community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f) promote centralisation of those functions where the appropriate expertise must be ensured; and

(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

· Naming new roads and alterations to street names (in the Community Board’s area).

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· Any other issues a Board believes is relevant to its local area.

· Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· An overview of parks, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

· Local community awards.

Promote:

· Recreational facilities and opportunities in its area with a view to ensure maximum usage.

· Arts and crafts in its area.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

EASTBOURNE

A STATEMENT OF BASIC PRINCIPLES

The Eastbourne Community Board, representing the people of Eastbourne;

Recognises that we are part of a community living in a unique environment,

Believes that we have been entrusted with the care of an environment which is a major asset of the Wellington region,

Desires to conserve and enhance this asset for the enjoyment of future generations of residents and visitors, and therefore;

Acknowledges and promotes the key characteristics of Eastbourne and the Bays as:

1. A community situated on the coast of Wellington harbour, bounded by the sea on the one side and on the other by bush-clad hills;

2. A community comprising a string of smaller communities, with residential areas of low-rise, low-density housing, interspersed with many trees;

3. A community in which the citizens care and respect each other’s differences and right to quiet enjoyment of their surroundings;

4. A community where industry and commerce have developed without detriment to the natural environment;

5. A community where the arts are valued and where participation in theatre, painting, pottery, music, gardening and sports is actively fostered and encouraged ;

6. A community concerned for the welfare of the young and the old where the elderly may retire in dignity, where families have access to facilities to raise their children in an environment which promotes safety and well-being;

7. A community which values and encourages preservation of its heritage and history.

Further:

It is our stated intent that the recognition of these principles and acceptance of the key characteristics will underlie the activities which we as a community and board undertake, and that they will provide the criteria against which, and within which, any district plans, strategic plans or developmental or organisational initiatives may be assessed.

HUTT CITY COUNCIL

Eastbourne Community Board

Meeting to be held in the East Harbour Women's Club, 145 Muritai Road, Eastbourne on

Tuesday 3 April 2018 commencing at 7.15pm.

ORDER PAPER

Public Business

1. APOLOGIES

Ms V Horrocks.

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3. Presentation

Presentation by Local Councillor from Greater Wellington Regional Council (18/363)

A verbal update by Cr Prue Lamason from Greater Wellington Regional Council.

4. CONFLICT OF INTEREST DECLARATIONS

5. Minutes

Meeting minutes Eastbourne Community Board, 13 February 2018 13

6. Report referred for Committee input before being considered by a Subcommittee of Council

Kaitawa Road - Proposed No Stopping At All Times Restrictions (18/408)

Report No. ECB2018/2/77 by the Senior traffic Engineer 24

7. Election of the Deputy Chair (17/1872)

Memorandum dated 21 March 2018 by the Committee Advisor 28

8. Chair's Report (18/362)

Report No. ECB2018/2/38 by the Chair 29

9. Committee Advisor's Report (18/364)

Report No. ECB2018/2/13 by the Committee Advisor 32

10. Information Items

a) Wellington Water Ltd - Community Water Stations Update (18/374)

Report No. ECB2018/2/39 by Wellington Water Ltd. 36

b) Central Districts Pest Control Ltd - Update on the TBfree New Zealand Programme (18/396)

Report No. ECB2018/2/40 by the Committee Advisor 42

c) Ecology and Landscapes Consultation Update (18/407)

Memorandum dated 19 March 2018 by the Environmental Policy Analyst 47

11. Reports from representatives on local organisations

a) Eastbourne and Bays Community Trust (18/350)

Verbal update by Mr Gibbons

b) Vibrant Village (18/351)

Verbal update by Mr Gibbons

c) Okiwi Trust (18/359)

Verbal update by Ms Sutherland

d) Educating Residents Around Trapping (ERAT) Steering Group (18/352)

Verbal update by Ms Sutherland

e) Days Bay Wharf Steering Group (18/353)

Verbal update by Mr Ashe.

f) Community Response Group (18/354)

Verbal update by Ms Knight.

g) Keep Hutt City Beautiful (18/355)

Report No. ECB2018/2/41 by the Chair 49

h) Plastic Free Eastbourne (18/356)

Verbal updated by Mr Ashe.

i) Eastbourne Youth Workers' Trust (18/357)

Verbal update by Ms Knight.

j) Eastbourne Childcare Community Group (18/358)

Verbal update by Ms Knight.

12. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

Judy Randall

COMMITTEE ADVISOR

13 13 February 2018

HUTT CITY COUNCIL

Eastbourne Community Board

Minutes of a meeting held in the East Harbour Women's Club, 145 Muritai Road, Eastbourne on

Tuesday 13 February 2018 commencing at 7.15pm

PRESENT:	Mr R Ashe	Mr M Gibbons
	Ms V Horrocks (Chair)	Ms L Knight
	Cr M Lulich	Ms A Sutherland

APOLOGIES: Cr T Lewis

IN ATTENDANCE: Mr B Kibblewhite, General Manager, Corporate Services

Ms J Randall, Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

Members noted the apology from Cr T Lewis

The Eastbournes

Mākaro Press in recognition of an enthusiastic and generous publisher and promotor of Eastbourne writers and their works.

The Chair read Mākaro Press’ citation and thanked Ms M McCallum and her son Mr P Stewart for their work with Eastbourne writers and illustrators. Ms McCallum and Mr Stewart had founded Mākaro press in Eastbourne, built a relationship with local writers and illustrators and published the work of many. They had since moved to Wellington but maintained their relationship with local writers and the local bookshop.

Sally Bain in recognition of Eastbourne’s environmental warrior who has made Eastbourne a more beautiful place for all who live here.

Mr Gibbons read Ms Bain’s citation and thanked her for her involvement in and promotion of a number of community and environmental projects. Most recently her initiative as part of Educating Residents About Rats had created a very effective urban trap line throughout Eastbourne.

Avi Duckor-Jones in recognition of his humanitarianism, his contribution to the arts and being New Zealand’s ‘Great Survivor’.

Mr Ashe read Mr Duckor-Jones’ citation. Mr Duckor-Jones won the New Zealand television series ‘Survivor’. He was a published travel author and had spent a year running a school for disadvantaged children in Ghana which he was continuing to support.

Maureen Norma Buckley in recognition of a wonderful teacher, loved by generations of Eastbourne school children and their families.

Ms Knight read Ms Buckley’s citation and thanked her for her strong commitment to teaching and her tireless work for children in the Eastbourne community. Ms Buckley was well known in Eastbourne for her passionate role as educator and initiator of many valuable programmes and events across the school community.

Lindsay Johnson (Shihan Renshi) in recognition of an inspiring teacher and leader of the Eastbourne Karate Dojo for 20 years.

Ms Sutherland read Mr Johnson’s citation and thanked him for his many years of service to children in the community. Mr Johnson had introduced hundreds of children to Karate. He was a skilled and experienced teacher and was highly regarded by his students and their families.

Mayor Wallace congratulated all the recipients and commended them on their work for the Eastbourne community over many years.

3. PUBLIC COMMENT

Speaking under public comment Mr M Henderson of the Days Bay Residents’ Association (DBRA) raised the following issues:

· Safety at the Days Bay wharf had become a safety issue with increasing problems with diving and swimming on the side of the Days Bay wharf where the ferry berthed. He asked for an undertaking that permanent fencing would be established. He reinforced the wharf’s importance as a working area and stressed it was important that safety was prioritised so the wharf could continue to provide services. Mr Henderson tabled photos that showed people diving and swimming in the water where the ferry was about to dock.

In response, the Chair advised that permanent barriers were to be included in the design when the wharf was strengthened later in the year. Ms Knight suggested the situation might be improved with more ladders on the south side of the wharf.

Cr P Lamason (GWRC) advised she would speak to the Harbour Master about barriers for the wharf and report back to the Chair.

· Many residents had been concerned by letters from Council regarding proposed District Plan changes to protect significant natural resources. This had the potential to impact many Eastbourne properties identified as containing or being part of significant natural areas. He requested a Council officer attend the next Eastbourne Community Board meeting and explain the proposed changes. He further noted a Facebook group had advertised an official meeting to be held the following Tuesday.

Ms Sutherland agreed to attend the meeting and report back to the Board.

The Chair advised there would be a full consultation period on the proposed plan change before any decisions were made.

