community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f) promote centralisation of those functions where the appropriate expertise must be ensured; and

(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

· Naming new roads and alterations to street names (in the Community Board’s area).

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· Any other issues a Board believes is relevant to its local area.

· Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· An overview of parks, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

· Local community awards.

Promote:

· Recreational facilities and opportunities in its area with a view to ensure maximum usage.

· Arts and crafts in its area.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

HUTT CITY COUNCIL

Petone Community Board

Meeting to be held in the Petone Library Meeting Room, 7 Britannia Street, Petone on

Wednesday 4 April 2018 commencing at 6.30pm.

ORDER PAPER

Public Business

1. APOLOGIES

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3. Presentations

a) Presentation by Moera Community House (18/347)

Verbal presentation by Ms Lorraine Dick, Community House Coordinator

b) Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (18/332)

Verbal presentation by Local Councillor from Greater Wellington Regional Council

c) Presentation by Jackson Street Programme (18/338)

Verbal presentation by Ms Leonie Dobbs, Chair

4. CONFLICT OF INTEREST DECLARATIONS

5. Minutes

Meeting minutes Petone Community Board, 7 February 2018 9

6. Reports referred for Committee input before being considered by a subCommittee of Council

a) Memorial Park (off Bracken Street) - P180 Parking Restrictions (18/429)

Report No. PCB2018/2/79 by the Traffic Engineer 16

b) The Esplanade - Proposed No Stopping At All Times Restrictions (18/436)

Report No. PCB2018/2/80 by the Traffic Engineer 20

7. Proposed New Street Names: Subdivision of 54 Leighton Avenue, Waiwhetu (17/1892)

Report No. PCB2018/2/81 by the Traffic Engineer - Network Operations 25

8. Committee Advisor's Report (18/340)

Report No. PCB2018/2/14 by the Committee Advisor 34

9. Petone Community Board Awards - A Proposal for Annual Awards (18/455)

Report No. PCB2018/2/42 by the Chair, Petone Community Board 37

10. Submission to District Plan Change 43: Residential and Suburban Mixed Use (18/344)

Memorandum dated 12 March 2018 by the Committee Advisor 39

11. Wellington Water Ltd - Community Water Stations Update (18/371)

Report No. PCB2018/2/43 by Wellington Water Ltd 44

12. Chairperson's Report (18/341)

Report No. PCB2018/2/44 by the Chair, Petone Community Board 50

13. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

Donna Male

COMMITTEE ADVISOR

9 7 February 2018

HUTT CITY COUNCIL

Petone Community Board

Minutes of a meeting held in the Petone Library Meeting Room on

Wednesday 7 February 2018 commencing at 6.30pm

PRESENT: Ms P Hanna (Chair) Mr B Dyer

Mr M Fisher (Deputy Chair) Ms K Yung

Cr T Lewis Cr M Lulich

APOLOGIES: There were apologies from Mr Foaese and from Mr Branch for lateness.

IN ATTENDANCE: Ms K Kelly, General Manager, City Transformation

Mr D Simmons, Traffic Asset Manager (part meeting)

Ms D Male, Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Ms Hanna/Cr Lulich) Minute No. PCB 18101

“That the apology from received from Mr Foaese be accepted and leave of absence be granted and the apology for lateness received from Mr Branch be received.”

2. PUBLIC COMMENT

There was no public comment.

3. Presentations

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (18/1)

The Chair advised that Cr Prue Lamason from Greater Wellington Regional Council had passed on her apologies for the meeting. She had provided information on the Te Awa Kairangi/Hutt River Environmental Strategy Action Plan, September 2017.

The plan would be put into action in May 2018, with two community workshops to be held. The Lower Hutt session would be at 6.30pm on 22 February 2018 at Avalon Pavilion.

Presentation by Jackson Street Programme (18/2)

Ms Dobbs, Chair of the Jackson Street Programme (JSP) advised the following:

· a new security camera and LED lights had been installed in the Petone library area;

· the Christmas parade was a success, a debriefing meeting was required to help the preparation for the 2018 parade;

· An update was provided on the work to the facades, approximately half had been completed. The work to the parapets had been completed with the use of ropes instead of scaffolding;

· a request received from the Mayor had been actioned to provide a hamper from retailers for the two tourists robbed at Kmart at the weekend;

· the Board Chair and the JSP Chair had separately met with the Council’s Urban Design Manager about heritage design and would be reported to the City Development Committee on 27 February;

· the Petone Police Station would be 110 years old, information and photos were being gathered from Porirua Heritage Library to commemorate this milestone; and

· a JSP business and event planning meeting would be held at the weekend.

