Agenda of Hutt Valley Services Committee

HUTT VALLEY SERVICES COMMITTEE (Special Committee of Council)
A joint committee of the Hutt City Council and the Upper Hutt City Council
Membership:	4 elected members appointed by the Hutt City Council and 4 elected members appointed by the Upper Hutt City Council plus one alternate appointed by each Council Chair to alternate between the two Councils with Hutt City Council appointing the Chair in odd numbered years and the change taking place at the final meeting of each year
Quorum:	Half of the members
Meeting Cycle:	Meets quarterly or as required
Reports to:	Council

HUTT CITY COUNCIL

Hutt Valley Services Committee

Meeting to be held in the Council Chambers, 838 – 842 Fergusson Drive, Upper Hutt on

Friday 2 March 2018 commencing at 9.30am

ORDER PAPER

Public Business

1. APOLOGIES

Apologies received from Mayor Wallace

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3. CONFLICT OF INTEREST DECLARATIONS

4. Minutes

Meeting minutes Hutt Valley Services Committee, 24 November 2017 7

5. Proposed Health and Hygiene Bylaw (18/94)

Memorandum dated 1 February 2018 by the Principal Policy Advisor, Hutt City Council 15

6. PROJECT PENCARROW PROGRESS REPORT 26 OCTOBER 2017 - 24 JANUARY 2018 (18/44)

Report No. HVSC2018/1/1 by the Wastewater Contracts Manager, Wellington Water 18

7. SILVERSTREAM LANDFILL UPDATE (18/45)

Report No. HVSC2018/1/2 by the Landfill Consultant, Tonkin and Taylor 20

8. Akatarawa Cemetery Update (18/179)

Report No. HVSC2018/1/29 by the Parks and Reserves Manager, Upper Hutt City Council

9. Hutt Valley Trunk Wastewater Services Financial Statements for the Period Ended 31 December 2017 (18/14)

Report No. HVSC2018/1/22 by the Financial Accounting Manager, Hutt City Council 27

10. Dog Control Update (18/117)

Report No. HVSC2018/1/23 by the Manager, Compliance Services, Upper Hutt City Council 31

11. Dog Control Update (18/79)

Report No. HVSC2018/1/24 by the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council 33

12. Health Office Activities Update (18/16)

Report No. HVSC2018/1/25 by the Manager Environmental Health, Hutt City Council 35

13. Regional Joint Services Opportunities (18/13)

Report No. HVSC2018/1/26 by the Divisional Manager, Democratic Services 39

Donna Male

COMMITTEE ADVISOR

7 24 November 2017

Hutt Valley Services Committee

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on Friday 24 November 2017 commencing at 9.30am

PRESENT:	Cr G McDonald, HCC (Chair)	Cr D Wheeler, UHCC (Deputy Chair)
	Cr L Bridson, HCC	Cr C Carson, UHCC
	Mayor W Guppy, UHCC	Cr P Lambert, UHCC
	Cr L Sutton, (Alternate HCC)

APOLOGIES: Mayor WR Wallace and Deputy Mayor D Bassett

IN ATTENDANCE: Ms K Kelly, General Manager, City Transformation HCC

Mr B Sherlock, Strategic Projects Director, HCC (part meeting)

Mr D Newth, Financial Accounting Manager, HCC (part meeting)

Mr B Latimer, Parks and Reserves Manager, UHCC (part meeting)

Mr D Bentley, Senior Environmental Health Officer, HCC

Mr L Dalton, Regional Manager Animal Services, HCC (part meeting)

Mrs H Clegg, Minute Taker, HCC

Ms D Male, Committee Advisor, HCC

Ms K Glanville, Democratic Services Advisor, UHCC

PUBLIC BUSINESS

1. APOLOGIES

Resolved: Minute No. HVSC 17501

“That the apologies received from Mayor WR Wallace and Deputy Mayor D Bassett, be accepted and leave of absence be granted.”

2. PUBLIC COMMENT

There was no public comment.

3. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

4. Minutes

Cr Carson asked whether Upper Hutt City Council had been notified of the Akatarawa Cemetery Concept Development Plan. Cr McDonald undertook to investigate and report back to Cr Carson.

Resolved: Minute No. HVSC 17502

“That the minutes of the meeting of the Hutt Valley Services Committee held on Friday, 4 August 2017, be confirmed as a true and correct record.”

