Agenda of Hutt City Council

COUNCIL
Membership:	13
Meeting Cycle:	Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

HUTT CITY COUNCIL

Ordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Tuesday 13 March 2018 commencing at 6.00pm.

ORDER PAPER

Public Business

1. APOLOGIES

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

3. MAYORAL STATEMENT (18/292)

4. CONFLICT OF INTEREST DECLARATIONS

5. Committee Reports with Recommended Items

a) Traffic Subcommittee

12 February 2018 16

Recommended Items

Item 4i) Marine Drive - Proposed Motorcycle and Mobility Park Restrictions (17/1609) 17

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

Item 4ii) Wakefield Street - Proposed No Stopping At All Times Restrictions (17/1740) 17

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4iii) Amberley Grove - Proposed No Stopping At All Times Restrictions (17/1764) 18

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4iv) Wilson Grove - Proposed No Stopping At All Times Restrictions (17/1765) 18

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4v) Athlone Crescent - Proposed No Stopping At All Times Restrictions (17/1797) 19

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4vi) Cambridge Terrace - Proposed No Stopping At All Times Restrictions (17/1806) 19

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4vii) Proposed No Stopping At All Times Restrictions - Titiro Moana Road (17/1865) 19

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4viii) Stokes Valley Road - Proposed No Stopping At All Times Restrictions (17/1873) 20

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4ix) Proposed No Stopping At All Times Restrictions - 90 Dowse Drive (17/1896) 20

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4x) Proposed No Stopping At All Times Restrictions - Udy Street (17/1897) 20

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item4xi) Lincoln Avenue - Proposed No Stopping At All Times Restrictions (17/1904) 21

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4xii) Marina Grove - Proposed Parking Changes (17/1905) 21

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4xiii) Poole Street - Proposed No Stopping At All Times Restrictions (17/1906) 22

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 14xiv)Holborn Drive - Proposed No Stopping At All Times Restrictions (17/1907) 22

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4xv) Peterkin Street - Proposed Mobility Park Restrictions (17/1908) 22

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4xvi) Wainui Road - Proposed P15 Parking Restrictions (17/1909) 22

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4xvii) Collingwood Street - Proposed No Stopping At All Times Restrictions (18/9) 23

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

Item 4xviii)Taungata Road - Proposed No Stopping At All Times
Restrictions (18/81) 23

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

b) Policy and Regulatory Committee

26 February 2018 47

Recommended Items

Item 4i) Miscellaneous Property Sales (18/20) 48

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

Item 4ii) Naming Policy 2018-2028 (18/60) 48

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

Item 4iii) Representation Review (18/66) 49

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

Item 4iv) Proposed Trading in a Public Place Bylaw (18/43) 51

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

Item 4v) Avalon Park - Dog Controls (18/70) 52

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

c) Finance and Performance Committee

28 February 2018 82

Recommended Items

Item 4b) Hutt City Community Facilities Trust Draft Statement of Intent 2018/19 to 2020/21 (17/1888) 85

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

Item 4c) Seaview Marina Limited Draft Statement of Intent for 2018/19 to 2020/21 (17/1878) 86

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed and a new part to read:

“notes that officers will hold discussions with the Board of SML in regard to SML submitting its draft SOI to Council by 31 January each year.”

Item 4d) UrbanPlus Limited Draft Statement of Intent 2018/19 to 2020/21 (17/1889) 87

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed and two new parts to read:

“congratulates the Board of UPL on its success of the Fairfield Waters project; and

notes that the money will be used to reinvest in social housing”

Item 4e) Notice of Motion - Councillor Barry (18/100) 89

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

d) Hutt Valley Services Committee

2 March 2018 149

Recommended Item

Item 5 Proposed Health and Hygiene Bylaw (18/94) 151

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

6. Miscellaneous

a) Sale of 9A Durham Crescent (18/240)

Report No. HCC2018/1/59 by the Divisional Manager, Parks and Gardens 156

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

b) District Plan Change 50 - Rezoning 135 Witako Street to Community Health Activity Area - Final Approval and Operative Date (17/1899)

Report No. HCC2018/1/60 by the Intermediate Environmental Policy Analyst 158

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

c) District Plan Change 39 - Transport - Final Approval and Operative Date (18/265)

Report No. HCC2018/1/63 by the Intermediate Environmental Policy Analyst 168

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

d) District Plan Change 48 - 64 Waipounamu Drive, Kelson: Rezoning to General Residential Activity Area and General Recreation Activity Area - Final Approval and Operative Date (18/275)

Report No. HCC2018/1/64 by the Intermediate Environmental Policy Analyst 240

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

e) Change of Membership District Plan Committee (18/266)

Memorandum dated 28 February 2018 by the Divisional Manager, Democratic Services 254

Mayor’s Recommendation:

“That the recommendation contained in the memorandum be endorsed.”

f) 2018 Local Government New Zealand Conference (18/46)

Memorandum dated 27 February 2018 by the Divisional Manager, Democratic Services 256

Mayor’s Recommendation:

“That the recommendations contained in the memorandum be endorsed and a new part (ii) to read:

(ii) notes from the 2018 Local Government New Zealand Conference programme, this is of benefit for the Chair of the Community Services Committee, Climate Change Working Group and young elected representatives and approves Crs Barratt, Bridson and Barry to accompany the Deputy Mayor (in his capacity as acting Mayor at that time) to the 2018 Local Government New Zealand Conference as representatives of Hutt City Council.”

7. Committee Reports without Recommended Items

a) Community Services Committee

1 March 2018 265

b) City Development Committee

27 February 2018 271

8. HUTT CITY COUNCIL Minutes

12 December 2017 274

30 January 2018 311

20 February 2018 313

9. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

10. Sealing Authority (18/8)

Report No. HCC2018/1/11 by the Executive Assistant, Corporate Services 315

Mayor’s Recommendation:

“It is recommended that Council approves the affixing of the Common Seal to all relevant documents in connection with the items specified in Schedule 1 in accordance with Standing Order 18.2.”

11. EXCLUSION OF THE PUBLIC

MAYOR'S RECOMMENDATION:

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

12. Committee Report with Recommended Item

Finance and Performance Committee - 28 February 2018 -

13. Council Minutes (18/273)

i) 12 December 2017

ii) 30 January 2018

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)	(B)	(C)

General subject of the matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground under section 48(1) for the passing of this resolution.

Report of the Finance and Performance Committee held on 28 February 2018 – Appointment of Director – Seaview Marina Ltd and Urban Plus Ltd	The withholding of the information is necessary to protect the privacy of natural persons.(s7(2)(a)).	That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.
Report of the Hutt City Council held on 12 December 2017 – Proposed Amendment to the Local Alcohol Policy	The withholding of the information is necessary to maintain legal professional privilege(s7(2)(g)). The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i))	That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.
Report of the Hutt City Council held on 30 January 2018 - Consideration of Matters Relating to Council's Strategic Property Portfolio	The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i))	That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

Kathryn Stannard, Divisional Manager, Democratic Services

HUTT CITY COUNCIL

Traffic Subcommittee

Report of a meeting held in the Hutt City Council Chambers, Level 2, 30 Laings Road, Lower Hutt on

Monday 12 February 2018 commencing at 3.00pm

PRESENT: Cr MJ Cousins (Chair) Cr L Bridson
Cr S Edwards Cr T Lewis Cr L Sutton

APOLOGIES: There was an apology from Cr Briggs

IN ATTENDANCE: Cr Barratt

Mr D Simmons, Traffic Asset Manager

Mr V Leal, Assistant Traffic Engineer

Ms D Male, Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Cr Cousins/Cr Bridson) Minute No. TRS 18101

“That the apology received from Cr Briggs (received by the Chair via her home telephone during the meeting) be accepted and a leave of absence be granted.”

2. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

4. Recommendations to Council - 13 March 2018

i)	Marine Drive - Proposed Motorcycle and Mobility Park Restrictions (17/1609)
	In response to a question, the Traffic Asset Manager advised that the cross hatched area shown on Appendix 2 to the report, provided space to enable adequate access to remove a wheelchair from a vehicle and also provided access to the beach.
	RECOMMENDED: (Cr Cousins/Cr Lewis) Minute No. TRS 18102 “That the Traffic Subcommittee recommends that Council: (i) approves the relocation of the existing Motorcycle Parking Restrictions in Marine Drive, Days Bay, as shown attached as Appendix 1 to the report, in principle, subject to comment from the Eastbourne Community Board; (ii) approves the installation of two new Mobility Parking Restrictions in Marine Drive, Days Bay, attached as Appendix 1 to the report, in principle, subject to comment from the Eastbourne Community Board; and (iii) approves the installation of one new Mobility Park Restriction in Marine Drive, outside Days Bay Wharf, as attached as Appendix 2 to the report, in principle, subject to comment from the Eastbourne Community Board. For the reason, there are currently no on-street mobility parks provided in the area. The proposal will improve accessibility to the wharf, beach and shops for mobility impaired road users, with minimal loss of unrestricted user parking spaces.”
ii)	Wakefield Street - Proposed No Stopping At All Times Restrictions (17/1740)
	Speaking under public comment, Mr Warren Mills of Hale Motorbodies, explained his business at 21 Wakefield Street built truck bodies, up to 30m in length. They struggled to move their trucks out of their premises, especially when vehicles were parked on both sides of the road, which made it like a single lane road. In response to a question, the Traffic Asset Manager informed that empty land shown on Appendix 1 to the report was unsealed. Therefore, it could cost approximately $80k to seal and mark the area for car parking.
	RECOMMENDED: (Cr Cousins/Cr Sutton) Minute No. TRS 18103 “That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Wakefield Street, Alicetown as shown attached as Appendix 1 to the report. For the reasons: - the proposed restriction will improve accessibility to the complainant’s business and improve safety in the vicinity; - although four on street four parking spaces be lost, there is adequate on street parking available within the immediate area; - the surrounding businesses support the proposal; and - the proposal is in keeping with Council’s Parking Policy.”
iii)	Amberley Grove - Proposed No Stopping At All Times Restrictions (17/1764)
	RECOMMENDED: (Cr Edwards/Cr Bridson) Minute No. TRS 18104 “That the Traffic Subcommittee recommends that Council approves the retrospective approval for No Stopping At All Times Restrictions in Amberley Grove, Lower Hutt as shown attached as Appendix 1 to the report. For the following reasons: ̵ to prevent vehicles being parked too close to the intersection and driveways, improving vehicle manoeuvrability and visibility; and ̵ to improve compliance with the Land Transport (Road User) Rule 2004.”
iv)	Wilson Grove - Proposed No Stopping At All Times Restrictions (17/1765)
	The Chair advised that the Scout Hall located within Wilson Grove was occupied by a martial arts group, with extra vehicles parked around once a week. In response to a question, the Chair responded that, in her opinion, extra parking upon the reserve area would not be required.
	RECOMMENDED: (Cr Cousins/Cr Lewis) Minute No. TRS 18105 “That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Wilson Grove, Normandale as shown attached as Appendix 1 to the report. For the reasons: - the proposed restriction will improve the level of service for accessibility and sight distance within the cul de sac turning area; and - the installation of No Stopping At All Times Restrictions as shown attached as Appendix 1 will promote compliance with the Land Transport (Road User) Rule 2004.”

	v)		Athlone Crescent - Proposed No Stopping At All Times Restrictions (17/1797)
			RECOMMENDED: (Cr Lewis/Cr Edwards) Minute No. TRS 18106 “That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Athlone Crescent, Avalon as shown attached as Appendix 1 to the report. For the reason, that it will ensure adequate carriageway width for two way traffic along the sharp bend at the entrance to the street.”
vi)		Cambridge Terrace - Proposed No Stopping At All Times Restrictions (17/1806)
		In response to questions, the Traffic Asset Manager informed members of the standard length of car parks, parking within the white lines and the discretion of parking wardens.
		RECOMMENDED: (Cr Bridson/Cr Edwards) Minute No. TRS 18107 “That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Cambridge Terrace, Waiwhetu as shown attached as Appendix 1 to the report. For the reason, the proposed changes will improve the sight distance for vehicles exiting these driveways, without reducing the number of on street parking spaces.”

vii)

Proposed No Stopping At All Times Restrictions - Titiro Moana Road (17/1865)

Members noted that the Petone Community Board had endorsed the recommendation at its meeting held on 7 February 2018.

RECOMMENDED: (Cr Lewis/Cr Cousins) Minute No. TRS 18108

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Titiro Moana Road, Korokoro attached as Appendix 1 to the report.

For the reason, the proposed changes will improve accessibility to the street and road safety in the vicinity of blind corner.”

viii)		Stokes Valley Road - Proposed No Stopping At All Times Restrictions (17/1873)
		RECOMMENDED: (Cr Sutton/Cr Bridson) Minute No. TRS 18109 “That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Stokes Valley Road, Stokes Valley as shown attached as Appendix 1 to the report. For the reason, the proposed changes will improve accessibility to the street and road safety in the vicinity of the driveway.”
	ix)	Proposed No Stopping At All Times Restrictions - 90 Dowse Drive (17/1896)
		Speaking under public comment, Mr Peter Gunn expressed support for the officer’s recommendation. Mr Gunn read out a statement, on behalf of Mrs Taylor, who supported the officer’s recommendation. Mr Gunn said that over time a number of properties in Dowse Drive had become rental properties, many with multiple residences within one property. This had added to the number of vehicles parked in the road and they were often unable to exit or enter the driveway safely. It was fine when no cars were parking, but it was a tight corner with visibility often obscured by parked vehicles. Their priority was the safety aspect. In response to questions from members, Mr Gunn commented that the other options within the officer’s report had received objections, however, he was happy with the officer’s recommendation. Mr Gunn further advised that they were on a bus route and vehicles frequently crossed the centreline, especially when vehicles were going downhill, as they tended to take the corners too quickly. There was an electronic sign further up the road which displayed the speed of passing vehicles.
		The Chair commented that the road was quite wide and she believed the electronic sign had made a difference.
		RECOMMENDED: (Cr Cousins/Cr Sutton) Minute No. TRS 18110 “That the Traffic Subcommittee recommends that Council approves the extension of No Stopping At All Times Restrictions outside Nos. 90 and 90a Dowse Drive, Maungaraki as attached as Appendix 1 to the report. For the reason, the proposed changes will improve the road safety level of service for the residents of No’s 90 and 90a Dowse Drive with no loss of on-street parking.”
	x)	Proposed No Stopping At All Times Restrictions - Udy Street (17/1897)
		Speaking under public comment, Mr Gordon Hays of Petone Working Men’s Club (the Club) said that the area outside the Club was an accident site. Mr Hays commented that if car parks were taken away, he believed there was enough room on the other side of the road for additional car parks.
		Members noted that the Petone Community Board had endorsed the recommendation at its meeting held on 7 February 2018.
		RECOMMENDED: (Cr Lewis/Cr Sutton) Minute No. TRS 18111 “That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Udy Street, Petone as shown attached as Appendix 1 to the report. For the reason, the proposed changes will improve the sight distance for vehicles exiting the Working Men’s Club without the reducing the number of vehicles that can park on street.”
	xi)	Lincoln Avenue - Proposed No Stopping At All Times Restrictions (17/1904)
		RECOMMENDED: (Cr Edwards/Cr Bridson) Minute No. TRS 18112 “That the Traffic Subcommittee recommends that Council approves the installation of the proposed No Stopping At All Times Restrictions in Lincoln Avenue, Epuni as shown attached as Appendix 1 to the report, to end after the driveway of No. 784 High Street. To ensure adequate carriageway width for two-way traffic in the vicinity of the intersection, retaining two parking spaces outside No. 7 Lincoln Avenue. For the reason, the proposed changes will improve accessibility to Lincoln Avenue and road safety in the vicinity of the intersection with High Street and retain two parking spaces.”
xii)		Marina Grove - Proposed Parking Changes (17/1905)
		Cr Edwards, regarding the matter, advised that he had held a public meeting with 15-20 residents. He advised that a consensus had been agreed with a compromise to keep as many car parks as possible.
		RECOMMENDED: (Cr Edwards/Cr Lewis) Minute No. TRS 18113 “That the Traffic Subcommittee recommends that Council: (i) approve the installation of No Stopping At All Times Restrictions in Marina Grove , Lower Hutt as shown attached as Appendix 1 to the report; and (ii) approve the modification of the P120 Parking Restrictions to apply from Monday to Friday only in Marina Grove, Lower Hutt as shown attached as Appendix 1 to the report. For the reasons: ̵ that it will ensure adequate carriageway width for two way traffic along the sharp bend at the entrance to the street; and ̵ to increase the availability of unrestricted parking spaces for residents and their visitors during the weekends.”

