1                                                   5 April 2018



Wainuiomata Community Board


Minutes of a meeting held in the Wainuiomata Community Library,

Queen Street, Wainuiomata on

 Thursday 5 April 2018 commencing at 7.00pm



 PRESENT:                       Cr C Barry                           Cr J Briggs

                                           Mr R Sinnott (Chair)           Mr T Stallworth

                                           Ms S Tuala-Le’afa                Mr G Tupou

                                           Ms M Willard


APOLOGIES:                  Mrs J Winterburn


IN ATTENDANCE:       Mayor WR Wallace (part meeting)

Mr L Allott, Chief Information Officer

                                          Ms A Reilly, Manager, Wainuiomata Community Hub (part meeting)

                                          Mr D Simmons, Traffic Asset Manager (part meeting)

                                          Mr B Gall, Settings Coordinator (part meeting)

Mrs A Doornebosch, Committee Advisor





1.       APOLOGIES 

Resolved:   (Mr Sinnott/Cr Briggs)                                           Minute No. WCB 18201

“That the apology from Mrs Winterburn be accepted and leave of absence be granted.”



Speaking under public comment, Mayor Wallace thanked and acknowledged the student leaders from Wainuiomata High School for their presentation.  He noted Wellington Water Ltd’s efforts to establish emergency water facilities in the region.  He acknowledged the passing of Mr Mike Grigg and noted the community had lost someone very much a part of Council and the Community Board.  He wished the Board well for 2018. 


Speaking under public comment, Ms Delsyia Kupenga said she was passionate about the Wainuiomata Swimming Pool.   She considered the pool was under-utilised and if further developed could be a more valued asset to the community.  She considered the development of a covered area within the complex would allow the pool to be open year round.  She said a cafeteria at the facility would also be beneficial and would create local job opportunities.

3.       Presentations


Presentation by the Head Students of Wainuiomata High School (18/325)

A presentation was provided by Leon McLeod-Venu (Head Boy), Jasmine Inthavong (Head Girl) and Faleono Leala (Deputy Head Boy) of Wainuiomata High School.

Mr McLeod-Venu thanked the Board for the opportunity to provide a presentation.  He noted the new visions for the school which focussed on attracting local youth to attend their school rather than other education facilities outside of Wainuiomata.  He said the goal for 2018 was to improve the perception of the school within community.  He acknowledged the work initiated by the Head Students in 2017.

Mr Leala noted that another goal was to develop closer relationships with primary and intermediate schools in Wainuiomata, to inspire them to attend Wainuiomata High School.  He said this was an opportunity to promote the opportunities at the High School and encourage local children to stay in Wainuiomata for their education.

Ms Inthavong said their focus was to raise the expectations of what their school could achieve and provide, and then pass this culture on to new students. 

Members agreed to assist the students to lodge a submission to Council’s Long Term Plan for 2018-2028.



Presentation by Wellington Water Limited - Establishing Community Water Stations (18/426)

Mr Andy Brown, Programme Manager, from Wellington Water Limited outlined the development of a community water station in Wainuiomata and other areas of Wellington.   He noted that in the event of an emergency some parts of Wellington would be without a water supply for up to 100 days without the development of these facilities.  He said each water station would have treatment facilities on site, based around a 20 foot container.   He advised the facilities were linking into existing water supplies, with a target of providing 20 litres of water per person, per day.  He advised distribution would be provided through a system of bladders, including some small bladders designed to be used in the back of utility vehicles.  He highlighted that it would take approximately seven days to set up the facilities, so residents would still need to store their own emergency water supplies. 

In response to questions from members, Mr Brown said the facility could be used in the event of a drought, but noted it would be reliant on the amount of water available in streams and rivers.  He said there was no current budget for the development of a second facility at Wainuiomata, but he could request this.   He noted one facility in Wainuiomata would be sufficient to supply water to residents in Wainuiomata as this would be supplemented by other existing supplies.  He advised the location of the stations was limited by the location of wastewater pipes and natural water supplies.


Presentation from Love Wainuiomata

Ms Esther Venning, representing Love Wainuiomata provided a presentation.  She highlighted the achievements of Love Wainuiomata over the last three years.  She noted the close partnerships developed within the community and the ongoing development of the Wainuiomata Development Plan.   She noted focus areas of developing a vibrant heart in Queen Street, making Wainuiomata a destination for people, highlighting the recreational opportunities and that it was a great place to live.  She said they had delivered the seven day makeover, a youth zone near the library, and a number of community events such as the Rural Fest and Pop Up Christmas.   She further noted the new Queen Street sign and the garden development at Pukeatua lookout.  She outlined the Queen Street Reserve Concept Plan.

