HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Wainuiomata Community Board

 

 

29 March 2018

 

 

 

Order Paper for the meeting to be held in the

Wainuiomata Community Library, Queen Street, Wainuiomata,

on:

 

 

 

 

 

Thursday 5 April 2018 commencing at 7.00pm

 

 

 

 

 

 

Membership

 

 

Richard Sinnott (Chair)

Gabriel Tupou (Deputy Chair)

Terry Stallworth

Sisi Tuala-Le’afa

Margaret Willard

Jodie Winterburn

Cr C Barry

Cr J Briggs

 

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz


  

 

community boards – functions and delegations 

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards. 

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community. 

The delegations are expressed in general terms.  The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations.  The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community.  Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a)        do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b)        are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(c)        are subject to any other statutory requirements that may apply to a particular delegation;

(d)       are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e)        reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f)         promote centralisation of those functions where the appropriate expertise must be ensured; and

(g)        reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

·             Naming new roads and alterations to street names (in the Community Board’s area).

·             Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

·             Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level.  Note [2]

·             The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·             The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·             The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area.  (Note:  renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

·             The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

·             Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board.  The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation.  Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·             The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

·             Particular issues notified from time to time by Council to the Community Board.

·             Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

·             Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·             Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·             The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

·             Council’s Long Term Plan and/or Annual Plan.

·             Council’s policies, programmes (including the District Roading Programme) and bylaws.

·             Changes or variations to the District Plan.

·             Resource management issues which it believes are relevant to its local community, through advocacy.

·             The disposal or acquisition of significant assets.

·             Road safety including road safety education within its area.

·             Any other issues a Board believes is relevant to its local area.

·             Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

·             Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

·             An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·             An overview of parks, recreational facilities and community activities within its local area.

Develop:

·             Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses.   The Community Response Plans will be reviewed on an annual basis.

Grant:

·             Local community awards.

Promote:

·             Recreational facilities and opportunities in its area with a view to ensure maximum usage.

·             Arts and crafts in its area.

Appoint:

·             A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

    


HUTT CITY COUNCIL

 

Wainuiomata Community Board

 

Meeting to be held in the Wainuiomata Community Library,

Queen Street, Wainuiomata on

 Thursday 5 April 2018 commencing at 7.00pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES    

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.  

3.       Presentations

a)      Presentation by the Head Students of Wainuiomata High School (18/325)

A presentation will be provided by the Head Students of Wainuiomata High School.

b)      Presentation by Wellington Water Limited - Establishing Community Water Stations (18/426)

A presentation will be provided by a representative from Wellington Water Limited.

c)       Presentation from Love Wainuiomata (18/324)

A presentation will be provided by a representative of Love Wainuiomata.

d)      Presentation by Smokefree Wainuiomata (18/323)

A presentation will be provided by a representative of Smokefree Wainuiomata.

e)      Presentation by the Wainuiomata Art Exhibition 2018 Steering Group (18/502)

A presentation will be provided by representatives of the Wainuiomata Art Exhibition Steering Group.

 

 

5.         CONFLICT OF INTEREST DECLARATIONS

                                                                                                                                                 

6.       Minutes

Meeting minutes, Wainuiomata Community Board, 8 November 2017            10  

7.       Report referred for board input before being considered by a subcommittee of Council

Lees Grove - Proposed No Stopping Restrictions (18/492)

Report No. WCB2018/2/83 by the Traffic Engineer                                           21

8.       Committee Advisor's Report (18/320)

Report No. WCB2018/2/32 by the Committee Advisor                                     30

9.       Chair's Report - April 2018 (18/321)

A report will be tabled at the Board meeting.

