Minutes of Petone Community Board

1 4 April 2018

HUTT CITY COUNCIL

Petone Community Board

Minutes of a meeting held in the Petone Library Meeting Room, 7 Britannia Street, Petone on

Wednesday 4 April 2018 commencing at 6.30pm

PRESENT: Ms P Hanna (Chair) Mr M Branch

Mr B Dyer Mr M Fisher (Deputy Chair)

Ms K Yung Cr T Lewis

Cr M Lulich

APOLOGIES: There were apologies from Mr Foaese.

IN ATTENDANCE: Ms K Kelly, General Manager, City Transformation

Mr D Simmons, Traffic Asset Manager (part meeting)

Mr Z Moodie, Traffic Engineer Network Operations (part meeting)

Ms D Male, Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 18201

“That the apology received from Mr Foaese be accepted and leave of absence be granted.”

2. PUBLIC COMMENT

There was no public comment.

3. Presentations

Presentation by Moera Community House (18/347)

Ms Lorraine Dick, Community House Coordinator advised the following:

· the Christmas Event on 9 December 2017, which was supported by the community engagement fund, had been great on a very hot summer’s day;

· generous donations had been made for goodie bags at the event and also hand knitted bags for raffle prizes;

· the community house had worked together with the community to collaborate on the event;

· the highlights of the event included two performances, one from the LDC Dance Team, a hip hop dance group made up of local 8-10 year olds, and a Ukulele group, both groups had only practised for 10 weeks prior to the event;

· some learning points had been identified from the event and debriefing meetings held, which would improve future events;

· this year’s event was planned for 8 December 2018.

In response to a question from members, Ms Dick confirmed that a submission would be put in Council’s Long Term Plan for a water fountain, for future events.

Ms Yung acknowledged the effort of Ms Dick and the community house to reach the community and to bring so many different groups together.

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (18/332)

Cr Prue Lamason from Greater Wellington Regional Council (GWRC) advised the following:

· The Cross Valley Link would be vital for Lower Hutt, in particular for the growth of Petone. After visiting transmission gully today, she thought it would be an amazing piece of construction, with scenic views, which would get a lot of use, as many people currently used SH58.

· Much community work had been done to clean the Te Mome stream. It was not on the radar for GWRC, as unfortunately there were more contaminated streams than the Te Mome Stream.

· Wellington Harbour and Hutt Valley Whaitua Group was to be established by August to help with decisions on local land and water management. Applications for membership of the Group would be publicised via social media and on the GWRC’s web page.

· A transport meeting would be held on Thursday 12 April at 7pm at the Petone Rugby Club. The Airport Flyer Hutt Valley service was an exempt service in terms of the NZ Bus contract with GWRC. It required no subsidy and had not been assessed as integral to the network of services because it duplicated other bus or train services. The other bus services in this category were listed, which included most school buses. NZ Bus could decide to remove services if they were not deemed commercially viable.

Presentation by Jackson Street Programme (18/338)

Ms Leonie Dobbs, Jackson Street Programme (JSP) advised the following:

· An update was provided on the work to the facades, approximately 80% had been completed. There had been a six month extension to the process, JSP was working with one building owner to meet the deadline.

· JSP would be putting in a submission to Council’s Long Term Plan (LTP) to suggest installing LED lighting along Jackson Street, as the Britannia Street crossing was still very dark.

· As trucks were again travelling along Jackson Street, she believed transport and traffic needed to be reviewed as a whole. Roadworks were planned next week along part of Jackson Street, which would cause a traffic issue.

· Along with submitting to Council’s LTP, JSP and Petone 2040 needed to also review external sources of funding. The main thing was to work together to say that Petone was the gateway to Hutt Valley, it was important for its heritage and needed to be a priority in Council’s Long Term Plan.

4. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

5. Minutes

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 18202

“That the minutes of the meeting of the Petone Community Board held on Wednesday, 7 February 2018, be confirmed as a true and correct record.”

6. Reports referred for Committee input before being considered by Standing Committee of Council

Memorial Park (off Bracken Street) - P180 Parking Restrictions (18/429)

Report No. PCB2018/2/79 by the Traffic Engineer

The Traffic Engineer - Network Operations elaborated on the report.

In response to a question from a member, the Traffic Asset Manager advised that parking wardens had noticed the error on the signs, so were unable to enforce any traffic violations without a resolution from Council.

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 18203

“That the Petone Community Board endorses the recommendation within the report.”

The Esplanade - Proposed No Stopping At All Times Restrictions (18/436)

Report No. PCB2018/2/80 by the Traffic Engineer

The Traffic Asset Manager elaborated on the report. He added that the site distances at the access points to the café and boating club were often obstructed. He also advised that the Heretaunga Boating Club had requested that the dashed lines, for no stopping at all times restrictions, to the east of the club not be installed.