	xiii)	Poole Street - Proposed No Stopping At All Times Restrictions (17/1906)
		RECOMMENDED: (Cr Lewis/Cr Cousins) Minute No. TRS 18114 “That the Traffic Subcommittee recommends that Council approve the installation of No Stopping At All Times Restrictions in Poole Street, Taita as shown attached as Appendix 1 to the report. For the reasons: ̵ the proposal would reduce the likelihood of drivers parking in unsuitable locations along the street and improve road safety and accessibility in the area; and ̵ the proposal would promote compliance with the Land Transport (Road User) Rule 2004.”
	xiv)	Holborn Drive - Proposed No Stopping At All Times Restrictions (17/1907)
		RECOMMENDED: (Cr Sutton/Cr Lewis) Minute No. TRS 18115 “That the Traffic Subcommittee recommends that Council: (i) resolve the No Stopping At All Times Restrictions in Holborn Drive, Stokes Valley as shown attached as Appendix 1 to the report; (ii) resolve the No Stopping At All Times Restrictions in Holborn Drive, Stokes Valley as shown attached as Appendix 2 to the report; and (iii) resolve the No Stopping At All Times Restrictions in Holborn Drive, Stokes Valley as shown attached as Appendix 3 to the report; For the reasons: ̵ the parking restrictions improve the level of service for accessibility and road safety; and ̵ that existing parking restrictions need to be formally resolved by Council so they can be legally enforced.”
	xv)	Peterkin Street - Proposed Mobility Park Restrictions (17/1908)
		RECOMMENDED: (Cr Sutton/Cr Lewis) Minute No. TRS 18116 “That the Traffic Subcommittee recommends that Council retrospectively resolve the two existing Mobility Park Restrictions in Peterkin Street, Taita as shown attached as Appendix 1 to the report. For the reason, that parking restrictions need to be formally resolved by Council so they can be legally enforced.”
	xvi)	Wainui Road - Proposed P15 Parking Restrictions (17/1909)
		Members noted that the Petone Community Board had endorsed the recommendation at its meeting held on 7 February 2018.
		RECOMMENDED: (Cr Lewis/Cr Cousins) Minute No. TRS 18117 “That the Traffic Subcommittee recommends that Council approves the installation of P15 Parking Restrictions from 7:30am to 9:00am and 4:00pm to 6:00pm, Mondays to Fridays only, in Wainui Road, Petone attached as Appendix 1 to the report. For the reason, that there are limited parking options for parents and caregivers dropping off/picking up children at the childcare centre.”
xvii)		Collingwood Street - Proposed No Stopping At All Times Restrictions (18/9)
		Speaking under public comment, Mr Chris Turner expressed support for the officer’s recommendation. Mr Turner advised members that vehicles were usually parked where the yellow lines were shown on the plan attached to the report. Mr Turner and his neighbour had requested the yellow lines to assist to driving out of their driveways. In response to a question from a member, Mr Turner confirmed that his and neighbouring properties had off street parking. His driveway was narrow, there was no room to turn around and there were visibility issues when trying to reverse out of his driveway.
		RECOMMENDED: (Cr Bridson/Cr Cousins) Minute No. TRS 18118 “That the Traffic Subcommittee recommends that Council approves the extension of No Stopping At All Times Restrictions outside Nos. 18, 20 and 23 Collingwood Street, Waterloo as shown attached as Appendix 1 to the report. For the reason, the proposed changes will improve the levels of service for accessibility and road safety for the residents of No’s. 18, 20 and 23 Collingwood Street, with little impact for on-street parking availability.”
xviii)		Taungata Road - Proposed No Stopping At All Times Restrictions (18/81)
		RECOMMENDED: (Cr Cousins/Cr Edwards) Minute No. TRS 18119 “That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Taungata Road, as shown attached as Appendix 1 to the report, in principle, subject to comment from the Eastbourne Community Board. For the reasons: - the proposed changes will improve the levels of service for accessibility and road safety in the vicinity of the intersection; and - the proposed restrictions will prevent vehicles from parking within the intersection and promote compliance with the Land Transport (Road User) Rule 2004.”

5. QUESTION

The Chair asked the Traffic Asset Manager if the Australian standards for parking were used by the Council.

The Traffic Asset Manager responded that in New Zealand the majority of standards were either directly from or derived from the Australian standards.

There being no further business, the Chair declared the meeting closed at 3.41pm.

Cr MJ Cousins

CHAIR

CONFIRMED as a true and correct record

Dated this 13th day of March 2018

HUTT CITY COUNCIL

Policy and Regulatory Committee

Report of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

Monday 26 February 2018 commencing at 5.30pm

PRESENT: Cr MJ Cousins (Chair) Cr C Barry

Deputy Mayor D Bassett Cr L Bridson

Cr J Briggs Cr S Edwards

Cr T Lewis Cr M Lulich

Cr C Milne Cr L Sutton

Mayor WR Wallace

APOLOGIES: There were no apologies.

IN ATTENDANCE: Mr T Stallinger, Chief Executive

Mr M Reid, General Manager, City and Community Services (part meeting)

Mr B Kibblewhite, General Manager, Corporate Services (part meeting)

Mr B Hodgins, Divisional Manager Parks and Gardens (part meeting)

Ms H Oram, Divisional Manager Environmental Consents

Mr G Stuart, Divisional Manager Regulatory Services and Emergency Management

Mr B Cato, General Counsel (part meeting)

Mr J Pritchard, Principal Policy and Research Advisor (part meeting)

Mr G Sewell, Principal Policy Advisor (part meeting)

Mr J Hoyle, Communications and Marketing Advisor

Ms H Clegg, Minute Taker

PUBLIC BUSINESS

1. APOLOGIES

There were no apologies.

2. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

4. Recommendations to Council - 13 March 2018

Miscellaneous Property Sales (18/20)

The Divisional Manager Parks and Gardens elaborated on the report. He said that the owners of the neighbouring properties had requested to purchase the strips. Two of the neighbours proposed to purchase the additional land in order to subdivide their properties.

In response to questions from a member, the Divisional Manager Parks and Gardens advised that the affected strips of land were not currently used for public access and the reserves were accessed via other entry points.

Recommended: (Cr Briggs/Cr Barry) Minute No. PRC 18101

“That the Committee recommends that Council:

(i) agrees to publicly notify a proposal to revoke the reserve status of the property at 20N Mataura Grove, attached as Appendix 1 to the report, on the basis that it serves no useful reserve purpose and would be sold to the owners of the adjoining property at 20 Mataura Grove;

(ii) agrees to sell the property at 55N Wellington Road, attached as Appendix 2 to the report, being Lot 145 DP 14784, subject to the creation of an appropriate drainage easement in favour of Council on the property title; and

(iii) agrees to sell the property at 64N Moohan Street, attached as Appendix 3 to the report, being Lot 16, DP 20616, subject to the creation of an appropriate drainage easement in favour of Council on the property title.”

ii)

Naming Policy 2018-2028 (18/60)

The Principal Policy and Research Advisor elaborated on the report.

In response to a question from a member, the Principal Policy and Research Advisor said that the list of names provided information to the decision makers and did not prohibit other names being taken into account.

Mayor Wallace expressed concern that a lot of names on the Wainuiomata list seemed to be outdated English names with little relevance to Wainuiomata today. He raised concern that the names of living people could not be considered, resulting in Council not being able to recognise someone who had made a significant contribution to a community while they were still alive eg, Betty van Dowling or Tana Umaga. He added that other local authorities had this ability.

Cr Barry commented that the names on the Wainuiomata list were specifically for northern Wainuiomata areas and agreed the list needed updating.

The Principal Policy and Research Advisor agreed to investigate the process for updating and localising the names on the list.

Members noted that the issue of a living person becoming embroiled in a scandal had previously been debated. The Naming Policy provided for a name of a living person only to be used in exceptional circumstances.

MOVED: (Mayor Wallace/Deputy Mayor Bassett)

“That the name of a living person could be used if decision makers agree it is appropriate in the circumstances.”

The motion was declared LOST on a show of hands.

MOVED: (Cr Cousins/Cr Bridson)

“That the Committee recommends that Council approves the Naming Policy 2018-2023 attached as Appendix 1 to the report: and

(a) notes that Council should review and update the lists of names that communities have recorded as being important to them, along with community boards and community panels so that these could be referred to during the naming process; and

(b) notes that Council will work with the New Zealand Poppy Places Trust to ensure that Council identifies names and places that are directly related to people and events from our overseas military and uses the poppy flower head to permanently mark these places.”

The motion was declared CARRIED on a show of hands.

Recommended: (Cr Cousins/Cr Bridson) Minute No. PRC 18102

“That the Committee recommends that Council approves the Naming Policy 2018-2023 attached as Appendix 1 to the report: and

For the reasons outlined in the officer’s report.

iii)

Representation Review (18/66)

Speaking under public comment, Mr Max Shierlaw requested Council to undertake a review of the process for electing councillors. He expressed concern that the ward councillor system was not working. He cited a recent survey which showed only 12% of residents had made contact with their local ward Councillor (as compared to the 20% national average) and only 6% made contact with their Community Board Member. He further said that an “at large” election system could manage city wide issues more effectively than the current system.

In response to a question from a member, the Divisional Manager Parks and Gardens, in his capacity of Electoral Officer, advised that Council opted not to investigate the Single Transferable Vote vs First Past The Post debate in 2017 and that the deadline for doing so (providing for a public referendum) was 28 February 2018.

The Chair advised there was research concerning linkages between voter turnout and size of electorate and that an upcoming workshop would discuss the appropriateness of having the same voting systems across the region.

In general discussion, members noted that Community Boards could make submissions to the document. Therefore, two separate workshops were required in order to have a clear distinction between decision makers and submitters. Members considered that an independent survey should be undertaken asking what type of representation communities preferred before Council made its final decision.

Members asked officers to investigate whether a new voting system could be approved but not implemented immediately.

The Chair asked officers to send Councillors the link to the NRB survey. She further asked officers to investigate whether an independent survey was required to find out what type of representation the community wanted, with the information to be presented to the upcoming workshops.

Recommended: (Cr Cousins/Mayor Wallace) Minute No. PRC 18103

“That the Committee recommends that Council:

(i) agrees to the proposed timeline for the Representation Review 2018-19 as follows:

Date	Action
16 January to 22 May 2018	Initial proposal developed and approved by Policy and Regulatory Committee (30April) and Council (22 May). Workshops to be held during the period 1 February to 31 March.
23 May to 22June 2018	Public notice of initial proposal notified through public notice. Submissions called for.
25 June to 27 July 2018 Council meeting 24July 2018	Submissions considered and amendments (where agreed to) made to initial proposal and final proposal agreed at Council meeting 24July
30 July 2018	Final proposal notified through public notice
1 August to 31August 2018	Appeals and objections. Close 31 August 2018 and appeals and objections forwarded to Local Government Commission
1September 2018	Public Notice final (if no appeals or objections) OR
1September 2018 to 31October 2018	Appeals and objections considered by Local Government Commission
1 November 2018	Local Government Commission makes determination
February 2019	Appeals to High Court
12October 2019	Local government elections

(ii) notes that officers will complete further work on possible forms of representation for the city for Council’s consideration; and

(iii) directs officers to arrange separate workshops with Councillors (as they are the decision makers), and with Community Board and Community Panel members (as they could be submitters) as soon as practicable.”

iv)

Proposed Trading in a Public Place Bylaw (18/43)

The Principal Policy Advisor elaborated on the report.

In response to questions from members, the Principal Policy Advisor advised busking was not covered under the proposed bylaw. He added that busking was covered by aquiring a Busking Licence from Council, and that could cover a series of locations. He further added that busking was not actively soliciting, whereas hawking was.

Mayor Wallace left the meeting at 6.17pm.

In response to a further question from a member, the Principal Policy Advisor said that he could find out how many busking licences were issued each year.

In response to a question from a member, the General Counsel advised that groups who used public spaces were regulated under the Lower Hutt District Plan, which covered such effects as noise and traffic. He agreed there may be instances where groups could be regulated by both the Lower Hutt District Plan and the proposed bylaw.

Mayor Wallace rejoined the meeting at 6.20pm.

Recommended: (Cr Edwards/Cr Lewis) Minute No. PRC 18104

“That the Committee recommends that Council:

(i) notes that section 159 of the Local Government Act 2002 (LGA 2002) requires Council to review its bylaws no later than 10 years after they were last reviewed;

(ii) notes that the Trading in Public Places Bylaw 2008 has been reviewed in accordance with section 155 of the LGA 2002;

(iii) notes the outcome of the s155 review of the Trading in Public Places Bylaw is to propose one amendment to the bylaw, as more particularly detailed in the statement of proposal, attached as Appendix 2 to the report;

(iv) notes there are no significant impacts on the public due to the proposed bylaw;

(v) agrees pursuant to s156 of the Local Government Act 2002 to adopt the proposed Trading in a Public Place Bylaw 2018, attached as Appendix 3 to the report, effective 1 April 2018.”

For the reason that the current Trading in Public Places Bylaw 2008 needs to be reviewed.

Avalon Park - Dog Controls (18/70)

The Divisional Manager, Regulatory Services and Emergency Management elaborated on the report.

In response to questions from members, the Divisional Manager, Regulatory Services and Emergency Management advised that Council supplied litter bags for dog owners. Initially officers would be regularly patrolling the new dog area to help educate dog owners to be responsible. He added officers observed that when dogs were on leads, their owners were more responsible than when dogs roamed freely. He added that on Petone Beach officers had engaged volunteers to help enforce dogs on leads, and that owners pick up their dog litter.

In response to questions from a member regarding the make-up of the consultation panel, the Divisional Manager, Regulatory Services and Emergency Management advised that two consultation methods had been employed: Facebook page and Hutt City Council Views Community Panel (the Panel). He also advised that approximately 2,300 residences were contacted and 962 responses were received, with two thirds from the Panel and one third from Facebook. He said that the Facebook data presented views from strong interest groups.

Members discussed that dog areas needed to be away from children’s playground areas. Members expressed concern that families with children would take their dog over to the playground equipment when their children were playing there.

Councillors requested officers to inform them immediately should any dog incidents occur.

Recommended: (Cr Sutton/Cr Cousins) Minute No. PRC 18105

“That the Committee recommends that Council:

(i) notes at its meeting held on 23 May 2017 it approved the consultation process and appointment of a Subcommittee to hear submissions for Dog Controls for Avalon Park (Minute No. C17212); and

(ii) revokes Minute No. C17212 and considers the survey results outlined in the report and resolves that Avalon Park remains a Dog Prohibition Area, except on designated sealed walkways and the identified area at the northern end of Avalon Park,

(iii) notes that Animal Services will regularly patrol the prohibited area; and

(iv) requests officers to provide a six month update report and a 12 month review report on any incidents and any actions or changes which may be required.”

For the reasons that a Citizens’ Panel Survey has been undertaken and the results indicate that little extra would be gained from further consultation.

Cr Barry requested that his dissenting vote be recorded against the above matter.

General Manager's Report (18/95)

Report No. PRC2018/1/30 by the Divisional Manager Environmental Consents and the Divisional Manager Regulatory Services and Emergency Management

The Divisional Manager Environmental Consents explained that in the Environmental Consents area business had increased approximately 9-11%, compared to 2017 at the same time, and the increase in building work was 21%. She added the building team had passed their accreditation and that the work with unreinforced masonry buildings was increasing due to the impending deadline date. She further added that all but two buildings had work completed on them.

In response to a question from a member, the Divisional Manager Environmental Consents agreed to alert Councillors if any unreinforced masonry buildings were within their wards.

In response to questions from members, the Divisional Manager, Regulatory Services and Emergency Management advised the value of parking infringements issued for the previous 12 months was $3.2M. With regard to emergency management, the Divisional Manager, Regulatory Services and Emergency Management explained the area was under review, with liaison work continuing with Upper Hutt City Council Emergency Management officers. He added there was a desire that in the event of a natural disaster, officers from each respective Council would be able to remain in their home area and work.

Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. PRC 18106

“That the Committee notes the contents of the report.”

6. Information Item

Policy and Regulatory Committee Work Programme (18/114)

Report No. PRC2018/1/9 by the Committee Advisor

Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. PRC 18107

“That the information item be noted and received.”

7. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 6.50pm.

Cr MJ Cousins

CHAIR

CONFIRMED as a true and correct record

Dated this 13th day of March 2018

Attachment 1

NAMING POLICY 2018 – 30 JUNE 2023 Final

NAMING POLICY
2018 – 30 jUNE 2023

Contents

1. Background. 3

2. Status. 3

3. Review.. 3

4. Location. 3

5. Naming Policy. 4

5.1 INTRODUCTION. 4

5.2 AREAS OF CITY-WIDE SIGNIFCANCE AND PEOPLE OF SIGNIFICANCE FOR WHOLE CITY. 4

5.3 COMMUNITY BOARDS

5.4 SITUATIONS WHEN NAMING AN AREA MAY ARISE.. 4

5.5 CRITERIA 5

5.6 PROCESS – AREAS OF CITY WIDE SIGNIFICANCE OR PEOPLE OF CITY WIDE SIGNIFICANCE.. 7

5.7 PROCESS - COMMUNITY BOARDS AND COMMUNITY PANELS.. 8

5.8 URGENT REQUESTS.. 9

5.9 CONSULTATION.. 10

5.10 OFFICIALLY RENAMING AREAS.. 10

5.11 DEFINITIONS.. 10

1. background

The Naming Policy was adopted by Council on 13 March 2018

2. Status

This policy is new.

3. Review

The Naming Policy will be formally reviewed in July 2023 unless an earlier formal review is warranted. The review will require approval from the appropriate Committee of Council.

4. Location

The Policy is stored in TRIM DOC/17/94619 within Strategy and Planning.

5. Naming Policy

5.1 INTRODUCTION

The Naming Policy (the Policy) covers all areas^{^[2]} owned or managed by Hutt City Council. This Policy supersedes the existing Naming Policy 2015. The Policy details Hutt City Council’s approach in all cases where official naming or official renaming of an area is proposed in recognition of the contribution that people have made to the city both in past and present times and any events of special significance.

Naming an area provides an opportunity to publicly recognise and honour people that have made important contributions to the City and events of special significance. Officially naming an area of the city after these people or events is a lasting tribute. This Naming Policy acknowledges the fact that there is often more than one history associated with various areas around the city.^{^[3]}

5.2 areas of city-wide signifcance and people of significance for the whole city

Hutt City Council will make the final decision on the name to be used for any an area where that area is of city-wide significance or where the person whose name is being proposed was a person of significance for the whole city following engagement and consultation with the community generally and in particular with mana whenua and the community most directly connected with the area to be named.

5.3 COMMUNITY BOARDS

Community Boards are able, under their Terms of Reference, to name:

· Local new roads and alterations to street names (in the Community Board area); and

· Parks, reserves and sports grounds within the provisions of this Naming Policy.