10.     Information Item

Central District Pest Control Limited - Notice of Ground Based Possum Control (18/423)

Memorandum dated 20 March 2018 by the Committee Advisor                       35  

11.     Report from representatives on local organisations

Keep Lower Hutt Beautiful (18/322)

Report No. WCB2018/2/33 by Ms Willard, Member, Wainuiomata Community Board   39   

12.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

 

 

     

 

 

Annie Doornebosch

committee advisor democratic services


 

HUTT CITY COUNCIL

 

Wainuiomata Community Board

 

Minutes of a meeting held in the Wainuiomata Community Library,
Queen Street, Wainuiomata on

 Wednesday 8 November 2017 commencing at 7.00pm

 

 

 PRESENT:                       Mr R Sinnott (Chair)           Mr T Stallworth                            Ms S Tuala-Le’afa        Mr G Tupou (Deputy Chair)             Ms M Willard             Mrs J Winterburn

 

 

APOLOGIES:                  Cr C Barry and Cr J Briggs

 

 

IN ATTENDANCE:       Mr D Simmons, Traffic Asset Manager 

Mrs H Clegg, Minute Taker

 

 

 

 

PUBLIC BUSINESS

 

 

 

 

 

 

1.       APOLOGIES 

Resolved:   (Mr Sinnott/Mr Tupou)                                          Minute No. WCB 17501

“That the apologies from received from Councillors C Barry and J Briggs be accepted and leave of absence be granted.”

 

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

 

 

3.       PresentationS

a)

Presentation by Department of Corrections, Community Liaison Advisor (17/1494)

Mr Scott Miller, Senior Advisor Community Engagement and Reintegration, gave an overview of the Department of Corrections (Corrections) which operated 18 prisons nationwide.  He noted that Corrections worked with approximately 30,000 people in the community as an alternative to prison sentences.  He stressed public safety was a key priority.

In response to questions from members, Mr Miller elaborated on issues in relation to prisoner reintegration to the community.  He advised that Corrections operated community based programmes with one being based in Lower Hutt along with using programmes offered by other agencies.  He highlighted success stories of offenders being integrated into the community with full-time employment.  He advised that Corrections staff liaised with employers and worked with clients to overcome literacy issues.  He agreed to investigate potential artists to exhibit in the 2018 art exhibition.

 

 

b)

Presentation by Love Wainuiomata (17/1594)

Esther Venning gave a brief summary of current works being undertaken:

·     14 Art Works Panels were being fabricated and due to be installed in two to three weeks.  She thanked members for their support in this endeavour.

·     Wainuiomata Welcome sign - the Pou was to be carved in the next couple of weeks with the fibreglass support to be installed soon.

·     Queens Street sign would be installed during 20-24 November 2017.  The delay was due to a graffiti coating being applied prior to installation. 

·     Barbeque Project – plans were currently being drafted, with the Wainuiomata Lions seeking funding from the national organisation.  The remainder of funding would come from the community.  It was hoped to get the barbeques installed before Christmas, but this was dependent on receipt of funds. Ms Venning requested a letter of support from the Board to assist with the funding application to New Zealand Lions.

·     The Draft Town Centre Planning Document was a work in progress, with collaboration between officers, the community and Love Wainuiomata.  She stressed engagement with the community was important, with cohesion and consistency of design also being a focus.  She welcomed feedback from the Board.

In response to a question from a member, Ms Venning agreed the upcoming Rural Festival, Art Exhibition and keeping in touch with users of the Community Hall were all good ways to engage with the community.

The Chair advised he was keen to develop a Board newsletter for distribution to all Wainuiomata residents in the New Year and that Love Wainuiomata could have an article within that.  He congratulated Ms Venning on the work undertaken by Love Wainuiomata to date.

4.       CONFLICT OF INTEREST DECLARATIONS   

There were no conflicts of interest.

5.       Minutes

Resolved:   (Mr Sinnott/Mr Stallworth)                                 Minute No. WCB 17502

“That the minutes of the meeting of the Wainuiomata Community Board held on
Wednesday, 6 September 2017, be confirmed as a true and correct record.”

