Mayor W R Wallace (Chair)

Deputy Mayor D Bassett

Cr G Barratt

Cr C Barry

Cr L Bridson

Cr J Briggs

Cr M Cousins

Cr S Edwards

Cr T Lewis

Cr M Lulich

Cr G McDonald

Cr C Milne

Cr L Sutton

Membership:

13 

Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed with new parts (vii)-(xii) to read as follows:

(vii)     notes that residents will have direct input into the process;

(viii)    notes that consultation has been extended to a four month period;

(ix)       notes that residents directly affected will receive personal letters  and information about the proposed changes;

(x)        notes that there will be public information days for residents;

(xi)       notes that residents in affected areas will have the opportunity to make submissions and be heard on those submissions before any decisions are made; and

(xii)      notes that the hearings process will be chaired by an experienced independent commissioner.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That recommendations (i)-(iii) and (v) contained in the report be endorsed with a new part (iv):

(iv)      agrees to appoint Cr Bridson and Cr Cousins (as alternate) as             Climate Change Action Leader members of the Regional Climate           Change Working Group; and”

“That the recommendation contained in the memorandum be endorsed.”

“That the recommendations contained in the report be endorsed.”

“It is recommended that Council approve the affixing of the Common Seal to all relevant documents in connection with the items specified in Schedule 1 in accordance with Standing Order 18.2.”

(A)

(B)

(C)

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

Report of the Traffic Subcommittee held on 11 September 2017: Oxford Terrace – Proposed P120 Parking Restrictions

The withholding of the information is necessary to protect the privacy of natural persons.(s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Hutt City Council held on 15 August 2017: Community Panel Appointments and Proposed Retirement Village in Wainuiomata

The withholding of

the information is

necessary to protect

the privacy of natural

persons. (s7(2)(a)). The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Mitchell Park

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Property Purchase

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Report of the Finance and Performance Committee held on 27 September 2017: Strategic Property Update

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Resolved:                        (Cr Cousins/Cr Lewis)                           Minute No. TRS 17401

"That the apology received from Cr Sutton be accepted and leave of absence be granted.”

a)

Randwick Road, Moera - Proposed P15 Parking, No Parking On Grass and No Stopping At All Times Restrictions (17/1361)

Speaking under public comment, Mr Kevin O’Sullivan from Wellington Tramways Union explained some bus drivers had expressed safety concerns with the proposal.  He considered that buses travelling south to Eastbourne would be forced to cross the centre yellow line if cars were parked in or accessing the proposed parks.  He believed that due to the narrow access to the bridge, combined with the heavy traffic volumes, the proposal would create a traffic hazard.

In response to questions from the members, Mr O’Sullivan acknowledged he had received no complaints prior to being contacted by Mrs A Hill from bus drivers concerning motorists’ usage of the area for parking.  He said the safety concerns raised related to cars being parked in the carparks, cars manoeuvring into the carparks, and pedestrians. 

Speaking under public comment, Ms Marion Gibson advised she spoke on behalf of all pedestrians, cyclists and motorists who used this stretch of Randwick Road.  She said that Council’s District Plan provided for design standards governing provision of carparks, including ensuring the parks were convenient, safe and efficient.  She considered that the proposed carparks: would not be convenient as they would be concealed from view; would not be efficient as more than two cars would require access to the Academy at the same time; and were not safe as cars would need to queue to manoeuvre into the spaces and this would disrupt traffic.  She added that Council’s  District Plan did not allow car parks with direct access off distributor roads, and that Randwick Road was classified as such.

Speaking under public comment, Mrs Andrea Hill expressed concern that the officer’s report had no discussion on how traffic flows would be affected and had not had input from the Automobile Association of New Zealand.  She believed the proposal would increase the traffic hazard that already existed in the area.  She supported Ms Gibson’s comments.  She considered the Sola Power Throwing Academy was a worthwhile operation which needed to be relocated to a safer place.