The Chair had received further feedback from the Heretaunga Boating Club that it be recorded at the meeting it’s appreciation of the super light bollards.

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 18204

“That the Petone Community Board endorses the recommendations within the report and supports that the dashed lines at the East side of the Boating Club will not be immediately installed.”

7.	Proposed New Street Names: Subdivision of 54 Leighton Avenue, Waiwhetu (17/1892) Report No. PCB2018/2/81 by the Traffic Engineer - Network Operations
	The Traffic Engineer – Network Operation elaborated on the report. He advised that two submissions from the public had been made, one attached as Appendix 4 to the report, of using the name Ron Deal within the street name. The other had been circulated to the Board via email earlier that afternoon, the names suggested were Ruru Road and Kathy Cross Road. Kathy Cross being the name of a living person, which could only be used in exceptional circumstance, in line with Council’s Naming Policy.
	The Board had been informed that Iwi was in the process of reviewing the history of the area this week, with a submission to be made early next week.
	Resolved: (Cr Lewis/Ms Yung) Minute No. PCB 18205 “That the Board agrees to delay the decision to approve new street names for the new Public and Private road off 54 Leighton Avenue, Waiwhetu, until Iwi have made a submission.”
	The Board discussed making the decision through a small working group, with the final decision to be circulated to all Board members via email and the decision endorsed at its next meeting.
	Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 18206 “That the Board agrees set up a working group to review the names for the subdivision of 54 Leighton Avenue, Waiwhetu, with membership as follows: (i) Cr Lewis; (ii) Ms Hanna; (iii) Mr Foaese; and (iv) Mr Dyer.”

Committee Advisor's Report (18/340)

Report No. PCB2018/2/14 by the Committee Advisor

In response to a question from a member, the Chair advised there was a meeting arranged soon for Korokoro residents effected by the ecology and landscapes consultation.

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 18207

“That the Board receives and notes the report.”

Petone Community Board Awards - A Proposal for Annual Awards (18/455)

Report No. PCB2018/2/42 by the Chair, Petone Community Board

The Chair elaborated on the report. Members were asked to consider a shorter or more catchy names for the awards to be referred to, similar to how Eastbourne Community Board had the Eastbournes.

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 18208

“That the Petone Community Board:

(i) receives and notes the report;

(ii) agrees to establish annual Petone Community Board Awards to award up to three people a year from the areas covered by the Petone Community Board, who have made noteworthy achievements in the current year, or have made a significant contribution to Petone over a period of years;

(iii) agrees to advertise the awards in May, June and July and to present the first awards at its 3 September 2018 meeting. The advertisement will seek nominations from the public for awardees and Community Board Members will also be able to make nominations;

(iv) agrees that award citations will be researched and written by Community Board Members; and

(v) agrees that recipients will receive a framed certificate and their photos and citations will be displayed in public spaces, such as the Petone and Moera Libraries and the Petone and Moera Community Houses, as well as on the Petone Community Board Facebook page.”

10.

Submission to District Plan Change 43: Residential and Suburban Mixed Use (18/344)

Memorandum dated 12 March 2018 by the Committee Advisor

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 18209

“That the Board:

(i) notes that a submission in respect of Plan Change 43 residential and suburban mixed use requires the Board’s retrospective endorsement; and

(ii) endorses its submission attached as Appendix 1 and 2 to the report.”

11.

Wellington Water Ltd - Community Water Stations Update (18/371)

Report No. PCB2018/2/43 by Wellington Water Limited

The Chair elaborated on the report.

Resolved: (Ms Hanna/Cr Lulich) Minute No. PCB 18210

“That the report be noted and received.”

12.

Chairperson's Report (18/341)

Report No. PCB2018/2/44 by the Chair, Petone Community Board

The Chair elaborated on the report. The public meeting on Council’s Long Term Plan arranged for 11 April would now be held on the evening of 19 April 2018 at the Salvation Army meeting room.

The Chair advised that a mail drop had been undertaken in some areas of Petone, requesting contact details, in relation to Neighbourhood Support Groups. Lesley Davies, Council’s Neighbourhood Support Coordinator would attend the June Board meeting to discuss her role and the groups further.

The Chair highlighted that the Community Engagement Fund applications were open, the Chair and Mr Branch would work on a video to promote the fund.

It was noted that Mr Fisher provided an update on preparation with ANZAC Day. He noted that the programme was to be finalised and Mr Branch would bring the flag for the Petone Railway Station and also liaise with the Petone Football Club.

Members noted that the next coffe club gathering would be held on 28 April at Café Dandelion.

Resolved: (Ms Hanna/Cr Lewis) Minute No. PCB 18211

“That the Board notes and receives the report.”

13. QUESTIONS

There were no questions.

The Chair and all Board Members finished the meeting with a whakatauki, may the calm continue to be widespread.

There being no further business the Chair declared the meeting closed at 7.40pm.

P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 11th day of June 2018