In response to questions from members, Ms Venning said the Queen Street Reserve Concept Plan was being developed to provide a connection between Queen Street and the Wainuiomata Mall. 

The Chair highlighted that the Board would be lodging a submission to Council’s Long Term Plan.  He said as part of this submission the Board would seek feedback from the community on the developments within Queen Street. 



Presentation by Smokefree Wainuiomata

Mr Barry Gall, Settings Coordinator provided a presentation.  He noted a workshop had been held in Wainuiomata to discuss how best to raise smokefree awareness in Wainuiomata.  He acknowledged the Board for their leadership role in this initiative.  He noted Council’s Parks and Gardens Division was installing smokefree signs in parks in Wainuiomata and officers were developing localised signage specifically for Wainuiomata.   He highlighted that the Wainuiomata Rugby Club was considering smokefree signage on their rugby grounds.  He advised the Working Group would report back to the Board at its meeting to be held on 13 June 2018.  He also advised that the matter would be submitted to Council’s Policy and Regulatory Committee at its meeting to be held on 24 September 2018 and then Council.

Mrs Leah Clarke, representing Regional Public Health noted they were supporting Council’s Healthy Families in developing smokefree playgrounds and sports fields.  She highlighted the initiative was focussing on changings people’s thinking to encourage smokefree behaviours for the next generation.  She noted that stop smoking flags would be installed on Queen Street in May.  She said a survey of awareness of smokefree areas would be conducted shortly for juniors in the Wainuiomata Rugby Club.

In response to questions from members, Mrs Clarke said they had contracted Otago University to conduct a smoking analysis in Wainuiomata in 2013.  She said this had found that there were 2900 smokers in Wainuiomata, which represented $6.5M in tax revenue per annum. 



Presentation by the Wainuiomata Art Exhibition 2018 Steering Group

Ms Margaret Willard, Ms Annie Reilly and Ms Ginny Bell provided a presentation.   They noted the use of social media had assisted in advertising the exhibition.  They advised over 500 people attended the opening night with average attendance of 60 visitors per day.  They also noted the criteria for submitting art was that the artist must live, work or play in Wainuiomata.  They advised they had developed a logo, and were planning to make the exhibition an annual event.  They noted a dedicated exhibition space would assist future exhibitions and hoped this would be part of the new Wainuiomata Hub space.  They highlighted the exhibition included over 40 artists, with 70 pieces and 12 works sold. 

In response to questions from members, Ms Reilly advised they would engage with local schools to consider including children in the next exhibition. 



          There were no conflict of interest declarations.


Resolved:     (Mr Sinnott/Cr Barry)                                        Minute No. WCB 18202

“That Standing Order 3.5 be suspended to allow Mr Bill Clegg to speak under public comment on a matter not on the order paper.”

Speaking under public comment, Mr Bill Clegg said that a tunnel should be constructed through the Wainuiomata Hill and Council should spend some funds from rates on the development.  He considered Council should not appropriate funds from rates to a particular area, and that these funds should go to projects.  He noted the Coast Road was in poor condition and needed upgrading.  The Chair agreed to follow up Mr Clegg’s concerns with officers.

          The meeting adjourned at 8.30pm and recovened at 8.40pm.

5.       Minutes

Resolved:     (Mr Sinnott/Ms Willard)                                    Minute No. WCB 18203


“That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday 8 November 2017, be confirmed as a true and correct record.”



Report referred for board input before being considered by A subCommittee of Council

Lees Grove - Proposed No Stopping Restrictions (18/492)

Report No. WCB2018/2/83 by the Traffic Engineer

The Traffic Assets Manager elaborated on the report.  He noted the proposed restrictions related to the main access points to Fernlea School.  He said Lees Grove was narrow which caused traffic congestion at drop off and pick up times at the school.  He noted officers had recommended the option which would enforce parking restrictions both in the morning and the afternoon.  He considered this would improve safety for all users and discourage poor parking behaviour. 

In response to questions from members, the Traffic Assets Manager said he would discuss with Council’s Parks and Gardens Division if they could develop a footpath near the alternative entrance to Fernlea School.  He said traffic plans were being developed for other schools in Wainuiomata including speed zone programmes.  He advised the blue lines indicated no parking at certain times of the day only, and messaging regarding these rules would be distributed by the school.   