5.4 situations when naming an area may arise

There is a variety of situations in which a member of the community, mana whenua or a Community Board or Panel member or a Councillor/Mayor may want to name a certain area in the city after a person or event. These are:

a) The desire to recognise a local person who has made a significant contribution to the whole city or to their local area of the city; or a person who does not live locally but who nevertheless either made a significant contribution to the whole city; or is a national figure; or

b) The desire to recognise a significant event that has affected the city or a specific area of the city; or

c) The naming of a local area that is important to local people; or

d) The giving of the keys to the city; or

e) New subdivisions including private roads, right-of-ways and lanes; or

f) New suburbs or localities in the city.

There will also be occasions on which Council officers may be involved with:

· Initiating a naming request or

· Initiating a process to rename, clarify the name or confirm the name of an area.

5.5 CRITERIA

The mandatory criteria and the criteria relating to subdivisions, private roads, right of ways and lanes must be applied whereas general considerations provide a guideline only.

Mandatory criteria for consideration:

· The area is of historical, social, cultural, economic or environmental significance to the city and/or local ward/area

· The person or event is of historical, social, cultural, economic or environmental significance to the city and/or local ward

· The name of a living person cannot be used except in exceptional circumstances

· The proposed name must be supported with sufficient and correct information including an explanation and context of the name e.g. the origins of and link with the area

· The name is not likely to give offence or be inappropriate in use

· The name is not a duplicate or similar in spelling or sound to an existing named area in the city

· The name(s) recognises outstanding contributions to the City/local ward/area by past residents, organisations and businesses

· The event is significant in the history of the city or district

· The individual made an outstanding contribution to the life of the city and/or local ward/area

· All names comply with the rules around the naming of subdivisions, private roads, right of ways, lanes where these are applicable

· Local community organisations, including Resident’s Associations, are consulted to ensure that any list of names that they have are considered during the naming process

Subdivisions, private roads, right of ways, lanes

· Must be proposed on a completed road name form

· Names can reflect a theme e.g. several streets in a new subdivision named after native birds – Tui Street, Bellbird Street, Huia Drive (see page 4, paragraph 5.1 related to the naming history associated with various areas around the city)

· Names must be in proportion to the length of the road

· The use of words “street”, “place” and “crescent” should be descriptive of the design

· Names cannot contain abbreviations, initials or acronyms except “St” that can be used for “Saint”

· The word “The” cannot he used as the sole name element

· Names cannot include a preposition

· Names cannot contain a full stop

· Names can only contain characters from the standard alphabet and macrons

· Names cannot contain hyphens except where this is appropriate for the language being used e.g. Wai-whetu

· Names cannot contain Arabic or Roman numbers. Numbers should be written in full.

· Names cannot contain qualifying terminology, a cardinal indicator or a similar prefix unless the road name is derived from a name which includes it

General considerations

· Names should not duplicate or similar in spelling or sound to an existing named area in the city

· Name suggestions will be considered on merit. The number of submissions supporting a suggested name will be a secondary consideration.

· Names should be in keeping with the general area concerned

· Names will generally be applied to entire properties, or entire Certificates of Title, for the sake of clarity.

· Maori, English and alternative languages are acceptable so long as the choice of language is related to the site. Generally the name should be brief and in one language, e.g. Whiorau Reserve and not Whiorau Lowry Bay Reclamation.

· There is no restriction on the use of other languages, so long as the choice of language has relevance to the site or name suggestion.

· Where there is a theme in the area the theme is to be followed - for example Māori names in Korokoro, the names of trees in Maungaraki and the use of South Island names in Kelson.

· Names should reflect the character, landscape, flora, fauna or history of the area

· Names may describe a significant event associated with a site.

· Reserve names that repeat the name of the street they are located next to are to be discouraged on the basis that they are dull and do not reflect character or history of sites well

PROCESS FOR NAMING

5.6 areas of city wide significance or people of city wide significance

The following process must be followed where the area is of city wide significance or the person whose name is being proposed was of city-wide significance.

a) A written request is made to the Mayor to officially name (or rename) an area. The request must provide strong reasons to support the suggested name(s). The request must describe the area (or parts of area or object) the name would apply to.

b) The Mayor delegates the matter to the CEO who then reports back to the Mayor with advice regarding the merits of the proposal. The decision on whether the proposal has merit is that of the Mayor acting on the CEO’s advice.

c) Where there is more than one name being considered for an area (as part of community consultation prior to putting forward a name for consideration) utmost care will be taken to ensure that any family members of the person whose name is being considered and/or supporters of a particular name are notified if that name is not selected before proceeding with the naming proposal. ^{^[4]}

d) The CEO must advise mana whenua and other Maori organisations with which Council has a Memorandum of Understanding that a request to officially name an area has been received and that their comments are sought. Where possible this should be done through the formal meetings the CEO has with mana whenua and other Maori organisations.

e) Where the name suggested is one of regional or national significance Council will, if necessary and appropriate, consult with other local authorities and/or the Government of the day.

f) Where the naming of an area is initiated by a Council officer (including clarifying or confirming an existing name) the Mayor will be notified by the appropriate officer. That officer will provide advice on the relevance or otherwise of the Reserves Act in respect of the naming process and the result of discussions with mana whenua and other Maori organisations.

g) The Chief Executive Officer or, in his/her absence a delegated General Manager, in consultation with the Mayor of the day, will make the initial decision as to whether the proposal has merit and is worthy of further consideration.

h) The CEO will prepare a report for Council’s consideration. This report will:

· briefly outline the naming request;

· include the recommendation of mana whenua

· include the recommendation of the relevant Community Board and other community groups involved;

· provide advice regarding whether or not the name being considered is on the list of names collated by officers from proposals made by Boards, Panels, Council Committees and community members; and

· contain a recommendation regarding the need for consultation.

i) If the Council decides to proceed, an advertisement describing the request will be placed in the Hutt News and other local newspapers and people invited to submit comments to Council. Submitters will be given a period of at least twenty working days to make submissions.

j) Where Council supports adoption of an official name, the following process shall be followed:

· Promote the decision in the Hutt News and other local newspapers using an advertisement or editorial space.

· Advise submitters of the resolution.

· Advertise the decision in the New Zealand Gazette.

k) Where there is more than one name being considered for an area (as part of community consultation) care will be taken to ensure that any family members of any person whose name is being considered and/or supporters of a particular name are notified if that name is not selected before proceeding with the naming proposal. ^{^[5]}

l) The Places of Remembrance Project: Council will work with the NZ Poppy Places Trust to ensure that Council identifies and records the street names and places that are directly related to people and events from our overseas military and will use the poppy flower head on signage to permanently mark these places (see Appendix I).

m) When appropriate, the recommendations from the appropriate Committee and a copy of the Gazette Notice will be submitted to the New Zealand Geographic Board, requesting that they consider officially naming the area.

n) The Certificate of Title will be updated.

o) Actual street names will conform to the NZ Standard AS4819.

p) Signage in the area will be updated or new, professionally manufactured and installed where practical. In time, new maps will show the new name of the area/areas.

5.7 Community Boards

Where the request to name an area comes from a member of the public the following process must be used:

a) A written request is made to the Community Board concerned to officially name (or rename) an area. The request must provide strong reasons to support the suggested name. The request must describe the area (or parts of area or object) the name would apply to.

b) The Community Board considers the request as part of their formal processes. They must consult with their community to ensure that:

§ the community supports the proposed name for area in question; and

§ the proposed name appropriately recognises a local person who has made a significant contribution to that community or event that is significant to the Community Board area; and

§ mana whenua are advised that the Community Board has received a request to officially name an area and their comments sought.

c) Where the request to name an area comes from the Community Board itself the Board must follow the process in paragraph (b) above.

d) Where the request or suggestion to name an area is initiated by a Council officer (including clarifying or confirming an existing name) the Community Board must follow the process in paragraph (b) above.

The officer will provide advice on the relevance or otherwise of the Reserves Act in respect of the naming process.

e) If the Community Board decides to proceed, an advertisement describing the request will be placed in the Hutt News and other local newspapers, and people invited to submit comments to the Board or Panel. Submitters will be given a period of at least twenty working days to make submissions.

f) Where the Community Board supports adoption of an official name, the following process shall be followed:

· Promote the decision in the Hutt News and other local newspapers using an advertisement or editorial space.

· Advise submitters of the resolution.

· Advertise the decision in the New Zealand Gazette.

g) Where there is more than one name being considered for an area (as part of community consultation) care will be taken to ensure that any family members of any person whose name is being considered and/or supporters of a particular name are notified if that name is not selected before proceeding with the naming proposal. ^{^[6]}

h) When appropriate, the recommendations from Community Board and a copy of the Gazette Notice will be submitted to the New Zealand Geographic Board, requesting that they consider officially naming the area.

i) The Certificate of Title will be updated.

j) Actual street names must conform to the NZ Standard AS4819.

k) Signage in the area will be updated or new, professionally manufactured and installed where practical. In time, new maps will show the new name of the area/areas.

l) Community Boards and Council committees can propose the names of suitable past and present city and community servants or significant events at any time. These names will be collated by officers in a list for consideration for use when the time is right. For example, this list could be used to select from when the right area comes up for naming^{^[7]}. This also provides an opportunity for traditional, local approaches to the naming of areas or objects to be formally recognised.

m) The Places of Remembrance Project: Council will work with the NZ Poppy Places Trust to ensure that Council identifies and records the street names and places that are directly related to people and events from our overseas military and will use the poppy flower head on signage to permanently mark these places (see Appendix I).

5.8 URGENT REQUESTS

a) Urgent consideration of a request can occur. In this case the Chief Executive Officer or, in his/her absence a delegated General Manager, in consultation with the Mayor of the day, will make the initial decision as to whether the proposal has merit and should be proceeded with.

b) A decision to consult will be able to be made via e mail/telephone.

c) Mana whenua and other Maori organisations with which Council has a Memorandum of Understanding will be notified that an urgent request to officially name an area has been received and that their comments are sought. Where possible this should be done through the formal meetings the CEO has with mana whenua and other Maori organisations.

d) The relevant Community Board will be notified and asked for their input as part of the decision making process.

e) A report will be prepared for the next meeting of the delegated Community Board briefly outlining the naming request and the recommended action. The Community Board will make a decision regarding the request where this falls within their Terms of Reference.

f) For high profile areas or people and events, areas, and people or events of city-wide significance, the CEO will prepare a report for Council’s consideration. This report will:

· briefly outline the naming request;

· include the recommendation of the relevant Community Board where applicable; and

· contain a recommendation regarding proceeding consultation or not.

5.9 CONSULTATION

Public consultation will be used as a gauge to determine whether names are appropriate. A public notice in the Hutt News and other local newspapers will be used to advertise Council’s intention to consider naming areas as naming requests are made. The notice will invite people to comment on a proposed name.

5.10 OFFICIALLY RENAMING AREAS

Council accepts that existing area names may not always continue to provide the best name. In such cases this policy will be used as a guide for selecting new names and decommissioning old official names.

Decommissioning an old name shall follow the process outlined under paragraph 1 of this Policy. It shall be made clear at each step that a current official name will be dropped in order for a new, more meaningful one to be adopted.

5.11 DEFINITIONS

Area includes parks, reserves, sports grounds, streets, buildings or parts of buildings, bridges, paths, new subdivisions, private roads, lanes, right of ways and any other part or parts of the city considered appropriate.

APPENDIX I

RESERVED STREET NAMES

Street name	Locality	Authority	Reserved date
Cloncurry Grv	Wainuiomata	Hutt City	06/04/99
Hastings	Wainuiomata	Hutt City	03/12/74 15/01/86
Hoylake	Wainuiomata	Hutt City	03/12/74
Kildare Grv	Wainuiomata	Hutt City
Killarney Grv	Wainuiomata	Hutt City
Lancashire	Wainuiomata	Hutt City	03/12/74
Lismore Grv	Wainuiomata	Hutt City
Marotiri Grv	Wainuiomata	Hutt City
Morecambe	Wainuiomata	Hutt City	03/12/74
Munster Grv	Wainuiomata	Hutt City
Newfield	Wainuiomata	Hutt City	00/12/90
Penzance	Wainuiomata	Hutt City	03/12/74
Raglan	Wainuiomata	Hutt City	03/12/74
Rakino Grv	Wainuiomata	Hutt City
Remuera St	Wainuiomata	Hutt City
Ripley Grv	Wainuiomata	Hutt City
Rochdale	Wainuiomata	Hutt City	03/12/74
Ruatoki Grv	Wainuiomata	Hutt City
Solent	Wainuiomata	Hutt City	03/12/74
Staples St	Wainuiomata	Hutt City	19/04/85
Swindon	Wainuiomata	Hutt City	14/11/74
Yarmouth	Wainuiomata	Hutt City	03/12/74
Thomas Grieg Henry	Wainuiomata	Hutt City	09/01/17 DOC/17/6017
Highdale	Tirohanga	Hutt City	00/12/90
Woodhill	Tirohanga	Hutt City	0/12/90
Ted Woolf	Petone	Hutt City	23/05/2014
Lewis St	Normandale	Hutt City
Muswell Grv	Holborn	Hutt City	28/06/79
Tottenham Grv	Holborn	Hutt City	28/06/79, 28/08/79
Arbour Grove	Avalon	Hutt City	14/07/2000
Arapaepae		Hutt City	13/12/89 20/12/89
Arataha		Hutt City	13/12/89 20/12/89
Aratapu		Hutt City	13/12/89 20/12/89
Finsbury		Hutt City	05/12/75 17/07/85
Hamblin		Hutt City	14/12/89
Hiwinui Grv		Hutt City	24/06/85
Ohinewai		Hutt City	14/12/78 05/03/79
Omahanui		Hutt City	13/12/89
Riwaka		Hutt City	12/10/77
Souness			23/08/78
Street name	Locality	Authority	Reserved date
Takaka			12/10/77
Tobin			14/12/89
Tulip			13/12/89 20/12/89
Wakatipu			12/10/77
Whitewood Grv			28/05/85 20/12/89

The Places of Remembrance Project

The Places of Remembrance Project is about identifying and recording many of our street names and places that are directly related to people and events from our overseas military.

Council will work with the NZ Poppy Places Trust to ensure that Council identifies these places and uses the poppy flower head to permanently mark these places.

Attachment 2

Statement of proposal - trading in a public place bylaw March 2018

1. INTRODUCTION

Hutt City Council proposes to replace the existing Hutt City Council Bylaw 2008 Bylaw Trading in Public Places (“the 2008 Bylaw“) with a new bylaw relating to trading in a public place (“the proposed Bylaw”).

This Statement of Proposal has been prepared in accordance with section 83 of the Local Government Act 2002 (“LGA”). It includes information about the review process and whether it is appropriate for the Council to have a bylaw relating to trading in public places.

2. background

The Council is required to review its Bylaw relating to trading in a public place under section 158 of the LGA. Under sections 159 and 155, the review of a bylaw must take the form of reconsideration of the matters that the Council is normally required to consider before making a bylaw.

The Council must therefore determine whether a bylaw is the most appropriate way of addressing the perceived problem. If so, the Council must determine whether the proposed Bylaw is the most appropriate form of bylaw, and whether the proposed Bylaw gives rise to any implications under the New Zealand Bill of Rights Act 1990 (“NZBORA”). No bylaw can be inconsistent with the NZBORA. In reviewing a bylaw, the Council must use the special consultative procedure set out in section 83.

Under section 145, the Council may make bylaws for its district with the purposes of:

(a) protecting the public from nuisance;

(b) protecting, promoting, and maintaining public health and safety;

The Council can also make bylaws for specific purposes as listed in section 146, for example, for the purpose of trading in public places (section 146(a)(vi)).

The 2008 Bylaw can be viewed by visiting the Council’s website:

www.huttcity.govt.nz

2.1 The perceived problem

A wide range of activities occurs in public places without causing any problems. Occasionally, however, some activities create problems which are required to be addressed by the Council. These activities may cause:

· health or safety hazards - for example, failure to meet appropriate hygiene or environmental standards e.g. hygiene standards associated with display of goods, pollution of drainage services;

· damage to property or the environment - for example, during the selling of goods or services to the public within public places;

· unreasonable obstruction to others using a public place - for example, people who lay out goods for sale on a footpath;

· unreasonable barriers to others using a public place - for example, someone placing a mobile shop in a public place for a long period of time; or

· disruptive or offensive behaviour - for example, someone using an aggressive sales pitch to encourage members of the public to buy a certain good or service.

The perceived problem means that a bylaw about trading in public places is consistent with the provisions in the LGA relating to the Council’s bylaw-making powers. The Council considers that it is still necessary to have a bylaw relating to public places for the purposes of:

· protecting the public from nuisance (section 145(a));

· protecting, promoting and maintaining public health and safety (section 145(b));

· minimising the potential for offensive behaviour in public places (section 145(c));

· regulating trading in public places (section 146(a)(vi));

· managing, regulating against or protecting from, damage, misuse, or loss, or preventing the use of the land, structures, or infrastructure associated with reserves or other land under the control of the territorial authority (section 146(b)(vi)).

The proposed 2018 Bylaw therefore seeks to regulate a wide range of trading activities undertaken in public places within Hutt City so as to maintain standards for public health and safety, protect the public from nuisance, minimise the potential for offensive behaviour in public places and to manage property owned or operated by Council for the wellbeing and enjoyment of the public in public places.

Hutt City Council has a commitment to achieving city-wide outcomes identified by the community. Community Outcomes (set out at page 7 of the Hutt City Council’s Long Term Council Community Plan 2015 – 2025) states that the city’s goal is to provide a city that is safe. In order to achieve this goal, the Council considers it necessary to have in place measures to regulate trading in public places.