 

 

6.       Reports referred for board input before being considered by a SubCommittee of Council

 

a)

8 Bexley Grove - Proposed No Stopping At All Times Restrictions (17/1618)

Report No. WCB2017/5/252 by the Contractor

 

Speaking under public comment, Ms Angelina Benson from 7 Bexley Grove said the resident at 8 Bexley Grove had approached Council complaining of visibility issues and difficulty accessing their driveway. Ms Benson noted that this resident chose to reverse into his driveway, and considered there were no visibility issues in the street.   She said she opposed the proposal, as it would remove all off-street parking from in front of her residence – which would result in cars parking further down the street, possibly resulting in congestion and other issues in the street. Ms Benson explained there were currently five cars associated with her residence, including one work vehicle (a single cab utility), which was required to be parked onsite.  She disputed the officer’s comment that the utility was parked on the street to cause visibility and accessibility issues, as it was parked onsite every night.

 

In response to questions from members, Ms Benson considered that the street did become congested with parked vehicles.  She reiterated those living at her residence did not park their vehicles in front of other houses, and that occasionally they may park on the berm (off the street) in front of her residence.  She said she would be happy to have yellow lines painted over her driveway entrance (as currently occurred outside numbers 6 and 8 Bexley Grove), but not to have yellow lines along the total width of the property frontage.

 

The Traffic Asset Manager elaborated on the report. He explained Council had received numerous complaints from the occupant of 8 Bexley Grove over the past 12 months, concerning their difficulty in manoeuvring in and out of their driveway especially when cars were parked opposite. He noted Bexley Grove was only six metres wide, resulting in the carriageway becoming one lane if there were parked cars. He stated the proposal removed only one street carpark, and reminded members there was no requirement to provide on street carparking in front of every residence.

 

Members suggested communication rather than regulation as a more appropriate solution.  They agreed if this proposal was approved it could set a precedent for this street and other areas, and could result in new manoeuvring problems emerging in other parts of the street.

 

 

Resolved:   (Mr Sinnott/Ms Willard)                               Minute No. WCB 17503

 

“That the Board recommends that the Traffic Subcommittee recommends that the status quo be retained in Bexley Grove, Wainuiomata, and no ‘No Stopping At All Times’ restrictions be installed.”

 

 

b)

8 Waiu Street - Proposed P15 Parking Restrictions (17/1657)

Report No. WCB2017/5/258 by the Traffic Engineer - Network Operations

 

 

 

The Traffic Asset Manager elaborated on the report.

In response to a question from a member, the Traffic Asset Manager explained the business was open until 6pm, and that the proposed P15 would operate from 8am to 6pm, on week days.

 

 

 

Resolved:   (Mr Sinnott/Ms Tuala-Le'afa)                Minute No. WCB 17504

“That the Board endorses the recommendation contained in the report.”

 

 

 

7.

Community Engagement Fund 2017-2018 (17/1648)

Memorandum dated 26 October 2017 by the Community Advisor - Funding and Community Contracts

 

The Chair briefly explained each application and advised the concrete slab for the Wainuiomata Community Gardens Project was to be laid at Pukeatua School.

 

Resolved:   (Mr Sinnott/Mr Tupou)                                    Minute No. WCB 17505

“That the Board:

 

(i)      notes that the Community Engagement Fund closed on 6 October 2017 and two applications had been received;

 

(ii)     agrees that the applications were considered according to the merits of the application criteria and priorities of the fund. An information sheet is attached as Appendix 1 to the memorandum;

 

(iii)    agrees to the recommended allocations for the Wainuiomata Community Engagement Fund 2017/2018, attached as Appendix 1 to the memorandum as follows:

a)   Wainuiomata Community Gardens Projects for $1,500;

b)   Wainuiomata Tennis Club for $2,046.00;

 

(iv)    agrees that the organisations granted funding will be required to attend a meeting of the Board once the project has been completed; and

 

(v)     agrees to a second round of funding in 2018 with proposed opening/closing dates as follows: 

 

Open Fund

Close Fund

Decisions Due

1 March 2018

10 April 2018

13 June 2018”

 

8.

Schedule of Meetings 2018 (17/1559)

Memorandum dated 11 October 2017 by the Senior Committee Advisor

 

Resolved:   (Mr Sinnott/Ms Willard)                                         Minute No. WCB 17506

“That the Board:

(i)    approves the meeting dates for 2018 in respect of its own meetings;

 

(ii)   asks that their first meeting for 2018 be held on Wednesday 7 February;

 

(iii)  notes that the Chair will set dates for informal meetings of the Board as the need arises; and

 

(iv)  delegates authority to the Chief Executive in consultation with the Board Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

 

9.

