community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f) promote centralisation of those functions where the appropriate expertise must be ensured; and

(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

· Naming new roads and alterations to street names (in the Community Board’s area).

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· Any other issues a Board believes is relevant to its local area.

· Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· An overview of parks, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

· Local community awards.

Promote:

· Recreational facilities and opportunities in its area with a view to ensure maximum usage.

· Arts and crafts in its area.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

9 6 November 2017

HUTT CITY COUNCIL

Petone Community Board

Minutes of a meeting held in the Te Kakano Marae, 136 Randwick Road, Moera on

Monday 6 November 2017 commencing at 6.30pm

PRESENT: Ms P Hanna (Chair) Mr B Dyer

Mr M Fisher (Deputy Chair) Ms K Yung

Cr T Lewis (from 6.40pm)

APOLOGIES: Apologies were received from Mr M Branch, Cr M Lulich and Mr P Foaese. An apology was received from Cr T Lewis for lateness.

IN ATTENDANCE: Ms W Moore, Divisional Manager, Strategy and Planning (part meeting)

Mr Z Moodie, Traffic Engineer – Network Operations

Mr D Symons, Traffic Asset Manager

Ms J Randall, Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17501

“That the apologies received from Mr M Branch, Mr P Foaese and Cr M Lulich be accepted and leave of absence be granted and the apology from Cr T Lewis for lateness be received.”

2. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

Cr T Lewis joined the meeting at 6.40pm.

Suspension of Standing Orders

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17502

“That Standing Order 3.5 be temporarily suspended in order to allow public comment on items not on the agenda.”

Speaking under public comment, Mr Roland Schutz advised that since Crown Relocations opened nearby there had been issues in East Street with noise from forklifts and trucks as well as bright flood lights from as early as 6.30am many mornings. He believed others in East Street also found the noise disturbing. He said that as Crown Relocations finished work before 5pm it was only an issue in the early mornings.

Speaking under public comment, Mr David Holtslag proposed that the Peel Place toilets in Petone be reopened and upgraded. He further advised that their closure had caused a great deal of inconvenience to the community. He believed Peel Place was the heart of Petone surrounded by many businesses and high levels of foot traffic as well as the nearby Petone Depot. He noted there was a toilet in the Petone Library but this was a long way to walk.

In response to a question from members, Mr Holtslag acknowledged that the Petone Depot did have a toilet but it was not available for public use. Mr Holtslag said he had been advised by Council officers that the toilets had been closed due to problems with needles and faecal matter. He believed poor lighting contributed to this behaviour but said he had not seen any evidence of these problems himself.

3. Presentations

a)	Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (17/1466)

Cr Prue Lamason, Councillor from Greater Wellington Regional Council (GWRC) provided an update on the following:

· A fares review for regional buses and trains would result in a 3% increase from 18 July 2018 coinciding with the introduction of a new fleet of buses. Also from 18 July transport discounts would be introduced: 25% for students, 50% for those with a vision impairment or a disability and 25% for all adults at off peak times.

· The Wellington Water pipeline in Knights Road was being upgraded to allow for the safe discharge into the Hutt River of water that was not suitable for UV treatment. Water was now both chlorinated and UV treated but the first flush of water was sent down the pipeline into the Hutt River because its sediment content meant it was unable to pass through the UV filter. The pipeline upgrade was causing some disruption to traffic but needed to be completed before the summer demand for water begins.

· The Parks Network Plan, an overarching guide for the management of the regional park network, would undergo a review from Autumn 2018. At this time GWRC would be consulting with its community and Cr Lamason encouraged the Board to provide feedback on the plan.

Cr Lamason elaborated on the draft Te Awa Kairangi Action Plan, a development plan for the Hutt River that would feed into the Making Places project. Cr Lamason advised that GWRC was asking for submissions on the draft plan. She encouraged members to have their say in the future development of the river. The draft plan would be available in every Hutt City Library and would be notified. Cr Lamason would advise the Board of the closing date for submissions.

b)	Presentation by Jackson Street Programme (17/1468)

Ms Dobbs, Chair of the Jackson Street Programme (JSP) advised the following:

· The Chair attended a JSP Peel Street security meeting with retail owners and Council officers on 13 September which had resulted in CCTV cameras being installed in the carpark. She considered this provided safety for retailers and had been a positive joint initiative. The number of Safe City Ambassadors had also been increased.

