and its contractors and consultants to improve the awareness of Health and Safety issues and remove potential risk.

Appendices

No.	Title	Page
1 ⇩	Graph 1 for Silverstream Landfill Update	26
2 ⇩	Graph 2 for Silverstream Landfill Update	27
3 ⇩	Graph 3 for Silverstream Landfill Update	28

Author: Ed Breese

Landfill Consultant, Tonkin and Taylor

Author: Simon Grundy

Landfill Consultant, Tonkin and Taylor

Approved By: Bruce Sherlock

Contracts Manager, Solid Waste

30 04 May 2018

Hutt Valley Services Committee

12 April 2018

File: (18/596)

Report no: HVSC2018/2/55

Hutt Valley Trunk Wastewater Services Financial Statements for the Period Ended 31 March 2018

Purpose of Report

1. To provide the Hutt Valley Trunk Wastewater Services Financial Statements for the nine month period ended 31 March 2018.

Recommendation

It is recommended that the Committee:

(i) notes the financial statements for the Hutt Valley Trunk Wastewater Services for the period ended 31 March 2018, attached as Appendix 1 to the report;

(ii) notes a Year-to-Date net deficit of $8.6 million which is $0.3 million unfavorable to budget;

(iii) notes a Year-End-Forecast net deficit of $11.2 million which is $0.1 million unfavourable to budget;

(iv) notes that the current share of operational funding from Upper Hutt City Council of 34% and Hutt City Council of 66%; and

(v) notes that the current share of capital funding from Upper Hutt City Council of 30% and Hutt City Council of 70%.

Discussion

2. This report sets out the Hutt Valley Trunk Wastewater Services financial statements for the nine month period ended 31 March 2018, attached as Appendix 1 to the report. Overall, actual results reflect a $0.3 million unfavourable result. This is anticipated to reduce to a $0.1 million unfavourable against the full year budget.

The Financial Statements include the following:

a) Statement of Operating Income and Expenditure

b) Statement of Capital Expenditure

c) Fixed Asset Register Summary

These financial statements relate to the provision of Hutt Valley Trunk Wastewater Services only.

The Fixed Asset Register Summary section of the report includes the results of the revaluation to 31 December 2017. The net book value of assets as at 31 December 2017 was $118.8 million and increased by $8.3 million to $127.1 million post-valuation. The majority of assets are valued on basis of Optimised Depreciated Replacement Cost (ODRC). ODRC is calculated based on the current replacement costs of modern equivalent replacement assets (industry standard unit price) adjusted for the age of the asset.

Financial Considerations

3. There are no financial considerations in addition to those already outlined in this report.

Consultation

4. A copy of the Financial Statements for the nine month period ended 31 March 2018 has been forwarded to officers of the Upper Hutt City Council.

Other Considerations

5. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it provides information to Council with Trunk Wastewater Services that are shared with Upper Hutt City Council.

Appendices

No.	Title	Page
1 ⇩	Hutt Valley Truck Wastewater Services Financial Statements for the period ended 31 March 2018	33

Author: Darrin Newth

Financial Accounting Manager

Approved By: Mark de Haast

Chief Financial Officer

35 04 May 2018

Hutt Valley Services Committee

27 March 2018

File: (18/482)

Report no: HVSC2018/2/57

Dog Control Update

Recommendation

That the Committee notes and receives the information.

For the months of February and March 2018:

	February 2018	March 2018	Total
Dogs euthanased	12	11	23
Dogs returned to owner	52	40	92
Dogs microchipped	12	11	23
Rehomed	1	8	9
Boarding	22	26	48

Hutt City Council (HCC) has a contract with Upper Hutt City Council to hold dogs, including in situations where infringements or court action is being processed. HCC also microchip dogs for Upper Hutt City Council. HCC also offer limited boarding services to dogs in the Hutt Valley.

As the contractor providing the service we interact with K9, the contractor for Upper Hutt City Council, with regard to animal shelter issues, microchipping and euthanasia. Over the last two month period all interaction and services have been of a good nature and professional.

Appendices

There are no appendices for this report.

Author: Sheena Perry

Executive Assistant

Approved By: Geoff Stuart

Divisional Manager, Regulatory Services and Emergency Management

37 04 May 2018

Our Reference 18/560

TO: Chair and Members

Hutt Valley Services Committee

FROM: Dean Bentley

DATE: 10 April 2018

SUBJECT: HEALTH OFFICE ACTIVITIES UPDATE

Recommendation

That the Committee notes and receives the information.