Resolved:      (Mr Sinnott/Mr Tupou)                            Minute No. WCB 18204


“That the recommendation contained in the report be endorsed, including refreshing the painting of the yellow lines and kea crossing markers.”

Resolved:   (Mr Sinnott/Ms Willard)                              Minute No. WCB 18205


“That the Board asks officers to work with Council’s Parks and Gardens Division to consider the installation of a footpath on the grassed area near the alternative entrance to Fernlea School.”



Committee Advisor's Report (18/320)

Report No. WCB2018/2/32 by the Committee Advisor


The Committee Advisor highlighted Council’s Long Term Plan 2018-2028 consultation period was open until 5pm, 3 May 2018.

Members asked the Committee Advisor to follow up training opportunities for members and report back.


Resolved:      (Mr Sinnott/Mr Stallworth)                              Minute No. WCB 18206


“That the Board notes the report.”


Chair's Report - April 2018

The Chair tabled his report.  He highlighted the Board would hold an additional Community Clinic earlier in April to discuss issues for the Board’s submission to Council’s Long Term Plan.  He advised he had asked officers for guidance in developing promotional material for Long Term Plan consultation with the community.


Resolved:   (Mr Sinnott/Cr Briggs)                                           Minute No. WCB 18207


“That the Board:

(i)       receives the report attached as page 8 to the minutes;

(ii)     agrees to use the remaining Board Administration Budget for 2017/18 for the purposes of advertising, meetings and community consultation to develop a submission to Council’s LTP; and

(iii)   agrees to make a submission to Council’s upcoming Long Term Plan.”


Resolved:   (Mr Sinnott/Mr Tupou)                                         Minute No. WCB 18208


“That the Board agrees to make a submission to the Greater Wellington Regional Council, asking them to retain the No. 80 bus commuter service in Wainuiomata.”






9.       Information Item

Central District Pest Control Limited - Notice of Ground Based Possum Control (18/423)

Memorandum dated 20 March 2018 by the Committee Advisor

Resolved:      (Mr Sinnott/Ms Willard)                           Minute No. WCB 18209


“That the Board receives and notes the memorandum.”

 10.    Report from representatives on local organisations

Keep Hutt City Beautiful (18/322)

Report No. WCB2018/2/33 by Ms Willard, Member, Wainuiomata Community Board

Resolved:      (Mr Sinnott/Mr Stallworth)                      Minute No. WCB 18210


“That the report be noted and received.”


11.     QUESTIONS   

There were no questions.



There being no further business the Chair declared the meeting closed at 9.32 pm.








Mr R Sinnott







CONFIRMED as a true and correct record

Dated this 13th day of June 2018







Wainuiomata Community Board – Chair’s Report – April 2018


The first meeting of the year starts with mixed feelings for me.  There is a lot of positive activity going on, such as the retirement village starting works, the shared path underway, the dog park is underway which will be another regional attraction for Wainuiomata once it is complete.  From my observations there is a general feeling of positivity around town.  Recently there was the popular Rural Fest, and along with this the first Wainuiomata Art Exhibition which was a fantastic event.  Congratulations to all of those involved as these were fantastic events for our community.


On the other end of the scale is sadness at the loss of a great community advocate in Mike Grigg.  He was a great supporter of things he was passionate about, and well known for his work in autism.  He was also very passionate about Wainuiomata in general, and a regular at Community Board meetings.  As has been said many times Mike will be missed, and I hope that in some way we can work over time to honour his memory.


Consultation for the Long Term Plan is now underway.  I would encourage all members of our community to have a look at the plan and make submissions on anything they are passionate about.  There are city wide projects as well as those specific to certain areas.  In Wainuiomata there is future plans for Sportsville, Community Hub and the Swimming Pool.  Submissions close at 5.00pm on May 3rd.


The Community Board will be holding Community Clinics on the last weekend of each month, with the next one being the 28th and 29th of April.  Here we would love to speak to residents about any issues they may have, and will talk about specific items that are currently open for submission too.  Come along and chat – we are not scary or as formal as our meetings may make us look – promise!


As mentioned in my last report there is a representation review coming up at Council soon which will, among other things, no doubt look at the value of Community Boards and their place in the representation model going forward.  I think this is a great time for us to consider what do we perceive the role of our Community Board to be?  What value do we add to the people of Wainuiomata, and to Council decisions on matters concerning Wainuiomata?