The Council therefore proposes to make the proposed Bylaw to regulate a range of trading activities undertaken in public places. The proposed Bylaw is generally intended to ensure adequate controls and monitoring are retained to meet public expectations of the Council’s maintenance of safe and enjoyable public places in Lower Hutt.

2.2 Most appropriate way to address perceived problem

Consideration has been given to a range of options for addressing the problems identified above.

Non-regulatory options

A wide range of activities occurs in public places without causing concern, and most people voluntarily comply with the Council’s policies and practices. Education is used to inform members of the public about policies and practices, which encourages voluntary compliance. Examples include the provision of information for members of the public seeking information about what they need to do when selling goods or services in a public place.

However, there are some instances where voluntary compliance and education cannot be relied on to address the perceived problem. Educative measures may not reach everyone, nor may they provide an effective deterrent to everyone. In these circumstances, the activities have an effect on the general public, property, and the environment which means it is necessary for the Council to have a greater ability to enforce its policies and practices.

Hutt City District Plan

The proposed Bylaw is consistent with, and complimentary to, the provisions of the Hutt City District Plan. The proposed Bylaw provides a mechanism that allows the Council to:

· address matters relating to, but not explicitly provided for, in the Hutt City District Plan; and

· adopt an alternative and more practicable enforcement option than provided for under the Resource Management Act 1991 (RMA).

Food Act 2014

When reviewing the 2008 Bylaw it was noted that anyone wanting to sell food in a public place must meet the requirements of the Food Hygiene Regulations 1974. All matters concerning the storage, preparation, cooking and selling of food is now covered by the Food Act 2014. There is no requirement to include this aspect in the proposed Bylaw.

Other regulatory options

In reviewing the 2008 Bylaw, the Council concluded that most of the provisions of that Bylaw are still relevant and necessary to address the perceived problems as noted above.

The proposed Bylaw may provide the Council with an alternative prosecution option in cases where the Bylaw is breached, depending on the circumstances.

Summary

Although other regulatory and non-regulatory measures may assist in managing the perceived problem, the Council does not consider that these other measures are able to address the perceived problem to the extent necessary. In addition, other measures may not be appropriate in every instance.

The Council considers that the proposed Bylaw is the most appropriate way to address the perceived problem. The Council also considers that the proposed Bylaw will contribute to achieving the community outcomes identified in the Council’s Long Term Council Community Plan.

2.3 Most appropriate form of bylaw

The proposed Bylaw addresses the perceived problem by preventing a number of unwanted consequences from trading in public places.

The proposed Bylaw is flexible and allows changing circumstances to be recognised. The proposed Bylaw clearly states the Council’s position by stating whether or not an activity is permitted and which activities constitute an offence of the bylaws. The Bylaw sets out what action needs to be taken to comply with it, for example, whether prior written permission of the Council is required. The proposed Bylaw reflects a number of the Council’s existing policies and practices, and also reflects community goals that have been identified by the Council.

The proposed Bylaw is clear and the style is consistent with other parts of the Hutt City Council Bylaws.

The proposed Bylaw is therefore the most appropriate form of bylaw. It clearly states the Council’s position, how the Bylaw can be complied with, reflects the Council’s existing policies and practices, and addresses the perceived problem.

2.4 Implications under the New Zealand Bill of Rights Act 1990 (“NZBORA”)

As mentioned, section 155(2)(b) of the LGA requires the Council to determine whether the proposed Bylaw gives rise to implications under the New Zealand Bill of Rights Act 1990. It is the Council’s view that no provision of the proposed Bylaw is inconsistent with the Bill of Rights Act 1990.

3. the proposed bylaw

This section outlines the outcome of the review of the existing Bylaw, and provides an explanation of the proposed Bylaw.

The proposed Bylaw is based on the existing 2008 Bylaw that was adopted under the Local Government Act 2004.

3.1 Additions, modifications and deletions made in respect of existing bylaw

No new clauses have been added to the 2018 Bylaw to create the proposed Bylaw. The only proposed change is the definition of ‘permit’ to exclude the sale of food.

Below is an outline of the proposed change:

· Clause 1 Interpretation – ‘Permit’ will now be defined to exclude the sale of food as noted in Clause 2.2 above.

3.2 Explanation of the proposed Bylaw content

In general terms, the proposed Bylaw provides a mechanism by which the Council can prevent or manage the perceived problem associated with a range of activities that occur with trading in public places. The following outlines the rationale for the inclusion of each of the clauses in the proposed bylaw.

Proposed clause 1 - Interpretation

This clause is proposed so that the meaning of terms used in the bylaw is clear.

Proposed clause 2 – Restrictions on Hawking, Mobile Shops, and Stalls

The purpose of this clause is to ensure that no Hawker, Mobile Shop, or Stall can operate within the city without a permit from the Council and in so doing, must comply with all terms and conditions of their permit.

Proposed clause 3 – Council May Grant Mobile Shop Permits Subject to Terms and Conditions

The purpose of this clause is to establish the process a person must follow to obtain a mobile shop permit. This clause also provides the Council with the legal power to grant a permit on such terms and conditions as it considers appropriate in each case.

Proposed clause 4 - Council May Grant Stall Permits Subject to Terms and Conditions

The purpose of this clause is to establish the process a person must follow to obtain a stall permit. This clause also provides the Council with the legal power to grant a permit on such terms and conditions as it considers appropriate in each case.

Proposed clause 5 - Council May Grant Hawker Permits Subject to Terms and Conditions

The purpose of this clause is to establish the process a person must follow to obtain a hawker permit. This clause also provides the Council with the legal power to grant a permit on such terms and conditions as it considers appropriate in each case.

Proposed clause 6 – Expiry of Permit and Permit Renewal Process

The purpose of this clause is to establish the length of time a permit is legally valid i.e. up to 12 months. It also outlines the process a permit holder must follow if they wish to renew their permit.

Proposed clause 7 – Permit not Transferable

The purpose of this clause is to make it clear that a permit issued under this bylaw is not transferable.

4. process for the development of the proposed bylaw

The special consultative procedure will end 4.00pm on Monday 23 April 2018. Hearings and meetings on the proposed bylaw will be open to the public, and people may speak to their submissions at the relevant committee meeting.

An analysis of all submissions will then be presented to the relevant council committee for consideration. The proposed bylaw will then be referred to the Council for consideration and adoption.

HUTT CITY COUNCIL

Finance and Performance Committee

Minutes of a meeting held in the Hutt City Council Chambers,

2nd Floor, 30 Laings Road, Lower Hutt on

Wednesday 28 February 2018 commencing at 5.30pm

PRESENT: Cr C Milne (Chair) Cr C Barry

Cr G Barratt Deputy Mayor D Bassett

Cr J Briggs Cr MJ Cousins

Cr S Edwards Cr M Lulich

Cr L Sutton Mayor WR Wallace

APOLOGIES: There were no apologies.

IN ATTENDANCE: Cr T Lewis (part meeting)

Mr T Stallinger, Chief Executive

Mr B Kibblewhite, General Manager, Corporate Services

Mr M Reid, General Manager, City and Community Services

Mr M de Haast, Chief Financial Officer

Mr B Cato, General Counsel

Mr M Sherwood, Divisional Manager Leisure Active (part meeting)

Mr S Keatley, Huia Pool and Fitness Manager (part meeting)

Mr D Newth, Financial Accounting Manager (part meeting)

Mr J Hoyle, Communications and Marketing Advisor

Mrs A Doornebosch, Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

There were no apologies.

2. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3. CONFLICT OF INTEREST DECLARATIONS

Cr Cousins declared a conflict of interest in relation to items 4b) and 6 relating to Hutt City Community Facilities Trust (CFT) and took no part in discussion or voting on these matters.

Cr Milne declared a conflict of interest in relation to items 4c) and 7 relating to Seaview Marina Limited (SML) and took no part in discussion or voting on these matters.

Deputy Mayor Bassett declared a conflict of interest in relation to items 4d) and 8 relating to Urban Plus Limited (UPL) and took no part in discussion or voting on these matters.

Precedence of Business

Resolved: (Cr Milne/Deputy Mayor Bassett) Minute No. FPC 18101

“That in terms of Standing Order 10.4, precedence be accorded to item 6, dealing with Hutt City Community Facilities Trust Six Month Report to 31 December 2017, item 7, Seaview Marina Limited Six Month Report to 31 December 2017 and item 8, UrbanPlus Limited Six Month Report to 31 December 2017.”

These items are recorded in the order in which they are listed on the order paper.

4. Recommendations to Council - 13 March 2018

Rates Postponement Scheme for Residential Ratepayers Aged 65 and Over (18/246)

Speaking under public comment, Ms Kelsey Clendon noted she had conducted research into the Rates Postponement Scheme proposal. She advised that many but not all Councils in New Zealand had introduced such a policy. She said that historically the uptake had not been large, but it had also not received much publicity. She highlighted she had retired over 10 years ago and had always lived in Lower Hutt. She considered enabling ratepayers over the age of 65 to make this choice was very empowering. She thanked officers for the report and asked members for their support for this proposal.

In response to a question from a member, Ms Clendon said she would not support any costs incurred to Council as a result of this initiative, as user pays should apply.

The Chair noted that this item would now be submitted to the Community Plan Committee (CPC) and Council on 15 March 2018 and apologised for the lateness of the report.

The Chief Financial Officer (CFO) elaborated on the report. He noted the recommendation was asking for a clear direction from members as to whether or not to proceed to draft a policy for consideration by the CPC. He said the policy would need to be adopted as part of the Long Term Plan (LTP), if this was the agreed path, the next step would be to consult on the next steps of the policy.

In response to questions from members, the CFO advised the intent was that the policy would be cost neutral to Council. He noted the applicant ratepayer would pay any costs, but there would be an impact on Council’s level of debt. He said Council would need to fund the shortfall on any deferred rates, through debt. He expected the likely term of rates postponement would be 16 years plus. He said if there was a high uptake of applicants, this could have an impact on Councils capital projects. He noted the option of a cap on applications could assist in alleviating risk to Council if a large number of applications were received. He said the Local Government Act (LGA) required that local authorities had rates remission and postponement policies for Maori freehold land and an option to have an additional policy for other rate remissions and postponement policies. He advised as this would be a new policy, public consultation would be required, which would be conducted as part of the LTP process. He noted all costs for this consultation would be absorbed through the current LTP process.

In response to questions from members, the General Manager, Corporate Services advised Council had only received two applications for rates remissions over the past five years, both had been declined as the applicants did not meet the application criteria. He noted a profile of applications for a rates remission scheme could be provided from a high uptake in applications. He highlighted if there was a large level uptake from high value homes, this could create high debt exposure to Council. He said if this occurred, he considered the policy could be suspended while honouring those ratepayers already in the scheme.

Members asked that the development of this policy include the consideration of a limit cap on applications, that criteria should include financial and legal advice to applicants and advice to family members.

Cr Lewis left the meeting at 6.25pm.

Resolved: (Mayor Wallace/Cr Cousins) Minute No. FPC 18102

“That the Committee:

(i) directs officers to proceed with the development of a draft Rates Postponement Policy, noting the members’ comments made around the table for what it should contain for residential ratepayers aged 65 years and over, that is consistent with the criteria and conditions as outlined in the officer’s report, or otherwise as instructed; and

(ii) notes that a draft Rates Postponement Policy for residential ratepayers aged 65 years and over, would need to be adopted by Council as part of the Draft 2018-2028 Long Term Plan and a special consultative process would be required. This consultation would be included in the Long Term Plan consultation process.”

Hutt City Community Facilities Trust Draft Statement of Intent 2018/19 to 2020/21 (17/1888)

Cr Cousins declared a conflict of interest and took no part in discussion or voting on the matter.

Ms Jessica Andrew, Trustee of the Hutt City Community Facilities Trust (CFT) elaborated on the report. She acknowledged the leadership and support from Council. She highlighted the key recent developments and advised the CFT had a good network of sponsors in place for future developments in the City.

In response to a question from a member, the General Manager, Corporate Services noted the draft Statement of Intent was fully compliant with the requirements of the Local Government Act. He highlighted the financial statements did not include Wainuiomata Sportsville.

In response to a question from a member, the General Manager, City and Community Services noted the Business Case for Wainuiomata Sportsville was expected to be developed in the next six months.

Mayor Wallace thanked CFT for work it had completed on behalf of Council, noting CFT had developed highly valued facilities for the City during a difficult financial market.

Recommended: (Cr Milne/Deputy Mayor Bassett) Minute No. FPC 18103

“That the Committee recommends that Council:

(i) notes that the Board of the Hutt City Community Facilities Trust (CFT) has submitted a draft Statement of Intent (SOI) 2018-2019, attached as Appendix 1 to the report, in accordance with the Local Government Act 2002;

(ii) notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(iii) receives the draft SOI;

(iv) reviews the draft SOI and considers if any modifications should be made; and

(v) provides comment for the Board of the Trust to consider in finalising its SOI (including any modifications suggested by the Committee arising under paragraph (iv) above).”

Seaview Marina Limited Draft Statement of Intent for 2018/19 to 2020/21 (17/1878)

Cr Milne declared a conflict of interest and took no part in discussion or voting on the matter. Cr Barry assumed the Chair for the duration of the item.

Mr Brian Walshe, Chair of the Seaview Marina Limited (SML) Board elaborated on the report. He noted the draft Statement of Intent (SOI) met all statutory requirements and incorporated all key performance indicators. He noted other than the change in format, there had been few amendments.

In response to questions from members, Mr Walshe said he would be happy to discuss with officers the Chair’s request for Council Controlled Organisations to submit their draft SOIs to Council by 31 January each year. He noted this would require budgets to be formulated in December, but if this was a requirement it would be met.

Mayor Wallace acknowledged the efforts of Mr McLellan and the Board of SML on the continuing developments within the marina.

Recommended: (Cr Barry/Cr Briggs) Minute No. FPC 18104

“That the Committee recommends that Council:

(i) notes that the Board of Seaview Marina Limited (SML) has submitted a draft Statement of Intent (SOI) 2018-2021, attached as Appendix 1 to the report, in accordance with the Local Government Act 2002;

(ii) notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(iii) receives the draft SOI;

(iv) reviews the draft SOI and considers if any modifications should be made; and

(v) provides comment for the Board of the company to consider in finalising its SOI (including any modifications suggested by the Committee arising under part (iv) above).”

Urban Plus Limited Draft Statement of Intent 2018/19 to 2020/21 (17/1889)

Deputy Mayor Bassett declared a conflict of interest and took no part in discussion or voting on the matter.

Mr Brian Walshe, Chair of the Urban Plus Limited (UPL) Board elaborated on the report. He noted the rental level movement down from 90% to 85% and also the return on residential stock was 5% which suggested a return target in its Statement of Intent of 3.5%. He advised the core focus was to have 220 rental units for the elderly available by 2020.

In response to a question from a member, Mr Walton, Chief Executive of UPL advised the portfolio increase to 220 by 2020 was realistic and UPL had identified relevant sites for the development.

Mayor Wallace noted he often met with tenants of UPL properties and highlighted the very positive feedback he received. He thanked the UPL team for their efforts.

MOVED: (Cr Barry/Cr Briggs)

“That the Committee recommends that Council:

(i) requests an amendment to the number of social houses held by Council to 300 by 1 July 2019; and

(ii) considers criteria be developed for social housing provided by Council to include young people and families, as well as the elderly by 1 July 2019.”

The motion was declared lost by division with the voting as follows:

For

Cr Barry

Cr Briggs

Against

Cr Barratt

Cr Cousins

Cr Edwards

Cr Lulich

Cr Milne

Cr Sutton

Mayor Wallace

Total: 2

Total: 7

Cr Barry believed 220 units by 2020 would not be enough to satisfy the community’s needs and highlighted the housing shortage in the city. He asked if the target could be increased to 300. He further asked if the criteria to enter into a UPL housing unit could be amended to include young people or families.

Mayor Wallace noted such modification in what UPL provided and would need full discussion at Council. He considered members would require further information from UPL to consider such a proposal.

The Chair considered raising the number of social houses to 300 would be a large cost to Council and should have been raised earlier, to allow provision in the Long Term planning.

In response to a question from a member, the General Manager, City and Community Services advised a workshop had recently been held on social housing for members. He said officers would be providing further information to members in the near future on social and emergency housing as a result of the workshop.

Recommended: (Cr Milne/Mayor Wallace) Minute No. FPC 18105

“That the Committee recommends that Council:

(i) notes that the Board of Urban Plus Limited Group (UPL) has submitted a draft Statement of Intent (SOI) 2018/2019-2020/2021, attached as Appendix 1 to the report, in accordance with the Local Government Act 2002;

(ii) notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(iii) receives the draft SOI;

(iv) reviews the draft SOI and considers if any modifications should be made; and

(v) provides comment for the Board of the company to consider in finalising its SOI (including any modifications suggested by the Committee arising under paragraph (iv) above).”

Precedence of Business

Resolved: (Cr Milne/Mayor Wallace) Minute No. FPC 18106

“That in terms of Standing Order 10.4, precedence be accorded to item 9, dealing with Audit New Zealand Final Management Report and item 10 Huia Pool Development Six Month Report. “

These items are recorded in the order in which they are listed on the order paper.

Notice of Motion - Councillor Barry (18/100)

Cr Barry advised of his intention to alter his notice of motion.

MOVED: (Cr Barry/Cr Briggs)

(i) asks officers to:

(a) conduct an internal review on the Purchase and Sale of Property for Advancing Strategic Projects Policy (the policy); and

(b) provide a draft updated set of guidelines together with a draft updated check-list to assist Council when considering major property transactions in the future and report back to the Committee;

(ii) asks that this review includes previous property purchases under this policy, specifically processes to assist Council when it is approached by a third party requesting Council to get involved in a property transaction; and

(iii) asks that a risk analysis of the current policy and any proposed changes be included in the review.