The Traffic Asset Manager elaborated on the report.  He explained that the proposal had been submitted to the Automobile Association of New Zealand, who had suggested the parks be P5 rather than P15.  He said that Council did not install P5 parks due to the difficulty in policing the time restriction.  He noted that the AA had also suggested reducing the number of car parking spaces from three to two, which had been adopted.  He added the total proposal included the erection of No Stopping on the Grass signage, and “No Stopping” lines on the road, and that the three proposals would help to better manage the current situation.

In response to questions from members, the Traffic Asset Manager explained the width of the road in the location of the proposed carparks was wider than normal as it was a merge in area from the roundabout.  He added that establishing carparks further into the reserve area would require the construction of a retaining wall.

In response to further questions from the members, the Traffic Asset Manager explained that the proposed carparks did not require District Plan Resource consent. He said to the best of his knowledge there were no legal obstacles in the way of supporting the recommendations. 

In general discussion members considered the proposal was the safest option and mitigated possible risk.

Resolved:                 (Cr Cousins/Cr Bridson)             Minute No. TRS 17402

“That the Traffic Subcommittee recommends that Council:

(i)            approves the installation of P15 Parking At All Times in Randwick Road, Moera, as shown in Appendix 1 attached to the report;

(ii)          approves the installation of No Parking On Grass Restrictions in Randwick Road, Moera, as shown in Appendix 1 attached to the report; and

(iii)        approves that installation of No Stopping At All Times Restrictions in Randwick Road, Moera, as shown in Appendix 1 attached to the report.”

b)

Bracken Street - Proposed No Stopping At All Times Restrictions (17/1259)

RECOMMENDED:        (Cr Lewis/Cr Bridson)              Minute No. TRS 17403

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Bracken Street as shown in Appendix 1 attached to this report.”

c)

Hutt Road (144) - Proposed No Stopping At All Times Restrictions (17/1143)

recommended:       (Cr Cousins/Cr Briggs)             Minute No. TRS 17404

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions adjacent to the pedestrian crossing outside Nº 144 Hutt Road attached as Attachment 1 to the report.”

d)

Hutt Road (56) - Proposed P30 Parking Restrictions (17/1293)

RECOMMENDED:       (Cr Lewis/Cr Bridson)              Minute No. TRS 17405

“That the Traffic Subcommittee recommends that Council approves the installation of P30 Parking Restrictions outside 56 Hutt Road attached as Attachment 1 to the report.”

e)

Knights Road - Proposed No Stopping At All Times Restrictions (17/1178)

The Traffic Engineer elaborated on the report.  He confirmed that the proposal provided for the same number of carparks as currently existed.

RECOMMENDED:      (Cr Edwards/Cr Lewis)             Minute No. TRS 17406

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Knights Road as shown in Attachment 1 attached.”

f)

Huia Street - Huia Pool Proposed Parking Changes (17/1294)

In response to questions from members, the Traffic Asset Manager explained that it was good practice to provide staff carparks when shift work was involved. 

The Chair asked officers to monitor the carparks to assess the suitability of the balance of the designated number of staff and mobility carparks.

recommended:        (Cr Edwards/Cr Briggs)           Minute No. TRS 17407

“That the Traffic Subcommittee recommends that Council:

(i)         rescinds all parking restrictions in Huia Street and Huia Place between Myrtle Street and Laings Road;

(ii)        approves the P120 Parking Restrictions from 9:00am to 5:00pm, Monday to Sunday, in Huia Street and Huia Place between Myrtle Street and Laings Road as shown in Attachment 1 attached to the report;

(iii)       approves the installation of one Mobility Park At All Times Restriction in Huia Street as shown in Attachment 1 attached to the report;

(iv)       approves the installation of P120 At All Times Parking Restrictions in Huia Pool car parking as shown in Attachment 1 attached to the report;