Committee Advisor's Report (17/1483)

Report No. WCB2017/5/134 by the Committee Advisor

 

The Chair noted there were numerous community consultations currently underway (including the District Plan Change concerning intensification) and encouraged all members to participate and consult with their communities.

In response to a suggestion from a member, the Chair agreed to organise an informal meeting of the Wainuiomata Community Board at 7pm on 22 November 2017, to discuss how to best organise and conduct consultation with the Wainuiomata public on all the issues.

 

Resolved:   (Mr Sinnott/Ms Winterburn)                                  Minute No. WCB 17507

“That the Board:

(i)    receives the report;

(i)    agrees the Wainuiomata Community Library be the venue for meetings in 2018, and meetings will commence at 7pm;

(ii)   determines catering will be shared amongst the food establishments of Wainuiomata for its 2018 meetings; and

(iii)  determines advertising in the Wainuiomata News will continue for its 2018 meetings.”

 

10.

Chair's Report - November 2017 (17/1482)

The Chair tabled his report attached as page 9 to the minutes.

In response to questions from members, the Chair advised he had attended a meeting with Progressive Enterprises (PE) representatives and officers, and was confident the company was listening to public feedback.  He added PE had completed a number of projects in New Zealand which were reflective of each community, and he was hopeful that would occur in Wainuiomata.  He stressed the public needed to accept the complex would change due to the changing ways of life and economic circumstances.  He advised he had no further information concerning the proposed retirement village, and he was aware the five week deadline for a statement from Masonic had passed. He agreed to ask the Ward Councillors to follow this matter up.  He explained design work was underway for the Wainuiomata side of the shared pathway, and Cr Barry’s facebook page contained the latest information on this project.  He agreed to draft a Community Board newsletter for distribution to the community in the New Year, with a view to having regular publications throughout the year.

Members agreed the Wainuiomata Times should be invited to each Board meeting.  Ms Willard advised she would write an article for the next publication of Grey Matter, and would send a copy of a draft to all members for comment prior to submission.

Members agreed strategic planning for 2018 would be included for discussion at the informal Board meeting on 22 November 2017.  It was further agreed member roles, profiles, and methods of promotions of activities would also be discussed.

There was general discussion concerning the Community Awards, with a suggestion the Wainuiomata Civic Awards Board (currently on display in the Wainuiomata Library) should be updated to include all Community Award recipients; and that the Community Award ceremony would be held prior to a Board meeting (which would have a later start time to prevent overlap and either event running over time).

 

Resolved:   (Mr Sinnott/Ms Willard)                               Minute No. WCB 17508

“That the Board notes the report attached as page 9 to the minutes.”

 

 

 

 

 

 

 

 

11.     Report from representatives on local organisations

a)

Keep Lower Hutt Beautiful (17/1574)

Report No. WCB2017/5/136 by Ms Willard, Member, Wainuiomata Community Board

 

Ms Willard elaborated on the report. 

Members agreed to approach the Department of Corrections to ascertain if community service hours could be used to assist to keep Wainuiomata clean.  Ms Willard would draft a letter for discussion at the informal meeting on 22 November 2017 and possible options for action in the future.  Ms Willard acknowledged officers, Department of Corrections and possibly Downers would need to be involved.

 

Resolved:   (Mr Sinnott/Ms Tuala-Le'afa)                Minute No. WCB 17509

“That the report be noted and received.”

12.     QUESTIONS   

There were no questions.

 

There being no further business the Chair declared the meeting closed at 8.45pm.

 

 

 

 

 

 

Mr R Sinnott

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 7th day of February 2018

 

 

 

 

 

 

 

 

 

 

Attachment A

 

Wainuiomata Community Board – Chair’s Report – November 2017

 

With the year quickly coming to a close, and us as a board not due to meet again officially until 2018, it is time to wish everyone a happy and safe holiday season.  Please make sure time is spent with loved ones, there is an element of relaxation, and fun is had by all.