· The Jackson Street Programme had made a submission on Council’s proposed Parking Policy and had asked to speak to its submission. Retailers had also made submissions.

· The Christmas Parade would be held on 24 November. A safety briefing for participants and drivers would be held on 15 November. The snow dome had been vandalised so it would not be available for this year’s Christmas Parade.

Presentation from the New Zealand Police (17/1328)

There was no presentation from the New Zealand Police.

Presentation by Department of Corrections, Community Liaison (17/1470)

Mr Scott Miller, Senior Committee Advisor for Corrections, advised that he worked with communities across the region as far as Gisborne. He advised the following:

· The Department of Corrections works with some 30,000 ex-prisoners in the community for a range of reasons using a variety of monitoring methods. Mr Miller explained that working with ex-prisoners to provide support gave them the best chance of succeeding. Educating communities improved their chances of success further which reduced offending and enhanced public safety.

· Many ex-prisoners found it hard to find jobs and accommodation due to the stigma of their offences and he was concerned that communities recognised they were struggling to overcome these barriers. Mr Miller invited the community to approach him with any concerns.

4. CONFLICT OF INTEREST DECLARATIONS

Ms K Yung declared a conflict of interest with regard to Item 6, Community Engagement Fund and took no part in discussion or voting.

5. Reports referred for BOARD input before being considered by A SUBCommittee of Council

a)	Gear Street - Proposed Parking Restrictions (17/1634) Report No. PCB2017/5/256 by the Traffic Engineer - Network Operations Speaking under public comment, Mr Sun Sunny said he had issues with parking, loading and foot traffic safety in Gear Street. He believed these issues would be mitigated by the Council officers’ recommendations. He considered priority should be given to customers rather than to full day parking. He was concerned businesses were experiencing losses because Parking Wardens were penalising customers who parked illegally and deterring them from shopping in the area. Mr Sunny also expressed concern about trucks unloading in the street causing safety issues but hoped that a planned unloading bay at 10-14 Gear Street would help mitigate the issue. Speaking under public comment, Mr Gary Gill, owner of Wellington Motorcycles, advised he moved his business there two and a half years ago. He noted that at that time the area had been recently rezoned with parking restrictions introduced, but Gear Street retained all day parking. As a result, staff from local businesses parked there without restriction. Mr Gill believed the Council officers’ recommendations were a fair and reasonable solution. Speaking under public comment, Mr Wayne Sprosten, owner of Wilsons Auto Services, stated he operated his business in Gear Street for18 years but parking had been an issue for only the last two years. He advised that while his business did use on-street car parks, vehicles moved frequently as they came and went during the day. He noted that since Golden Products moved to the street, parking issues had intensified. He considered that the officers’ recommendations would have a major impact on his business. He pointed out that while his business had needed to provide on-site parking before opening, this was not a requirement for Golden Products. He noted Seymour Distributing Company also had no on-site parking. He advised that in addition to on-site parking already in place, his business required a further three or four on-street parks. He expressed concern with the scope of the parking restrictions. He requested no more than two p15 parks and two p30 parks with the remainder continuing as all day parking. In response to a question from a member, Mr Sprotsen suggested the speed of traffic needed to be addressed, particularly as unloading on the street caused visibility issues. He also believed that road calming measures could help address problems. The Traffic Engineer – Network Operations and the Traffic Asset Engineer elaborated on the report and tabled an amended proposal plan succeeding Appendix 1 to the report. In response to a question from a member, the Traffic Engineer – Network Operations advised angle car parks would be used where possible but caution was needed since they could block traffic views or access. In response to question from a member, the Traffic Engineer – Network Operations acknowledged it might be possible to create additional parallel parks between properties on existing yellow lines but businesses would have to agree to this.
	Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 17503 “That the Board endorses the recommendation contained in the report along with the amended proposal attached as page 12 to the minutes.”
b)	Jackson Street (313) - Proposed P30 Parking Restrictions (17/1675) Report No. PCB2017/5/264 by the Traffic Engineer - Network Operations
	Speaking under public comment, Mr Kartik Badiyani, owner of a new Merchants Liquor retail shop, requested the car parks outside his business be changed from p60 to p15 from 8am to 9pm Monday to Sunday. As an alternative he suggested that longer parking times be allowed only outside of his business hours. He envisaged that his customers were likely to park for 2-3 minutes maximum. He believed that his customers wanted convenience and would drive elsewhere if they could not find a park nearby. He considered that this contrasted with restaurant customers who were prepared to park further away to access the cuisine of their choice. He also believed his business complemented other food outlets nearby and could help attract customers for them. The Traffic Engineer – Network Operations and the Traffic Asset Manager elaborated on the report. Responding to questions from members, the Traffic Engineer – Network Operations advised that Buddha Stix Restaurant was not consulted on the proposal because they were outside the area believed to be most affected by the proposed parking changes at 313 Jackson Street. The Traffic Engineer – Network Operations also advised that monitoring of proposed p30 car parks in the evenings would only take place if there were reported problems of non-compliance. In response to a question from a member regarding vehicles waiting for high turn-over car parks close to a pedestrian crossing, the Traffic Engineer – Network Operations reported there had been no problems reported where there was a similar situation in Lower Hutt. Members expressed concern that approving parking restrictions could be problematic if businesses with different needs moved into the area. They agreed to re-look at the situation if issues should arise.
	Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17504 “That the Board does not endorse the recommendation contained in the report.”

