Agenda of Temporary Road Closures Subcommittee

HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

Temporary Road Closures Subcommittee

5 October 2017

Order Paper for the meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

Tuesday 10 October 2017 commencing at 4.30pm

Membership

Deputy Mayor D Bassett (Chair)

Cr G Barratt	Cr S Edwards
Cr T Lewis	Cr L Sutton (Deputy Chair)

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

TEMPORARY ROAD CLOSURES SUBCOMMITTEE
Membership:	5
Quorum:	3
Meeting Cycle:	As required.
Parent Body:	The Temporary Road Closures Subcommittee will report to the City Development Committee

HUTT CITY COUNCIL

Temporary Road Closures Subcommittee

Meeting to be held in the Council Chambers,

2nd Floor, 30 Laings Road, Lower Hutt on

Tuesday 10 October 2017 commencing at 4.30pm.

ORDER PAPER

Public Business

1. APOLOGIES

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

3. CONFLICT OF INTEREST DECLARATIONS

4. Proposed Temporary Road Closure - Coast Road, Wainuiomata - Wellington Triumph Sports Car Club Street Sprints (17/1425)

Report No. TRC2017/4/238 by the Senior Traffic Engineer 7

deputy Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

5. Proposed Temporary Road Closures and Proposed No Stopping Restrictions - Port Road, Seaview (17/1426)

Report No. TRC2017/4/239 by the Senior Traffic Engineer 14

deputy Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

6. Proposed Temporary Road Closure - Riverbank Carpark - Firefly Cinemas Halloween Event (17/1427)

Report No. TRC2017/4/240 by the Senior Traffic Engineer 28

deputy Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

7. Proposed Temporary Road Closure - Dowse Square Christmas Festival 2017 (17/1432)

Report No. TRC2017/4/241 by the Senior Traffic Engineer 35

deputy Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

8. Proposed Temporary Road Closures and No Stopping Restrictions in Jackson Street for The Hutt News Petone Rotary Fair (17/1433)

Report No. TRC2017/4/242 by the Senior Traffic Engineer 42

deputy Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

9. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

Annie Doornebosch

COMMITTEE ADVISOR SECRETARIAT SERVICES

7 10 October 2017

Temporary Road Closures Subcommittee

18 September 2017

File: (17/1425)

Report no: TRC2017/4/238

Proposed Temporary Road Closure - Coast Road, Wainuiomata - Wellington Triumph Sports Car Club Street Sprints

Purpose of Report

1. The purpose of this report is to seek approval, as per the authorised process, for the temporary closure of roads and temporary No Stopping restrictions as required in Lower Hutt City.

Recommendations

That the Subcommittee agrees to approve the following proposed temporary road closure, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report attached as Appendix 1 to this report:

Wellington Triumph Sports Car Club

Coast Road from the East Harbour Bridge south to the end of the seal on Sunday 15 October 2017, from 8:30am to 4:00pm.

Background

2. Council has received an application from the event organiser for approval to hold an event involving a road closure, as detailed in the recommendation above. Details of the event and the expected impact on traffic are attached as Appendix 1 to the report.

3. Council at its meeting of 12 August 2008 approved a procedure for Council to follow to comply with the Local Government Act 1974 (Schedule 10) (LGA) provisions for temporary road closures for events.

4. Processes have been established to implement these procedures, including the required communications and consultation prior to any approval of a closure.

5. This report has been prepared in accordance with the approved procedures.

Discussion

6. The Traffic Asset Manager, Road and Traffic, acting as Council’s Traffic Engineer, has assessed each of the proposed closures with regards to their expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

7. The proposed closures, if implemented to the proposed traffic management plans and in accordance with any specific conditions set by the Traffic Engineer, should not result in unreasonable impact on traffic.

Public Consultation

8. The public were notified that Council was going to consider the requested temporary road closures for the event through a Public Notice advertisement in The Hutt News on 19 September 2017. Any correspondence received in response to the proposed closures has been included in this report. The traffic management plans for the event will record how traffic safety and flow will be managed.

9. Public notice of any decision to close roads will be advertised in The Hutt News.

Legal Considerations

10. Approval is required from the City Development Committee or the Temporary Road Closure Subcommittee to allow for the temporary closure of roads and temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads within its jurisdiction.

Financial Considerations

11. For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is a community event.

Other Considerations

12. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it complies with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads for events.