Appointment of Chair and Deputy Chair

Cr Wheeler called for nominations for the Chair. Cr Wheeler nominated Cr McDonald and Mayor Guppy seconded the motion. Cr Wheeler called for any other nominations and as there were none he put the motion.

Resolved: Minute No. HVSC 17503

“That Cr McDonald be declared Chair of the Hutt Valley Services Committee for 2018.”

Cr McDonald assumed the Chair. The Chair called for nominations for the Deputy Chair. The Chair nominated Cr Wheeler and Mayor Guppy seconded the motion. The Chair called for any other nominations and as there were none she put the motion.

Resolved: Minute No. HVSC 17504

“That Cr Wheeler be declared Deputy Chair of the Hutt Valley Services Committee for 2018.”

Proposed Meeting Dates for 2018 (17/1355)

Report No. HVSC2017/5/3 by the Senior Committee Advisor, Hutt City Council

Resolved: Minute No. HVSC 17505

“That the Committee:

(i) adopts the following schedule of meetings for 2018:

(a) Friday, 2 March 2018 at 9.30am (Upper Hutt City Council);

(b) Friday, 4 May 2018 at 9.30am (Hutt City Council);

(c) Friday, 31 August 2018 at 9.30am (Upper Hutt City Council);

(d) Friday, 23 November 2018 at 9.30am (Hutt City Council);

(ii) adopts the following schedule of draft agenda meetings for 2018:

(a) Monday, 19 February 2018 at 11.00 am;

(b) Monday, 23 April 2018 at 11.00 am;

(c) Monday, 20 August 2018 at 11.00 am;

(d) Monday 12 November 2018 at 11.00am;

(iii) agrees that the venue for the draft agenda meetings for 2018 will be held at Hutt City Council in a meeting room to be confirmed; and

(iv) delegates authority to the Chief Executives of the two Councils, in consultation with the Chair, to alter the date, time or venue of a meeting, or cancel a meeting should circumstances require this.”

7.	Project Pencarrow Progress Report 3 July 2017 - 26 October 2017 (17/1600) Report No. HVSC2017/5/4 by the Wastewater Contracts Manager, Wellington Water
	The Strategic Projects Director, Hutt City Council elaborated on the report. He confirmed that the lodgement of a resource consent application had occurred. He explained that, due to Greater Wellington Regional Council currently assessing and deliberating on the proposed Natural Resources Plan, there were two progress options to consider. The first option was to wait until the Natural Resources Plan had been approved with possible changed rules to the present regulations. The second option was to proceed with the application under uncertainty.
	Resolved: Minute No. HVSC 17506 “That the Committee notes the progress on Project Pencarrow as outlined in the officer’s report.”
	Resolved: Minute No. HVSC 17507 “That the Committee instructs officers to proceed with the resource consent application, due to the high level of community engagement, the support of Iwi and the volume of work undertaken to date.”

Silverstream Landfill Update (17/1647)

Report No. HVSC2017/5/19 by the Landfill Consultant, Tonkin and Taylor

The Strategic Projects Director, Hutt City Council elaborated on the report. With regard to the landfill, he advised negotiations for the operations contract were almost finalised.

In response to questions from members, the Strategic Projects Director, Hutt City Council advised the operations contract was an extension. He also advised the landfill was filling at the expected rate and the new stage had a life expectancy of 50 years. He said that very little water was used at the landfill for its day to day operations. He also said there were a number of contractors with expertise in the area of landfills.

Cr Bridson asked officers for a copy of the contract to enable her to propose suggestions concerning the waste minimisation clauses.

With regard to the Residents Committee meeting, the Strategic Projects Director, Hutt City Council advised there had been odour issues during the past week, as maintenance work was required on the gas pipework system. He stated that, combined with good weather and a lack of wind, there had been offensive odours emanating from the area. He added the Residents’ Committee had been kept fully informed and would continue to be so and that the plant would be operational again in two days.

Resolved: (Cr McDonald/Cr Wheeler) Minute No. HVSC 17508

“That the Committee notes the progress on Silverstream Landfill.”

Akatarawa Cemetery Update (17/1667)

Report No. HVSC2017/5/139 by Parks and Reserves Manager, Upper Hutt City Council

Resolved: Minute No. HVSC 17509

”That the report be noted and received.”