c)	London Road – Proposed No Stopping At All Times Restriction (17/1623) Report No. PCB2017/5/253 by the Contractor
	The Traffic Engineer - Network Operations and the Traffic Asset Manager elaborated on the report.
	Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 17505 “That the Board endorses the recommendation contained in the report.”
d)	Richmond Grove - Proposed No Stopping At All Times Restriction (17/1624) Report No. PCB2017/5/254 by the Senior Traffic Engineer
	The Traffic Engineer – Network Operations and the Traffic Asset Manager elaborated on the report.
	Resolved: (Cr Lewis/Mr Dyer) Minute No. PCB 17506 “That the Board endorses the recommendation contained in the report.”
e)	Burnham Street - Proposed P30 Parking Restrictions (17/1625) Report No. PCB2017/5/255 by the Traffic Engineer – Network Operations
	The Traffic Engineer – Network Operations and the Traffic Asset Manager elaborated on the report.
	Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17507 “That the Board endorses the recommendation contained in the report.”

Community Engagement Fund 2017-2018 (17/1636)

Memorandum dated 25 October 2017 by the Community Advisor - Funding and Community Contracts

Speaking under public comment, Ms Jocelyn Smith from the Petone Baptist Church advised that 997 people attended the Christmas in Bethlehem event in 2017. 68% of these were from the Hutt Valley with 28% from Petone. 61% had attended previous years’ events and 54% of attendees were adults. Ms Smith noted the event had become an anticipated community event for the whole family since it started 13 years ago and that they felt an obligation to the community to continue the event. She reminded members that the church also supported the community in other ways, for example through youth workers at Hutt Valley High School, youth programmes in church, Mainly Music classes and a vegetable co-op.

Ms Smith explained that hire of the animals was the biggest expense at $650 but that they also formed part of the Jackson Street Christmas Parade. The second biggest expense was replacing the lighted relief. Other costs were advertising, carpet cleaning and lights.

In response to a question from a member, Ms Smith advised she obtained two quotes for lights.

The Chair offered to promote the event through the Petone Community Board Facebook page.

The Chair advised a correction was needed to page 36 of the officer’s report where the description of the Moera Community House application should be changed to: Moera Xmas Event Venue Hire and Consumables. Members noted the correction.

Mr Dyer proposed an increase to the Petone Baptist Church funding from the recommended $2,000 to $2,132. He noted this was historically a successful event and the increase left a clean figure of $2,000 for the second round of funding.

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17508

“That the Board:

(i) notes that the Community Engagement Fund closed on 6 October 2017 and six applications had been received;

(ii) agrees that the applications were considered according to the merits of the application criteria and priorities of the fund. Information sheet is attached as Appendix 1 to the memorandum;

(iii) agrees to the recommended allocations for the Petone Community Engagement Fund 2017/2018, attached as Appendix 1 to the memorandum as follows:

a) Moera Community house for $310.00 for Xmas event venue hire and consumables;

b) Transition Towns Lower Hutt for $100.00 for the purchase of advertising for their Timebank 5^th Anniversary Event 2 December 2017;

c) Olympic Hopes Boxing Club Inc. for $1,000.00 for the purchase of boxing equipment contingent on a 2016 financial report being loaded on the Incorporated Societies (Companies Office) website;

d) Thumbs Up Charitable trust for $708.00 for the purchase of switches for communication in the community;