Appendices

No.	Title	Page
1 ⇩	Wellington Triumph Sports Car Club - Coast Road Sprints - Road Closure Impact Report 2017	10
2 ⇩	Coast Road Road Closure - Report 17/1425	13

Author: Alan Hopkinson

Senior Traffic Engineer

Reviewed By: Damon Simmons

Traffic Asset Manager

Approved By: John Gloag

Divisional Manager, Road and Traffic

Attachment 1

Wellington Triumph Sports Car Club - Coast Road Sprints - Road Closure Impact Report 2017

Wellington Triumph Sports Car Club 2017: Proposed Temporary Road Closure Impact Report

1. Description of Event

The Wellington Triumph Sports Car Club has applied to temporarily close Coast Road from the East Harbour Bridge south to the end of the sealed road; on Sunday 15 October 2017 from 8:30am to 4:00pm for a Street Sprint Event.

All of the premises within the area have been consulted and have no objections to the closures and have signed the request from the Wellington Triumph Sports Car Club accordingly. Arrangements have been made for those people that require access to their premises during the road closures.

2. City Promotions Division Support

The City Promotions Division has assessed the proposed event with regard to its contribution towards Councils strategies and policies. The proposed event supports the Councils events strategy and will contribute to the outcomes listed in the current Long Term Plan.

3. Proposal Notice

The public notice that the Council was proposing to consider this closure, was published in The Hutt News on Tuesday 19 September 2017.

4. Public Consultation

No objections were received in response to the public proposal notice.

5. Traffic Impact Assessment

Prior Closures The proposed closures for this event will not result in the roads being closed for an aggregate of more than 31 days this year, i.e. it does not exceed the LGA restriction of not more than 31 days in any year.

Traffic Impact In the opinion of Damon Simmons, Traffic Asset Manager, acting as Council’s Traffic Engineer, the proposed closures, if implemented according to the plans provided, are not likely to impede traffic unreasonably.

In this particular instance there should be little in the way of wider network effects because of the day of the week and the relatively low traffic volumes on the roads involved.

I am of the view therefore that the proposed closure will be acceptable in terms of its traffic related effects subject to a high level of awareness being achieved through advertising and a high standard of on street signage and traffic control at the closure points.

Damon Simmons

Traffic Asset Manager

6. Conditions of Closure

Subsequent to approval the organiser will be written to with the standard conditions that will apply, being:

· The closure shall apply only to the roads for the hours as approved.

· The applicant shall allow access for all emergency vehicles.

· The applicant will act as directed by The Police or by officers of the Road Controlling Authority (HCC). A contact name and phone number for the Police is given to the applicant.

· The applicant will be responsible for undertaking all work relating to the physical closure of roads and managing the closure.

· The applicant will be responsible for ensuring closed roads are left in a suitable clean and tidy state following the completion of the event. A contact name and phone number for Intergroup Ltd, Council’s Street Cleaning Contractor, is also given to the applicant.

· The event is run strictly in accordance with MotorSport New Zealand Regulations.

· The club arrange a public liability insurance cover in the sum of $1,000,000. Evidence of this cover, along with a copy of the Event Safety Plan and event sanctioning permit are to be provided to the Traffic Asset Manager (Damon Simmons).

· Marshals are in continuous attendance at each closure point and for crowd control over the whole circuit.

· That adequate radio communication is established from all closure points to the central control.

· That signs clearly indicating Coast Road is closed to through traffic be erected at its intersection with the East Harbour Bridge.

· That access be provided for persons for business purposes to premises adjacent to the closed area and that an escort is provided within the closed area for this purpose.

· That the organisers comply fully with the directions of the Police to cancel or suspend all events if in the Police’s opinion public safety measures are inadequate or any of the foregoing conditions are not being complied with. All events are to remain suspended until the Police are satisfied that public safety measures are adequate and the foregoing conditions are being complied with.

· Hutt City Council, Road and Traffic Division will organise an inspection of the road surface before and after the event. Significant defects resulting from the event shall be repaired by Council at the full cost of the organisers.

7. Appendices

Appendix 2: Coast Road Proposed Temporary Road Closure Impact Plan: DOC/17/149551

Author: Alan Hopkinson, Senior Traffic Engineer

Reviewed by: Carla Steed, City Events Manager

Approved by: Damon Simmons, Traffic Asset Manager

14 10 October 2017

Temporary Road Closures Subcommittee

18 September 2017

File: (17/1426)

Report no: TRC2017/4/239

Proposed Temporary Road Closures and Proposed No Stopping Restrictions - Port Road, Seaview

Purpose of Report

1. The purpose of this report is to seek approval, as per the authorised process, for the temporary closure of roads and temporary No Stopping restrictions as required in Lower Hutt City.