10.	Hutt Valley Trunk Wastewater Services Financial Statements for the Period Ended 30 June 2017 (17/1475) Report No. HVSC2017/5/144 by the Financial Accounting Manager, Hutt City Council
	The Financial Accounting Manager, Hutt City Council elaborated on the report. He explained the current share of operational and capital funding between the two Councils was not 30%/70% due to trade waste rebates being calculated in different ways. He added the budget was on track for the year.
	Resolved: Minute No. HVSC 17510 “That the Committee: (i) notes the financial statements for the Hutt Valley Trunk Wastewater Services for the period ended 30 June 2017; (ii) notes a net deficit of $11.8 million which is $0.2 million unfavourable to budget; (iii) notes the current share of operational funding from Upper Hutt City Council of 35% and Hutt City Council of 65%; and (iv) notes the current share of capital funding from Upper Hutt City Council of 31% and Hutt City Council of 69%.”
11.	Hutt Valley Trunk Wastewater Services Financial Statements for the Period Ended 30 September 2017 (17/1476) Report No. HVSC2017/5/145 by the Financial Accounting Manager, Hutt City Council
	The Financial Accounting Manager, Hutt City Council elaborated on the report. He explained the change in the way Wellington Water Ltd was funded. He added the new funding system was a more efficient system.
	Resolved: Minute No. HVSC 17511 “That the Committee: (i) notes the financial statements for the Hutt Valley Trunk Wastewater Services for the period ended 30 September 2017; (ii) notes a net deficit of $2.75 million which is $0.2 million favourable to budget; (iii) notes the current share of operational funding from Upper Hutt City Council of 37% and Hutt City Council of 63%; and (iv) notes the current share of capital funding from Upper Hutt City Council of 30% and Hutt City Council of 70%.”

12.

Dog Control Update (17/1686)

Report No. HVSC2017/5/146 by the Manager, Compliance Services, Upper Hutt City Council

Regional Manager Animal Services, Hutt City Council elaborated on the report. In response to a question from a member, the Regional Manager Animal Services, Hutt City Council advised there were very few Menacing Dog Hearings as officers tried to manage situations without the need for hearings.

Resolved: Minute No. HVSC 17512

“That the report be noted and received.”

13.

Dog Control Update (17/1477)

Report No. HVSC2017/5/140 by the Divisional Manager, Regulatory Services, Hutt City Council

Resolved: Minute No. HVSC 17513

“That the Committee notes and receives the information.”

14.	Health Office Activities Update (17/1478) Report No. HVSC2017/5/147 by the Manager Environmental Health, Hutt City Council
	The Senior Environmental Health Officer, Hutt City Council elaborated on the report. He advised the joint Health and Hygiene Bylaw had been put on hold due to the amount of time officers were now involved with implementing the requirements of the new Food Act 2014. He explained there was additional time required in the processing of each establishment and that new processes and systems were being developed. He also advised that since the report was written, the toxic algae risk had elevated. He noted officers had been instructed by Greater Wellington Regional Council to install warning signage. He added social media was also being used to alert public to the danger. In response to questions from members, the Senior Environmental Health Officer, Hutt City Council advised the infectious diseases were both food and water related and it was very difficult to attribute each case to any one source. He confirmed that full costs were being recovered due to changes in the Food Act 2014. He stated that staffing levels were currently under review and agreed to update the Manager, Environmental Health Hutt City Council of the concerns expressed by members with the delay in the joint Health and Hygiene Bylaw.
	Resolved: Minute No. HVSC 17514 “That the Committee: (i) notes and receives the information.” (ii) requests the proposed Health and Hygiene Bylaw be added to the agenda for its next meeting with a report detailing a timeline for its progress.”
15.	Regional Joint Services Opportunities (17/1356)
	There was nothing to report.

There being no further business the Chair declared the meeting closed at 9.55am.

Cr G McDonald

CHAIR

MEMORANDUM 14 02 March 2018

Our Reference 18/94

TO: Chair and Members

Hutt Valley Services Committee

FROM: Graham Sewell

DATE: 01 February 2018

SUBJECT: Proposed Health and Hygiene Bylaw

Recommendation

That the Committee recommends that Hutt City and Upper Hutt City Councils agree to the development of the proposed Health and Hygiene Bylaw 2018 and in so doing approves the proposed timeframe outlined below for its development:

(i) Sign off timeframe:

(a) 2 March 2018 Hutt Valley Services Committee

(b) 13 March 2018 Hutt City Council ordinary meeting

(ii) Staff prepare proposed bylaw by late April 2018.