Cr Barry considered these costs would be a significant loss to Council and believed it was a risk if Council were approached by third parties. He considered an investigation into the process was warranted.

In response to questions from members, the Chief Executive said he supported what had been amended. He advised the policy had been in place for sometime and that it might be a good opportunity to review the policy to provide a guide for the future.

In response to questions from members, the Chief Executive advised the cost of any review would depend on the extent of the review and whether it was conducted internally or externally. He considered any external review would cost over $10,000.

Recommended: (Cr Barry/Cr Briggs) (BY DIVISION) Minute No. FPC 18107

“That the Committee recommends that Council:

(i) asks officers to:

(a) conduct an internal review on the Purchase and Sale of Property for Advancing Strategic Projects Policy (the policy); and

(b) provide a draft updated set of guidelines together with a draft updated check-list to assist Council when considering major property transactions in the future and report back to the Committee;

(iii) asks that a risk analysis of the current policy and any proposed changes be included in the review.”

The motion was declared carried by DIVISION with the voting as follows:

		For Cr Barry Cr Briggs Cr Cousins Cr Edwards Cr Lulich Cr Milne	Against Cr Barratt Deputy Mayor Bassett Cr Sutton Mayor Wallace
		Total: 6	Total: 4
5.	Review of Draft Statement of Intent 2018/2019 for the New Zealand Local Government Funding Agency (18/158) Report No. FPC2018/1/57 by the Chief Financial Officer
	The Chief Financial Officer elaborated on the report. He noted the total borrowings to the participating local authorities had been revised downwards due to the housing infrastructure fund. He advised this was because eligble local authorities could borrow funds on interest free terms from central government to stimulate housing. He noted as a result of this the Local Government Funding Agency was anticipating issuing less debt to the local government sector. In response to questions from members, the Chief Financial Officer said he would confirm the meaning of the 2.4% financial leverage ratio within the officers report and why it was so low, and advise the Chair.
	Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. FPC 18108 “That the Committee: (i) notes the contents of the Local Government Funding Agency (LGFA) draft 2018/19 Statement of Intent; and (ii) agrees with the LGFA draft 2018/19 Statement of Intent and requires no changes to be provided to the LGFA Board for consideration and comment.”

6.	Hutt City Community Facilities Trust Six Month Report to 31 December 2017 (17/1877) Report No. FPC2018/1/52 by the Senior Management Accountant
	Cr Cousins declared a conflict of interest and took no part in discussion or voting on the matter. Ms Jessica Andrew, Trustee representing the Hutt City Community Facilities Trust (CFT) noted CFT was established in 2012 to design, develop and maintain sport buildings fit for purpose in Lower Hutt. She highlighted CFT’s philosophy was to provide for local community use, world class facilities which inspire users. She advised the Naenae Bowling facility was now the largest in New Zealand, and the newly developed the Koraunui Stokes Valley Hub had attracted 29,000 visits in its first month of operation. In response to questions from members, Mr Peter Healy, General Manager of CFT said he would ask the bowling club for a breakdown of users to the facility. He noted a high level of usage from the local community of the café and rooms for hire. He advised a representative had recently been appointed to the CFT to market the bowls centre to schools and the wider community.
	Resolved: (Cr Milne/Deputy Mayor Bassett) Minute No. FPC 18109 “That the Committee receives the half year report from the Hutt City Community Facilities Trust attached as Appendix 1 to the report.”
7.	Seaview Marina Limited Six Month Report to 31 December 2017 (17/1876) Report No. FPC2018/1/50 by the Senior Management Accountant
	Cr Milne declared a conflict of interest and took no part in discussion or voting on the matter. Cr Barry assumed the Chair for the duration of this item. Mr Alan McLellan, Chief Executive of SML elaborated on the report. He highlighted the past year had been the most successful the Marina had ever had. He advised many boats were attracted to the quality facilities on the hardstand at the marina. He said liveaboards were returning 30% above budget with approximately 90 people living at the marina. He noted new health and safety initiatives included a client induction programme and lights and alarm buttons on all walkways. He said Randwick School had recently participated the Sailability Have a Go Sailing initiative. He advised the Wellington Boat Show would be held at the Marina from 9-11 March 2018. In response to a question from a member, Mr Brian Walshe, Board Chair of SML said all facilities were up to standard for liveaboard residents. In response to a question from a member, Mr McLellan advised that SML would review the Liveaboard Policy to ensure the safety of both tenants and staff. Mayor Wallace acknowledged the efforts of the Board of SML.
	Resolved: (Cr Barry/Cr Briggs) Minute No. FPC 18110 “That the Committee receives the half year report from Seaview Marina Limited attached as Appendix 1 to the report.”
8.	Urban Plus Limited Six Month Report to 31 December 2017 (17/1875) Report No. FPC2018/1/53 by the Senior Management Accountant
	Deputy Mayor Bassett declared a conflict of interest and took no part in discussion or voting on the matter. Mr Brian Walshe, Board Chair of Urban Plus Ltd (UPL) elaborated on the report. He noted UPL was delighted with the results of the last six months. He highlighted the residential housing low achievement was the result of the high revaluation of the residential housing portfolio and the decision to only apply a $5 rental increase to tenants. He said the focus by 2020 was to provide 220 units for elderly housing. Mr Craig Walton, Chief Executive of UPL noted the asset base had revalued significantly, which had provided good capital growth on existing stock. He further noted the Summit Road development had been very profitable. He advised another development was likely to go to market in March in Avalon and UPL had identified other sites to expand its social housing portfolio. In response to questions from members, Mr Walton advised the average current market rental rate payment was 85%. He said a further development was likely to aim at the lower end of the market to qualify under the Kiwisaver level to appeal to a broader number of people in the community. He said there was usually no more than 100 people on their waiting list for homes and some were already housed but looking for better quality or larger rentals.
	Resolved: (Cr Milne/Mayor Wallace) Minute No. FPC 18111 “That the Committee receives the half year report from Urban Plus Group attached as Appendix 1 to the report.”
9.	Audit New Zealand Final Management Report for the Year Ended 30 June 2017 (18/154) Report No. FPC2018/1/54 by the Financial Accounting Manager
	The Financial Accounting Manager elaborated on the report.
	Resolved: (Cr Milne/Mayor Wallace) Minute No. FPC 18112 “That the Committee notes the report.”

10.	Huia Pool Development Six Month Report (18/120) Report No. FPC2018/1/51 by the Divisional Manager, Leisure Active
	The Divisional Manager, Leisure Active elaborated on the report. He acknowledged the Huia Pool and Fitness Manager and the Steering Committee that managed and delivered the project. In response to questions from members, the Divisional Manager Leisure Active noted the hydro pool was booked for learn to swim lessons between 3-6pm weekdays. He said other times were available for hydrotherapy throughout the day. In response to questions from members, the Huia Pool and Fitness Manager noted the hydrotherapy facility was now open to the public two evenings per week, which would increase to three evenings a week in the near future. He advised Learn to Swim would incorporate adult swim lessons in the future. Deputy Mayor Bassett acknowledged the efforts of the Steering Committee to deliver a valued facility to the City.
	Resolved: (Cr Milne/Mayor Wallace) Minute No. FPC 18113 “That the Committee notes the report.”
11.	Finance Update (18/220) Report No. FPC2018/1/58 by the Budgeting and Reporting Manager
	The General Manager, Corporate Services elaborated on the report. In response to a question from a member, the General Manager Corporate Services advised that the shortfall in asset sales had been built into the Long Term Plan for Council’s debt forecast. The Chief Executive highlighted the success of each Council Controlled Organisation. He noted it would be beneficial to consider Cr Barry’s suggestion regarding potential growth in social housing in the City. He said the opportunity to do that in the past had not been an option, but given current profits within UPL, was now an opportunity.
	Resolved: (Cr Milne/Deputy Mayor Bassett) Minute No. FPC 18114 “That the Committee notes the Council’s January 2018 year to date financial performance and the current full year forecast for the year ending 30 June 2018.”

12. Information Item

Finance and Performance Work Programme 2018 (17/1890)

Report No. FPC2018/1/28 by the Committee Advisor

Resolved: (Cr Milne/Cr Sutton) Minute No. FPC 18115

“That the programme be noted and received.”

13. QUESTIONS

There were no questions.

14. EXCLUSION OF THE PUBLIC

Resolved: (Cr Milne/Cr Sutton) Minute No. FPC 18116

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

15. Appointment of Director - Seaview Marina Limited and Urban Plus Limited (18/155)

(A)	(B)	(C)

General subject of the matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground under section 48(1) for the passing of this resolution.

Appointment of Director - Seaview Marina Limited and Urban Plus Limited.	The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).	That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

There being no further business the Chair declared the meeting closed at 8.58pm and the non-public portion of the meeting finished at 9.15pm.

Cr C Milne

CHAIR

CONFIRMED as a true and correct record

Dated this 13th day of March 2018

149

HUTT CITY COUNCIL

Hutt Valley Services Committee

Minutes of a meeting held in the Council Chambers, 838 – 842 Fergusson Drive,

Upper Hutt on

Friday 2 March 2018 commencing at 9.30am

PRESENT:	Cr G McDonald, HCC (Chair)	Cr D Wheeler, UHCC (Deputy Chair)
	Cr L Bridson, HCC (from 9.31am)	Mayor W Guppy, UHCC
	Cr P Lambert, UHCC	Cr H Swales, UHCC

APOLOGIES: Apologies were received from Mayor Wallace, HCC, Deputy Mayor Bassett, HCC and Cr Carson, UHCC.

IN ATTENDANCE: Mr C Upton, Chief Executive, UHCC (part meeting)

Mr B Sherlock, Strategic Projects Director, HCC (part meeting)

Ms H Oram, Divisional Manager Environmental Consents, HCC

(part meeting)

Mr L Dalton, Regional Manager Animal Services, HCC (part meeting)

Mr D Newth, Financial Accounting Manager, HCC (part meeting)

Mr D Bentley, Senior Environmental Health Officer, HCC (part meeting)

Mr G Sewell, Principal Policy Advisor, HCC (part meeting)

Ms A Hector, Wastewater Contracts Manager, Wellington Water (part meeting)

Ms K Glanville, Democratic Services Advisor, UHCC

Ms D Male, Committee Advisor, HCC

PUBLIC BUSINESS

1. APOLOGIES

Resolved: Minute No. HVSC 18101

“That the apologies received from Mayor Wallace, Deputy Mayor Bassett and Cr Carson be accepted and leave of absence be granted.”

2. PUBLIC COMMENT

There was no public comment.

Cr Bridson joined the meeting at 9.31am.

3. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

4. Minutes

Resolved: Minute No. HVSC 18102

“That the minutes of the meeting of the Hutt Valley Services Committee held on Friday, 24 November 2017, be confirmed as a true and correct record.”

5. Recommendation to Council - 13 March 2018

Proposed Health and Hygiene Bylaw (18/94)

Memorandum dated 1 February 2018 by the Principal Policy Advisor, Hutt City Council

The Principal Policy Advisor, Hutt City Council elaborated on the memorandum.

In response to questions from members, the Principal Policy Advisor, Hutt City Council confirmed the membership of the joint hearings subcommittee would be agreed by the Committee and approved by both Councils. He advised that it was the beginning of the process to establish a bylaw and any additional resources required following this would be considered at a later date.

ReCOMMENDed: Minute No. HVSC 18103

“That the Committee recommends that Hutt City and Upper Hutt City Councils agree to the development of the proposed Health and Hygiene Bylaw 2018 and in so doing approves the proposed timeframe outlined below for its development:

(a) sign off timeframe:

(aa) 2 March 2018 Hutt Valley Services Committee

(bb) 13 March 2018 Hutt City Council ordinary meeting

(cc) 11 April 2018 Upper Hutt City Council ordinary meeting

(b) staff prepare proposed bylaw by late April 2018;

(c) approve proposed bylaw for special consultative procedure and recommend establishing a joint hearings subcommittee and membership of that subcommittee:

(aa) 4 May 2018 Hutt Valley Services Committee

(bb) 22 May 2018 Hutt City Council ordinary meeting

(cc) 23 May 2018 Upper Hutt City Council ordinary meeting

(d) public notice given in Hutt News and Leader papers after 23 May 2018;

(e) special consultative procedure starts after 8 June 2018, finishes after 9 July 2018;

(f) the joint hearings subcommittee will then meet to hear submissions and make recommendations on the proposed bylaw for consideration and adoption by Hutt City and Upper Hutt City Councils; and

(g) the development of this bylaw to be completed by December 2018.”

PROJECT PENCARROW PROGRESS REPORT 26 OCTOBER 2017 - 24 JANUARY 2018 (18/44)

Report No. HVSC2018/1/1 by the Wastewater Contracts Manager, Wellington Water

The Strategic Projects Director, Hutt City Council elaborated on the report.

In response to questions from members, the Strategic Projects Director, Hutt City Council advised the dry weather discharge from the Regent Street pump station was caused due to a break in a mains pipe. He stated a detailed report was expected on the occurrence. He further confirmed that the application to Greater Wellington Regional Council in relation to Waiwhetu stream was submitted within the timescale, in November 2017, the deadline being February 2018.

Resolved: Minute No. HVSC 18104

“That the Committee notes the progress on Project Pencarrow as outlined in the report.”

SILVERSTREAM LANDFILL UPDATE (18/45)

Report No. HVSC2018/1/2 by the Landfill Consultant, Tonkin and Taylor

The Strategic Projects Director, Hutt City Council elaborated on the report.

In response to questions from members, the Strategic Projects Director, Hutt City Council advised the lead contractor had a health and safety plan on site. With Councils’ role being to ensure the contractor was managing risk, there were good processes and procedures in place for this purpose. He further confirmed that with the change in Government, changes were reviewed for future planning. He did not expect the management of Silverstream Landfill to change, as expanding the waste levy related to the processing of clean waste and in relation to classification of waste streams, a standard measure was to be introduced.

Resolved: Minute No. HVSC 18105

“It is recommended that the Committee notes the progress on Silverstream Landfill.”

8.	Akatarawa Cemetery Update (18/179) Report No. HVSC2018/1/29 by the Parks and Reserves Manager, Upper Hutt City Council
	In response to a question from a member, the Chief Executive, Upper Hutt City Council advised that the time period for the total operating revenue referred to in the officer’s report, related to the same period, to 31 December 2017.
	Resolved: Minute No. HVSC 18106 “That the report be noted and received.”
9.	Hutt Valley Trunk Wastewater Services Financial Statements for the Period Ended 31 December 2017 (18/14) Report No. HVSC2018/1/22 by the Financial Accounting Manager, Hutt City Council
	The Financial Accounting Manager, Hutt City Council elaborated on the report. He advised that a re-evaluation cycle had been finalised the week of the meeting, which resulted in a $8M increase of asset valuation, for the period to 31 December 2017. In response to a question from a member, the Financial Accounting Manager, Hutt City Council confirmed that the recommendation to note a net deficit of $5.8M was not changed with the information provided on the re-evaluation. He said that the forecast remained at $0.4M unfavourable to the budget at the year end. He noted that he would need to request further information from the operators for the rationale.
	Resolved: Minute No. HVSC 18107 “That the Committee: (i) notes the financial statements for the Hutt Valley Trunk Wastewater Services for the period ended 31 December 2017; (ii) notes a net deficit of $5.8 million which is $0.4 million unfavorable to budget; (iii) notes that the current share of operational funding from Upper Hutt City Council of 36% and Hutt City Council of 64%; and (iv) notes that the current share of capital funding from Upper Hutt City Council of 30% and Hutt City Council of 70%.”

10.	Dog Control Update (18/117) Report No. HVSC2018/1/23 by the Manager, Compliance Services, Upper Hutt City Council
	Resolved: Minute No. HVSC 18108 “That the report be noted and received.”
11.	Dog Control Update (18/79) Report No. HVSC2018/1/24 by the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council
	The Regional Manager Animal Services, Hutt City Council elaborated on the report. In response to questions from members, the Regional Manager, Animal Services, Hutt City Council advised that the free microchipping service was offered to Lower Hutt dog owners, with an additional service to be embarked upon for Upper Hutt residents for both dog and cat microchipping. He confirmed that the service would be marketed through the Upper Hutt Leader and Hutt News newspapers and also on social media. The Regional Manager, Animal Services, Hutt City Council further advised that $600k had been gifted in a Will, left for the purpose of de-sexing cats. An additional service would therefore be offered for de-sexing. He said that leaflets would be sent to councillors of both councils to circulate to residents. It would be the first of multiple sessions to be offered.
	Resolved: Minute No. HVSC 18109 “That the Committee notes and receives the information.”
12.	Health Office Activities Update (18/16) Report No. HVSC2018/1/25 by the Manager Environmental Health, Hutt City Council
	The Senior Environmental Health Officer, Hutt City Council elaborated on the report. In response to a question from members, the Senior Environmental Health Officer, Hutt City Council advised that once owners of food premises had applied to be registered under the Food Act 2014, they were registered and a certificate issued to the premises. He said that it had been agreed that there would be a graduated enforcement model for any premises who missed the deadline. This would involve first a warning letter, infringement fines and then finally court prosecution. In response to questions from members, the Senior Environmental Health Officer, Hutt City Council advised that it was difficult to manage noise from ongoing or frequent fireworks as they were often only a short term noise, that made it difficult to monitor and record the noise. It would only be a matter for the Police if the fireworks were used to intimidate a person. He also confirmed that he would review the alcohol licences if the proposed changes to legislation came into effect.
	Resolved: Minute No. HVSC 18110 “That the Committee notes and receives the information.”