Recommendations

That the Subcommittee:

(i) agrees to approve the following proposed temporary road closures, subject to the conditions listed in the Proposed Temporary Road Closure Impact Reports attached as Appendices 1 and 3 to this report:

a) Hutt Valley Motorsport Club Car Sprints

i. Port Road from a point 100 metres south of Toop Street to a point 500 metres north of Barnes Street;

ii. Barnes Street from Port Road to a point 100 metres east of Meachen Street;

iii. Toop Street from Port Road to a point 100 metres east of Port Road;

iv. All of Meachen Street; and

v. Meachen Street Service Lane

on Sunday 22 October 2017 and on Sunday 21 January 2018 from 7:00am to 6:00pm;

b) Cam County Inc. Port Road Drags

i. Port Road from the west side of the intersection with Marchbanks Street to a point 300 metres north of Barnes Street; and

ii. Toop Street from Port Road to Marchbanks Street,

on Sunday 26 November 2017 from 6:00am to 6:00pm.

If the event is postponed due to bad weather, it will be held on Sunday 3 December 2017; and

(ii) agrees to rescind, for the Hutt Valley Motorsport Club Incorporated Car Sprints, the existing parking restrictions as follows:

a) Port Road – both sides, from a point 100 metres south of Toop Street to a point 500 metres north of Barnes Street;

b) Barnes Street – both sides, from Port Road to a point 100 metres east of Meachen Street;

c) Toop Street – both sides, from Port Road to a point 100 metres east of Port Road;

d) Meachen Street – both sides for its entire length;

e) Meachen Street Service Lane – both sides for its entire length; and

f) Barnes Street / Meachen Street Service Lane – both sides for its entire length;

On Sunday 22 October 2017 and on Sunday 21 January 2018 from 7:00am to 6:00pm.

(iii) agrees to impose the following restrictions, for the Hutt Valley Motorsport Club Incorporated Car Sprints, on Sunday 22 October 2017 and Sunday 21 January 2018:

a) Port Road – both sides, from a point 100 metres south of Toop Street to a point 500 metres north of Barnes Street;

No Stopping 7am to 6pm

b) Barnes Street – both sides, from Port Road to a point 100 metres east of Meachen Street;

No Stopping 7am to 6pm

c) Toop Street – both sides, from Port Road to a point 100 metres east of Port Road;

No Stopping 7am to 6pm

d) Meachen Street – both sides for its entire length;

No Stopping 7am to 6pm

e) Meachen Street Service Lane – both sides for its entire length;

No Stopping 7am to 6pm; and

f) Barnes Street / Meachen Street Service Lane – both sides for its entire length;

No Stopping 7am to 6pm.

Background

2. Council has received applications from event organisers for approval to hold events involving road closures and Temporary No Stopping restrictions, as detailed in recommendations (i) to (iii) above. Details of each event and the expected impact on traffic are attached as Appendices 1 and 3 to the report.

4. Processes have been established to implement these procedures, including the required communications and consultation prior to any approval of a closure.

5. For those events where vehicles remaining on roads are considered to be a safety concern it is necessary for Council to also pass a resolution that, for the duration of the event, the roads be subject to a No Stopping restriction.

6. Council can then erect temporary signage and its Parking Enforcement officers can attend the event and authorise the removal of any offending vehicles.

7. This report has been prepared in accordance with the approved procedures.

Discussion

8. The Traffic Asset Manager, Road and Traffic, acting as Council’s Traffic Engineer, has assessed each of the proposed closures with regards to their expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

9. The proposed closures, if implemented to the proposed traffic management plans and in accordance with any specific conditions set by the Traffic Engineer, should not result in unreasonable impact on traffic.

10. For the Hutt Valley Motorsport Club car sprint event, any vehicles remaining on the roads as detailed in parts (ii) and (iii) above during this event will be a safety concern and therefore temporary No Stopping restrictions are required to enable these vehicles to be removed.

Public Consultation

11. The public were notified that Council was going to consider the requested temporary road closures for the event through a Public Notice advertisement in The Hutt News on 19 September 2017. Any correspondence received in response to the proposed closures has been included in this report. The traffic management plans for the event will record how traffic safety and flow will be managed.