 

As the New Year approaches it is a good time to start thinking about what has been achieved in 2017 and thinking – did this live up to expectations?  Could I/we do anything better?  What would we like to be reflecting on at this point next year?  It is also a good time to celebrate achievements – it is amazing what can be achieved and sometimes we forget as it becomes part of the new norm.

 

Personally I would like to see a few things picked up on for the next 12 months.  There is some great stuff happening in our community, but I still think we can do better.

 

In March of next year I would like to see several different community groups getting involved for the Community Engagement Fund allocation.  We also have the Smokefree Wainuiomata programme to review, and the topical issue of housing in our city is up for review too.  On top of that there is the annual plan process to consider.  There is bound to be more, and I would encourage members to follow their passions and see what we can do as a board to improve the community we live in.

 

Only this week we had a meeting with Healthy Families and several representatives from other organisations around Smokefree Wainuiomata.  We came up with some great ideas, and I look forward to the board taking part in this work to build awareness of areas that are currently designated as Smokefree in Wainuiomata.

 

Next year I hope to see some positive progress on the Shopping Centre now it is in the ownership of Progressive Enterprises – this could truly transform the heart of our community.  I look forward to seeing how the housing strategy for the city ends up looking, and hope that Council can work productively with the new Government to see positive change in our communities with their Social Housing stock, and the land that has laid vacant for so long now.  In conjunction with this I hope that Council are able to consider their role in Social housing, and help ensure that everyone that needs a home is able to access one.

 

Personally I feel quite positive about 2018 – and I look forward to seeing what it brings.  All the best for the holiday season.

 

Cheers,

 

 

Richard

      


                                                                                      18                                                           05 April 2018

Wainuiomata Community Board

27 March 2018

 

 

 

File: (18/492)

 

 

 

 

Report no: WCB2018/2/83

 

Lees Grove - Proposed No Stopping Restrictions

 

Purpose of Report

1.    The purpose of this report is to seek Council’s approval for the installation of No Stopping Restrictions, from 8:30am to 9:30am and 2:30pm to 3:30pm on school days only, in Lees Grove, Wainuiomata, as shown attached as Appendix 1 to the report.

Recommendations

That the Traffic Subcommittee recommends that Council approve the installation of No Stopping Restrictions, from 8:30am to 9:30am and 2:30pm to 3:30pm on school days only, in Lees Grove, Wainuiomata, as shown attached as Appendix 1 to the report.

For the reasons:

̵  the proposed measures would improve the levels of service for road safety and accessibility in the vicinity of the school entrance for the benefit of all road users;

̵  the proposed restrictions are supported by a majority of the directly affected residents; and

̵ the proposed restrictions support Council’s Parking Policy 2017 by implementing a No Stopping zone only during the hours when the problem occurs and allowing residential parking outside of those hours.

 

Background

2.    Council received a request from a local resident to improve safety in Lees Grove, Wainuiomata, along the bend north of the Fernlea Primary School entrance.

3.    The concern expressed is that during school starting/finishing times there is a lack of parking etiquette from parents and caregivers picking up/dropping off children to the school.

4.    The requester also notes that vehicles park along the bend, limiting drivers’ visibility, narrowing the effective carriageway width and forcing drivers to cross the centreline into oncoming traffic therefore creating a safety hazard.

5.    During a site visit, Council officers noted that the road side parking clearances on the approaches to the existing KEA crossing do not currently meet Council’s guideline recommendations (there should be no parking within 15m either side of the KEA crossing).

6.    Officers also note that during school starting and finishing times the effective carriageway width is reduced to one lane only due to parked cars.

Discussion

7.    Lees Grove has a carriageway width of approximately 7.3m in the vicinity of the school entrance.

8.    A parked car would narrow the available carriageway to around 5.2m wide which is less than the minimum carriageway width for two way travel.

9.    There are already several non-continuous sections of dashed yellow lines in the vicinity of the school entrance. When cars are parked in between these sections, the carriageway is effectively reduced to a single lane which leads to congestion, impatience and dis-courteous driver behaviour

10.  The installation of No Stopping Restrictions as proposed would prevent vehicles parking close to the KEA crossing which would improve the sight distances at the crossing.

11.  The proposed restrictions would ensure adequate carriageway width for two-way traffic in the vicinity of the school entrance and the bend north of the school entrance.

12.  The proposed restrictions would apply during school drop off and pick up times only, minimising the inconvenience to local residents, who could utilise the on street parking outside of the restriction hours.

13.  The proposed restrictions should improve parking etiquette in the vicinity of the school entrance improving the levels of service for road safety and accessibility for the benefit of all road users.

14.  Initial consultation was undertaken on the proposed measures as shown in Appendix 2 (Option iii below). As a result of the consultation feedback and further on site investigation, the scheme has been amended to that shown in Appendix 1 (Option ii below).

15.  The measures proposed under Option iii (Appendix 2) would not resolve the issue of vehicles parking within 15m of the KEA crossing. This issue would be resolved by Option ii (Appendix 1).

16.  Option iv (Appendix 3) has been submitted by the board of Fernlea Primary School and includes a pick up zone and parking restrictions during the afternoon period only. 

17.  Officers are not recommending Option iv (as submitted by the school) as the proposed measures would not resolve the issues during the morning period. During the afternoon period, compliance with the P5 restriction is likely to be poor without ongoing enforcement action.

Options

18.  The options are:

i.    leave the area unchanged and accept the current levels of service for road safety and accessibility will remain; or

ii.   install the proposed changes as shown in Appendix 1 and improve the levels of service for road safety and accessibility in the vicinity of the school entrance during the school drop off and pick up times, and resolve the parking clearance with the KEA crossing; or

iii.  install the proposed changes as shown in Appendix 2, which would also improve the levels of service for road safety and accessibility albeit to a lesser extent than Option ii. This option fails to address the issue with vehicles parking too close to the KEA crossing and also would not ensure two way travel; or

 

iv.  install the proposed changes as shown in Appendix 3, which would improve the levels of service for road safety and accessibility in the vicinity of the school entrance during the afternoon pick up period only.

Consultation

19.  Consultation documents were delivered to the 13 directly affected properties from Nºs 17 to 27 and Nºs 28 to 38 Lees Grove.

20.  The initial consultation plan (see Appendix 2) allowed residents to support the proposed parking changes along the entire street, part of the street (either Section 1 or Section 2) or object to all proposed changes.

̵  Overall six (46%) questionnaires were returned.

̵  For the proposed changes in Section 1 (proposed No Stopping At All Times Restrictions):

· Four (67%) in support of Section 1; and

· Two (33%) objecting to Section 1.

̵  For the proposed changes in Section 2 (proposed No Stopping Restrictions from 8:00am to 9:00am and 2:30pm to 3:30pm, on School Days only):

· Four (66%) in support of Section 2;

· One (17%) objecting to Section 2; and

· One (17%) did not specify their position.

 

̵  The reasons given for the objections were:

· It's hard enough to get a park as it is. Will be even harder getting kids to school in the rain, people park on the yellow lines now so if there are even more, it will be even more people parking illegally. What about kids with disabilities?

·  Section one would help with congestion although I doubt the people will adhere the rules of not parking on yellow lines. Section two - I support in the afternoon but not the morning.

·  Lees Grove does not have appropriate “School Zone” signage which clearly advises motorists of the speed limit restriction (30km) during the restricted times of 08:30 – 09:30 and 14:30 – 15:30 on School Days.

· Resolve the root cause of the issue – which is the lack of alternative parking options for the Fernlea Primary School community.

· Apply the proposed “No Stopping Restrictions” from Section 2 to Section 1, which will remediate the “parking etiquette” concerns and apparent “blind spot” of the bend during high volume traffic times.

̵  Officers responses:

· Due to the relatively narrow carriageway and the KEA crossing, parking close to the school entrance is not desirable for safety and accessibility reasons.

· The parking enforcement team will be advised of the new restrictions so they can be monitored and enforced.

· If the restrictions are imposed in the afternoon only, the safety hazard will not be addressed during the school starting times.

· Fernlea School is currently on the priority list for installation of school active signage. The congested nature of the local streets generally ensure low vehicle speeds.

· There are no options to provide local off street parking and this is an inefficient use of land in a residential area.

· Council’s Road Safety Coordinator will work with the school to promote alternative drop-off / pick-up point with the school to help with congestion at the front gate (ie, walking bus etc,).

 

21.  As a result of the consultation feedback and further on site investigation, the scheme initially consulted on has been amended to that shown in Appendix 1 (Option ii above), which is the officer’s recommended option.

22.  At the time this report was initially submitted officers had not heard back from Fernlea School who were to discuss the proposed measures at a board meeting on 22nd March 2018. 

23.  The school board discussed the proposed changes (Appendix 1) at its board meeting on the 22nd March 2018; subsequent to the Wainuiomata Community Board draft agenda meeting.

24.  Officers received feedback from the school board on the proposed changes shown in Appendix 1 on the 23rd March 2018.

25.  The school board believe that the proposed restrictions will increase congestion in the vicinity of the school entrance and force parents/caregivers to park further away from the school entrance therefore increasing the inconvenience to them.

26.  The school board also noted that a lot of parents will not adhere to the restrictions and that on wet days the proposed restrictions will cause a bigger inconvenience.

27.  The school suggested that the No Stopping Restrictions are installed only along the northern side of the street and along the bend north of the school entrance, and that a P5 Pick Up/Drop Off zone be installed adjacent to the KEA crossing, outside Nºs 21 and 23.

28.  Officers have drawn a plan with the school’s suggestions (see Appendix 3). A section of No Stopping Restrictions on the westbound approach to the KEA crossing has also been included on this option to ensure that the road side parking clearances comply with Council’s guideline recommendations.

29.  The Wainuiomata Community Board will consider the recommendation at its meeting on 5 April 2018 and the resolution will be tabled at the Traffic Subcommittee meeting on 9 April 2018.

Legal Considerations

30.  These restrictions are made pursuant to the provisions of Hutt City Council Traffic Bylaw 2017.

Financial Considerations

31.  These changes can be funded from Council’s 2017/2018 operational budget.

Other Considerations

32.  In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it improves safety for the benefit of all road users. It does this in a way that is cost-effective because it utilises standard road markings and signs.

Appendices

No.

Title

Page

1

Lees Gr - Proposed No Stopping Restrictions 18/372

24

2

Lees Grove - Proposed No Stopping Restrictions CONSULTATION 18/372

25

3

Lees Grove - Proposed No Stopping Restrictions SCHOOL SUGGESTION 18/372

26

    

 

 

 

 

 

Author: Sylvio Leal

Traffic Engineer

 

 

 

 

 

 

Reviewed By: Zackary Moodie

Traffic Engineer - Network Operations

 

 

 

Approved By: Damon Simmons

Traffic Asset Manager

 


Attachment 1

Lees Gr - Proposed No Stopping Restrictions 18/372

 


Attachment 2

Lees Grove - Proposed No Stopping Restrictions CONSULTATION 18/372

 


Attachment 3

Lees Grove - Proposed No Stopping Restrictions SCHOOL SUGGESTION 18/372

 

 


                                                                                      27                                                           05 April 2018

Wainuiomata Community Board

08 March 2018

 

 

 

File: (18/320)

 

 

 

 

Report no: WCB2018/2/32

 

Committee Advisor's Report

 

 

 

 

Purpose of Report

1.    The primary purpose of this report is to update the Board on various items of interest to the Board.

Recommendation

That the Board notes the report.

 

 

Community Consultations

 

2.   Please see below a list of current proposals Council is consulting on: 

 

Consulting on

Closing Date

Revocation of Reserve Status 20N Mataura Grove, Wainuiomata

 

Ecology and Landscapes

 

20 April 2018

 

 

 

 

Consultations can be viewed on Council’s website: 

http://www.huttcity.govt.nz/Your-Council/Have-your-say/Consulting-on/

 

 

 

 

 

3.    2017/2018 Expenditure

The Board’s Miscellaneous Administration Budget for the 2017/2018 financial year is $5,000, and the Training Budget is $3,000.  Expenditure to date is included in Appendix 1 attached to the report.

Appendices

No.

Title

Page

1

Wainuiomata Community Board Expenditure 2017/18

29

    

 

 

 

 

 

 

Author: Annie Doornebosch

Committee Advisor

 

 

 

 

 

 

Approved By: Kathryn Stannard

Divisional Manager, Democratic Services

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 1

Wainuiomata Community Board Expenditure 2017/18

 


MEMORANDUM                                                  30                                                           05 April 2018

Our Reference          18/423

TO:                      Chair and Members

Wainuiomata Community Board

FROM:                Annie Doornebosch

DATE:                20 March 2018

SUBJECT:           Central District Pest Control Limited - Notice of Ground Based Possum Control

 

 

Recommendation

That the Board receives and notes the memorandum.

 

 

Purpose of Memorandum

1.         Central Districts Pest Control Limited will be carrying out ground based possum control on the Wainuiomata South contract area between 9 April and 30 June 2018.

2.         A copy of the notification letter and map are attached as Appendices 1 and 2 to the memorandum.

 

 

Appendices

No.

Title

Page

1

Central District Pest Control Limited - notification letter

31

2

Wainuiomata South Map

33

    

 

 

 

 

 

 

Author: Annie Doornebosch

Committee Advisor

 

 

 

 

 

 

Approved By: Kathryn Stannard

Divisional Manager, Democratic Services


Attachment 1

Central District Pest Control Limited - notification letter

 


 


Attachment 2

Wainuiomata South Map

 

  


                                                                                      35                                                           05 April 2018

Wainuiomata Community Board

08 March 2018

 

 

 

File: (18/322)

 

 

 

 

Report no: WCB2018/2/33

 

Keep Lower Hutt Beautiful

 

 

 

 

Update by Ms Willard

 

Recommendation

That the report be noted and received.

 

 

 

 

 

Appendices

No.

Title

Page

1

Keep Lower Hutt Beautiful Report

35

    

 

 

 

 

 

 

 

Author: Margaret Willard

Member, Wainuiomata Community Board

 

 


Attachment 1

Keep Hutt City Beautiful Report

 

Memo

Wainuiomata Community Board


TO:                   Chair and Members of the Wainuiomata Community Board

FROM:                            Margaret Willard

CC:                    Annie Doornebosch

DATE:             5 April 2018

RE:                   Report from Keep Lower Hutt Beautiful

 

Planning is underway for 2018 and beyond, and includes a submission to 2018 – 28 Long Term Plan.

 

The main aspects of the submission consist of –

 

Planting trees on berms to compensate for trees lost as a result of changes by central government in the last triennium that protect fewer heritage trees. We are requesting an additional $40,000 for trees, planting, and maintenance, with a $5000 budget for watering (including volunteer expenses).

 

The clearing of some litter bins more than twice daily.

 

Cleaning up the rail corridor. The first two kilometres of this land produced 5,000 kg, or five tonnes, of litter. We are requesting $10,000 for the rest of the approximately 20km to cover the cost of a truck and landfill fees for the next two years, after which less rubbish is expected. Asking for an annual amount will help find whether illegal dumping is ongoing, and it’s hoped the rat population decreases.

 

More about the projects

 

The various projects listed below will be implemented by subgroups within and outside the committee.

 

Rail corridor

 

Chris Norton of Team Naenae and Weltech is issuing a challenge to other groups located along the rail corridor to clean up and take care of their stretch of the line. There is an opportunity for young people to help The Growing Places Charitable Trust with planting along the rail corridor.

 

Don’t let it reach the beach

 

This is an initiative that will be overseen by the relevant subcommittee and is planned to be led by Hutt City Libraries.  It would include all aspects of the abatement work of the committee including litter, water pollution, and toxin pollution. 

 

Keep Lower Hutt Beautiful Week

 

The committee will meet to plan this in August.  Clean-ups are taking place all year round.

     



[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.