13.

Regional Joint Services Opportunities (18/13)

The Chair reminded members about the joint visit for Greater Wellington Regional Council, Hutt City Council, Upper Hutt City Council and Wellington City Council councillors to Baring Head.

Resolved: Minute No. HVSC 18111

“That the Committee notes the regional Joint Services Opportunities update.”

There being no further business the Chair declared the meeting closed at 10.04am.

Cr G McDonald

CHAIR

CONFIRMED as a true and correct record

Dated this 4th day of May 2018

265

HUTT CITY COUNCIL

Community Services Committee

Report of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

Thursday 1 March 2018 commencing at 6.00pm

PRESENT:

Cr G Barratt (Chair)
Cr L Bridson	Cr J Briggs
Cr S Edwards	Cr M Lulich
Cr G McDonald	Cr L Sutton
Mayor WR Wallace (until 6.15pm)

APOLOGIES: Mayor Wallace for early departure.

Cr Milne.

IN ATTENDANCE: Mr T Stallinger, Chief Executive

Mr M Reid, General Manager, City and Community Services

Mr B Hodgins, Divisional Manager, Parks and Gardens

Mr J Pritchard, Senior Research/Policy Advisor, Strategy and Planning (part meeting)

Ms K Crandle, Reserves Planner

Ms J Lawson, Reserves Assets Manager

Ms E Jackman, Chair, Youth Council

Ms J Randall, Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

RESOLVED: (Cr Barratt/Cr Edwards) Minute No. CSC 18101

“That the apology received from Cr Milne be accepted and leave of absence be granted and the apology for early departure received from Mayor Wallace, be accepted.”

SPECIAL ANNOUNCEMENT

The Chair announced that Mr M Grigg, a local Wainuiomata resident and well known passionate advocate for people with disabilities, had suddenly passed away.

She said Mr Grigg’s name had been synonymous with speaking up for people with disabilities over many years. He had been a tireless and respected campaigner for the rights of those with disabilities. She noted Mr Grigg had been working on a 57 page presentation to present to the Committee not long before he passed away and she hoped to receive it. She said his passion would be sorely missed.

Cr Briggs led a karakia and a moment’s silence was held to remember Mr Grigg.

PRECEDENCE OF BUSINESS

In accordance with Standing Order 10.4, the Chair accorded precedence to Item 5, Report from the Accessibility and Inclusiveness Plan Advisory Group.

This item is recorded in the order in which it is listed on the order paper.

2. PUBLIC COMMENT

There was no public comment.

3. CONFLICT OF INTEREST DECLARATIONS

There were no conflicts of interest.

4.	Activity Report - Parks and Reserves (17/1903) Report No. CSC2018/1/39 by the Divisional Manager, Parks and Gardens
	The Divisional Manager, Parks and Gardens elaborated on the report. He advised the Parks and Gardens Division managed a range of reserves and facilities with 10 staff working principally as asset managers, but also as policy advisors and statutory land managers. He said the Parks and Gardens Division had undertaken a comprehensive review of all reserve spaces over recent years and advised this review was nearing completion. He said the 10 year Reserve Strategic Directions Plan had been reviewed last year and two thirds of projects planned had been completed since its creation. A vision for the next 10 years had now been developed. Mayor Wallace left the meeting at 6.15pm. The Divisional Manager, Parks and Gardens gave a powerpoint presentation on sportsground facilities that were aging and due for renewal. He said they needed substantial investment to bring them up to standard and decisions would need to be made on their retention. He advised reports on these facilities would be reported to the committee at a later date. The Reserves Planner advised that Parks and Gardens staff were primarily asset managers in the open space network. She considered asset management had become a well accepted practice globally to enable Councils to improve financial forecasting for asset creation, renewal and disposal. She advised the Parks and Gardens Asset Management Plans were currently under review. She updated members on work at Avalon Park and the Riddiford Gardens and advised Stage Three of plans for both were underway and due for completion in June. She noted some works were unable to be completed due to budget constraints and a report on these would be reported to the committee at a later date. The Reserves Assets Manager advised there was a shortfall in the funds needed to maintain the network of 54 neighbourhood playgrounds, recreational areas and tracks across the City. She noted playgrounds were important neighbourhood spaces but many needed new play equipment and resurfacing. She advised the current budget was not enough to maintain the playgrounds into the future. She noted that community led projects had helped transform areas such as Petone Beach and Waiwhetu Stream but that they required a management response from Council to maintain improvements. Additionally the substantial network of popular tracks around the City would need continued maintenance and a greater focus going forward. She acknowledged Kelson School, who had offered to partner with Council to help finance an upgrade to their adjacent playground, but that the increased use would also cause ongoing maintenance issues. The Divisional Manager, Parks and Gardens noted the renewals budget was only 25% of the amount needed for future renewal work which would be a major challenge for maintaining assets into the future. He advised that other work the Division was working on included several scenarios to take into account the impacts of future climate change, ensuring contractors were operating safely and increasing the appeal of spaces that were experiencing low levels of use. In response to questions from members, the Divisional Manager Parks and Gardens noted that Rotarians and Lions who used the Avalon Park Pavilion already contributed to the community indirectly through community projects but did not have the funds to subsidise major assets. He advised that the asset budget included the entire network of assets and was distributed on a priority basis. He added the current budget was not sufficient to maintain all assets so budget decisions would need to be rationalised. He said that under the Sportsville model, buildings would be owned by the sports clubs but would have solid maintenance plans in place. Other parks would continue to be used for sport but funding the maintenance of their buildings would be a challenge. The Reserves Planner added that sportsvilles were helping to increase the number of children participating in sports. In response to questions from members, the Divisional Manager, Parks and Gardens explained that efficiencies from combining Parks and Gardens and Transport contracts were from the management of the contracts rather than from the contracts themselves. He gave an assurance that the KPIs and specifications of the upcoming sports contract renewal would be examined and changed if needed. He said the possible use of more artificial surfaces to increase park use had been considered but would have been too expensive to maintain. He believed there was not sufficient budget in the Long Term Plan to renew rubbish bins in parks or to provide the necessary funding for animal and plant pest control. He advised the annual budget for renewals was $150,000 not including the budget for day-to-day repairs.
	MOVED: (Cr Barratt/Cr McDonald) “That the Committee: (i) notes the information in this report; (ii) notes that this review also meets the intent of section 17A of the Local Government Act 2002; and (iii) agrees that a full 17A review should not be undertaken at present.”
	AMENDMENT MOVED: (Cr Briggs/Cr Barratt) “That the Committee: (i) notes the information in this report; (ii) notes that this review also meets the intent of section 17A of the Local Government Act 2002; and (iii) agrees that a full 17A review should not be undertaken at present (iv) requests officers to report to the Community Plan Committee on the options to fund the projected shortfall of maintaining and renewing Parks and Gardens Division assets.” The amendment was DECLARED carried on the voices.
	Resolved: (Cr Briggs/Cr Barratt) Minute No. CSC 18102 “That the Committee: (i) notes the information in this report; (ii) notes that this review also meets the intent of section 17A of the Local Government Act 2002; (iii) agrees that a full 17A review should not be undertaken at present; and (iv) requests officers to report to the Community Plan Committee on options to fund the projected shortfall of maintaining and renewing Parks and Gardens Division assets.”
5.		Report from the Accessibility and Inclusiveness Plan Advisory Group (18/116) Report No. CSC2018/1/41 by the Divisional Manager, Strategy and Planning
		The Senior Research/Policy Advisor elaborated on the report. In response to a question from a member, the Senior Research/Policy Advisor said he would report back on whether it was possible for the Accessibility and Inclusiveness Group to be automatically consulted when a community development or community event was taking place. The Chair advised that the Divisional Manager, Community Hubs was to attend the next meeting of the Group and could update the Group on upcoming developments at that time. Mayor Wallace observed that Mr Grigg had worked hard to encourage Council to be more inclusive and responsive to members of the community with disabilities. He believed the Group was a step towards achieving this and that more consultation would serve to strengthen its influence and be a fitting tribute to the memory of Mr Grigg. Mayor Wallace asked that Mr Griggs’ comments and suggestions be reported to the Committee for further consideration.
		Resolved: (Cr Barratt/Cr Bridson) Minute No. CSC 18103 “That the Committee: (i) notes the minutes of the inaugural meeting of Council’s Accessibility and Inclusiveness Plan Advisory Group attached as Appendix 1 to the report; and (ii) notes the actions made to be completed in time for the next meeting on 11 April 2018.”
6.		General Manager's Report (18/105) Report No. CSC2018/1/40 by the General Manager, City and Community Services
		The General Manager, City and Community Services, elaborated on the report. He paid tribute to Mr Grigg for his passion and drive in the field of disability. He said he had spent many hours in discussion with Mr Grigg on disability issues and believed Mr Grigg had done a great service for the City. The Chief Executive added that he had many conversations with Mr Grigg regarding disability strategies and had received many emails from him. He noted that while they did not always agree, he commended Mr Grigg as a brilliant person with a great depth of analysis and said he would miss him. The General Manager, City and Community Services gave a presentation on the positive impact of the new Stokes Valley hub. He noted staff at the hubs had contributed to its success by working hard to build strong relationships with the community. He believed there would also be significant cost savings for Council as a result of replacing seven run-down facilities with the two new hubs. In response to questions from members, the General Manager, City and Community Services advised that he had engaged Ms McLachlan, a person who lives with disabilities, as an advisor to work alongside his team during the design process of all new facilities. He believed this had helped ensure buildings met the standards of those with disabilities. He said a manager was about to be appointed to the Stokes Valley hub along with new team members. He agreed to report back on areas of focus for the Junior Neighbourhood Support programme in Lower Hutt schools. Members thanked the General Manager, City and Community Services for his team’s work in building community spirit and pride in Stokes Valley.
		Resolved: (Cr Barratt/Cr Briggs) Minute No. CSC 18104 “That the Committee notes the updates contained in the report”

7. QUESTIONS

There were no questions.

The Chair advised that the meeting on Thursday 3 May would be held at The Re-Makery, 310 Waiwhetu Rd, Epuni so that members could learn more about work happening in the Epuni community. She thanked Cr Edwards for arranging it.

There being no further business the Chair declared the meeting closed at 7.15 pm.

Cr G Barratt

CHAIR

CONFIRMED as a true and correct record

Dated this 13th day of March 2018

275

HUTT CITY COUNCIL

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Tuesday 12 December 2017 commencing at 6.00pm

PRESENT: Mayor WR Wallace (Chair)

Cr G Barratt Cr C Barry (from 6.17pm)

Deputy Mayor D Bassett Cr L Bridson

Cr J Briggs Cr MJ Cousins

Cr S Edwards Cr T Lewis

Cr M Lulich Cr G McDonald

Cr C Milne Cr L Sutton

APOLOGIES: An apology for lateness was received from Cr Barry.

IN ATTENDANCE: Mr T Stallinger, Chief Executive (part meeting)

Ms K Kelly, General Manager, City Transformation (part meeting)

Mr B Kibblewhite, General Manager, Corporate Services (part meeting)

Mr M Reid, General Manager, City and Community Services (part meeting)

Ms L Dalby, Communications and Marketing (part meeting)

Ms C Johnston, Director, Museums (part meeting)

Mr A Cumming, Divisional Manager, District Plan (part meeting)

Mr B Hodgins, Divisional Manager, Parks and Gardens (part meeting)

Mr B Cato, General Counsel (part meeting)

Ms K Stannard, Divisional Manager, Democratic Services (part meeting)

Mrs H Clegg, Minute Taker (part meeting)

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 17501(3)

“That the apology from Cr C Barry for lateness be accepted.”

2. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

Cr Barry joined the meeting at 6.17pm.

Mayoral Statement

Mayor Wallace delivered the Mayoral Statement.

Deputy Mayor Bassett advised Mr Mattie Blackburn, a long term Lower Hutt resident and former Wellington Rugby and New Zealand Maori Rugby player had recently passed away.

Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 17502(3)

“That the Mayoral Statement be noted and received.”

4. CONFLICT OF INTEREST DECLARATIONS

Deputy Mayor Bassett declared a conflict of interest in relation to item 5b) i) 4a) and took no part in discussion or voting on the matter.

Crs Cousins and Edwards declared a conflict of interest in relation to item 11 and took no part in discussion or voting on the matter.

5. Committee Reports with Recommended Items

a) Traffic Subcommittee

13 November 2017

Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17503(3)

“That the report of the meeting held on 13 November 2017, with the exception of items 4a) to 4q, be adopted.”

Recommended Items

Item 4a)	Gear Street - Proposed Parking Restrictions (17/1536)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17504(3) “That Council: (i) approves the proposed parking restrictions in Gear Street, Petone as attached as Appendix 1 to Report TRS2017/5/265, with the three parks outside 14 Gear Street, Petone currently proposed to be designated as P30 to be unrestricted carparks; and (ii) asks officers to review parking in the area in 12 months.”
Item 4b)	London Road – Proposed No Stopping At All Times Restriction (17/1551)
	Resolved (Cr Cousins/Cr Briggs) Minute No. C 17505(3) “That Council approves the installation of No Stopping At All Times Restrictions outside No 16 London Road, Korokoro attached as Appendix 1 to Report TRS2017/5/266.”
Item 4c)	Richmond Grove - Proposed No Stopping At All Times Restriction (17/1601)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17506(3) “That Council approves the installation of No Stopping At All Times Restriction in Richmond Grove, Petone attached as Appendix 1 to Report TRS2017/5/267.”
Item 4d)	Jackson Street (313) - Proposed P30 Parking Restrictions (17/1539)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17507(3) “That Council asks officers to review parking in this area by 313 Jackson Street, Petone in 12 months.”
Item 4e)	Burnham Street - Proposed P30 Parking Restrictions (17/1610)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17508(3) “That Council approves the installation of a P30 Parking Restriction, from Monday to Friday only, in Burnham Street, Petone as shown in Appendix 1 to Report TRS2017/5/269.”
Item 4f)	Cheviot Road – Proposed No Stopping At All Times Restriction (17/1549)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17509(3) “That Council approves the installation of No Stopping At All Times Restrictions near the corner of Cheviot Road and Dillon Street, Eastbourne as shown in Appendix 1 to Report TRS2017/5/270.”
Item 4g)	8 Waiu Street - Proposed P15 Parking Restrictions (17/1558)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17510(3) “That Council approves the installation of P15 Parking Restrictions outside 8 Waiu Street, Wainuiomata attached as Appendix 1 to Report TRS2017/5/271.”
Item 4h)	8 Bexley Grove - Proposed No Stopping At All Times Restrictions (17/1598)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17511(3) “That Council approves the extension of the yellow lines outside number 8 Bexley Grove,Wainuiomata by adding one further yellow line.”
Item 4i)	Petone to Melling Shared Path: Proposed No Stopping At All Times Restrictions on Pharazyn Street and Marsden Street (17/1542)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17512(3) “That Council approves the installation of No Stopping At All Times Restrictions on Pharazyn Street and Marsden Street, Lower Hutt as shown in Appendix 3 to Report TRS2017/5/274.”

Item 4j)	Te Mome and Hutt Road - Proposed P30 Parking Restrictions (17/1555)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17513(3) “That Council approves the Proposed P30 Parking Restrictions in Hutt Road and Te Mome Road, Lower Hutt as shown in Appendix 1 to Report TRS2017/5/275.”
Item 4k)	Troon Crescent - Proposed No Stopping At All Times Restrictions (17/1560)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17514(3) “That Council approves installation of No Stopping At All Times Restrictions in Troon Crescent, Lower Hutt as shown in Appendix 1 to Report TRS2017/5/276.”
Item 4l)	Norton Park Avenue - No Stopping At All Times Restriction (17/1548)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17515(3) “That Council approves the installation of No Stopping At All Times Restrictions in Norton Park Avenue, Lower Hutt as shown in Appendix 1 to Report TRS2017/5/277.”
Item 4m)	Hardy Street, Trafalgar Square - Proposed P15 Parking Restrictions (17/1534)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17516(3) “That Council approves the installation of P15 Parking At All Times Restrictions outside 9-21 Hardy Street, Lower Hutt attached as Appendix 1 to Report TRS2017/5/278.”
Item 4n)	High Street (574) - Proposed P180 Parking Restrictions (17/1535)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17517(3) “That Council approves the installation of eight P180 Parking Restrictions outside Nº 574 High Street, Lower Hutt attached as Appendix 1 to Report TRS2017/5/279.”
Item 4o)	High Street (839) - Proposed No Stopping At All Times Restrictions (17/1590)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17518(3) “That Council approves the installation of No Stopping At All Times Restrictions adjacent to both approaches to the pedestrian crossing outside Nº 839 High Street, Lower Hutt as shown in Appendix 1 to Report TRS2017/5/280.”