The Chair commented in relation to the Regional Heritage Month, that Wellington City Council held a heritage event in October last year. She requested that officers communicate with Wellington City Council to see if this would be continuing this year.

In response to a question, Ms Dobbs informed that from the last heritage fund they had received around $5k, $1,500 each for three doors, around three to four years ago. The total heritage fund this time would be $50k and the JSP would therefore work with building owners to encourage further refurbishment.

Presentation by Wellington Water Ltd - Establishing Community Water Stations (18/87)

Mr Brown, Programme Manager from Wellington Water Ltd elaborated on the project for providing emergency water and community water stations, following on from the 2016 Kaikoura earthquake, as follows:

· the aim was to supply 20 litres to every residence in the Wellington region, from day eight after an earthquake event, until water mains service from reservoirs were restored;

· working from Upper Hutt to Wellington cities, it would take around 30 days to restore service to reservoirs to the Hutt Valley;

· 22 community water stations would be provided across the region, linked to streams and ground water bores;

· the community water stations were to be constructed around a 20ft shipping container, the stations were currently being locally constructed in Tawa;

· each water station would store large emergency water bladders which could be filled and transported by utility vehicles to water collection points in an earthquake event;

· there would be a collection point within 1km of every residence and within 500m on steeper sites;

· construction of stations would start at the end of February 2018 and all stations would be constructed by the end of June 2018;

· the Korokoro site would the test site, to be completed by early March 2018;

· a plan was being developed currently on who would be running the water stations locally; and

· four stations in Lower Hutt were planned, two in Eastbourne, one in Petone, Korokoro and one in Wainuiomata. Site specific information was available and also on the Wellington Water Ltd website.

In response to questions, Mr Brown informed that there were additional water sources available, planned and spaced out taking into account transport links, if any road became impassable. As the stations were shipping containers, they could be moved if necessary and the water bladders could also be towed across the harbour. Current water sources had been factored into the overall plan.

In response to further questions, Mr Brown advised that the Korokoro station would not have any cladding, as there was not much footfall to the area. Also it would be on NZTA land on a month by month lease. He informed that there would be a lot of messaging if an event occurred, clearly advertising where the stations and collection points would be located, which would cover if a station had needed to be moved.

4. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

5. Minutes

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 18102

“That the minutes of the meeting of the Petone Community Board held on Monday, 6 November 2017, be confirmed as a true and correct record.”

6. Reports referred for Committee input before being considered by Standing Committee of Council

Wainui Road - Proposed P15 Parking Restrictions (18/37)

Report No. PCB2018/1/4 by the Traffic Engineer

The Traffic Asset Manager elaborated on the report.

In response to questions, the Traffic Asser Manager advised that there were no parking restricitons on the road opposite, near the bakery and the Early Years Childcare Centre had four off street car parks.

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 18103

“That the Board endorses the recommendation contained in the report.”

Proposed No Stopping At All Times Restrictions - Titiro Moana Road (18/38)

Report No. PCB2018/1/5 by the Contractor

The Traffic Asset Manager elaborated on the report. He commented that there had been quite a low return rate on the consultation.

Resolved: (Ms Hanna/Cr Lewis) Minute No. PCB 18104

“That the Board endorses the recommendation contained in the report.”

Proposed No Stopping At All Times Restrictions - Udy Street (18/39)

Report No. PCB2018/1/6 by the Contractor

The Traffic Asset Manager elaborated on the report.

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 18105

“That the Board endorses the recommendation contained in the report.”

Committee Advisor's Report (18/5)

Report No. PCB2018/1/7 by the Committee Advisor

Members noted that the Board had not endorsed the Jackson Street (313) – Proposed No Stopping At All Times Restrictions traffic report at it’s November 2017 meeting.

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 18106

“That the Board receives and notes the report.”

Submission to Let's Get Wellington Moving (18/31)

Memorandum dated 18 January 2018 by the Committee Advisor

The Chair elaborated on the memorandum.