(iv) approves the application from the Petone Baptist Church for $2,132.00 for equipment and consumables for the Christmas in Bethlehem three-day event;

(v) declines the application from Capital Seniors Incorporated for $600.00 for the purchase of craft materials for craft classes;

(vi) agrees that the organisations granted funding will be required to attend a meeting of the Board once the project has been completed; and

(vii) agrees to a second round of funding in 2018 with proposed opening/closing dates as follows:

Open Fund	Close Fund	Decisions Due
1 March 2018	10 April 2018	13 June 2018”

Petone Community Board's Submission on the Bell Park Review (17/1384)

Memorandum dated 13 October 2017 by the Senior Committee Advisor

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17509

“That the Board:

(i) notes that a submission in respect of the Bell Park Review requires the Board’s retrospective endorsement; and

(ii) endorses its submission to the Bell Park Review attached as Appendix 1 to the memorandum.”

Schedule of Meetings 2018 (17/1474)

Memorandum dated 22 September 2017 by the Senior Committee Advisor

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17510

“That the Board:

(i) approves the meeting dates for 2018 in respect of its own meetings;

(ii) determines the venue and start time for its 2018 meetings;

(iii) notes that the Chair will set dates for informal meetings of the Board as the need arises; and

(iv) delegates authority to the Chief Executive in consultation with the Board Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

Committee Advisor's Report (17/1436)

Report No. PCB2017/5/17 by the Senior Committee Advisor

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17511

“That the Board receives the report and:

(i) determines the venue for the first two meetings of 2018 will be the Petone Library and the start time for its 2018 meetings will be 6.30pm;

(ii) agrees that its catering requirements for its 2018 meetings will be tea and coffee; and

(iii) agrees that the advertising requirements for its 2018 meetings will be the Hutt News, the Council website and the Petone Community Board Facebook page.”

Resolved: (Mr Dyer/Mr Fisher) Minute No. PCB 17512

“That the Board agrees that two stalls at the Petone Rotary Fair to be held in February 2018 will be purchased at a cost of approximately $200.00, noting that Mr Dyer will loan a table for the stalls.”

10.	Chairperson's Report (17/1472) Report No. PCB2017/5/138 by the Chair, Petone Community Board
	The Chair, Petone Community Board elaborated on the report. Members agreed that at Council’s City Development Committee meeting, the Council officers would be asked to retain the whole of Petone Wharf. They agreed to ask officers why the focus had shifted from repair of Petone Wharf to Eastern Bays wharves. It was agreed that Ms Yung and the Chair will attend the next Policy and Regulatory meeting to be held on 21 November to present feedback on Bell Park. Members agreed that Mr Dyer would find out when the work on unreinforced masonry buildings in Jackson and Cuba Streets was scheduled to begin. He advised abseiling was to be used so the work would be minimally disruptive. The Board would like to hear from representatives of Te Huinga o Te Whanau Hall and the HUCHS Medical Centre about Housing New Zealand possible use of the land that the demolished tower block was on. The Chair will follow this up. Cr Lewis met with Ms Liz Mellish, member of the Wellington Tenths Trust (The Trust). Ms Mellish was looking for volunteers to help on the day of the NZ Festival Waka coming to Petone and advised that she was interested in developing a relationship with the Board. Cr Lewis will arrange an early evening meeting and advise the Board of the date.
	Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 17513 “That the Board notes and receives the report.”
	The Chair tabled a submission to be submitted on behalf of the Board regarding the proposed Hutt City Council Parking Policy.
	Resolved: (Mr Dyer/Ms Yung) Minute No. PCB 17514 “That the Board: (i) adopts the submission on the Proposed Parking Policy attached as page 14 to the minutes; and (ii) agrees the Board will speak to its submission.”

11.

Minor Item Not On the Agenda

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17515

“That in terms of Standing Order 10.13, the Board:

(i) notes that the minutes of the Petone Community Board meeting held on 4 September 2017 were not included on the agenda for the meeting, for the reason that it was omitted in error; and

(ii) agrees that the minutes be considered as a minor item not on the agenda.”

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17516

“That the minutes of the meeting of the Petone Community Board dated Monday 4 September 2017, be adopted.”

12. QUESTIONS

There were no questions.

The Chair finished the meeting with a whakatauki: He mahi ka ora (through work we prosper).

There being no further business the Chair declared the meeting closed at 8.34pm.