12. Public notice of any decision to close roads will be advertised in The Hutt News.

Legal Considerations

13. Approval is required from the City Development Committee or the Temporary Road Closure Subcommittee to allow for the temporary closure of roads and temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads within its jurisdiction.

Financial Considerations

14. For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is a community event.

Other Considerations

15. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it complies with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads for events.

Appendices

No.	Title	Page
1 ⇩	Hutt Valley Motorsport Club Car Sprints - Port Road Closure Impact Report 2017	19
2 ⇩	Port Road: Proposed Temporary Road Closure Impact Plan: Motorsport Club, Car Sprints - October 2017 & January 2018 - Report 17/1426	23
3 ⇩	Port Road Drags Road Closure Impact Report 2017	24
4 ⇩	Port Road: Proposed Temporary Road Closure - Cam County Inc Drags 2017 - Report 17/1426	27

Author: Alan Hopkinson

Senior Traffic Engineer

Reviewed By: Damon Simmons

Traffic Asset Manager

Approved By: John Gloag

Divisional Manager, Road and Traffic

27 10 October 2017

Temporary Road Closures Subcommittee

18 September 2017

File: (17/1427)

Report no: TRC2017/4/240

Proposed Temporary Road Closure - Riverbank Carpark - Firefly Cinemas Halloween Event

Purpose of Report

1. The purpose of this report is to seek approval, as per the authorised process, for the temporary closure of roads as required in Lower Hutt City.

Recommendations

That the Subcommittee agrees to approve the following proposed temporary road closure for the period from 3:00pm to 11:00pm on Thursday 26 October 2017, from 4:30pm to 11:00pm on Friday 27 October 2017, and from 4:30pm to 11:00pm on Saturday 28 October 2017, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report attached as Appendix 1 to this report:

Riverside Carpark for Firefly Cinemas Halloween Event

from the Queens Drive car park entrance south for 245 metres;

Background

2. Council has received an application from event organisers for approval to hold events involving road closures as detailed in the recommendation above. Details of the event and the expected impact on traffic are attached as Appendix 1 to the report.

4. Processes have been established to implement these procedures, including the required communications and consultation prior to any approval of a closure.

5. This event is to be held in a publicly accessed carpark where vehicles remaining on the internal roads are not considered to be a safety concern. Existing car park patrons who have entered the car park earlier in the day will be able to remain there until they choose to depart.

6. This report has been prepared in accordance with the approved procedures.

Discussion

7. The Traffic Asset Manager, Road and Traffic, acting as Council’s Traffic Engineer, has assessed each of the proposed closures with regards to their expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

8. The proposed closures, if implemented to the proposed traffic management plans and in accordance with any specific conditions set by the Traffic Engineer, should not result in unreasonable impacts on traffic.

Public Consultation

9. The public were notified that Council was going to consider the requested temporary road closures for the event through a Public Notice advertisement in The Hutt News on 19 September 2017. Any correspondence received in response to the proposed closures has been included in this report. The traffic management plans for the event will record how traffic safety and flow will be managed.

10. Public notice of any decision to close roads will be advertised in The Hutt News.

Legal Considerations

11. Approval is required from the City Development Committee or the Temporary Road Closure Subcommittee to allow for the temporary closure of roads and temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads within its jurisdiction.

Financial Considerations

12. For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is a community event.

Other Considerations

13. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it complies with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads for events.

Appendices

No.	Title	Page
1 ⇩	Riverbank Carpark Closure Impact Report 2017	31
2 ⇩	Riverbank Movie Night Firefly Cinemas - Report 17/1427	34

Author: Alan Hopkinson

Senior Traffic Engineer

Reviewed By: Damon Simmons

Traffic Asset Manager

Approved By: John Gloag

Divisional Manager, Road and Traffic

Attachment 1

Riverbank Carpark Closure Impact Report 2017

Proposed Temporary Road Closure Impact Report

- Riverbank Carpark – Firefly Cinemas Halloween Event:

1. Description of Event

Firefly Cinemas have applied to temporarily close the Riverbank Carpark from the Queens Drive entrance south for a distance of 245 metres, on Thursday 26 October 2017 from 3:00pm to 11:00pm, on Friday 27 October 2017 from 4:30pm to 11:00pm, and on Saturday 28 October 2017 from 4:30pm to 11:00pm.