Resolved: (Ms Hanna/Cr Lulich) Minute No. PCB 18107

“That the Board:

(i) notes that a submission in respect of Let’s Get Wellington Moving requires the Board’s retrospective endorsement; and

(ii) endorses its submission attached as Appendix 1 to the report.”

Representation Review and Sustainability and Resilience (18/72)

Memorandum dated 23 January 2018 by the Divisional Manager, Strategy and Planning

Chair requested that the Board members be provided with an updated Council organisational chart, following the recent restructure.

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 18108

“That the Board receives and notes the information. “

10.	Chairperson's Report (18/12) Report No. PCB2018/1/8 by the Chair, Petone Community Board
	The Chair elaborated on the report. The future of Petone Wharf was to be costed in the Long Term Plan process and it needed to be made clear to residents that the decision was still to be made on the future.
	Members discussed the plans for the new garden centre and how many car parks would be available. The Chair advised that she would request the information form Council officers. The Chair thanked Cr Lewis and officers for getting the Petone sign letters painted. The Chair advised that the itinerary for the tour of Petone on Saturday 10 February would be circulated tomorrow. The Chair advised that the coffee morning gathering on 31 March would be held at Café Dandelion, the new name for Café Chavi, which had not yet opened. Members discussed the Petone Rotary Fair on Saturday 17 February 2018 and the focus for promotion by Ms Yung and Cr Lulich and others on the day. It was agreed that the Petone Wharf and heritage were key issues to discuss and the Petone tour on Saturday would highlight any other issues to consult upon. Cr Lewis informed that she had emailed Ms Liz Mellish, member of the Wellington Tenths Trust, in relation to volunteers required for Waka Odyssey on Saturday 24 February. The Chair gave her apologies for the event.
	Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 18109 “That the Board notes and receives the report.”

11. QUESTIONS

There were no questions.

The Chair finished the meeting with a whakatauki: Ka to he ra, ka rere he ra (No sooner is one day over than another begins).

There being no further business the Chair declared the meeting closed at 7.24pm.

Ms P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 4th day of April 2018

15 04 April 2018

Petone Community Board

21 March 2018

File: (18/429)

Report no: PCB2018/2/79

Memorial Park (off Bracken Street) - P180 Parking Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s retrospective approval/resolution for the P180 Parking Restrictions from 8:00am to 6:00pm, Mondays to Fridays only, in Memorial Park, Bracken Street as shown attached as Appendix 1 to the report.

Recommendations

That the Traffic Subcommittee recommends that Council retrospectively resolve the P180 Parking Restrictions from 8:00am to 6:00pm, Mondays to Fridays only, in Memorial Park, Bracken Street as shown attached as Appendix 1 to the report.

For the reason that parking restrictions need to be formally resolved by Council so they can be enforced.

Background

2. Council Parking Enforcement Services received a request from the Parks & Gardens Parks Asset Manager to undertake enforcement of the existing parking restrictions in Memorial Park, in Bracken Street.

3. The Parking Warden dispatched to undertake this enforcement noted conflicting information on the parking signs within Memorial Park and asked the Transport Division to clarify what the restriction should be and what had been formally resolved by Council.

4. Council officers investigated the situation and found that, in addition to the incorrect signage, the formal Council resolution for these restrictions did not clearly specify during what times the restrictions apply, therefore they cannot be legally enforced.

Discussion

5. The P180 Parking Restrictions from 8:00am to 6:00pm, Mondays to Fridays only, have previously been installed to provide adequate parking turnover in the area, ensuring satisfactory level of service for the park users.

6. This report seeks to formally approve these restrictions so they can be legally enforced.

Options

7. The options are:

i. to remove the existing restrictions and reduce parking turnover in Memorial Park during weekdays; or

ii. retrospectively resolve the P180 Parking Restrictions so they can be legally enforced.

Consultation

8. As the P180 Parking Restrictions are already installed, no consultation has been undertaken.

9. The Petone Community Board will consider the recommendation at its meeting on 4 April 2018 and the resolution will be tabled at the Traffic Subcommittee meeting on 9 April 2018.