Ms P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 7th day of February 2018

22 07 February 2018

Petone Community Board

19 January 2018

File: (18/37)

Report no: PCB2018/1/4

Wainui Road - Proposed P15 Parking Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of P15 Parking Restrictions from 7:30am to 9:00am and 4:00pm to 6:00pm, Mondays to Fridays only, in Wainui Road, attached as Appendix 1 to the report.

Recommendations

That the Traffic Subcommittee recommends that Council approves the installation of P15 Parking Restrictions from 7:30am to 9:00am and 4:00pm to 6:00pm, Mondays to Fridays only, in Wainui Road attached as Appendix 1 to the report.

For the reason(s)

̵ That there are limited parking options for parents and caregivers dropping off/picking up children at the childcare centre.

Background

2. Council received a request from the manager of Early Years Childcare Centre, in Wainui Road, to provide short term parking in the vicinity of their premises during the centre’s opening/closing times.

3. The concern expressed is that, due to the high parking demand in the area, at times there are no parks available in the vicinity of the childcare centre for parents and caregivers to drop off/pick up children.

4. The childcare centre has four off-street parking spaces but these are not sufficient to adequately cater for all parents/caregivers during peak times.

Discussion

5. The installation of P15 Parking Restrictions as proposed will increase parking turnover on two currently unrestricted parks during the childcare centre opening/closing times therefore increasing the likelihood of parks beings available for parents/caregivers dropping off/picking up children at the childcare centre.

6. The proposal is in keeping with the Parking Policy which places a high priority on drop off/ pick up zones in ‘Work and Learn’ areas.

Options

7. The options are:

i. to leave the area as it is without any restrictions and accept that the current level of service for parents/caregivers dropping off/picking up children at the childcare centre will remain; or

ii. to install the proposed changes and increase turnover on the two parking spaces adjacent to the childcare centre therefore improving the level of service for parents/caregivers whose children attend the childcare centre.

Consultation

8. Consultation documents were delivered to the eight directly affected properties at numbers 2A, 2B, 2C, 1/4, 2/4, 4A, 4B and 6 Wainui Road.

· Five (63%) questionnaires/responses were returned, including a verbal response.

̵ four (80%) in support of the proposal; and

̵ one (20%) objects to the proposal.

§ The reasons given by the objector were:

̵ This is a very busy road and with the childcare centre and bakery across the road, it is already extremely hard to find parking from 7:00am to 7:00pm. I would like to see more parking rather than reducing the number for local residents.

§ Officers’ response:

̵ The difficulty in finding available parking during the day confirms the need for short term parking restrictions in order to improve the level of service for customers of the childcare centre.

̵ The addition of parking spaces is not possible in this location.

Legal Considerations

9. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (Amended 20 November 2014).

Financial Considerations

10. These changes can be funded from Council’s 2017/2018 operational budget.

Other Considerations

11. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government. It does this in a way that is cost-effective because it utilises standard signage.

Appendices

No.	Title	Page
1 ⇩	Wainui Road - Proposed P15 Parking Restrictions 17/1909	25

Author: Sylvio Leal

Traffic Engineer

Reviewed By: Zackary Moodie

Traffic Engineer - Network Operations

Approved By: Damon Simmons

Traffic Asset Manager

33 07 February 2018

Petone Community Board

08 January 2018

File: (18/5)

Report no: PCB2018/1/7

Committee Advisor's Report

1. Purpose Of Report

The primary purpose of the report is to update the Board on items of interest.

Recommendation

That the Board receives and notes the report.

2. Follow up from last Board meeting

Traffic reports considered by Board

At its meeting on 6 November 2017, the Petone Community Board endorsed the recommendations in the following traffic reports:

· Gear Street – Proposed Parking Restrictions;

· Jackson Street (313) – Proposed P30 Parking Restrictions;

· London Road – Proposed No Stopping At All Times Restriction;

· Richmond Grove – Proposed No Stopping At All Times Restrictions; and

· Burnham Street – Proposed P30 Parking Restrictions.

At its meeting on 12 December 2017, Council resolved to approve the recommendations contained in the reports, with the exception of:

· Gear Street, Council approved the recommendations contained in the reports, with the three parks outside 14 Gear Street proposed as P30 to be unrestricted carparks; and asked officers to review parking in the area in 12 months; and

· Jackson Street (313) – Council asked officers to review parking in the area in 12 months.