(iii) Approve proposed bylaw for special consultative procedure and recommend establishing a joint hearings subcommittee and membership of that subcommittee:

(a) 4 May 2018 Hutt Valley Services Committee

(b) 22 May 2018 Hutt City Council ordinary meeting

(iv) Public notice given in Hutt News and Leader papers after 23 May 2018.

(v) Special consultative procedure starts after 8 June 2018, finishes after 9 July 2018.

(vi) The joint hearings subcommittee will then meet to hear submissions and make recommendations on the proposed Bylaw for consideration and adoption by Hutt City and Upper Hutt City Councils.

(vii) The development of this bylaw to be completed by December 2018.

Purpose of Memorandum

1. This memorandum sets out a proposed timeframe for the development of a joint Health and Hygiene Bylaw for both Hutt City and Upper Hutt City Councils. Prior to proceeding as set out in the timetable, the approval of each Council would be required.

Background

2. At the last meeting of the Hutt Valley Services Committee it was requested that the proposed Health and Hygiene Bylaw be added to the agenda for its February meeting with a report detailing a timeline for its progress.

3. Below is a proposed timeline for the development of the proposed bylaw:

2 March 2018 Hutt Valley Services Committee – sign off timeframe.

13 March 2018 Hutt City Council ordinary meeting.

11 April 2018 Upper Hutt City Council ordinary meeting.

Staff training and development of proposed bylaw completed by late April 2018.

4 May 2018 Hutt Valley Services Committee – sign off proposed bylaw recommending establishing a joint hearings subcommittee and membership of that subcommittee.

22 May 2018 Hutt City Council ordinary meeting.

23 May 2018 Upper Hutt City Council ordinary meeting.

After 23 May 2018 – Public notice given in Hutt News and Leader papers. Special consultative procedure starts after Friday 8 June 2018 and finishes after Monday 9 July 2018.

If submissions are received the joint hearings subcommittee to then agree time, date and location of hearing.

Any other action required from the joint hearings subcommittee to be determined after submission period has closed.

31 August 2018 Next scheduled Hutt Valley Services Committee.

9 October 2018 Hutt City Council ordinary meeting.

26 September 2018 Upper Hutt City Council ordinary meeting.

23 November 2018 Next scheduled Hutt Valley Services Committee.

11 December 2018 Hutt City Council ordinary meeting.

19 December 2018 Upper Hutt City Council ordinary meeting.

4. The intention should be to complete the development of this bylaw by December 2018. The proposed timing outlined above should achieve that result.

Appendices

There are no appendices for this report.

Author: Graham Sewell

Principal Policy Advisor

Approved By: Helen Oram

Divisional Manager Environmental Consents

17 02 March 2018

Hutt Valley Services Committee

24 January 2018

File: (18/44)

Report no: HVSC2018/1/1

PROJECT PENCARROW PROGRESS REPORT 26 OCTOBER 2017 - 24 JANUARY 2018

Purpose of Report

1. The purpose of this report is to update the Committee on the progress of Project Pencarrow.

Recommendations

That the Committee notes the progress on Project Pencarrow as outlined in the report.

Background

2. The report is similar in format to the series of reports, which have updated the Committee on the progress of the project.

Discussion

DBO Contract Progress

3. The Seaview Treatment Plant and other contract works continue to operate under the DBO contract.

Trade Waste Management

4. No significant adverse trade waste events have occurred since the last report.

Resource Management Processes

5. There have been no operational non-compliances with respect to the Trunk Wastewater resource consents recorded in this reporting period.

6. Wellington Water has submitted the application to Greater Wellington Regional Council (GWRC) in regards to the discharge of fully treated effluent to the Waiwhetu stream during heavy rain events and when the main outfall pipeline is offline for maintenance.

7. A dry weather discharge occurred from the Regent Street pump station on 16 February 2018. The discharge did not cause an environmental impact as it was contained within the Petone stormwater system which was sucked out. The neighbour’s backyard was affected and a full cleanup and disinfection was undertaken.

Network Development

8. Hutt Valley Wastewater Services (HVWS) are upgrading the Esplanade Central pump station, work to commence in February 2018. This includes replacing the stairs for health and safety reasons.

Network Maintenance

9. HVWS have engaged Intergroup to undertake the CCTV work on the trunk main from Upper Hutt to the Seaview Wastewater Treatment Plant (WWTP).