Legal Considerations

10. These restrictions are made pursuant to the provisions of Hutt City Council Traffic Bylaw 2017.

Financial Considerations

11. These changes can be funded from Council’s 2017/2018 operational budget.

Other Considerations

12. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government. It does this in a way that is cost-effective because it utilises standard signage.

Appendices

No.	Title	Page
1 ⇩	Memorial Park (off Bracken St) - P180 Parking Restrictions 18/375	19

Author: Sylvio Leal

Traffic Engineer

Reviewed By: Zackary Moodie

Traffic Engineer - Network Operations

Approved By: Damon Simmons

Traffic Asset Manager

19 04 April 2018

Petone Community Board

22 March 2018

File: (18/436)

Report no: PCB2018/2/80

The Esplanade - Proposed No Stopping At All Times Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of No Stopping At All Times Restrictions, and No Parking Zones, on and adjacent to The Esplanade, Petone.

Recommendations

That the Traffic Subcommittee recommends that Council:

(i) approves the installation of No Stopping At All Times Restrictions on The Esplanade as shown in Appendix 1 attached; and

(ii) approves the installation of No Parking Zones and No Stopping At All Times Restrictions in the off street parking areas adjacent to The Esplanade as shown attached as Appendix 1 to the report.

For the reasons:

̵ the proposed changes will improve the road safety level of service for all road users;

̵ the proposed changes would improve the level of service for accessibility for vehicles accessing the carparks and club facilities;

̵ the proposed changes are supported by the affected clubs; and

̵ the proposed changes support Council’s Parking Policy 2017.

Background

2. Council received a request from the Reserves Asset Manager, Parks & Gardens Division, to install No Stopping At All Times Restrictions (broken yellow lines) at several locations on The Esplanade, to improve sight distance and accessibility to the foreshore parking areas.

3. The concerns expressed are that vehicles parked too close to the driveways obstruct the visibility of drivers exiting the parking areas, and that motorists travelling westbound along The Esplanade often find it difficult to locate the car park entrances between parked cars.

4. The Reserves Asset Manager also noted that there are accessibility issues to the beach ramps within the off street car parks due to inconsiderate parking (ie, vehicles park in front of the removable bollards and block access by club users).

5. The Parks and Gardens Division has recently made improvements in the off street parking areas to improve accessibility for the clubs located in the area and to prevent parked vehicles blocking the foreshore shared path.

Discussion

6. The proposed restrictions involve installing No Stopping At All Times Restrictions (broken yellow lines) on The Esplanade adjacent to the off street car park access points to prevent vehicles parking too close.

7. These restrictions will improve the sight distances available to motorists exiting the access points, as well as making them easier to locate for motorists turning into the car parks.

8. These car parks are often accessed by vehicles towing boat trailers, so the restrictions will also improve accessibility by providing more manoeuvring space when entering and exiting the car parks.

9. The proposed restrictions require the removal of three currently unrestricted parking spaces; two west of the driveway for the TS Tamatoa Sea Cadets’ car park (where the shoulder tapers into the traffic lane), and one east of the driveway for the Heretaunga Boating Club eastern car park.

10. The remaining proposed No Stopping At All Times Restrictions would not alter the number of on-street car parks available between the driveways.

11. The proposal further includes the installation of No Stopping At All Times Restrictions (broken yellow lines) and No Parking zones (yellow cross hatching) within the off street parking areas to improve accessibility for club users and for Wellington Water access to their pumping station.

12. Three No Parking areas are proposed to be marked with yellow cross hatching. These areas will ensure access to the Wellington Water pumping station (adjacent to the Seashore Cabaret Café) and the two access points either side of the Heretaunga Boating Club.

13. It is proposed that all three No Parking areas would have adjacent No Stopping At All Times Restrictions (broken yellow lines) to maintain clear areas for vehicle access.

14. Feedback from the Heretaunga Boating Club indicated that they prefer not to have the No Stopping At All Times Restriction located immediately east of their club house. Officers are happy to cede to this request, however we are also seeking Council resolution for this restriction in case it is needed in the future to keep the area clear.

Options

15. The options are:

i. leave the area unchanged and accept the current levels of service for road safety and accessibility; or

ii. install the proposed changes as shown in Appendix 1 to improve the levels of service for road safety and accessibility.

Consultation

16. Council officers consulted five directly affected organisations: Council Parks & Gardens Division, Heretaunga Boating Club, Petone Rowing Club, Seashore Cabaret Café and TS Tamatoa Sea Cadets.