· Improved dog signs were needed at Days Bay Beach that were more consistent and in ‘plain English’.

The Chair advised the Board had been working with Council for some time to try to progress more consistent dog signs for the area.

· Mr Henderson requested additional information on speed humps that a resident had asked for at the crossing on Marine Drive near Moana Road. He said the DBRA would consult with residents on the suggestion.

The Chair agreed the speed humps would be added to the 2018 Walkaround schedule.

Speaking under public comment Mr P Sprey expressed concern about the large number of people swimming and diving off the wharf at Days Bay over summer without lifeguard facilities. He suggested either paying lifeguards or using local volunteers.

Mr Sprey expressed concern about safety at the pedestrian crossing between Williams Park and the Days Bay Wharf. He had noticed children running onto the road from the park and suggested a railing be erected to slow them down before crossing. Mr Sprey further suggested a warden be posted at the crossing on busy days to prevent traffic banking up from the volume of people crossing the road.

Mr Sprey proposed Wellesley College be approached to open their sports field for parking on hot summer weekends. This could be a school fundraiser and would ease the pressure on parking and traffic congestion.

The Chair agreed the number of visitors caused problems at Days Bay on summer weekends. She said a discussion with the Days Bay Residents’ Association and with Wellesley College would be worthwhile.

The Chair agreed the railing request would be added to the 2018 Walkaround schedule.

Mr Sprey proposed an aspirational plan for Eastbourne that would enhance unique aspects of the area. He suggested it could provide direction for Eastbourne in the future.

Speaking under public comment, Mr J Martin expressed concern about the postponement of deer culling in the East Harbour Regional Park. He noted the park was a well-used facility for the entire region and needed to be maintained. He would arrange another meeting with Cr P Lamason to discuss this further.

4. Presentations

Presentation by Department of Corrections, Community Liaison (17/1782)

Mr Scott Miller, Senior Committee Advisor for Corrections, advised that he worked with communities across the region as far as Gisborne. He oversaw the integration of prisoners, including offenders against children, in these communities. He advised the following:

· When offenders were released from prison, measures were in place to restrict their movements and make sure they complied with conditions. A variety of monitoring methods were used for this.

· When child sex-offenders were released, Corrections would try to ensure it was to an area that would minimise risk. If any ex-prisoners were considered high risk, the communities they moved to would be notified.

· Many ex-prisoners provided supervised unpaid labour to communities. Applications could be made through Mr Miller for any ad hoc projects for which the community might want assistance.

In response to a question from a member, Mr Miller advised his presentation was not prompted by any impending release of child sex-offenders to the area.

Presentation by Local Councillor from Greater Wellington Regional Council (17/1893)

Cr P Lamason from Greater Wellington Regional Council (GWRC) provided an update on the following:

· New bus contracts under Tranzit Group would begin from July but the current contractors would continue in Lower Hutt using new buses. There would be a change to the timetable from July and changes could be published online.

· The Parks Network Plan was still in draft form but would open for community consultation in the middle of year. It contained a single plan for the whole network of parks with separate divisions for each park.

· The Hutt River Environment Strategy Action Plan was open for consultation and Cr Lamason tabled copies for the Board to review.

Presentation by Wellington Water - Community Water Stations (18/91)

Mr A Brown, Water Resilience Programme Manager, and Ms J Osborne, Programme Operational Lead from Wellington Water Limited provided an update on the Community Water Stations project:

· A water network was to be installed to provide drinking water to the Wellington region in emergency. If a significant earthquake occurred there might be an expected 30 day window before water mains could be restored in the area as well as cuts to transport links and road networks. Residents would still be asked to store 20 L per person per day.

· Small locally built treatment stations would take water from streams and bores and treat it to drinking water standards. It could then be transported to water collection points for residents to fill containers. Collection points would be situated at points within a one kilometre radius for residents.

· Treatment Stations were expected to be in place by the end of June. Following consultation with Council’s Parks and Reserves Division to establish suitable sites, one will be placed in Lowry Bay and one in Days Bay.

· Ms Osborne advised that more information about these stations would be available in the lead up to June through a range of channels.

In response to questions from members, Mr Brown advised there were limits to where water treatment stations could be situated around the bays because of the risk of water contamination close to the shore and the water volume of some streams. Mr Brown also advised that community utility vehicles from ‘earthquake islands’ around the region would be used to transport water to collection points where needed.