Licensed premises

There are approximately:

	Lower Hutt	Upper Hutt	Combined
Total food and sundry requiring annual inspection (e.g., food, hairdressers, offensive trades, mortuaries as at 10 March 2018)	749	184	933

Most food premises that were previously inspected under the Food Hygiene Regulations 1974 have now transitioned over to food control plans. Verifications of premises are scheduled depending on the risk and operator performance. This can be from three months to 24 months. The transition period for new legislation finishes in February 2019.

Details are as follows:

Food premises

*For period January, February, March 2018*	Lower HUtt	Upper Hutt	Combined
Food premises verified	49	19	68
Food stalls inspected	11	7	18

Alcohol

	Lower Hutt	Upper Hutt	Combined
Total alcohol licenses issued to premises in the Hutt Valley	231	76	307
Off-licenses	70	16	86
On-licenses	116	43	159
Club licenses	45	17	62
Applications received in January, February ,March, 2018	29	63	92

Infectious diseases

	Lower Hutt	Upper Hutt	Combined
Infectious disease reports are currently being completed in house by Regional Public Health.	0	0	0

Noise control

January, February, March 2018	Lower Hutt	Upper Hutt	Combined
Noise complaints received	1250
Noise complaints attended (30 min second call)	778	258	1036
Noise directions issued	203	33	236
Equipment seizures	33	0

NB: Noise complaints ‘received ‘are not logged by HCC for UHCC reporting purposes.

Nuisances

January, February, March 2018	Lower Hutt	Upper Hutt	Combined
Health nuisance complaints received	58	12	70

Consents

For January, February, March 2018

*Environmental health comments supplied*	Lower Hutt	Upper Hutt	Combined
LIMs/Building Consent comments	306	107	413
Resource Consent comments	3	0	3

General (Upper Hutt City Council) – January, February, March 2018

Administration – Training and Points of Interest

Food work:

An administration officer from UHCC received some training from HCC officers regarding the vetting of food registration applications.

The UHCC food verifier will be attending a training course on food labelling requirements under the food standards code.

Noise:

Jupiter Grove Noise Complaint

A survey of residents living adjacent to Jupiter Grove was recently carried out to gauge feedback regarding noise emissions from nearby industrial activities (firewood operation and earthworks contractor). The result of the feedback indicated that most residents did not believe there was a noise problem. A formal response is to be provided to the complainant, most likely by way of a direct meeting.

Amusement devices:

Fifteen amusement device permits were issued in this reporting period.

Bylaws:

Nine bylaw complaints were received and investigated in this reporting period. Most of these relate to poultry.

Camping Grounds:

The two camping grounds in Upper Hutt are to be inspected soon (prior to 30 June) for the 2018/2019 financial period.

Controlled purchase operations (CPO)/After Hours Compliance Visits:

After hours compliance checks carried out in Upper Hutt did not raise any concerns. These comprised of four on-licenses, three off-licenses and one club-license premises.

No controlled purchase operations have been carried out.

Food complaints:

Three complaints were received during January, February and March 2018. These have all been investigated.

Hairdressers:

Six hairdresser’s premises were inspected in March for the 2018/2019 financial period.

Hazardous substances:

There are no hazardous substance issues to report.

Mortuary:

The sole mortuary in Upper Hutt is to be inspected soon (prior to 30 June) for the 2018/2019 financial period.

Toxic algae:

There has been no change to the risk status of the Hutt River. High risk warning signs remain in isolated locations.

Appendices

There are no appendices for this report.

Author: Dean Bentley

Senior Environmental Health Officer - RMA and Contracts

Approved By: Helen Oram

Divisional Manager Environmental Consents

Cr G McDonald (Chair)
Deputy Mayor D Bassett	Cr L Bridson
Cr C Carson, UHCC	Mayor W Guppy, UHCC
Cr P Lambert, UHCC	Cr L Sutton (Alternate)
Cr H Swales, UHCC (Alternate)	Mayor WR Wallace
Cr D Wheeler, UHCC

PURPOSE

To facilitate coordination and decision-making on combined council services in the Hutt Valley.

Consider and make recommendations to the two Councils on: