Temporary Road Closures
Subcommittee EXTRAORDINARY Meeting
3
April 2018
Pursuant
to a requisition from the Chair, dated 20 March 2018, an extraordinary meeting
of the Temporary Road Closures Subcommittee is to be held in the
Council
Chambers, Level 2, 30 Laings Road, Lower Hutt,
on:
Monday 9
April 2018 commencing at 2.30pm
Membership
Cr
Deputy Mayor D Bassett (Chair)
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Cr G Barratt
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Cr S Edwards
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Cr T Lewis
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Cr L Sutton (Deputy Chair)
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For
the dates and times of Council Meetings please visit www.huttcity.govt.nz
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TEMPORARY ROAD CLOSURES SUBCOMMITTEE
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Membership:
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5
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Quorum:
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3
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Meeting Cycle:
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As required.
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Parent Body:
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The Temporary Road
Closures Subcommittee will report to the City Development Committee
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PURPOSE
The Temporary Road Closures Subcommittee
has primary responsibility for approving temporary road closures.
The Temporary Road Closures Subcommittee will have authority to:
1.0 Make decisions
under Clause 11(e) of the Tenth Schedule of the Local Government Act 1974 and
the Transport (Vehicular Traffic Road Closure) Regulations 1965.
1.1 Determine the procedure
to be adopted by the Subcommittee when making a decision in 1.0 above.
1.2 Make decisions
on any other ancillary matter related to 1.0 above including without limitation
approval of temporary “No Stopping” restrictions under Hutt City
Council Traffic Bylaw 2007.
Delegated
Authority:
The Temporary Road Closures Subcommittee
will have delegated authority to carry out activities within its terms of
reference.
Temporary Road Closures
Subcommittee
Temporary
Road Closures Subcommittee Extraordinary Meeting to be held in the Hutt City
Council Chambers, Level 2, 30 Laings Road, Lower Hutt on
Monday
9 April 2018 commencing at 2.30pm.
ORDER
PAPER
Public Business
1. APOLOGIES
No apologies have been received.
2. PUBLIC
COMMENT
Generally up to
30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be
asked questions on the matters they raise.
3. CONFLICT
OF INTEREST DECLARATIONS
4. Proposed Temporary Road Closure of Laings Road
and Queens Drive for Civic Anzac Day Ceremonies 2018 (18/433)
Report
No. TRC2018/2/84 by the Senior Traffic Engineer 6
5. Closure of Muritai Road for the Eastbourne
Memorial Returned Services Association Anzac Day Event 2018
(18/435)
Report No. TRC2018/2/85 by the Senior
Traffic Engineer 14
6. QUESTIONS
With reference to section 32 of
Standing Orders, before putting a question a member shall endeavour to obtain
the information. Questions shall be concise and in writing and handed to the
Chair prior to the
commencement of the meeting.
Judy Randall
COMMITTEE ADVISOR
Temporary
Road Closures Subcommittee Meeting
21 March 2018
File: (18/433)
Report
no: TRC2018/2/84
Proposed Temporary
Road Closure of Laings Road and Queens Drive for Civic Anzac Day Ceremonies
2018
Purpose
of Report
1. The purpose of this report is to seek approval, as per the
authorised process, for the temporary closure of Laings Road between Myrtle
Street and Queens Drive, and Queens Drive between Laings Road and High Street,
and for the associated rescinding of the existing parking restrictions, and the
imposition of temporary No Stopping At All Times restrictions, for the Civic
Anzac Day Ceremonies 2018.
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Recommendations
It is recommended that the
Subcommittee:
(i) agrees to approve the following proposed temporary road closures,
subject to the conditions listed in the Proposed Temporary Road Closure
Impact Report attached as Appendix 1 to the report:
(a) Anzac
Day Dawn Parade
Laings
Road from Myrtle Street to Queens Drive, and Queens Drive
from Laings Road to High Street; on Wednesday 25 April 2018
from 05:00 am to 07:00 am (attached as Appendix 2 to the report);
and
(b) Anzac
Day Civic Service Wreath-laying Ceremony
Queens
Drive from Laings Road to High Street; on Wednesday 25 April
2018 from 08:00 am to 11:00 am (attached as Appendix 3 to the
report); and
(ii) agrees
to temporarily rescind, for the Anzac Day ceremonies, all parking restrictions
on Laings Road and Queens Drive as follows:
(a) Anzac
Day Dawn Parade
Laings
Road from Myrtle Street to Queens Drive, and Queens Drive
from Laings Road to High Street, on Wednesday 25 April 2018
from 05:00 am to 07:00 am; and
(b)
Anzac Day Civic Service and
Wreath-laying Ceremony
Queens
Drive from Laings Road to High Street, on Wednesday 25 April
2018 from 08:00 am to 11:00 am; and
(iii) agrees
to impose the following restrictions:
(a) Anzac
Day Dawn Parade
Laings
Road from Myrtle Street to Queens Drive, and Queens Drive
from Laings Road to High Street, both sides, on Wednesday 25
April 2018 from 05:00 am to 07:00 am:
‘No
Stopping At All Times’; and
(b)
Anzac Day Civic Service and
Wreath-laying Ceremony
Queens
Drive from Laings Road to High Street, both sides, on Wednesday
25 April 2018 from 08:00 am to 11:00 am:
‘No
Stopping At All Times.’
For the
reasons:
· the proposed road
closures are required to accommodate the Anzac Day Ceremonies; and
· no complaints have
been received in relation to previous years’ closures.
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Background
2. Council
has received a request from the Mayor’s Office for the closure of roads
and temporary ‘No Stopping At All Times’
restrictions for the annual Civic Anzac Day Services.
3. At
its meeting on 12 August 2008 Council approved a procedure for the Council to
follow to comply with the Local Government Act 1974 (Schedule 10)(LGA)
provisions for temporary road closures for events.
4. Processes
have been established to implement these procedures, including the required
communications and consultations prior to any approval of a closure.
5. For
those events where vehicles remaining on roads are considered to be a safety
concern, it is also necessary for Council to pass a resolution that, for the
duration of the event, all existing parking restrictions on the closed roads
are temporarily rescinded and the roads be subject to a temporary ‘No
Stopping At All Times’ parking restriction.
6. Council
can then erect temporary signage and its Parking Enforcement officers can
attend the event and authorise the removal of any offending vehicles.
7. This
report has been prepared in accordance with the approved procedures.
Discussion
8. The
Traffic Asset Manager, Transport, acting as Council’s Traffic Engineer,
has assessed each of the proposed closures with regard to their expected impact
on traffic. He has provided a professional opinion as to whether the resulting
impact on traffic is likely to be reasonable or unreasonable.
9. The
proposed closures, if implemented according to the proposed traffic management
plans and in accordance with any specific conditions set by the Traffic
Engineer, should not result in an unreasonable impact on traffic.
10. For
the Civic Anzac Day events, any vehicles remaining on the roads as detailed in
recommendations (i) to (iii) will be a safety concern and therefore temporary
‘No Stopping At All Times’ restrictions are required to enable
these vehicles to be removed.
Public
Consultation
11. The
public was notified that Council was going to consider the proposed temporary
road closures through a Public Notice in The Hutt News on Tuesday 27 March
2018.
12. No
correspondence had been received at the time this report was submitted, however
any subsequently received correspondence will be presented to the Subcommittee.
Legal
Considerations
13. Approval
is required from the City Development Committee or the Temporary Road Closure
Subcommittee to allow for the temporary closure of roads and temporary
‘No Stopping At All Times’ restrictions. This will ensure that
Council is complying with the requirements of the Local Government Act 1974
(Schedule 10) for the temporary closure of roads within its jurisdiction.
Financial
Considerations
14. For
community events, the cost of public notices in The Hutt News or The Dominion
Post is paid from Council budgets. For commercial events, the cost of the
public notices is passed onto the appropriate event organiser. These events are
both community events.
Other
Considerations
15. In
making this recommendation, officers have given careful consideration to the
purpose of local government in section 10 of the Local Government Act 2002.
Officers believe that this recommendation falls within the purpose of local
government in that it complies with the requirements of the Local Government
Act (Schedule 10) for the temporary closure of roads for events.
Appendices
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No.
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Title
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Page
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1⇩
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Appendix 1 - Proposed Temporary Road
Closure Impact Report
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10
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2⇩
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Appendix 2 - Plan of the Proposed
Road Closure Area, Laings Road and Queens Drive, Dawn Parade
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12
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3⇩
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Appendix 3 - Plan of the Proposed
Road Closure Area, Queens Drive, Civic Wreath-Laying Ceremony
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13
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Author: Alan
Hopkinson
Senior Traffic Engineer
Reviewed By: Damon Simmons
Traffic Asset Manager
Approved By: John Gloag
Divisional Manager, Transport
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Attachment 1
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Appendix 1 - Proposed Temporary Road Closure Impact
Report
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Appendix 1
Anzac
Day Dawn Parade and Wreathlaying Ceremony:
Proposed
Temporary Road Closure Impact Report
1.
Description of Event
The Mayor’s
Office has applied to temporarily close Laings Road, between Myrtle Street and Queens
Drive, and Queens Drive, between Laings Road and High Street, to vehicular
traffic on Wednesday 25 April 2018 between 05:00 am and 07:00 am for the Anzac
Day Dawn Parade.
The Mayor’s
Office has also applied to close Queens Drive, between Laings Road and High
Street, to vehicular traffic on Wednesday 25 April 2018 between 08:00 am and
11:00 am for the Annual Anzac Day Wreathlaying Ceremony.
2. City
Promotions Division Support
The City Promotions
Division has assessed the proposed events with regard to their contribution
towards Council’s strategies and policies. The proposed events support
the Council’s event strategy and will contribute to the outcomes listed
in the long term plan.
3. Proposal
Notice
The public notice
that the Council was proposing to consider these closures was published in The
Hutt News on Tuesday 27 March 2018.
4. Consultation
No objections had
been received at the time this report was submitted. Any feedback subsequently
received will be presented to the Subcommittee.
5. Traffic
Impact Assessment
Prior Closures
The proposed
closures for these events will not result in these roads being closed for an
aggregate of more than 31 days this year, i.e. it does not exceed the LGA
restriction of not more than 31 days in any year.
Traffic Impact
In the opinion of
Damon Simmons, Traffic Asset Manager, acting as Council’s Traffic
Engineer, the proposed closures, if implemented according to the plans
provided, are not likely to impede traffic unreasonably.
In this particular
instance there should be very little in the way of wider network effects
because the event takes place in the early morning on a Public Holiday, and is
well known by the public as it is an annual event.
I am therefore of
the view that the proposed closures will be acceptable in terms of their
traffic related effects, subject to a high level of public awareness being
achieved through advertising and a high standard of on street signage and
traffic control at the closure points.
Damon Simmons
Traffic Asset
Manager
6. Conditions
of Closure
Following
Subcommittee approval, the organiser will be advised of the standard conditions
that will apply, being:
· The closure shall
apply only on the specified roads and for the specified hours as detailed
above.
· The applicant will
allow access for all emergency vehicles.
· The applicant will
act as directed by the Police or by officers of the Road Controlling Authority
(HCC). A contact name and phone number for the Police is given to the
applicant.
· The applicant will
be responsible for under taking all work relating to the physical closure of
roads and managing the closure.
· The applicant will
be responsible for ensuring closed roads are left in a suitable clean and tidy
state following the completion of the event. A contact name and phone number
for Intergroup Ltd., Council’s Street Cleaning Contractor, is given to
the applicant.
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Attachment 2
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Appendix 2 - Plan of the Proposed Road Closure Area,
Laings Road and Queens Drive, Dawn Parade
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Attachment 3
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Appendix 3 - Plan of the Proposed Road Closure Area,
Queens Drive, Civic Wreath-Laying Ceremony
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Temporary Road Closures Subcommittee Meeting
22 March 2018
File: (18/435)
Report
no: TRC2018/2/85
Closure of Muritai
Road for the Eastbourne Memorial Returned Services Association Anzac Day Event
2018
Purpose
of Report
1. The purpose of this report is to seek approval, as per the
authorised process, for the temporary closure of Muritai Road between Rimu
Street and Makaro Street, and for the associated rescinding of existing parking
restrictions, and the imposition of temporary ‘No Stopping At All
Times’ restrictions for the Eastbourne Memorial Returned Services
Association Anzac Day Event 2018.
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Recommendations
It is recommended that the
Subcommittee:
(i) agrees to approve the following proposed temporary road closure,
subject to the conditions listed in the Proposed Temporary Road Closure
Impact Report attached as Appendix 1 to the report:
(a) Anzac Day Event
Muritai Road from Rimu Street to Makaro
Street; on Wednesday 25 April 2018 from 09:30 am to 11:00 am (attached as
Appendix 2 to the report);
(ii) agrees to temporarily rescind, for the Anzac Day ceremonies, all
parking restrictions on Muritai Road between Rimu Street and Makaro Street on Wednesday 25 April 2018 from 09:30 am to 11:00 am; and
(iii) agrees
to impose the following temporary restriction on Muritai Road, both
sides, 09:30 am to 11:00 am:
‘No
Stopping At All Times.’
For the
reasons:
· the proposed road
closures are required to accommodate the Anzac Day Ceremonies; and
·
no complaints have been received in
relation to previous years’ closures.
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Background
2. Council
has received a request from the Secretary of the Eastbourne Memorial RSA (Inc.)
for a closure of Muritai Road between Rimu Street and Makaro Street on
Wednesday 25 April 2018 from 09:30 am to 11:00 am.
3. At
its meeting on 12 August 2008 Council approved a procedure for the Council to
follow to comply with the Local Government Act 1974 (Schedule 10)(LGA)
provisions for temporary road closures for events.
4. Processes
have been established to implement these procedures, including the required
communications and consultations prior to any approval of a closure.
5. For
those events where vehicles remaining on roads are considered to be a safety
concern, it is also necessary for Council to pass a resolution that, for the
duration of the event, all existing parking restrictions on the closed roads
are temporarily rescinded and the roads be subject to a temporary ‘No
Stopping At All Times’ parking restriction.
6. Council
can then erect temporary signage and its Parking Enforcement officers can
attend the event and authorise the removal of any offending vehicles.
7. This
report has been prepared in accordance with the approved procedures.
Discussion
8. The
Traffic Asset Manager, Transport, acting as Council’s Traffic Engineer,
has assessed each of the proposed closures with regard to their expected impact
on traffic. He has provided a professional opinion as to whether the resulting
impact on traffic is likely to be reasonable or unreasonable.
9. The
proposed closures, if implemented according to the proposed traffic management
plans and in accordance with any specific conditions set by the Traffic
Engineer, should not result in an unreasonable impact on traffic.
10. For
the Civic Anzac Day events, any vehicles remaining on the roads as detailed in
recommendations (i) to (iii) will be a safety concern and therefore temporary
‘No Stopping At All Times’ restrictions are required to enable
these vehicles to be removed.
Public
Consultation
11. The
public was notified that Council was going to consider the proposed temporary
road closures through a Public Notice in The Hutt News on Tuesday 27 March
2018.
12. No
correspondence had been received at the time this report was submitted, however
any subsequently received correspondence will be presented to the Subcommittee.
Legal
Considerations
13. Approval
is required from the City Development Committee or the Temporary Road Closure
Subcommittee to allow for the temporary closure of roads and temporary
‘No Stopping At All Times’ restrictions. This will ensure that
Council is complying with the requirements of the Local Government Act 1974
(Schedule 10) for the temporary closure of roads within its jurisdiction.
Financial
Considerations
14. For
community events, the cost of public notices in The Hutt News or The Dominion
Post is paid from Council budgets. For commercial events, the cost of the
public notices is passed onto the appropriate event organiser. This event is a
community event.
Other
Considerations
15. In
making this recommendation, officers have given careful consideration to the
purpose of local government in section 10 of the Local Government Act 2002.
Officers believe that this recommendation falls within the purpose of local government
in that it complies with the requirements of the Local Government Act (Schedule
10) for the temporary closure of roads for events.
Appendices
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No.
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Title
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Page
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1⇩
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Appendix 1- Proposed Temporary Road
Closure Impact Report
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17
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2⇩
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Appendix 2 – Plan of the
Proposed Road Closure area, Muritai Road
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19
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Author: Alan
Hopkinson
Senior Traffic Engineer
Reviewed By: Damon Simmons
Traffic Asset Manager
Approved By: John Gloag
Divisional Manager, Transport
Appendix 1
Eastbourne
RSA Anzac Day Parade: Muritai Road
Proposed
Temporary Road Closure Impact Report
1.
Description of Event
An application has
been received to temporarily close Muritai Road, between Rimu Street and Makaro
Street, to vehicular traffic on Wednesday 25 April 2018 between 09:30 am and
11:00am for the annual Anzac Day Parade.
2. City
Promotions and Events Division Support
The City Promotions
and Events Division has assessed the proposed events with regard to their
contribution towards Council’s strategies and policies. The proposed
events support the Council’s event strategy and will contribute to the
outcomes listed in the long term plan.
3. Proposal
Notice
The public notice
that the Council was proposing to consider these closures was published in The
Hutt News on Tuesday 27 March 2018.
4. Consultation
No objections had
been received at the time this report was submitted. Any feedback subsequently
received will be presented to the Subcommittee.
5. Traffic
Impact Assessment
Prior Closures
The proposed
closures for this event will not result in the road being closed for an
aggregate of more than 31 days this year, i.e. it does not exceed the LGA
restriction of not more than 31 days in any year.
Traffic Impact
In the opinion of
Damon Simmons, Traffic Asset Manager, acting as Council’s Traffic
Engineer, the proposed closure, if implemented according to the plans provided,
is not likely to impede traffic unreasonably.
In this particular
instance there should be very little in the way of wider network effects
because the event takes place on a Public Holiday, and is well known by the
public as it is an annual event.
I am therefore of
the view that the proposed closures will be acceptable in terms of their
traffic related effects, subject to a high level of public awareness being
achieved through advertising and a high standard of on street signage and
traffic control at the closure points.
Damon Simmons
Traffic Asset
Manager
6. Conditions
of Closure
Following
Subcommittee approval, the organiser will be advised of the standard conditions
that will apply, being:
· The closure shall
apply only on the specified roads and for the specified hours as detailed
above.
· The applicant will
allow access for all emergency vehicles.
· The applicant will
act as directed by the Police or by officers of the Road Controlling Authority
(HCC). A contact name and phone number for the Police is given to the
applicant.
· The applicant will
be responsible for under taking all work relating to the physical closure of
roads and managing the closure.
· The applicant will
be responsible for ensuring closed roads are left in a suitable clean and tidy
state following the completion of the event. A contact name and phone number
for Intergroup Ltd., Council’s Street Cleaning Contractor, is given to
the applicant.