Consultation

10. Liaison has been maintained between officers of the two Councils and Wellington Water.

11. Liaison with officers from GWRC has been maintained.

12. After an article appeared in the Eastbourne Herald regarding odour, HVWS and Wellington Water visited the complainant. The meeting was very productive with the gentleman stating that the article was out of proportion. HVWS to continue dialogue with all wastewater treatment plant neighbours including the Kokiri Marae.

Legal Considerations

13. There are no legal considerations at this time.

Financial Considerations

14. There are no financial considerations at this time.

Appendices

There are no appendices for this report.

Author: Anna Hector

Wastewater Contracts Manager, Wellington Water

Approved By: Bruce Sherlock

Strategic Projects Director

19 02 March 2018

Hutt Valley Services Committee

26 January 2018

File: (18/45)

Report no: HVSC2018/1/2

SILVERSTREAM LANDFILL UPDATE

Purpose of Report

1. The purpose of the report is to update the Committee on progress at the Silverstream Landfill.

Recommendations

It is recommended that the Committee notes the progress on Silverstream Landfill.

Background

2. This is the latest in a series of ongoing reports to update the Committee on activities at the Silverstream Landfill. Stage 2 of the landfill has now been operating for eight years and the development of additional air space is an ongoing requirement.

Discussion

General Operations

3. The landfill continues to be operated at a high standard by Waste Management Limited. An extension to the operations contract is currently being renegotiated with Waste Management Limited.

Waste Volumes

4. Monthly waste volumes and the six month rolling average remain steady at just over 10,000 tonnes a month (see graph 2 attached as Appendix 2).

Landfill Waste Levy/Pricing

5. The collection of the landfill levy by Council has been and is ongoing and compliant with Ministry for the Environment (MfE) requirements.

RMA Consents

6. The landfill is being operated in accordance with resource consents.

Monitoring

7. The ongoing monitoring of surface water quality, macro invertebrates and groundwater shows no adverse effects resulting from the operation of the landfill.

Development

8. A detailed landfill sequencing strategy has been developed for the next five years of capital development. This plan integrates capital and operational development of the landfill.

9. Graph 1 (attached as Appendix 1) shows the creation of air space against the incoming waste stream. The graph shows the capital development work keeping ahead of waste against a number of different waste volume scenarios.

Landfill Gas Partner

10. Pioneer Energy Limited continue to run the landfill gas collection system and power plant.

11. There is ongoing commitment from Pioneer to improve gas work collection efficiencies.

Emissions Trading Scheme (ETS)

12. Improvements are being made to the monitoring of landfill gas generation and destruction at the landfill. This will assist in making the annual reporting easier.

13. The annual reporting required by ETS has been completed. The report submitted to the Environmental Protection Agency confirms that over 90%, (the maximum per cent allowed to be claimed under the scheme), of all gases emitted from the landfill are being captured and destroyed in the production of electricity from the site.

14. This result:

(a) means that Hutt City Council’s financial liability under the ETS is negligible; and

(b) confirms the high level of environmental performance of Silverstream Landfill.

Timetable

15. Indicative timings for the landfill capital development programme are as follows:

- January 2018 Slope 6 and 7 East construction commences

- June 2018 Slope 6 and 7 East to be completed

Consultation

16. A Residents Committee meeting will be held in February.

Legal Considerations

17. There are no legal considerations at this time.

Financial Considerations

18. There are no financial considerations at this time.

Other Considerations

19. Health and Safety is a matter of importance at the landfill. There is ongoing work involving Council and its Contractors and Consultants to improve the awareness of Health and Safety issues and remove potential risk. As part of the contract renegotiation note above, Waste Management have committed to a full-time Health and Safety resource on site.

Appendices

No.	Title	Page
1 ⇩	Graph 1 for Silverstream Landfill Report	23
2 ⇩	Graph 2 for Silverstream Landfill Report	24

Author: Ed Breese

Landfill Consultant, Tonkin and Taylor

Approved By: Bruce Sherlock

Strategic Projects Director

26 02 March 2018

Hutt Valley Services Committee

11 January 2018

File: (18/14)

Report no: HVSC2018/1/22

Hutt Valley Trunk Wastewater Services Financial Statements for the Period Ended 31 December 2017

Purpose of Report

1. To provide the Hutt Valley Trunk Wastewater Services Financial Statements for the six month period ended 31 December 2017.