3. 2018 Meeting Dates

The Petone Library has been booked for all the 2018 Board meetings:

Wednesday 4 April

Monday 11 June

Monday 3 September

Monday 5 November.

Health and Safety requirements relating to Fire Evacuation and Emergency Procedures will be provided at the beginning of all Board meetings.

4. Petone Tour

The tour around Petone has been arranged for Saturday 10 February 2018, from 9.00am to 12.00pm. The tour will start and finish at Petone Community House, 6 Britannia Street, Petone. Please arrange to be there for 8.45am.

5. 2018 Hutt News Petone Rotary Fair

The Hutt News Petone Fair will be held on Saturday 17 February 2018. The Board has booked a double stall at the Hutt News Petone Rotary Fair. Mr Dyer is organising a trestle table for the stall.

6. Council’s current consultation

Please see below a list of current proposals Council is consulting on. These can be viewed on the Council website

http://www.huttcity.govt.nz/Your-Council/Have-your-say/Consulting-on/

Proposed District Plan Change 48: 64 Waipounamu Drive, Kelson – Rezoning to General Residential Activity Area and General Recreation Activity Area	Friday 23 February 2018
Residential Intensification: Proposed Plan Change 43	Friday 9 March 2018

7. 2017/2018 Miscellaneous Administration and Training Budgets

The following is the Board’s expenditure as at 11 January 2018

	Miscellaneous Administration	Training
Budget	$5,0000.00	$3,000.00
Expenditure at 11.01.2018	$473.02	$625.00
BALANCE	$4,526.98	$2,375.00

A spreadsheet detailing expenditure is attached as Appendix 1 to the report.

Appendices

No.	Title	Page
1 ⇩	Petone Community Board Actual Expenditure 2017 2018 Financial Year	36

Author: Donna Male

Committee Advisor

Approved By: Kathryn Stannard

Divisional Manager, Democratic Services

Attachment 1

Chairperson's Report - Petone Community Board - February 2018

Petone Community Board Chairperson’s Report – February 2018

Tena koutou katoa Talofa lava Malo e lelei Neih Hou Namaste

Best wishes for 2018 to everyone who lives in our board area of Korokoro, Petone, Seaview, Moera, Waiwhetu South, Woburn South and Gracefield – called Petone for short.

a) From December 2016 to December 2017 the Petone Community Board:

v Held ten public meetings with four live streamed. Two ANZAC Day services were also held and live streamed and viewed by many people.

v Made and shared five videos after board meetings and these had thousands of views.

v Went on a mini bus tour around key spots in the board area which was a useful exercise.

v Initiated a Facebook page with lots of relevant posts made and a lot of comments and positive feedback from people received.

v Held regular informal board meetings for us to explore and discuss issues.

v Was represented at eleven plus Hutt City Council briefings.

v Made six submissions ranging from to a Select Committee regarding water fluoridation.

v Held five coffee mornings.

Thank you to individual board members for the part they played in the work of 2017.

b) HCC Annual/Long Term Plan Process and Opportunities

This will be a Long term Plan Year so Hutt City Council will be projecting forward ten years in both budget and project terms. 27 March to 27 April will be the opportunity to make submissions on what the Council is suggesting and 16 and 17 May are when people can make oral submissions backing up their written ones. The board will organise at least one public meeting during the submission making time.

c) Future of Petone Wharf

A report went to the Hutt City Council City Development Committee meeting on Tuesday 28 November and it was great to see some local women there stressing the importance of the wharf being refurbished in full for them and their families. That option will now be costed in the Annual/Long Term Plan process. The 16 January Hutt News Editorial that was a repeat of a Dominion Post Editorial supported the retention of the wharf as a whole – as “it’s a part of our history… It would be a shame to lose it.”

It was great that the wharf could be opened again for this particularly hot summer and thank you to Bruce Hodgins (HCC Divisional Manager Parks and Gardens) in particular for that.

d) Esplanade Matters

Bollards have been put up in a lot of places to try and stop cars being driven along the widened pedestrian/cycle path. We need to know that the organisations with buildings on the Esplanade have been communicated with and that what has been done works for them.

e) Emergency Management

The Petone Community Emergency Response Plan will be updated in March and there will be a Moera/Waiwhetu/Gracefield/Seaview one developed separately this time as well. Community workshops will be run to achieve these so do let us know if you are interested so we can get you on the mailing list.

f) Petone Developments and Traffic

Traffic in Petone as a whole is still a major issue that people comment on frequently. The garden centre in Victoria Street is yet to open but is sure to have traffic effects. I reported last year that we were working with the Mayor to get the incentivising of development in Petone changed. We are expecting to see a change proposed in the Annual/Long Term Plan.