· Four (80%) responses were received; all in favour of the proposal.

· The Heretaunga Boating Club requested that the No Stopping At All Times Restriction located immediately east of their club house not be installed. Officers believe it is preferable to install this restriction; however we are happy to defer to the Boating Club request.

· We believe it is best to also gain Council resolution for this restriction at this time, in case it needs to be installed in the future.

17. The Petone Community Board will consider the recommendation at its meeting on 4 April 2018 and the resolution will be tabled at the Traffic Subcommittee meeting on 9 April 2018.

Legal Considerations

18. These restrictions are made pursuant to the provisions of Hutt City Council Traffic Bylaw 2017.

Financial Considerations

19. These changes can be funded from 2017/2018 operational budget.

Other Considerations

20. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it improves accessibility and safety for the benefit of all road users. It does this in a way that is cost-effective because it utilises standard road markings.

Appendices

No.	Title	Page
1 ⇩	The Esplanade - Proposed No Stopping At All Times Restrictions 18/366	24

Author: Sylvio Leal

Traffic Engineer

Reviewed By: Zackary Moodie

Traffic Engineer - Network Operations

Approved By: Damon Simmons

Traffic Asset Manager

24 04 April 2018

Petone Community Board

19 February 2018

File: (17/1892)

Report no: PCB2018/2/81

Proposed New Street Names: Subdivision of 54 Leighton Avenue, Waiwhetu

Purpose of Report

1. To seek approval for:

a. appropriate street names for one new Public Road and one new Private Road in the new Subdivision at 54 Leighton Avenue, Waiwhetu; and

b. two alternate street names (should the first choices not be approved by LINZ); and

c. the street type (ie, Lane, Grove, Street etc.).

Recommendations

It is recommended that the Petone Community Board approves the new street names for the new Public and Private road off 54 Leighton Avenue, Waiwhetu, as shown attached as Appendix 1 to the report:

(i) from the names suggested below;

(a) “Whitewood” suggested road type “Grove”;

(b) “Tulip” suggested road type “Lane”;

(d) “Takaka” suggested road type “Lane”; or

(ii) from the Reserved Street Name list attached as Appendix 2 to the report; or

(iii) from the names submitted by the public attached as Appendix 4 to the report; or

(iv) from the names tabled at the meeting; or

(v) from the names submitted by the public during the public comment section of this meeting; and

(vi) approves the appropriate road type (as permitted by the New Zealand Standard AS/NZS 4819:2011) attached as Appendix 3 to the report; and

(vii) approves a preferred second name option for each street.

For the reason, so the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

Background

2. The development of 54 Leighton Avenue, Waiwhetu will create one new public road, one new private road and 18 residential properties. The roads require new street names.

3. The responsibility for naming both new public and private roads within Hutt City lies with the Community Boards, in this case the Petone Community Board.

4. The subdivision cannot proceed to completion without a legal street address.

Discussion

5. The developer, has requested that Council consider the following names from the Reserved Street Name List:

a. “Whitewood Grove”;

b. “Tulip Lane”;

c. “Riwaka Grove” after a small town in the South Island; and

d. “Takaka Lane” after a small town in the South Island.

6. These names have been checked with Greater Wellington and Land Information New Zealand requirements and are approved for use.

Options

7. The options are:

a. to select street names from those proposed by the developer which have been pre-approved by LINZ (ie, from the reserved street names list); or

b. to select street names from the list of names submitted from the public attached as Appendix 4; or

c. to select street names from the names submitted by the public during the public comment section of this meeting; or

d. to select street names from the Reserved Street Name List attached as Appendix 2 to the report.

8. It is also required that the Board approve a preferred second option for each street in case the first recommended options are rejected by Land Information New Zealand.

Consultation

9. Suggestions for new street names have been invited from the general public with a notice in the Hutt News.

10. Suggestions have also been sought from local Iwi, Heritage New Zealand and the Historical Society.

11. Board members have also sought further suggestions from their community network.

Legal Considerations

12. It is important that new streets are named early in the development stage as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

Financial Considerations

13. There are no financial considerations. The developer is responsible for the necessary street name signs. This will be undertaken by the Council contractor with the cost paid for by the developer.