Recommendations

It is recommended that the Committee:

(i) notes the financial statements for the Hutt Valley Trunk Wastewater Services for the period ended 31 December 2017;

(ii) notes a net deficit of $5.8 million which is $0.4 million unfavorable to budget;

(iii) notes that the current share of operational funding from Upper Hutt City Council of 36% and Hutt City Council of 64%; and

(iv) notes that the current share of capital funding from Upper Hutt City Council of 30% and Hutt City Council of 70%.

Discussion

2. This report sets out the Hutt Valley Trunk Wastewater Services financial statements for the six month period ended 31 December 2017, attached as Appendix 1 to the report. Overall actual results reflect a $0.4 unfavourable result.

The Financial Statements include the following:

a) Statement of Operating Income and Expenditure

b) Statement of Capital Expenditure

c) Fixed Asset Register Summary

These financial statements relate to the provision of Hutt Valley Trunk Wastewater Services only.

There are two matters to draw your attention in this report:

a) The funding share for operational activities shows 64% HCC vs. 36% UHCC. This is due to trade waste rebates of $428k under revenue being split 85% HCC and 15% UHCC rather than a 69%/31% share of other revenue and expense items.

b) As of 1 July 2017, the funding model for services provided by Wellington Water Limited changed. From this date, Councils in the Wellington Region bulk fund Wellington Water their Council’s ‘three water’ operational and capital expenditure requirements based on approved budgets contained in their Long Term and Annual Plans. After each quarter end, actual expenditure incurred by Wellington Water on behalf of each Council is compared to budget and differences are settled by way of a wash-up. The wash-up will occur October, January and April with full actuals recorded at each financial year end.

Financial Considerations

3. There are no other financial considerations. There are no issues of a financial nature to bring to members’ attention.

Consultation

4. A copy of the Financial Statements for the six month period ended 31 December 2017 has been forwarded to officers of the Upper Hutt City Council.

Other Considerations

5. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it provides information to Council with Trunk Wastewater Services that are shared with Upper Hutt City Council.

Appendices

No.	Title	Page
1 ⇩	Hutt Valley Truck Wastewater Services Financial Statements for the period ended 31 December 2017	30

Author: Darrin Newth

Financial Accounting Manager

Approved By: Brent Kibblewhite

GM Corporate Services

32 02 March 2018

Hutt Valley Services Committee

30 January 2018

File: (18/79)

Report no: HVSC2018/1/24

Dog Control Update

Recommendation

That the Committee notes and receives the information.

For the months October, November and December 2017 and January 2018:

	October 2017	November 2017	December 2017	January 2018	Total
Dogs euthanased	7	16	14	12	49
Dogs returned to owner	27	50	35	45	157
Dogs microchipped	7	136	23	6	172
Rehomed	4	14	15	8	41
Boarding	23	13	27	25	88

During November/December a free microchipping service was offered to dog owners in Lower Hutt.

Hutt City Council (HCC) has a contract with Upper Hutt City Council to hold dogs, including in situations where infringements or court action is being processed. HCC also microchip dogs for Upper Hutt City Council. HCC also offer limited boarding services to dogs in the Hutt Valley.

As the contractor providing the service we interact with K9, the contractor for Upper Hutt City Council, with regard to animal shelter issues, microchipping and euthanasia. Over the last four month period all interaction and services have been of a good nature and professional.

Appendices

There are no appendices for this report.

Author: Sheena Perry

Executive Assistant, Regulatory Services

Approved By: Geoff Stuart

Divisional Manager, Regulatory Services and Emergency Management

34 02 March 2018

Our Reference 18/16

TO: Chair and Members

Hutt Valley Services Committee

FROM: Raaj Govinda

DATE: 07 February 2018

SUBJECT: Health Office Activities Update

Recommendation

That the Committee notes and receives the information.

Licensed premises

There are approximately:

	Lower Hutt	Upper Hutt	Combined
Total food and sundry requiring annual inspection (e.g., food, hairdressers, food stalls, trade shops as at 7 February 2018)	749	170	919

Food premises are inspected once a year under the Health regulations. As premises are changing over to food control plans; verifications of premises are scheduled depending on the risk. This can be from 12 months to 24 months. The transition period for new legislation finishes in February 2019.