Ms Knight envisaged that the Battle of the Bays on March 4, where the Wellington Regional Emergency Management Office (WREMO) team would be on-site, would be an ideal vehicle for raising awareness about this network.

Presentation by the Community Library Manager – Eastbourne (18/121)

The Manager of the Eastbourne Community Library Ms J Arnot, introduced herself and said she was enjoying being part of the Eastbourne community.

Ms Arnot advised that visits to Eastbourne Library were reducing and she wanted to ensure the library was meeting a wider range of needs. She intended diversifying library activities through workshops, events and improved technology facilities. She invited ideas that might enhance Eastbourne life and expressed a wish to continue communicating with the Board.

In response to questions from members, Ms Arnot advised that residents used the library for a range of services. She agreed a job seekers workshop might work well at the library. She would continue to hold information on community events and advertise what the library had to offer. Ms Arnot agreed to email a member of the public a list of services that the library provided.

In response to a question from members, Council’s General Manager Corporate Services advised that libraries at the new hubs had increased visitor numbers when they re-opened as part of the hubs.

5. CONFLICT OF INTEREST DECLARATIONS

There were no conflicts of interest.

6. Minutes

Resolved: (Ms Horrocks/Ms Knight) Minute No. ECB 18101

“That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 7 November 2017, be confirmed as a true and correct record.”

Chair's Report (18/73)

Report No. ECB2018/1/21 by the Chair

The Chair elaborated on the report. She advised on the opening of the Community Fridge on Saturday February 17, the Wild Food festival in Days Bay on February 24 and the Battle of the Bays on March 4. The Chair advised a Representation Review would be available in the next few months. The Board would be submitting on the proposed Representation Review, probably in combination with the Petone Community Board. She advised that she was meeting the Council’s recently appointed Sustainability and Resilience Manager to discuss sea level rise including implications and mitigation for Eastbourne.

The Chair advised she had recently attended a budget briefing. She noted this year’s Long Term Plan process was expected to involve a wider variety of ways to engage with the community. She further noted that infrastructure work for the Long Term Plan would focus quite heavily on Eastbourne with work around the wharves and the shared pathways.

The Chair advised she would follow up with Council officers regarding signs for alcohol-free areas in Eastbourne.

In response to questions from members, the General Manager Corporate Services explained there would be a focus on expanding Long Term Plan consultation to residents who would not normally engage and trying to increase online consultations.

In response to questions from members, the General Manager Corporate services advised that all three wharves were to be retained and refurbished:

· Rona Bay would be first to undergo refurbishment. This would be reported on at a future Board meeting;

· Council was waiting to determine whether the Pt Howard wharf structure penetrated the aquifer before a timeline for refurbishment could be started; and

· Days Bay Wharf would be provided with a high level of security to ensure safety while it was being refurbished.

Resolved: (Ms Horrocks/Ms Sutherland) Minute No. ECB 18102

“That the Board notes the report.”

Eastbourne Community Board Community Engagement Fund 2017-2018 (18/82)

Memorandum dated 30 Jan 2018 by the Community Advisor - Funding and Community Contracts

Resolved: (Mr Ashe/Mr Gibbons) Minute No. ECB 18103

“That the Board:

(i) notes that the Community Engagement Fund closed on 31 January 2018 and two applications were received;

(ii) agrees that the applications (attached as Appendix 1 to the memorandum) are considered according to the merits of the application criteria and priorities of the fund;

(iii) approves the application from the Historical Society of Eastbourne Inc. from the Community Engagement Fund for the total of $1,731.00 for the purchase of an oral history digital recorder; and

(iv) approves the application from the Muritai Yacht Club Inc. from the Community Engagement Fund for the total of $635.00 for the purchase of 10 watersport helmets for their junior Learn to Swim programme.”

Representation Review and Sustainability and Resilience (18/74)

Memorandum dated 29 Jan 2018 by the Divisional Manager, Strategy and Planning

Resolved: (Mr Ashe/Mr Gibbons) Minute No. ECB 18104

“That the Board notes the memorandum.”

