Minutes of a meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Wednesday 18 October 2017 commencing at 6.25pm
PRESENT: Mayor WR Wallace (Chair) Deputy
Mayor D Bassett
Cr G Barratt Cr L Bridson
Cr J Briggs Cr MJ Cousins
Cr S Edwards Cr T Lewis (from 6.28pm)
Cr M Lulich Cr G McDonald
Cr C Milne Cr L Sutton
APOLOGIES: An apology was received from Cr C Barry.
IN ATTENDANCE: Mr T Stallinger, Chief Executive (part meeting)
Mr B Kibblewhite, Chief Financial Officer (part meeting)
Mr D Newth, Financial Accounting Manager (part meeting)
Ms K Stannard, Divisional Manager Democratic Services (part meeting)
Resolved: (Mayor Wallace/Cr Briggs) Minute No. C 17501
“That the apology received from Cr Barry be accepted and leave of absence be granted.”
2. PUBLIC COMMENT
There was no public comment.
Cr Lewis joined the meeting at 6.28pm.
3. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations.
4. Committee Reports with Recommended Items .
RECOMMENDATIONs TO COUNCIL FROM FINANCE AND PERFORMANCE COMMITTEE MEETING HELD ON 18 OCTOBER 2017
Item 4a) Hutt City Council’s Annual Report to 30
Resolved: (Mayor Wallace/Cr Barratt) Minute No. C 17502
(i) approves the draft Annual Report and Annual Report Summary for the year ended 30 June 2017 attached as Appendices 1, 2 and 3 to Report FPC2017/4/249, both subject to satisfactory resolution of the following outstanding items:
(a) completion of final edit checking;
(b) completion of any final audit adjustments; and
(c) receipt of final audit clearance;
(ii) notes that a public notice will be published in the Hutt News advising of the availability of the Annual Report Summary, attached as Appendix 3 to Report FPC2017/4/249, copies will be made available in the city’s libraries, at the Customer Service Centre and on Council’s website, copies will be posted to rural ratepayers who may not receive the Hutt News, and an alert will be sent to our 1,500 e-newsletter subscribers; and
(iii) appoints a subcommittee comprising of Mayor Wallace, Deputy Mayor Bassett and Councillors Cousins and Milne to sign off the final documents by 8 November 2017.”
Item 4b) Report on UrbanPlus Limited for the Year Ended 30 June 2017
Resolved: (Cr Milne/Mayor Wallace) Minute No. FPC 17503
“That Council receives the Annual Report for Urban Plus Limited for the year ended 30 June 2017, attached as Appendix 1 to Report FPC2017/4/250, along with the unmodified audit opinion tabled at the Finance and Performance Committee at its meeting held on 18 October 2017 attached as pages 6-13 to the Finance and Performance Committee meeting minutes dated 18 October 2017.”
There were no questions.
6. EXCLUSION OF THE PUBLIC
Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 17504
“That the public be excluded from the following parts of the proceedings of this meeting, namely:
7. Chief Executive's Performance and Remuneration 2016/2017 Review (17/1532)
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”
Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 17505
“That Peter McLaren, Advisory Board Chair, McLaren Associates Limited, be permitted to remain after the public has been excluded during consideration of the item dealing with the Chief Executive’s Performance and Remuneration 2016/17 Review, as he has knowledge of the matter to be discussed that will assist Council in relation to this item.”
There being no further business the Chair declared the meeting closed at 6.30pm. The non-public portion of the meeting ended at 10.20pm.
CONFIRMED as a true and correct record
Dated this 12th day of December 2017