All of the businesses in the area have been consulted and have no objections to the closures.

2. City Promotions Division Support

3. Proposal Notice

The public notice that the Council was proposing to consider this closure, was published in The Hutt News on Tuesday 19 September 2017.

4. Public Consultation

No objections were received in response to the public proposal notice.

5. Traffic Impact Assessment

In this particular instance there should be little in the way of wider network effects because of the time of day, the day of the week and the minor nature of the roads involved.

Damon Simmons

Traffic Asset Manager

6. Conditions of Closure

Subsequent to approval the organiser will be written to with the standard conditions that will apply, being:

· The closure shall apply only to the roads for the hours as approved.

· The applicant shall allow access for all emergency vehicles.

· The applicant will act as directed by The Police or by officers of the Road Controlling Authority (HCC). A contact name and phone number for the Police is given to the applicant.

· The applicant will be responsible for undertaking all work relating to the physical closure of roads and managing the closure.

· The organisers arrange a public liability insurance cover in the sum of $1,000,000. Evidence of this cover, along with a copy of the Event Safety Plan and event sanctioning permit are to be provided to the Traffic Asset Manager (Damon Simmons).

· Marshals are in continuous attendance at each closure point and for crowd control over the whole site.

· That adequate radio communication is established from all closure points to the central control.

7. Appendices

Author: Alan Hopkinson, Senior Traffic Engineer

Reviewed by: Carla Steed, City Events Manager

Approved by: Damon Simmons, Traffic Asset Manager

33 10 October 2017

Temporary Road Closures Subcommittee

18 September 2017

File: (17/1432)

Report no: TRC2017/4/241

Proposed Temporary Road Closure - Dowse Square Christmas Festival 2017

Purpose of Report

1. The purpose of this report is to seek approval, as per the authorised process, for the temporary closure of roads and temporary No Stopping restrictions as required in Lower Hutt City.

Recommendations

That the Subcommittee:

(i) agrees to approve the following proposed temporary road closure for the period 6:00am to 10:30pm on Saturday 16 December 2017, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report attached as Appendix 1 to this report:

Laings Road from Knights Road to Myrtle Street;

(ii) agrees to temporarily rescind, for the Dowse Square Christmas Festival, all current parking restrictions applying to:

Laings Road from Knights Road to Myrtle Street - both sides;

From 6:00am to 10:30pm on Saturday 16 December 2017

(iii) agrees to impose the following restrictions for the Dowse Square Christmas Festival:

Laings Road from Knights Road to Myrtle Street - both sides;

No Stopping 6:00am to 10:30pm on Saturday 16 December 2017

Background

4. Processes have been established to implement these procedures, including the required communications and consultation prior to any approval of a closure.

6. Council can then erect temporary signage and its Parking Enforcement officers can attend the event and authorise the removal of any offending vehicles.

7. This report has been prepared in accordance with the approved procedures.

Discussion

10. For the Dowse Square Christmas Festival event, any vehicles remaining on the roads as detailed in parts (ii) and (iii) above during this event will be a safety concern and therefore temporary No Stopping restrictions are required to enable these vehicles to be removed.

Public Consultation

12. Public notice of any decision to close roads will be advertised in The Hutt News.

Legal Considerations

Financial Considerations

Other Considerations

Appendices

No.	Title	Page
1 ⇩	Dowse Square Christmas Festival 2017 – Laings Road Proposed Temporary Road Closure Impact Report	39
2 ⇩	Laings Road - Proposed Temporary Road Closure Impact Plan - Dowse Square Christmas Festival - Report 17/1432	41

Author: Alan Hopkinson

Senior Traffic Engineer

Reviewed By: Damon Simmons

Traffic Asset Manager

Approved By: John Gloag

Divisional Manager, Road and Traffic

Attachment 1

Dowse Square Christmas Festival 2017 – Laings Road Proposed Temporary Road Closure Impact Report

Dowse Square Christmas Festival – Laings Road: Proposed Temporary Road Closure Impact Report

1. Description of Event

The City Promotions Division has applied to temporarily close Laings Road between Knights Road and a point 30 metres west of Myrtle Street on Saturday 16 December 2017 from 6:00am to 10:30pm for the Dowse Square Christmas Festival. If the event is postponed due to bad weather it will be held on Sunday 17 December 2017.

All of the businesses in this section of Laings Road have no objections to the closure and have signed the request form from City Promotions accordingly.