10. Information Item

a)	Verbal Update by the Chair on the Eastern Bays Shared Pathway (18/111)
	The Chair provided a brief update on the planned Eastern Bays Shared Pathway along Marine Drive. She advised she had met with the planning group who now had useful and accurate information on penguin nests that would enable better access for penguins through the path design. Discussions with residents’ groups were to take place before the resource consent application was lodged in March.

11.

Committee Advisor's Report (18/6)

Report No. ECB2018/1/8 by the Committee Advisor

The Chair commented on items in the report:

· Dog signs had been an ongoing issue with some signs vandalised and needing replacement.

· In the 2017 Walkaround residents were encouraged to use an RFS for maintenance issues but the acronym had caused confusion in the community. The Chair clarified it stood for ‘Request for Service’ while on Council’s website it was called ‘Report a Problem.’ The Chair had found this system very effective and encouraged members to promote the use of it on the Walkaround and in the community.

Resolved: (Mr Gibbons/Cr Lulich) Minute No. ECB 18105

“That the Board:

(i) receives the report; and

(ii) approves the expenditure for catering for the Heritage Trail opening from the miscellaneous administration budget at approximately $130.00.”

12. Reports from representatives on local organisations

a)	Eastbourne and Bays Community Trust (17/1796)
	Mr Gibbons advised there was nothing to report.
b)	Vibrant Village (17/1799)
	Mr Gibbons advised there was nothing to report.
c)	Okiwi Trust (17/1800)
	Ms Sutherland advised there was nothing to report.
d)	Educating Residents Around Trapping (ERAT) Steering Group (17/1801)
	Ms Sutherland advised she would be attending a meeting shortly.

e)	Eastern Bays Marine Drive Steering Group (17/1802)
	The Chair advised the group had been disestablished since the Eastern Bays shared pathway had received its final approval. Members asked that this item be removed from future agendas.
f)	Days Bay Wharf Steering Group (17/1803).
	The Chair advised this Group would be re-convened as refurbishment planning progressed.
g)	Community Response Group (17/1804)
	Ms Knight advised the Wellington Regional Emergency Management Office (WREMO) had completed a review of emergency centres and would have a presence at the Battle of the Bays to update the community and distribute information. Ms Sutherland would be assisting them. Mr Ashe, Ms Knight and Cr Lulich volunteered to judge events on the day and Cr Lewis would be asked to be available as a back-up judge. WREMO would also be holding a rehearsal event during the week of the Wahine disaster commemoration.
h)	Keep Hutt City Beautiful (17/1805)
	The Chair advised the group was still finding a date for its meeting.
i)	Plastic Free Eastbourne (17/1807)
	Mr Ashe advised 350 boomarang bags had been made for the Eastbourne supermarket.
j)	Muritai School Hall Management Committee (17/1808)
	Ms Knight advised the committee no longer existed. Members asked that this item be removed from future agendas.
k)	Eastbourne Youth Workers' Trust (17/1809)
	Ms Knight advised there were 25 young people at the Trust evening on Friday. A new youth worker had recently joined. The Trust would advertise for new board members and hoped parents would become involved.
l)	Eastbourne Childcare Community Group (17/1810)
	Ms Knight advised the group did not need assistance at the current time.

13. QUESTIONS

Mr Ashe advised he had followed up with Council officers regarding historical road closures on Marine Parade due to flooding. He reported that at short notice officers were unable to provide detailed information but it appeared there had been no trend in increased road closures.

Ms Knight noted some companies would no longer insure some coastal properties.

The General Manager Corporate Services advised that some of the design of the shared path would mitigate debris but the design had to be weighed against residents who did not want barriers to block their views.

The Chair noted that once Greater Wellington Regional Council had installed its planned software for modelling and mapping planning for improvements would be easier. She believed that information on how often the road needed to be swept would provide an indication of the problem.

There being no further business the Chair declared the meeting closed at 9.28 pm.

Ms V Horrocks

CHAIR

CONFIRMED as a true and correct record

Dated this 3rd day of April 2018

24 03 April 2018

Eastbourne Community Board

19 March 2018

File: (18/408)

Report no: ECB2018/2/77

Kaitawa Road - Proposed No Stopping At All Times Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of No Stopping At All Times restrictions at the intersection of Kaitawa Road and Waitohu Road, as shown attached as Appendix 1 to the report.