Other Considerations

14. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it names the new streets. It does this in the standard cost-effective way.

Appendices

No.	Title	Page
1 ⇩	Appendix 1 Map of #54 Leighton Avenue Subdivision	28
2 ⇩	Appendix 2 Reserved Street Names List 204	29
3 ⇩	Appendix 3 Extract of Permitted Road Types	31
4 ⇩	Appendix 4 Street Name Submissions 54 Leighton Ave	32

Author: Zackary Moodie

Traffic Engineer - Network Operations

Reviewed By: Damon Simmons

Traffic Asset Manager

Approved By: John Gloag

Divisional Manager, Transport

33 04 April 2018

Petone Community Board

09 March 2018

File: (18/340)

Report no: PCB2018/2/14

Committee Advisor's Report

Purpose of Report

1. The primary purpose of the report is to update the Board on items of interest.

Recommendations

That the Board receives and notes the report.

Follow up from last Board meeting

2. Traffic reports considered by Board

At its meeting on 7 February 2018, the Petone Community Board endorsed the recommendations in the following traffic reports:

· Wainui Road – Proposed P15 Parking Restrictions;

· Proposed No Stopping At All Times Restrictions – Titiro Moana Road; and

· Proposed No Stopping At All Times Restrictions – Udy Street.

3. At its meeting on 13 March 2018, Council resolved to approve the recommendations contained in the reports.

Council’s current consultation

4. Please see below a list of current proposals Council is consulting on. These can be viewed on the Council website

http://www.huttcity.govt.nz/Your-Council/Have-your-say/Consulting-on/

Proposed New Street Name - 54 Leighton Ave, Waiwhetu	Friday, 30 March 2018
Revocation of Reserve Status - 20N Mataura Grove, Wainuiomata	Friday, 20 April 2018
Ecology and Landscapes Consultation

2017/2018 Miscellaneous Administration and Training Budgets

5. The following is the Board’s expenditure as at 16 March 2018

	Miscellaneous Administration	Training
Budget	$5,0000.00	$3,000.00
Expenditure at 16.03.2018	$684.27	$625.00
BALANCE	$4,315.73	$2,375.00

6. A spreadsheet detailing expenditure is attached as Appendix 1 to the report.

Appendices

No.	Title	Page
1 ⇩	Petone Community Board Actual Expenditure 2017 2018 Financial Year	36

Author: Donna Male

Committee Advisor

Approved By: Kathryn Stannard

Divisional Manager, Democratic Services

36 04 April 2018

Petone Community Board

23 March 2018

File: (18/455)

Report no: PCB2018/2/42

Petone Community Board Awards - A Proposal for Annual Awards

1. The purpose of this report is to recommend to the Board that it establishes community awards to recognise individual achievements or contributions to the Petone community.

Recommendation

That the Petone Community Board:

(i) receives and notes the report;

(ii) agrees to establish annual Petone Community Board Awards to award up to three people a year from the areas covered by the Petone Community Board, who have made noteworthy achievements in the current year, or have made a significant contribution to Petone over a period of years;

(iii) agrees to advertise the awards in May, June and July and to present the first awards at the 3 September 2018 meeting. The advertisement will seek nominations from the public for awardees and Community Board Members will also be able to make nominations;

(iv) agrees that award citations will be researched and written by Community Board Members; and

(v) agrees that recipients will receive a framed certificate and their photos and citations will be displayed in public spaces, such as the Petone and Moera Libraries and the Petone and Moera Community Houses, as well as on the Petone Community Board Facebook page.

2. The Community Board has a delegation from Council to make local community awards. Both the Eastbourne Community Board and the Wainuiomata Community Board already has in place an annual awards process.

3. This proposal suggests that an award called a “Petone Community Board Award” be instituted, with up to three of these awards being presented annually.

4. It is appropriate to recognise members of the Petone community who have had noteworthy achievements in the current year or have made significant contribution to Petone over a period of years.

5. The award citations will be researched and written by the Community Board Members.

6. It is envisaged that the nature of the award would be a framed certificate, with the awardees’ photos and citations displayed in public spaces, such as the Petone and Moera Libraries and the Petone and Moera Community Houses, as well as on the Petone Community Board Facebook page.

Appendices

There are no appendices for this report.