Item 4p)	Cambridge Terrace (Near Epuni Station) - No Stopping At All Times Restrictions (17/1593)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17519(3) “That Council approves the installation of No Stopping At All Times Restrictions in Cambridge Terrace, Lower Hutt as shown in Appendix 1 to Report TRS2017/5/281.”
Item 4q)	Laings Road - Proposed Parking Restrictions associated with the Civic Precinct Redevelopment (17/925)
	Resolved: (Cr Cousins/Cr Briggs) Minute No. C 17520(3) “That Council: (i) rescinds all parking restrictions in Laings Road, Lower Hutt and the former Fountain Carpark between Knights Road and Myrtle Street, Lower Hutt to consolidate all parking in the street; (ii) approves the HC2 2Hr Max Metered 9am-5pm Mon-Fri (Sat-P120) Parking Restrictions as shown in Appendix 1 attached to Report TRS2017/5/273; (iii) approves the HC3 Unrestricted Metered 9am-5pm Mon-Fri Parking Restrictions as shown in Appendix 1 attached to Report TRS2017/5/273; (iv) approves the P15 Parking Restrictions as shown in Appendix 1 attached to Report TRS2017/5/273; (v) approves the P60 Parking Restrictions as shown in Appendix 1 attached to Report TRS2017/5/273; (vi) approves the Mobility Parking Restrictions At All Times as shown in Appendix 1 attached to Report TRS2017/5/273; (vii) approves the P15 Loading Zone At All Times Restrictions as shown in Appendix 1 attached to Report TRS2017/5/273; (viii) approves the use of four car parks in the event centre parking lot as reserved parking for Council Authorised vehicles (Event Centre Staff) At All Times, as shown in Appendix 1 attached to Report TRS2017/5/273; and (ix) approves all No Stopping At All Times Restrictions in Laings Road, Lower Hutt between Knights Road and Myrtle Street, Lower Hutt and the Event Centre Carpark as shown in Appendix 1 attached to Report TRS2017/5/273.”

b) Policy and Regulatory Committee

21 November 2017

Resolved: (Cr Cousins/Cr Lewis) Minute No. C 17521(3)

“That the report of the meeting held on 21 November 2017, with the exception of items 4a) and 4b), be adopted.”

Recommended Items

Item 4a)	Bell Park (17/1672) Deputy Mayor Bassett declared a conflict of interest and took no part in discussion or voting on the matter.
	Resolved: (Cr Cousins/Cr Lewis) Minute No. C 17522(3) “That Council: (i) retains Bell Park in full as a reserve; and (ii) requests officers to work with the local community and the Ignite Sport Trust, should the Trust decide to purchase the building on the park from the Lower Hutt Football Club, to develop a proposal for the improvement of the park.”
Item 4b)	Molesworth Street Reserve (17/1673)
	Resolved: (Cr Cousins/Cr Edwards) Minute No. C 17523 “That Council: (i) notes the results of the community consultation on the Molesworth Street Reserve; and (ii) agrees to publicly notify a proposal to revoke the reserve status of the Molesworth Street Reserve and make the property available for housing, for the following reasons; (a) the reserve has a low reserves value as independently assessed, with poor visibility and drainage and low use; (b) there are other reserves in the immediate vicinity that help meet local recreation need; and (c) the proceeds of the sale of the property will enable other Council reserve priorities to be undertaken, such as those identified in the Valley Floor Review Implementation Plan.”

ii)

27 November 2017

Resolved: (Cr Cousins/Cr Sutton) Minute No. C 17524(3)

“That the report of the meeting held on 27 November 2017, with the exception of items 4a) to 4j), be adopted.”

Recommended Items

Item 4a)	Reserve Revocation - 9A Durham Crescent Epuni (17/1481)
	Resolved: (Cr Cousins/Cr Bridson) Minute No. C 17525(3) “That Council agrees to revoke the reserve status of the property at 9A Durham Crescent, Epuni being Lot 202, DP 15426, on the basis that the reserve is no longer required for its off-street parking purpose and would be more usefully incorporated into the residential development proposed for the Epuni area by Housing New Zealand.”
Item 4b)	Sale of Land Queens Drive (17/1697)
	Resolved: Cr Cousins/Cr Briggs) Minute No. C 17526(3) “That Council agrees to the sale of the property on Queens Drive, being Lot 4, DP 17143 on CFR WN700/74, to Napier BSL No 7 Limited in order to rectify a legal administrative issue which has been brought to Council’s attention by Land Information New Zealand.”
Item 4c)	Days Bay Reserves Declaration and Classification (17/1641)
	The Divisional Manager Parks and Gardens updated members on where the important vegetation was located on the site. He advised that the northern Rata and Black Beech were contained in one part of the site and the rest of the site was generating Manuka. He advised that in the opinion of Council’s Reserves Manager housing could be developed on the site without having too much impact on the site. In response to questions from members, the Divisional Manager, Parks and Gardens advised that the Eastbourne Community Board (the Board) had considered the report, prior to the Policy and Regulatory Committee meeting. He noted that the Board was not interested in seeing C removed as a reserve but with the expectation that if Council decided to do that then there would be further consultation with the Board and the community. He also advised that the value of the piece of land was approximately $500,000-$700,000. Members discussed removing C from the Committee’s recommendations and whether the matter be sent back to the Board and community for further consultation. Cr Milne suggested that before the matter was reported back to the Board that the areas within C2 were clearly identify and therefore how the areas could be potentially developed. In response to a question from a member, the Divisional Manager, Parks and Gardens advised that the area would be publicly notified with a proposal to sell the land and that would receive submissions and consultation with the Board and relevant resident associations. Cr Lewis advised that the Board did not want to consult with the community on area C2 as the Board knew its community. S
	Resolved: (Deputy Mayor/Cr Edwards) Minute No. C 17527(3) “That Council: (i) notes that seventeen submissions were received with fourteen submissions supporting the proposed reserve declaration and classification; (ii) thanks submitters for participating in the consultation process; (iii) agrees to declare areas A, B, D, E, F and G, illustrated on the plan in section seven of this report as reserve, in terms of section 14 of the Reserves Act 1977; (iv) agrees that areas A, B, D, F and G, illustrated on the plan in section seven of Report PRC2017/5/286, be classified as Recreation Reserve in accordance with section 17 of the Reserves Act 1977; (v) agrees that area E, illustrated on the plan in section seven of Report PRC2017/5/286, be classified as Scenic Reserve in accordance with Section 19(1)(b) of the Reserves Act 1977; and (vi) directs officers to publish the classifications, as resolved at this meeting, in the New Zealand Gazette.”

CONSEQUENTIAL MOTION

Resolved: (Cr Milne/Cr Edwards) Minute No. C 17528(3)

“That Council requests officers to report back to the next Policy and Regulatory Committee with the following information:

(a) a valuation on the C2 site, having first prepared a site plan for the appropriate location of housing with the intention to protect the important ecological values of the site through an encumbrance; and

(b) a proposed consultation plan with the Eastbourne Community Board and the local community on the possibility of the C2 site being sold and developed in this way.”

Item 4d)	Parking Policy - completed consultation (17/1692)
	Deputy Mayor Bassett expressed disappointment with the lack of community response during the consultation process. Mayor Wallace commented that the Parking Policy was very high level. He congratulated the Petone Community Board for encouraging community engagement. Cr Lewis supported Mayor Wallace’s comments.
	Resolved: (Cr Cousins/Cr Sutton) Minute No. C 17529(3) “That Council: (i) approves the Parking Policy, as attached as Appendix 2 to Report PRC2017/5/291, with the changes made as a result of the consultation process; and (ii) asks officers to review the policy in 18 months.”
Item 4e)	Cemeteries Bylaw 2017 (17/1541)
	Resolved: (Cr Cousins/Cr Sutton) Minute No. C 17530(3) “That Council: (i) notes that no public submissions were received with respect to the proposal to revoke the existing Cemeteries Bylaw 2007 and adopt the Cemeteries Bylaw 2017; (ii) determines that, in accordance with section 155 of the Local Government Act 2002, the proposed bylaw – a. Is the most appropriate form of bylaw; b. Does not give rise to any implications under the NZ Bill of Rights Act 1990; and (iii) agrees to revoke the existing Cemeteries Bylaw 2007 and adopt the Cemeteries Bylaw 2017, attached as Appendix 3 to Report PRC2017/5/288, effective from 1 January 2018.”

Item 4f)

Parks and Reserves Bylaw 2017 (17/1553)

Resolved: (Cr Cousins/Cr Sutton)Minute No. C 17531(3)

“That Council:

(i) notes that one submission was received with respect to the proposal to revoke the Parks and Reserves Bylaw 2007 and adopt the Parks and Reserves Bylaw 2017;

(ii) notes that the Policy and Regulatory Committee has recommended to Council that the proposal as noted in part (i) above be approved without amendment;

(iii) determines that, in accordance with section 155 of the Local Government Act 2002, the proposed bylaw –

a. is the most appropriate form of bylaw;

b. does not give rise to any implications under the NZ Bill of Rights Act 1990; and

(iv) agrees to revoke the existing Parks and Reserves Bylaw 2007 and adopt the Parks and Reserves Bylaw 2017, attached as Appendix 4 to Report PRC2017/5/289, effective from 1 January 2018.”

Item 4g)

Traffic Bylaw 2017 (17/1563)

Resolved: Cr Cousins/Cr Sutton) Minute No. C 17532(3)

“That Council:

(i) notes that no submissions were received with respect to the proposal to revoke the Traffic Bylaw 2007 and adopt the Traffic Bylaw 2017;

(ii) notes that the Policy and Regulatory Committee has recommended that due to a change to the Road User Rule, there is now no need to include Clause 18 concerning window washers in the proposed bylaw;

(iii) notes that the Policy and Regulatory Committee has recommended to Council that the proposal as noted in (i) above and the deletion of Clause 18 as noted in (ii) above be approved;

(iv) determines that, in accordance with section 155 of the Local Government Act 2002, the proposed bylaw –

a. Is the most appropriate form of bylaw;

b. Does not give rise to any implications under the NZ Bill of Rights Act 1990; and

(v) agrees to revoke the existing Traffic Bylaw 2007 and adopt the Traffic Bylaw 2017, attached as Appendix 3 to Report PRC2017/5/290, as outlined in (iii) above, effective from 1 January 2018, in accordance with section 156 of the Local Government Act 2002.”

Item 4h)	Public Art Policy and Interim Public Art Guidelines (17/1708)
	Resolved: (Cr Cousins/Cr Lulich) Minute No. C 17533(3) “That Council: (i) approves the draft Public Art Policy, attached as Appendix 1 to Report PRC2017/5/293; (ii) approves the proposed membership of the Public Art Advisory Group, attached as Appendix 2 to Report PRC2017/5/293 and the draft Terms of Reference for that Group, attached as Appendix 3 to Report PRC2017/5/293; (iii) notes that work is continuing on the Public Art Policy Guidelines; (iv) notes that an ongoing Council budget allocation for Public Art (maintenance and acquisition) will be considered as part of the next round of Long Term Plan deliberations; and (v) requests that the Community Plan Committee considers this budget allocation for 2018/19.”
Item 4i)	Development Contributions Policy Review for 2018-2028 Long Term Plan (17/1699)
	Resolved: (Cr Cousins/Cr Edwards) Minute No. C 17534(3) “That Council: (i) notes the issues to be addressed and the changes that will be made to the Development Contributions Policy for the 2018-2028 Long Term Plan; (ii) notes this information about the changes will be made publicly available via the Long Term Plan; (iii) recommends to the Community Plan Committee that the Development Contributions Policy be consulted on as part of the Long Term Plan consultation; and (iv) notes that any changes to the information provided in Report PRC2017/5/288 (and its attachments) resulting from consultation in 2018 will be considered by Council for final approval, before a new policy is released by 30 June 2018.”

Item 4j)

Significance and Engagement Policy 2018 (17/1704)

Resolved: (Cr Cousins/Cr Edwards) Minute No. C 17535(3)

“That Council:

(i) notes that nothing major has occurred or changed to warrant a review of Council’s Significance and Engagement Policy; and

(ii) agrees that the Significance and Engagement Policy, attached as Appendix 1 to Report PRC2017/5/292, adopted as part of the 2015-2025 Long Term Plan, continues to represent how Council will go about assessing the importance of matters and how and when the community can expect to be consulted on both.”

c) City Development Committee

28 November 2017

Resolved: Deputy Mayor Bassett/Cr Sutton) Minute No. C 17536(3)

“That the report of the meeting held on 28 November 2017, with the exception of items 4a) to 4b), be adopted.”

Recommended Items

Item 4a)

Wharves Update (17/1736)

In response to a question from a member, Deputy Mayor Bassett explained that the Petone community had been very vocal on the issue. He highlighted that a petition had been received which requested further analysis be carried out on retaining and refurbishing the Petone wharf.

Resolved: (Deputy Mayor Bassett/Cr Edwards) Minute No. C 17537(3)

“That Council:

(i) notes the geotechnical report from Tonkin + Taylor on the Waiwhetu Aquifer, attached as Appendix 1 to Report CDC2017/5/305, which concludes that work on the piles at Days Bay, Rona Bay and Petone Wharves is unlikely to have any impact on the aquifer;

(ii) notes that officers have commissioned further investigations in respect of the Point Howard Wharf, following advice that some of the piles are likely to have penetrated into the aquifer at a point which is above the transition zone of the aquifer and covering aquitard as it adjoins the greywacke bedrock along the eastern side of the harbour;

(iii) notes that officers will report back on future options for the Point Howard Wharf once this information is known;

(iv) notes that a full underwater condition assessment of piles at Days Bay, Rona Bay and Petone, has been completed which shows that Rona Bay Wharf is in the poorest condition;

(v) notes that officers have contracted GK Shaw to undertake the upgrade works at Rona Bay Wharf following the recent completion of essential repairs to Petone and Days Bay Wharves and that these works are expected to take up to a year to complete at an estimated cost of $1.4M;

(vi) notes that Council has received a petition signed by approximately 2200 people who urge Council to reconsider its decision to remove part of Petone Wharf and instead retain and refurbish the wharf in full; and

(vii) requests officers to provide a detailed financial analysis of the two options (retain and refurbish full wharf or partly demolish wharf head and refurbish the balance of the wharf), to assist it in making a final decision on the future of Petone Wharf as part of its resource consent application and in finalising next year’s Long Term Plan.”

Item 4b)

Jackson Street Streetscape Design (17/1680)

Deputy Mayor Bassett advised that the buildings along Jackson Street and the precinct were key to retaining the character of the area. He added that preservation was critical.

Crs Lewis and Lulich added that due to an increasing number of developments proposed for Petone, the Design Report was essential to retaining the Jackson Street heritage character.

Resolved: (Deputy Mayor Bassett/Cr Lulich)Minute No. C 17538(3)

“That Council:

(i) endorses the Jackson Street Streetscape Design (JSSD) report as Council’s long term master plan for Jackson Street, attached as Appendix 1 to Report CDC2017/5/306;

(ii) endorses that heritage buildings are the economic ‘heroes’ of the Jackson Street retail precinct and combined with the pedestrian environment these are the top priority for Council protection, further work, and funding;

(iii) notes that officers will investigate options for protection and enhancements of these heritage buildings and report back to the City Development Committee at its next meeting;

(iv) endorses that any new street furniture shall be sourced and installed in Jackson Street in accordance with the JSSD;

(v) endorses that any public art shall be sourced and installed in Jackson Street in accordance with the JSSD; and

(vi) notes that staffing and funding will need to be considered to implement further work on the JSSD.”

d) District Plan Committee

29 November 2017

Resolved: (Cr Bridson/Cr Cousins) Minute No. C 17539(3)

“That the report of the meeting held on 29 November 2017, with the exception of item 4a), be adopted.”

Recommended Item

Item 4a)

Proposed Plan Change 48 Waipounamu Drive Kelson (17/1757)

Resolved: (Cr Bridson/Cr Cousins) Minute No. C 17540(3)

“That Council:

(i) notes the proposed Plan Change which is attached as Appendix 1 to Report DPC2017/5/308;

(ii) resolves to promulgate Proposed Plan Change 48 for consultation;

(iii) instructs officers to publicly notify Proposed Plan Change 48 as soon as practicable; and

(iv) allows officers to make any non-policy related changes to the details of the proposed Plan Change should the need arise.”

e) Finance and Performance Committee

29 November 2017

Resolved: (Cr Milne/Deputy Mayor Bassett) Minute No. C 17541(3)

“That the report of the meeting held on 29 November 2017, with the exception of items 4a) to 4c), be adopted.”

Recommended Items

Item 4a)

Long Term Plan 2018-2028 (17/1552)

Resolved: (Cr Milne/Cr Barry) Minute No. C 17542(3)

“That Council:

(i) approves the high level budget assumptions outlined in Report FPC2017/5/297;

(ii) notes the key budget risk areas;

(iii) provides any further direction required in respect of the 2018-19 budget;

(iv) notes the process and timeframe for the development of the Long Term Plan 2018-2028;

(v) provides any further direction in respect of the consultation to be undertaken on the Long Term Plan; and

(vi) approves an amendment to Council’s Standing Orders to enable online public participation during the upcoming Long Term Plan deliberations, specifically live online verbal submissions from the public.”

Item 4b)	Revenue and Financing Policy Review for 2018-2028 Long Term Plan (17/1700)
	Resolved: (Cr Milne/Cr Edwards) Minute No. C 17543(3) “That Council: (i) approves the proposed amendments to the Revenue and Financing Policy for consultation as part of the Long Term Plan 2018-2028 including: a. Environmental Health – this will be separated from Environmental Consents but only for assessment of public/other (including private) benefit. It will not be a separate activity; and b. District Plan – the hearing fee will be changed to ensure Council recovers its costs as currently this is not the case; and (ii) notes further analysis is required on the continuation or changes to the current 10 year differential transition.”
Item 4c)	Equipment in Council Chambers (17/1244)
	Cr Milne considered it an appropriate time to upgrade the Council Chambers technology while keeping with existing budgets. He advised that officers were confident of installing a system in time for the Long Term Plan process to enable members of the public to participate remotely.
	Resolved: (Cr Milne/Cr Sutton) Minute No. C 17544(3) “That Council: (i) notes that Council has been live-streaming meetings held in the Council Chambers during 2017; (ii) notes the statistics provided in Appendix 1 attached to Report FPC2017/4/226 on the viewing of meetings; (iii) notes the options to upgrade the live-streaming equipment outlined in Report FPC2017/4/226; (iv) notes that $25,000 was allocated in 2017/18 to upgrade the live-streaming equipment in the Council Chambers; (v) agrees with the proposed allocation of this funding to cover integration of the live-stream with the current control system, one replacement camera, four additional microphones and a battery charger; and (vi) asks that Skype for Business be implemented into Council Chambers in time for the Long Term Plan this coming year.”

f) Community Services Committee

30 November 2017

Cr Milne left the meeting at 7.17pm.

