Minutes of a meeting
held at Greater Wellington Regional Council,
Level 2, 15 Walter Street, Te Aro, Wellington on
Thursday 1 March 2018 commencing at 1.00pm
PRESENT: Deputy Mayor D Bassett (Chair) (Hutt City Council)
Mayor W Guppy (Upper Hutt City Council)
Cr R Leggett, Porirua City Council (until 2.20pm)
Mayor M Tana (Porirua City Council (from 2.20pm)
Cr I Pannett (Wellington City Council)
Cr J Brash (Greater Wellington Regional Council)
APOLOGIES: There were no apologies.
IN ATTENDANCE: Mr D Wright, Board Chair, Wellington Water Ltd
Cr C Laidlaw, Chair, GWRC (part meeting)
Cr R Leggett, Porirua City Council (from 2.20pm)
Cr P Gilberd, Wellington City Council (part meeting)
Mr M Kinvig, Group Manager, Network Strategy and Planning, Wellington Water Ltd (part meeting)
Ms J Bryan, Principal Advisor, Wellington Water Ltd (part meeting)
Mr D Baxter, City Engineer, WCC (part meeting)
Mr T Stallinger, Chief Executive, HCC (part meeting)
Ms W Walker, Chief Executive, PCC (part meeting)
Ms K Stannard, Divisional Manager Democratic Services, HCC
Mrs H Clegg, Minute Taker, Hutt City Council
PUBLIC BUSINESS
There were no apologies.
2. PUBLIC COMMENT
There was no public comment.
3. CONFLICT OF INTEREST DECLARATIONS
There were conflict of interest declarations.
4. Minutes
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RESOLVED: Minute No. WWC 18101 “That the minutes of the meeting of the Wellington Water Committee held on Wednesday, 22 November 2017, be confirmed as a true and correct record.” |
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5. |
Draft Statement of Intent 2018-2021 (18/137) Memorandum dated 9 February 2018 by Wellington Water Ltd |
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The Board Chair, Wellington Water Limited (WWL) elaborated on the memorandum. The Principal Advisor (WWL) added that three year targets would be added to the draft Statement of Intent (‘the draft’). In response to questions from a member, the Board Chair, WWL agreed to ensure consistent wording regarding clients, customers and ratepayers was used throughout the draft and that words “District Plans” would be used instead of “Spatial Plan.s” In response to questions from members, the Group Manager, Network Strategy and Planning (WWL) agreed to investigate how to alleviate confusion for residents when a WWL vehicle arrived in response to a callout from a local authority. He added WWL was assessing the Scottish Water processes between its call centre and customers.
In response to questions from members regarding the publication of the draft, the Principal Advisor (WWL) advised the draft would have a statement explaining further amendments may be forthcoming as a result of the local authorities Long Term Plan consultations. In regard to climate change, the Group Manager, Network Strategy and Planning (WWL) explained that climate change featured heavily in WWL’s Long Term Strategy, and that studies eventuating from the Long Term Strategy would discuss climate change issues. In regard to firefighting issues, including the potential for fires to spread quickly throughout Wellington City, the Group Manager, Network Strategy and Planning (WWL) explained that talks were currently underway with Fire and Emergency New Zealand at an officer level. The Principal Advisor (WWL) agreed to insert a statement in the draft concerning the on-going building resilience works for WWL. In regard to flooding responses, the Board Chair, WWL agreed to clarify in the draft that there was no dulpication of services with GWRC. |
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Resolved: Minute No. WWC 18101 “That the Committee receives the draft Statement of Intent attached as Appendix 1 to the memorandum taking into account minor amendments made at the meeting.” |
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6. |
Havelock North Inquiry (18/230) Report No. WWC2018/1/12 by Wellington Water Ltd |
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The Chair highlighted that the actions of Wellington Water Limited (WWL) were fully aligned with the outcomes and recommendations from the Havelock North inquiry. The Board Chair, WWL added that considerable work was currently underway to bring the region’s nine Water Safety Plans together into one operational plan. He agreed to organise a media release concerning WWL’s positive input in assisting with both the Taranaki and Havelock North situations. The Principal Advisor, WWL added that the six principles of the Havelock North Inquiry Report had been incorporated into WWL’s draft Statement of Intent. |
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Resolved: Minute No. WWC 18102 “That the Committee: (i)
receives and notes the report; (ii) notes that Wellington Water
Ltd is well placed in progressing the urgent and early recommendations from
the Havelock North Drinking Water Contamination Inquiry Stage 2 report; and (iii) supports the recommendations contained in the Havelock North Drinking Water Contamination Inquiry Stage 2 report.” |