2. City Promotions Division Support

The City Promotions Division has assessed the proposed event with regard to its contribution towards Councils strategies and policies and the event is consistent with the objectives and outcomes of these strategies.

3. Proposal Notice

The public notice that the Council was proposing to consider this closure, was published in The Hutt News on Tuesday 19 September 2017.

4. Consultation

No objections were received in response to the public proposal notice.

5. Traffic Impact Assessment

Prior Closures

The proposed closure for this event will not result in the road being closed for an aggregate of more than 31 days this year, i.e. it does not exceed the LGA restriction of not more than 31 days in any year.

Traffic Impact

In the opinion of Damon Simmons, Traffic Asset Manager, acting as Council’s Traffic Engineer, the proposed closure, if implemented according to the plans provided, is not likely to impede traffic unreasonably.

This event has become well established in Lower Hutt and appears to be generally well accepted by the public who accept the traffic effects as a reasonable trade-off for the benefits provided by the event.

In this particular instance there should be little in the way of wider network effects because of the day of the week and the minor nature of the road involved.

Damon Simmons

Traffic Asset Manager

6. Conditions of Closure

Subsequent to approval the organiser will be written to with the standard conditions that will apply, being:

· The closure shall apply only to the roads for the hours as approved.

· The applicant shall allow access for all emergency vehicles.

· The applicant will act as directed by The Police or by officers of the Road Controlling Authority (HCC). A contact name and phone number for the Police is given to the applicant.

· The applicant will be responsible for undertaking all work relating to the physical closure of roads and managing the closure.

7. Appendices

Appendix 2: Dowse Square Christmas Festival Temporary Road Closure Impact Plan 2017

Author: Alan Hopkinson, Senior Traffic Engineer

Reviewed by: Carla Steed, City Events Manager

Approved by: Lyle Earl, Traffic Asset Manager

39 10 October 2017

Temporary Road Closures Subcommittee

18 September 2017

File: (17/1433)

Report no: TRC2017/4/242

Proposed Temporary Road Closures and No Stopping Restrictions in Jackson Street for The Hutt News Petone Rotary Fair

Purpose of Report

1. The purpose of this report is to seek the Subcommittee’s decision, as per the authorised process, on the application for the temporary closure of roads and temporary No Stopping restrictions as required for The Hutt News Petone Rotary Fair 2018.

Recommendations

That the Subcommittee:

(i) agrees to approve the following temporary road closures for the Hutt News Petone Rotary Fair 2018, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report attached as Appendix 1 to this report:

a) Jackson Street from Victoria Street to Cuba Street;

b) Elizabeth Street from Jackson Street northwards for 50 metres;

c) Buick Street from Elizabeth Street to Adelaide Street; and

d) Victoria Street from Jackson Street southwards for 22 metres,

on Saturday 17 February 2018 from 6:00am to 6:00pm;

(ii) agrees, for the annual Hutt News Petone Rotary Fair 2018, to temporarily rescind for the period 6:00am to 6:00pm on Saturday 17 February 2018 all current parking restrictions applying to:

a) Jackson Street – both sides, from Victoria Street to Cuba Street;

b) Elizabeth Street – both sides, from Jackson Street northwards for 50 metres;

c) Buick Street – both sides, from Elizabeth Street to Adelaide Street; and

d) Victoria Street – both sides, from Jackson Street southwards for
22 metres; and

(iii) agrees to impose the following restrictions, for the Hutt News Petone Rotary Fair 2018, for Saturday 17 February 2018:

a) Jackson Street – both sides, from Victoria Street to Cuba Street –

No Stopping 6:00am to 6:00pm;

b) Elizabeth Street – both sides, from Jackson Street northwards for 50 metres –

No Stopping 6:00am to 6:00pm;

c) Buick Street – both sides, from Elizabeth Street to Adelaide Street -

No Stopping 6:00am to 6:00pm; and

d) Victoria Street – both sides, from Jackson Street southwards for
22 metres -

No Stopping 6:00am to 6:00pm,

Background

2. Council has received an application from the Petone Rotary Club, the event organiser, for approval to hold the Hutt News Petone Rotary Fair 2018, an event involving temporary road closures and temporary No Stopping restrictions as detailed in recommendations (i) to (iii) above. Details of the event and the expected impact on traffic are attached as Appendix 1 to the report.

4. Processes have been established to implement these procedures, including the required communications and consultation prior to any approval of a closure.