Recommendation

That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times restrictions at the intersection of Kaitawa Road and Waitohu Road, as shown attached as Appendix 1 to the report.

For the reasons:

- the proposed changes will improve the sight distance for vehicles exiting Waitohu Road onto Kaitawa Road; and

- the proposed changes will reduce the likelihood of vehicle conflict when approaching the intersection.

Background

2. Council received a request from a local resident to extend the existing No Stopping At All Times Restrictions at the intersection of Waitohu and Kaitawa Roads by painting broken yellow lines.

3. The complainant identified that when cars are parked to the south of the intersection, on Kaitawa Road, the visibility for motorists exiting Waitohu Road is reduced.

4. Vehicles parked in this area, on Kaitawa Road, sometimes force motorists to cross the centreline near the bend in Waitohu Road, increasing the risk of vehicle conflict.

5. An extension of the broken yellow lines outside No. 26 Waitohu Road was also requested, to prevent vehicles parking too close to the driveways of Nos. 24 and 26 Waitohu Road.

Discussion

6. Kaitawa Road is approximately 5m wide on the southern approach to the intersection. This is close to the minimum carriageway width required for two way travel.

7. Vehicles parked south of the intersection, outside No. 2 Kaitawa Road, effectively reduce the carriageway width to around 3m, sufficient for one way movement.

8. The proposed parking restrictions would increase the sight distance available to motorists at the Waitohu Road limit line from 17m to 40m and ensure that two way movements are maintained.

9. The minimum recommended sight distance required in this situation is approximately 33m, assuming a 40 km/h design speed.

10. The broken yellow lines proposed outside Nos. 24 and 26 Waitohu Road would prevent vehicles parking too close to the driveways of these properties and within the manoeuvring space of the intersection.

Options,

11. The options are:

a. to leave the area as it is without any restrictions and accept the current levels of service for accessibility and road safety; or

b. to install the proposed changes to improve visibility and increase the levels of service for accessibility and road safety.

Consultation

12. Consultation documents were delivered to ten local residents.

13. Four responses were received, all in favour of the proposal. Some of the feedback includes:

a. “Excellent proposal”

b. “Excellent idea. Stories of near misses and screech of brakes continue to flow. It makes for common sense and increased safety. The junction is a narrow bottleneck”

14. The Eastbourne Community Board will consider the recommendation at its meeting on 3 April 2018 and the resolution will be tabled at the Traffic Subcommittee meeting on 9 April 2018.

Legal Considerations

15. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017.

Financial Considerations

16. These changes can be funded from Council’s 2017/2018 road markings budget.

Other Considerations

17. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it ensures access for emergency vehicles at all times. It does this in a way that is cost-effective because it utilises standard road markings.

Appendices

No.	Title	Page
1 ⇩	Kaitawa Road - Proposed No Stopping At All Times Restrictions	27

Author: Martin Barry

Contractor

Reviewed By: Victor Leal

Assistant Traffic Engineer

Approved By: Damon Simmons

Traffic Asset Manager

Attachment 2

Budget update April 2018

Miscellaneous Budget - Eastbourne Community Board Expenditure 2017/2018
Item	July	August	Sept	October	Nov	Dec	January	February	March	April	May	June	Total per Item	Balance
Opening Balance														$5,000.00
Advertising	$267.84	$267.84	$267.84	$267.84	$267.84	$267.84	$267.84	$267.84					$2,142.72
Venue hire			$75.00		$75.00								$150.00
Security Guard					$333.29								$333.29
Shuttle - Walkaround									$243.75				$243.75
The Eastbournes								$167.54					$167.54
Heritage Trail Opening									$172.46				$172.46
Less Total Expenditure														$3,209.76
Closing Balance														$1,790.24

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

Virginia Horrocks (Chair)	Murray Gibbons (Deputy Chair)
Robert Ashe	Liz Knight
Cr Tui Lewis	Cr Michael Lulich
Anna Sutherland

Consulting on	Closing date
Revocation of reserve status 20N Mataura Grove, Wainuiomata	20 April 2018
Ecolology and Landscapes

No.	Title	Page
1 ⇩	Significant Natural Resources - Letter to Council -Appendix 1	31