Author: Pam Hanna

Chair, Petone Community Board

Attachment 2

Submission - Plan Change 43: Residential and Suburban Mixed Use

Petone Community Board Submission on Plan Change 43

Residential and Suburban Mixed Use

1. Our submission relates to the whole of the Plan Change

2. Our submission is:

i. The general drive for intensification should not conflict with the expressed drive to maintain heritage character in Petone (see the Petone Vision Statement and the Petone 2040 Spatial Plan).

Decision sought:

a) Reinstatement of Chapter 4A and previous Design Guide for multi- unit development

b) Addition of objectives and policies and methods to achieve maintaining heritage character in Petone as at the moment there is no specific provision to address this

ii) Amendment 45 – Policy 4A 3.8

- the wording “in appropriate locations” needs to be added

iii) Amendment 48 – Policy 4A 3.11

- the words “avoid and” need to be added before manage

iv) Amendment 55 – Retirement Villages

Traffic effects (including changed traffic types, increased traffic volumes and parking) also need to be a matter of discretion – particularly in intensifying activities and in character streets where the quiet character and other elements such as street trees, for example, may be valued

v) Amendment 59 – 4A 4.2.1 Development Standards

This is a significant shift as currently 4A 2.3 and 4A 2.4 ensure full discretionary status for multi-unit development (which at present would encompass comprehensive development and retirement villages) in Petone and Moera (as well as Alicetown and the Eastern Bays) and this should stay that way. It must be possible to refuse consent for developments that can change the character of areas, and the community should have the right to be involved

Decision Sought:

a) Reinstatement of full discretionary status for multi unit and comprehensive developments and retirement villages in at least Petone and Moera and preferably in Alicetown and the Eastern Bays as well

b) An activity status that sends clear messages that all effects of intensification will be considered, and that provides the ability to be able to refuse consent (for example, cumulative effects of a cluster of intensive developments at present would not be able to be taken into account), and recognises the need to protect these areas and their quality and character from intensified development that would detract from the established quality and character

vi) The Design Guide

The Design Guide as notified is inadequate and does not provide adequate guidance when new multi unit or comprehensive developments are added into existing neighbourhoods

Decision Sought:

An adequate Design Guide

vii) General Deficiencies

· A lack of traffic generation consideration/s

· The proposed Rules not providing adequate onsite amenity

· A lack of comprehensive or long-term consideration of natural hazards

· A lack of comprehensive or long-term consideration of water infrastructure

Decisions Sought:

Rectification of these lacks

Attachment 1

Chairperson's Report - Petone Community Board - February 2018

Petone Community Board Chairperson’s Report – April 2018

Tena koutou katoa Talofa lava Malo e lelei Neih Hou Namaste

Greetings to everyone who lives in our board area of Korokoro, Petone, Seaview, Moera, Waiwhetu South, Woburn South and Gracefield – called Petone for short.

a) HCC Annual/Long Term Plan Process and Opportunities

The Hutt City Council’s Long Term Plan projecting forward ten years is out for consultation from 27 March to 27 April and 16 and 17 May are when people can make oral submissions backing up their written ones. The board has a room booked for a public meeting on the Long Term Plan on the evening of 11 April – Room 3 at the Petone Community House at 8 Britannia Street 7.30 to 9pm. We have booked the same room for the same time on 9 May – for anyone who wants to come and talk about making an oral submission or anything else that has come up by then.

b) Future of Petone Wharf

A key paper regarding possible costs will apparently go to the 1 May City Development Committee meeting rather than the 28 March Community Plan Committee meeting. If people want the Petone wharf to be refurbished in full they are going to have to speak up through submissions in the annual/long term plan process and also potentially at the 1 May meeting.

c) Buses

There was a really good article in the Dom Post of 19 March by Dave Armstrong pointing out the pitfalls of the PTOM (Public Transport Operating Model) brought in in 2011 which could see the Airport Flyer and some Hutt Valley commuter services disappear and cause even more traffic between the Hutt and Wellington. Cr Campbell Barry, Mayor Ray Wallace and MPs Chris Bishop and Ginny Andersen have been working together on this important issue. There are petitions to sign and a public meeting on April 12 at 7.30pm at the Petone Rugby Club.