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7. |
Memorandum dated 8 Feb 2018 by Wellington Water Ltd |
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The Board Chair, Wellington Water Limited (WWL) elaborated on the report. He explained the details of the recent Pukerua Bay incident which resulted in boil water notices to 50 properties while a pipe breach was remedied. He added that the Half Yearly Report was a broad document and highlighted that everything was tracking as expected. In response to questions regarding water resilience, the Board Chair WWL explained there had been a few bore failures. However, the goal of having a separate emergency water system in place by mid 2018 was still achieveable. He added that the recent algae bloom in the Hutt River was naturally occurring and was not attributable to water being drawn from the river. In regard to performance measures, the Board Chair, WWL advised that the performance measures were tracking towards targets. |
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Resolved: Minute No. WWC 18103 “That the Committee receives the
Half Yearly report for Wellington Water Limited attached as Appendix 1 to the
memorandum.” |
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8. |
Sustainable Water Supply (18/127) Report No. WWC2018/1/10 by Wellington Water Ltd |
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The Board Chair, Wellington Water Limited elaborated on the report. Deputy Mayor Bassett proposed an informal workshop be held on the issue of sustainable water to enable pre-discussion. |
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Resolved: Minute No. WWC 18104 “That the Committee: (i) notes the report; and (ii) agrees to hold a workshop on Wednesday, 2 May 2018 commencing at 9.45am at Wellington Water Limited to discuss options for a sustainable water supply.” |
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Company Update Report (18/131) Report No. WWC2018/1/11 by Wellington Water Ltd |
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The Board Chair, Wellington Water Limited (WWL) elaborated on the report. He stated the bore programme was progressing satisfactory. He advised that the 3 Waters document captured all the regional challenges, wider environmental issues and the requirements of the National Policy Statement. Mayor Tana joined the meeting at 2.20pm. The Board Chair, WWL explained the wastewater network was the subject of a strategic case, with investigative work underway. He added the issue was dealt with under resilience and water quality. |
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Resolved: Minute No. WWC 18105 “That the Committee notes and receives Wellington Water Limited’s Company Update report.” |
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10. |
Draft Water Quality Framework Report (18/128) Memorandum dated 9 February 2018 by the Divisional Manager, Democratic Services, Hutt City Council |
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The Chief Executive, Hutt City Council elaborated on the memorandum. He explained the focus was on collaboration between local authorities. He added that the likelihood of Central Government regulation in the area was high and that the service model needed to be promoted as an efficient way to deal with water. Members noted the amendments to the Water Quality Framework report raised by Cr Brash wherein the authors of the report had neglected to incorporate prior to publishing. |
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Resolved: Minute No. WWC 18106 “That the Committee receives and notes the draft report on the Water Quality Framework attached as Appendix 1 to the memorandum.” |
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Chair's Verbal Update (18/231) The Chair advised he was continuing his weekly conversations with Wellington Water Limited (WWL) and monthly meetings with the Board Chair of WWL. He explained he was meeting with the Minister of Local Government tomorrow to explain the structure of WWL and how the company was operating. In regard to the three Wairarapa local authorities becoming part of the Committee, the Chair advised he had put this matter on hold as only two of the three local authorities wished to pursue this. The Chair agreed to meet with the new Chief Executive Officer from Kapiti Coast District Council and would report back to the Committee. The Chair stressed that it was vital the WWL model remained in the forefront of the Local Government Commission’s awareness. |
12. EXCLUSION OF THE PUBLIC
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Resolved: Minute No. WWC 18107 “That the public be excluded from the following parts of the proceedings of this meeting, namely: 13. Minutes - 22 November 2017 14. Board Membership (18/115) The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” |
Deputy Mayor D Bassett
CHAIR
CONFIRMED as a true and correct record
Dated this 29th day of May 2018