5. The required consultation was to involve ‘full written stakeholder consultation (i.e. all businesses and residences on Jackson Street)’. The consultation provided by the applicants yielded just 3 responses from a potential of over 200 businesses.

6. For those events where vehicles remaining on roads are considered to be a safety concern it is necessary for Council to also pass a resolution that, for the duration of the event, the roads be subject to a No Stopping restriction.

7. Council can then erect temporary signage and its Parking Enforcement officers can attend the event and authorise the removal of any offending vehicles.

8. This report has been prepared in accordance with the approved procedures.

Discussion

9. The Traffic Asset Manager, Road and Traffic, acting as Council’s Traffic Engineer, has assessed each of the proposed closures with regards to their expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

10. The proposed closures, if implemented to the proposed traffic management plans and in accordance with any specific conditions set by the Traffic Engineer, should not result in unreasonable impacts on traffic.

11. For the Hutt News Petone Rotary Fair 2018, any vehicles remaining on the roads as detailed in parts (ii) to (iii) during this event will be a safety concern and therefore temporary No Stopping restrictions are required to enable these vehicles to be removed.

Public Consultation

12. The public were notified that Council was going to consider the requested temporary road closures for the 2018 event through a Public Notice advertisement in The Hutt News on 19 September 2017. No correspondence has been received to be included in this report. The traffic management plans for the 2018 event will record how traffic safety and flow will be managed.

Legal Considerations

Financial Considerations

Other Considerations

Appendices

No.	Title	Page
1 ⇩	Hutt News Petone Rotary Fair 2018 - Traffic Impact Assessment	46
2 ⇩	Proposed Temporary Road Closures - Hutt News Petone Rotary Fair 2018 - Report 17/1433	48

Author: Alan Hopkinson

Senior Traffic Engineer

Reviewed By: Damon Simmons

Traffic Asset Manager

Approved By: John Gloag

Divisional Manager, Road and Traffic

Attachment 1

Hutt News Petone Rotary Fair 2018 - Traffic Impact Assessment

Hutt News Petone Rotary Fair 2018 – Jackson Street: Proposed Temporary Road Closure Impact Report

1. Description of Event

The Rotary Club of Petone has applied to temporarily close Jackson Street from Victoria Street to Cuba Street, Elizabeth Street from Jackson Street north for 50 metres, Buick Street from Elizabeth Street to Adelaide Street, and Victoria Street from Jackson Street south for 22 metres; on Saturday 17 February 2018 from 6:00am to 6:00pm for the Hutt News Petone Rotary Fair.

Pre-event notification signage will be erected seven days prior to the event.

Greater Wellington Regional Council and Valley Flyer, the bus operators, are aware of the event and have in place alternative bus routes and bus stops. These will be advertised in advance of the event.

2. City Promotions Division Support

The Hutt News Petone Rotary Fair event has the support of the City Promotions team. This event fits Council’s events strategy and will contribute to the outcomes listed in the Hutt City Events Strategy 2013-2023.

3. Proposal Notice

The public notice that the Council was proposing to consider this closure, was published in the Hutt News on Tuesday 19 September 2017.

4. Consultation

Council has received no submissions either in opposition or in support in response to the public proposal notice.

5. Traffic Impact Assessment

Prior Closures

The proposed closure for this event will not result in this road being closed for an aggregate of more than 31 days this year, i.e. it does not exceed the LGA restriction of not more than 31 days in any year.

Traffic Impact

This event has become well established in Petone and is generally well accepted by the public who accept the traffic effects as a reasonable trade-off for the benefits provided by the event.

In this particular instance there should be little in the way of wider network effects because of the advanced signage notification.

Damon Simmons

Traffic Asset Manager

6. Conditions of Closure

Subsequent to approval the organiser will be written to with the standard conditions that will apply, being:

· The closure shall apply only to the roads for the hours as approved.

· The applicant shall allow access for all emergency vehicles.

· The applicant will act as directed by the Police or by officers of the Road Controlling Authority (HCC). A contact name and number for the Police is given to the applicant.

· The applicant will be responsible for undertaking all work relating to the physical closure of roads and managing the closure.

7. Appendices

Appendix 2: Plan of the Proposed Road Closure Area – Jackson Street.

Author: Alan Hopkinson, Senior Traffic Engineer

Reviewed by: Carla Steed, City Events Manager

Approved by: Damon Simmons, Traffic Asset Manager

PURPOSE