d) Coastal Restoration Trust Conference

I have recently spent three days at this conference. It was very informative so a big thank you to HCC for being a key sponsor and host. The Trust is about the restoration of our coastal ecosystems – including the work that community groups such as Friends of Petone Beach has been undertaking since 2006 which is about restoring dunes as a natural feature of the Petone Beach aimed at long term resilience and mitigation against sea level rise and minimising of storm surge damage.

e) Neighbourhood Support Group/s

Some streets in Petone have had a letterbox drop about the possible formation of neighbourhood support groups. People have been asking who will get their contact information. Lesley Davies will come and speak at our June meeting on her role as HCC Neighbourhood Support Coordinator.

f) Emergency Management

Community Water stations are being set up all around the Wellington region and one near Korokoro Stream is the first in the Hutt. These stations are about getting water to within 1km of people after a major earthquake eg, but not until the 8^th day after any such event. So getting your own water tank such as the 200litre one from the Petone Library is still a must do.

g) Petone Developments and Traffic

Traffic in Petone as a whole is still a major issue that people comment on frequently. The garden centre in Victoria Street is yet to open but is sure to have traffic effects. I reported last year that we were working with the Mayor to get the incentivising of development in Petone changed. We are hoping that this will stop asap or perhaps it could have heritage enhancement as a criteria.

Our submission to the Keep Wellington Moving group seems to be endorsed by the researchers summary of submissions but not necessarily by the publicity and reporting around the results.

For specific traffic and parking issues in Petone it is best to communicate concerns you have via the ‘Report a Problem’ system on the website www.huttcity.govt.nz

h) Petone 2040 and Heritage

As reported in November a key part of any Jackson Street Heritage Precinct design work is how any initiatives need to be cognisant of the importance of the buildings in the area from Victoria to Cuba Street – for the future of both Petone and Lower Hutt City. Deputy Mayor, David Bassett, has called these buildings economic heroes and moved that a report with options for better protecting and enhancing these buildings be undertaken but a paper to the City Development Committee meeting on 27 February didn’t happen. The next City Development Committee meeting is on 1^st May.

i) Significant Natural Areas

Some Petone residents in Korokoro at least have received a letter from HCC advising that their property potentially contains some significant natural areas which Council would like to discuss with the possibility of identifying and protecting these areas in mind.

j) Community Engagement Fund

We have $2000.00 for a second round of grants. Applications opened on 10 March, close on 14 April and decisions will be made by 9 May. Do go to the HCC website and do a search for community engagement fund if you are an organisation that is going to be running or undertaking something that will benefit the community or a community in the board area that a little bit of funding could assist.

k) Followup on PCB Tour of Petone

On 10 February we undertook a minibus tour of the board area and the following are some of the updates about places we visited:

· Doreen Doolan Mall and the Library and carpark area – lighting has been well installed by Council officers and contractors and the public toilets are again open until 8pm

· Bollards on the foreshore seem to be working for the Boating Club and other users that need access to the beach and they seem to have stopped cars being driven along the pedestrian/cycle path

· The path beside Te Mome Stream – great to see the work that has been achieved to date

· Te Puna Wai Ora Water Fountain sculpture at Buick Street – this needs some maintenance spent on it but this is dependent on money being allowed in the Long term Plan

· The grandstand on Petone Rec – a paper about the state of the grandstand will be going to the 1 May City Development Committee

l) ANZAC Day

There will again be a 7am Flag Ceremony at the ANZAC Memorial Flagstaff at the Petone Railway Station and an 8.30am Petone Anzac Day Service in the Garden of Remembrance at Memorial Park in Bracken Street on ANZAC Day 2018.

m) Next end of month Petone Community Board coffee club gathering when anyone is welcome to come and have a coffee with board members any time between 10 and 11.30am will be on 31 March at Café Dandelion (that was Café Chavi) at 274C Jackson Street. The new owners are Robyn and Cliff Attewell.

https://www.facebook.com/pcbhcc/ is the link to our facebook page and sign up for our emails via http://eepurl.com/cq33Zj.

Kia ora

Pam Hanna

Chairperson

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

Pam Hanna (Chair)	Mike Fisher (Deputy Chair)
Mason Branch	Brady Dyer
Peter Foaese	Karen Yung
Cr Tui Lewis	Cr Michael Lulich