The New Zealand Transport Agency is re-examining the Petone to Grenada (P2G) link road project as an evaluation has shown that resilience objectives would not be met after a major earthquake, that costs would be significantly higher than first anticipated and that environmental aspects of the design would be difficult to mitigate. This seems to suggest that a Cross Valley Link should be concentrated on in its own right along with an improvement of the bottleneck at the western end of the Esplanade - that includes protection of Priests Avenue for use by Korokoro people.

We made a submission to the Let’s Get Wellington Moving group as no consideration seemed to be given to anything beyond Ngauranga Gorge and there was not enough of a focus on public transport. For specific traffic and parking issues in Petone it is best to to communicate concerns you have via the ‘Report a Problem’ system on the website www.huttcity.govt.nz

g) Petone 2040 and Heritage

As reported in November a key part of any Jackson Street Heritage Precinct design work is how any initiatives need to be cognisant of the importance of the buildings in the area from Victoria to Cuba Street – for the future of both Petone and Hutt City. Deputy Mayor, David Bassett, has now called these buildings economic heroes and moved that a report with options for better protecting and enhancing these buildings go to the next City Development Committee meeting on 27 February.

h) Petone Sign by SH2 Overbridge

Thanks to Cr Lewis, HCC officer Colin Lunn and Downers staff for finally getting the Petone sign lettering painted. At least it can be seen now.

i) Community Engagement Fund

We have $2000.00 for a second round of grants. Applications will open on 10 March, close on 14 April and decisions will be made by 9 May. Do go to HCC website and do a search for community engagement fund if you are an organisation that is going to be running or undertaking something that will benefit the community or a community in the board area that a little bit of funding could assist.

j) PCB Tour of Petone

On 10 February we are undertaking a minibus tour of the board area. We already have some suggestions of places we should visit and look at but don’t hesitate to be in touch with further ideas. One place we will be visiting is Te Mome Stream to see the work that has been achieved to date. There was, however, recent newspaper coverage about how the stream has been removed from the highest contaminated group and it needs to be back on that list so that decontamination work will be undertaken.

k) NZ Festival 2018

It is exciting that the NZ Festival opening A Waka Odyssey is going to come to Petone on Saturday 24 February for a family day. The Hikoikoi end of the beach will be the place to be that day.

l) Next end of month Petone Community Board coffee club gathering when anyone is welcome to come and have a coffee with board members any time between 10 and 11.30am will be on 31 March at Café Chavi at 274C Jackson Street.

m) Members of the community board will again be consulting on Petone Rotary Fair Day on 17 February about matters such as heritage. The site will again be on the corner of Jackson and Queen Street – outside the Oli and Mi restaurant. Do call by and have a chat.

https://www.facebook.com/pcbhcc/ is the link to our facebook page and do sign up for our emails via http://eepurl.com/cq33Zj.

Kia ora

Pam Hanna

Chairperson

Petone Community Board

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

Pam Hanna (Chair)	Mike Fisher (Deputy Chair)
Mason Branch	Brady Dyer
Peter Foaese	Karen Yung
Cr Tui Lewis	Cr Michael Lulich

Date	Action
16^th January to 22^nd May 2018	Initial proposal developed and approved by Policy and Regulatory Committee (30^th April) and Council (22^nd May)
23^rd May to 22^nd June 2018	Public notice of initial proposal notified through public notice. Submissions called for.
25^th June to 27^th July 2018 Council meeting 24^th July	Submissions considered and amendments (where agreed to by Council) made to initial proposal and final proposal agreed at Council meeting 24^th July
30^th July 2017	Final proposal notified through public notice
1^st August to 31^st August 2018	Appeals and objections. Close 31^st August 2018 and appeals and objections forwarded to Local Government Commission
1^st September 2018	Public Notice final (if no appeals or objections) OR
Date	Action
1^st September 2018 to 31^st October 2018	Appeals and objections considered by Local Government Commission
1st November 2018	Local Government Commission makes determination
February 2019	Appeals to High Court (if any)
12^th October 2019	Local government elections