Resolved: (Cr Barratt/Cr Briggs) Minute No. C 17545(3)

“That the report of the meeting held on 30 November 2017, with the exception of items 4a) to 4b), be adopted.”

Recommended Items

Cr Milne rejoined the meeting at 7.19pm.

Item 4a)	Free Swimming for under Fives (17/1646)
	Resolved: (Cr Barratt/Cr Bridson) Minute No. C 17546(3) “That Council: (i) notes that Hutt City Council pools are currently well used by residents; (ii) notes that there is no evidence that making swimming free for under-fives produces long term increased usage by this group; (iii) notes that other barriers such as transport and parental support and ability are greater limiting factors to usage than price alone; and (iv) agrees to remain with the current charging policy for the 2017-18 financial year; and (v) refers the matter to the Community Plan Committee to consider options for targeted investment for improving access to swimming for children.”
Item 4b)	Accessibility and Inclusiveness Plan Advisory Group Meeting Fees (17/1701)
	Resolved: (Cr Barratt/Cr Lulich) Minute No. C 17547(3) “That Council: (i) agrees that the meeting fee for members of the Accessibility and Inclusiveness Plan Advisory Group will be classed as reimbursement of reasonable costs associated with attending Advisory Group meetings; and (ii) notes that the meeting fee covers transport costs, meal costs and, where required, the cost of having a care giver to attend the meetings with individual Advisory Group members.”

6. Miscellaneous

a)	Proposal to Change Reserve Classification -105 Western Hutt Road (17/1861) Report No. HCC2017/5/317 by the Divisional Manager, Parks and Gardens
	Speaking under public comment, Mr A Kowalczyk and Mr M Page representing NZRT18, gave a brief summary of what had been proposed and the reasons for it. Mr Kowalczyk explained the NZRT18 was a voluntary organisation, providing emergency response during crisis management. He stated the long term goal of the organisation was to erect a permanent structure on the proposed site to serve as a base for the storage of equipment and supplies and as a secondary emergency operations centre. H e added emergency vehicles could also be stored at the facility. He acknowledged the concerns of the submitters, adding that the organisation wished to be a good neighbour. He elaborated by stating the site would remain tidy and secure, there would be no unnecessary disturbance of vegetation and that the signage proposed would be modest. He explained gaining sponsorship through signage was a valuable fundraiser for the organisation. Mr Page explained the location of the site was ideal as it had easy access and was close to other emergency services locations. In response to a question from a member, Mr Page acknowledged the sensitive nature of the site and that the organisation would comply with all signage requirements of both Council and New Zealand Transport Agency. Speaking under public comment, Ms T Coleman, representing the Maungaraki Communication Association (the Association), expressed support for the proposal. She added that there was a balance between the use of the area as a popular reserve and the need to erect a storage structure for a worthwhile purpose. Ms Coleman highlighted the existing security risk problems of the area. She requested that consultation with the Association continue to ensure the proposed structure be as visually undisruptive as possible, landscaping be undertaken and uninterrupted access to Percy Scenic Reserve be continued. She added the Association requested that only NZRT18 be the occupiers of the site and that if they cease to require the site, it revert back to its original use. Speaking under public comment, Ms E Jackman and Mr P Caygill representing the Western Community Panel expressed support in principle for the proposal. They suggested the siting of the proposed storage structure be carefully considered as a lot of landscaping work had already been undertaken in the area that must be respected and retained.
	The Divisional Manager, Parks and Gardens elaborated on the report. He advised that there had been two submissions received and officers were working with the submitters. In response to questions from members, the Divisional Manager, Parks and Gardens confirmed only NZRT18 would be the occupants of the site and that if they no longer required the site, it would revert to its local purpose reserve status. He agreed to investigate locations for security lighting to assist in security of the carpark area of Percy Scenic Reserve.
	Resolved: (Mayor Wallace/Cr Sutton) Minute No. C 17548(3) “That Council: (i) notes that objections/submissions to the proposal to change the reserve classification of the property at 105 Western Hutt Road closed on Thursday 7 December 2017; (ii) notes that as at 5 December 2017 Council had received no objections/submissions; (iii) notes that officers will report orally on any objections/submissions received before the closing date; (iv) confirms, subject to consideration of any objections/submissions received, the change of classification from Scenic Reserve to Local Purpose Reserve (Community Buildings) for the property at 105 Western Hutt Road on the basis that the property does not possess reserve values consistent with a Scenic Reserve and that it would be more suited for a community use as a base for Civil Defence purposes; and (v) confirms to lease a part of the property at 105 Western Hutt Road to New Zealand Response Team 18.”
b)	Right of Way - 135 Witako Street (17/1860) Report No. HCC2017/5/314 by the Divisional Manager, Parks and Gardens
	The Divisional Manager, Parks and Gardens elaborated on the report. In response to a question from a member, the Divisional Manager, Parks and Gardens confirmed the easement remained in Council ownership and that pedestrian access to the Hutt Hospital would be unaffected.
	Resolved: (Mayor Wallace/Cr Lulich) Minute No. C 17549(3) “That Council grants a right of way over part of Mitchell Park, as shown on the attached plan, in favour of the property at 135 Witako Street, being Lot 1 Deposited Plan 53389, for the purpose of providing legal access to that property.” The right of way is required to ensure that the property at 135 Witako Street can be legally accessed when it is no longer in Council ownership.”

Land Sale Proposal - Korimako Road Encroachment (17/1862)

Report No. HCC2017/5/315 by the Divisional Manager, Parks and Gardens

The Divisional Manager, Parks and Gardens elaborated on the report. He stated that the matter came to the attention of the officers 10 days ago and that residents of one property used the portion of land. Mayor Wallace added that there were many instances of encroachments within the Eastbourne area which required this action by Council.

In response to a question from a member, the Divisional Manager, Parks and Gardens explained the land was zoned Reserve which would affect its valuation and the owners of the adjoining property had fully developed and landscaped the portion of land, as it was their main entrance to their property.

Resolved: (Mayor Wallace/Cr Lulich) Minute No. C 17550(3)

“That Council agrees to the sale of approximately 120m² of land being part of Lot 2, DP 456938 on CT 591561, adjacent to 1 Korimako Road, Days Bay and shown in blue on the attached plan as Appendix 1 to the report.”

Code of Conduct Review (17/1846)

Report No. HCC2017/5/313 by the General Counsel

Speaking under public comment, Mr M Shierlaw expressed concern that the Council was being asked to endorse a process which prevented the public making complaints under the proposed Code of Conduct (CoC). He stated all complaints were political in nature and that Council was accountable to the public. He also expressed concern at the widespread veto powers contained in the CoC and that they lacked transparency. He believed the scope of the CoC should be narrowed as he considered too many trivial complaints could be lodged.

The General Counsel elaborated on the report. He explained the report reflected the position of Council after input from all members.

Deputy Mayor Bassett left the meeting at 7.30pm.

The General Counsel acknowledged the public speaker’s comments and advised that New Zealand Local Government had recommended the ability for the public to make complaints under the CoC be removed. He added there remained the ability for a member of the public to put a complaint before a Councillor, who could then make a complaint under the code of conduct. He further advised the CoC gave authority to the Chief Executive and Mayor to deal with complaints from Councillors and authority to a Council committee to deal with a complaint involving the Mayor.

Deputy Mayor Bassett re-joined the meeting at 7.34pm.

Cr Cousins requested clarification concerning the fact that the flow chart showed a possible conflict of interest with the Chief Executive considering complaints, but also being an employee of Council. She suggested all complaints should come through the Mayor to the Chief Executive.

The Mayor explained if a complaint was made concerning a Councillor bullying a Council employee then the Chief Executive was ultimately responsible for the safety and wellbeing of all Council employees and should be involved in any such complaint.

Cr Cousins suggested that if a complaint came through from a staff member about a Councillor to the Chief Executive, then the Chief Executive would bring the matter to the Mayor or Chairs of Committees if the complaint related to the Mayor.

Cr Milne queried why the CoC still used external parties. Mayor Wallace explained that the method would be used, but only after investigation by the Mayor and Chief Executive found it to be warranted. He added there would be strict guidelines, with a proviso that any costs of an external investigation be kept to a minimum, preferably on a pro-bono basis.

Cr Milne expressed concern that there be any external component to any investigation as this reflected poorly on Council and could be costly. He suggested an inhouse committee, similar to the Parliamentary Priviledges Committee, to ensure a robust internal resolution process was established therefore deleting the bottom portion of the flow chart.

Cr Briggs suggested a committee consisting of the current Chairs of Council’s Standing Committees, who do not have an interest in a complaint and also include non-chairs for balance.

The General Counsel advised that if the external component was removed from the Code of Conduct then any complaints process would need careful scutiny from the outset.

Members discussed a proposed committee comprising of independent personnel, possibly two Justices of the Peace (JPs).

Cr Edwards advised that he preferred the process of the suggested flow chart as it resulted in the process becoming public at some stage. He recommended having independent personnel involved in the resolution process and requested the words “with a preference” be removed from the officer’s recommendations. He also requested emphasis be placed on obtaining external parties with a low cost or prepared to work on a pro bono basis.

Cr Milne requested clarification concerning the issue of obtaining external parties to work on a pro bono basis as he understood it may no longer be possible.

MOVED: (Cr Milne/Cr Sutton)

“Refer the matter back to officers to revise and refine the Code of Conduct to be an internal process only.”

Cr Barratt advised that as a JP herself, all work she undertook was on a pro-bono basis. She believed there would be JPs willing to assist Council if the need arose.

The motion was declared lost by division with the voting as follows:

For

Cr Milne

Cr Sutton

Against

Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Bridson

Cr Briggs

Cr Cousins

Cr Edwards

Cr Lewis

Cr Lulich

Cr McDonald

Total: 2

Total: 10

Resolved: (Mayor Wallace/Deputy Mayor Bassett) (by Division)
Minute No. C 17551(3)

“That Council:

(i) amends the Code of Conduct (the Code) to require a complaint under the Code to have the following particulars, before being accepted as a valid complaint;

(a) the nature of the complaint, including the parts of the Code alleged to have been breached; and

(b) how the breach, if proven, would bring a member or Council into disrepute, or, if not addressed, reflect adversely on another member of Council; and

(c) include all information and evidence relied on to substantiate the breach (this requirement also applies to responses to complaints); and

No.	Title	Page
1 ⇩	Marina Grove - Proposed Parking Changes 17/1905

No.	Title	Page
1 ⇩	PC 50 - Operative - Appendix 1 Operative Plan Change	161
2 ⇩	PC 50 - Operative - Appendix 2 Sign and Seal	166

No.	Title	Page
1 ⇩	PC 39 - Operative - Appendix 1 Operative Plan Change	171
2 ⇩	PC 39 - Operative - Appendix 2 Sign and Seal	238

No.	Title	Page
1 ⇩	PC 48 - Operative - Appendix 1 Operative Plan Change	243
2 ⇩	PC 48 - Operative - Appendix 2 Sign and Seal	252

No.	Title	Page
1 ⇩	Programme LGNZ 2018	259

Power to (being a power that is not capable of being delegated)[1]:

Decide on:

Policy issues

District Plan

Representation, electoral and governance matters

Delegations and employment of the Chief Executive

Meetings and committees

Operational matters

Appoint:

Mayor W R Wallace (Chair)
Deputy Mayor D Bassett
Cr G Barratt	Cr C Barry
Cr L Bridson	Cr J Briggs
Cr M Cousins	Cr S Edwards
Cr T Lewis	Cr M Lulich
Cr G McDonald	Cr C Milne
Cr L Sutton

Saturday 14 July
Time TBC	Te Maruata hui Members only
Sunday 15 July
9.00am - 6.00pm	Registration desk open
9.30am- 11.30am	Council hosted tours · Connected communities at the heart of our resilient city · City smarts in an emerging creative city
9.30am	National Council meeting Members only
9.30am- 11.30am	Young Elected Members Committee meeting Committee members only
12.00pm	Local Government New Zealand AGM Members only Followed by a photo of all Mayors and Chairs
From 2.00pm	Afternoon tea
2.45pm	Member only meetings · Mayors Taskforce for Jobs AGM · Regional Sector meeting · Young Elected Members meeting Members only
4.15pm	Mihi Whakatau and opening ceremony Dave Cull, President, LGNZ Lianne Dalziel, Mayor, Christchurch City Council
4.45pm	Government's address
5.00pm	LGNZ President's address Christ's College Auditorium Dave Cull, President, LGNZ
5.15pm	Opening keynote address: Building resilience for a vibrant and prosperous future Infrastructure, environment and future proofing our communities in the global context.
5.55pm to 7.30pm	Welcome from Simpson Grierson Jonathan Salter, Partner, Simpson Grierson
Monday 16 July
7.00am	Transpower breakfast session with R obett Hollis Ticketed event.
8.30am	Master of ceremonies
8.40am	Creating reilient, sustainable and liveable places Place-making for resilient communities.
9.25am	Building a strong community - a tale of a new region The Canterbury regions's collaboration and vision for a new life, new identity and new opportunities. Chair: Joanna Norris, Chief Executive, ChristchurchNZ Malcolm Johns, Chief Executive, Christchurch Airport (CIAL) Josiah Tualamali, Chair, PYLAT Council - Pacific Youth Leadership and Transformation Arihia Bennett, CEO, Te Runanga o Ngai Tahu
10.05am	Morning tea
10.45am	Building strong local economic prosperity Social, cultural, economic and environmental policy settings can place New Zealanders among the most prosperous and happiest people in the world. Margaret Jefferies, Chair, Project Lyttleton Michael Dunlop, Acumen Republic Oliver Hartwich, NZ Initiative Martine Udahemuka, NZ Initiative
11.25am	Inspiring Maori connections to grown thriving, prosperous communities How to interact and engage appropriately with Maori as a strategic partner. Associate Professor Te Maire Tau, Director, Ngai Tahu Research Centre
12.05pm	Lunch
1.05pm	Responding to climate change: pathways to a low emissions economy Climate change adaption and mitigation. Minister for Climate Change, Hon James Shaw LGNZ representative
1.30pm	Working together to protect and improve New Zealand's water and environment Healthy and resilient water sources. Simon Upton, Parliamentary Commissioner for the Environment LGNZ representative
2.25pm	Presentation of Minister of Local Government EXCELLENCE Award for Outstanding Contribution to Local Government Hon Nanaia Mahuta
2.35pm	Afternoon tea
3.00 - 5.00pm	Interactive sessions (delegates an interactive workshop or the city walking tour) Interactive workshops (at the venue) 1. Building excellence in locally delivered infrastructure and services 2. The challenges of climate change decision making and opportunities for adaption 3. Working together to protect and improve New Zealand's water and environment City walking tour (offsite - tour departs from Christ's College) Christchurch resilience tour
6.45pm	Fulton Hogan conference dinner and LGNZ EXCELLENCE Awards Wigram Air Force Museum
Tuesday 17 July
8.00am	Registration desk open
9.00am	Ministerial address Hon Nanaia Mahuta, Minister of Local Government
9.20am	Inspiring health and wellbeing of our communities Healthy communities lead to prosperous, resilient and vibrant communities. Deidre Otene, CEO, The Moko Foundation
10.15am	Morning tea
11.00am	Harnessing localism and empowering communities to succeed Social groups making positive change in their communities. Angela O'Leary, Hamilton City Council and Julie Nelson, Joint CE, Wise Group Michelle Sharp, Trustee, Akina Foundation
12.00pm	Closing keynote: Shaping the future of our communities Leadership, infrastructure, environment, sustainability, localism, arts and culture, economies and future proofing our communities. Daniel Flynn, founder and managing director of Thankyou

4.	Proposed Temporary Road Closures (18/170) Report No. CDC2018/1/44 by the Senior Traffic Engineer
	The Senior Traffic Engineer and the Traffic Asset Manager elaborated on the report. No negative feedback or complaints had been received relating to any of the three road closures. For the Weet-Bix TRYAthlon 2018 event, one resident had failed to return the acceptance form, although was not opposed to the road closure.
	In response to questions from members, the Senior Traffic Engineer confirmed that all public notice procedures related to the three road closures had been met. For the Weet-Bix TRYAthlon 2018, as with previous years’ events, Huia Street and Huia Place would be closed completely. Myrtle Street and Laings Road would be one way for the duration of the event, managed under a separate traffic management plan. Huia Pool + Fitness would also be closed to the public for the event.
	Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 18102 “That the Committee agrees to approve the following proposed temporary road closures subject to the conditions listed in the Proposed Temporary Road Closure Impact Reports attached as Appendices 1, 3, and 5 to the report: (i) Tumeke Taita Festival 2018 Tocker Street from Molesworth Street to a point 112 metres east of Molesworth Street, on Saturday 17 March 2018, from 7:00am to 5:00pm, for the Annual Tumeke Taita Festival attached as Appendices 1 and 2 to the report; (ii) Weet-Bix TRYAthlon 2018 Huia Street and Huia Place, on Thursday 15 March 2018, from 5:00am to 3:00pm, for the Weet-Bix TRYAthlon 2018 attached as Appendices 3 and 4 to the report; and (iii) Hutt Valley Motorsport Club Silverstream Hillclimb Event 2018 Reynolds Bach Road from a point 250 metres south of Eastern Hutt Road to the end, on Friday 30 March 2018, from 7:00am to 6:00pm, for the Hutt Valley Motorsport Club Silverstream Hillclimb Event attached as Appendices 5 and 6 to the report.”