Details are as follows:

Food premises

*For period October, November, December 2017*	Lower HUtt	Upper Hutt	Combined
Food premises inspected	101	13	114
Food stalls inspected	3	0	3

Alcohol

	Lower Hutt	Upper Hutt	Combined
Total alcohol licenses issued to premises in the Hutt Valley - October, November, December 2017	244	76	320
Off-licenses	71	16	87
On-licenses	118	43	161
Club licenses	44	17	61
Applications received in October, November, December 2017	103	41	144

Infectious diseases

	Lower Hutt	Upper Hutt	Combined
Notifications received and reported on for October, November, December 2017	3	0	3

NB: None of the notifications are linked, ie, no one source

Noise control

October, November, December 2017	Lower Hutt	Upper Hutt	Combined
Noise complaints received	1149
Noise complaints attended (30 min second call)	655	268	923
Noise directions issued	177	48	225
Equipment seizures	6

NB: Noise enquiry statistics for Upper Hutt are required as part of the UHCC/HCC contract and are not logged for HCC

Nuisances

October, November, December 2017	Lower Hutt	Upper Hutt	Combined
Health nuisance complaints received	59	14	73

Consents

For October, November, December 2017

*Environmental health comments supplied*	Lower Hutt	Upper Hutt	Combined
LIMs/Building Consents processed	297	93	390
Resource Consents processed	6	0	6

General (Upper Hutt City Council) – October, November, December 2017

Administration – Training and Points of Interest

Food work:

Officers from Hutt City Council and Upper Hutt City Council worked together to compile an up-to-date spreadsheet of all Upper Hutt food premises. This included those premises already registered under the Food Act 2014 and those yet to transition.

Our spreadsheet shows premises yet to be registered under the new Food Act, identifying the risk based measure they fit under and their transition year. It also identifies the appropriate fees to be charged, based on the risk based measure, so that invoices can be issued.

Hutt City Council officers supplied an example of an explanatory covering letter to be sent out to Upper Hutt premises with the invoices. Our spreadsheet can also be used to project anticipated income from the new fee structure and schedule premises for transitioning and verifications.

Noise:

A HCC Environmental Health Officer monitored noise levels emanating from a gymnasium in the CBD (aerobics class) and found the activity to be compliant.

There have been ongoing noise complaints about truck movements at the Linked Earthworks site, Jupiter Grove. Meetings have been held with the business owner and there has been ongoing communication with the complainants. A noise test has been undertaken, the findings of which revealed unreasonable noise levels arising from the vehicle reversing alarms. This is being followed up with the operator to request changes to the reversing alarms to reduce the noise.

Amusement devices

Two amusement device permits were issued in this reporting period.

Bylaws

Two bylaw complaints were received and investigated in this reporting period.

Camping grounds

The two camping grounds in Upper Hutt were inspected in June 2017 for the 2017/2018 financial period.

Controlled purchase operations (CPO)/After Hours Compliance Visits

After hours compliance checks carried out in Upper Hutt did not raise any concerns.

No controlled purchase operations have been carried out.

Food complaints

Six complaints were received in December 2017. These have all been investigated.

Hazardous substances

There are no hazardous substance issues to report.

Mobile travelling shops (non-food)

Seven licences were approved in August 2017. No inspections have been carried out for this reporting period, but are scheduled to be completed by June 2018.

Mortuary

The sole mortuary in Upper Hutt was inspected in June 2017 for the 2017/2018 financial period.

Sale and Supply of Alcohol Act

There were 18 queries in total for this reporting period.

Toxic algae

Risk status over November and December 2017 was considered to be high. Signs were erected advising the public against swimming in the Hutt River, given the increased danger to public health.

Due to the heavy rainfall in December 2017, Greater Wellington assumed that much of the algae would be flushed out of the river. The Hutt City Council is awaiting formal notification from Greater Wellington Council to remove the signage and to confirm the Hutt River is safe for the public to access.

Appendices

There are no appendices for this report.

Author: Raaj Govinda

Manager Environmental Health

Approved By: Helen Oram

Divisional Manager Environmental Consents

PURPOSE

To facilitate coordination and decision-making on combined council services in the Hutt Valley.

Consider and make recommendations to the two Councils on:

Cr G McDonald (Chair)
Deputy Mayor D Bassett	Cr L Bridson
Cr C Carson, UHCC	Mayor W Guppy, UHCC
Cr P Lambert, UHCC	Cr L Sutton (Alternate)
Cr H Swales, UHCC (Alternate)	Mayor WR Wallace
Cr D Wheeler, UHCC