(v)        approves the installation of four Mobility P120 At All Times Restrictions in Huia Pool car parking as shown in Attachment 1 attached to the report;

(vi)       approves the installation of P5 Loading Zone At All Times Restrictions in Huia Pool car parking as shown in Attachment 1 attached to the report;

(vii)      approves the use of three car parks in Huia Pool parking lot as reserved parking for Council Authorised vehicles (Huia Pool Staff) At All Times, as shown in Attachment 1 attached to the report; and

(viii)     approves the installation of No Stopping At All Times Restrictions in Huia Street, Huia Place and Huia Pool car parking as shown in Attachment 1 attached to the report.”

g)

Marina Grove - Proposed No Stopping At All Times Restrictions  (17/1225)

Speaking under public comment, Mr Paul O’Reilly outlined the traffic tensions that existed in the Grove, especially when construction works occured and during the school drop off and pick up times.  He considered the removal of carparks would be detrimental and would have a negative effect on property values.  He believed small rubbish trucks and fire service trucks could access the street.

In response to questions from members, Mr O’Reilly requested that a meeting between all residents and Council’s Road and Traffic division be organised to discuss the issue.  He said he would consider a residents-only parking scheme.

Speaking under public comment, Mr Paul Steele and Mr Robin Watson explained they were representing other Marina Grove residents.  They confirmed the busy times in the Grove were around school hours.  They believed that effective road markings would help alleviate some issues.  They said Marina Grove was not a wide street, especially if large trucks wanted to access when there were cars parked on both sides of the street.  They maintained ambulances and most fire service trucks should be able to pass along the street, provided cars were parked legally.

Mr Watson believed that Eastern Hutt School had not been consulted with regarding the proposal.  He considered there were better ways to manage school traffic than the proposal.  He asked that members defer the decision until further consultation had occurred with affected parties.

In response to a question from a member, Mr Watson agreed he supported the temporary installation of P15 parking to assist with the school traffic issue, providing further consultation occured to identify a long term solution. 

In response to questions from members, Mr Steele considered that the parking issue was an unforeseen consequence of Medium Density Housing being permitted in the area.  He reiterated that residents would like to discuss options with Council’s Road and Traffic division. 

Speaking under public comment, Mr Dean Reynolds  supported comments made by previous speakers.  He believed there was a need for yellow lines on the narrow, north side of the Grove from the Kings Crescent entrance to at least number 39 Marina Grove. 

Speaking under public comment, Mr Malcolm Law stated there were traffic issues in the Grove.

In response to a question from a member, Mr Law said he was supportive of more restrictions on traffic in the Grove, and that manoeuvrability was a big issue, along with school parking.

Speaking under public comment, Mr Chris Cameron expressed support for the proposal.  He advised there had been a number of times that Waste Management or Fire Service trucks had clipped cars in the Grove.  He supported the carparks outside numbers 6 and 8 Marina Grove being removed.

The Traffic Asset Manager elaborated on the report.  He explained there had been two or three previous consultations and that there was division amongst the residents as to a solution.  He explained the situation with school parking in the Grove was similar to that outside any school.  He further explained the P120 parks were preventing commuters from parking all day in the Grove, and that there were instances where emergency vehicles had not been able to immediately access the Grove.

In response to questions from members, the Traffic Asset Manager explained due process had occurred with this proposal.  He agreed the  P120 restricted parks could have a limit placed upon them, between 8am and 5pm, and that currently a 8am-6pm Monday – Sunday P120 restriction applies.

In response to questions from members, the Traffic Engineer explained that if 17 carparks were removed from the Grove, approximately 16 or 17 would remain.  He stated that apart from the school drop off and pick up times, there were usually P120 parks available in the Grove.

In response to further questions from the members, the Traffic Asset Manager explained that for safety reasons, emergency vehicles needed to be able to manoeuvre in the Grove at all times and not just during school hours.  He acknowledged that while it is a two way street, it was not always possible to have two passing vehicles as it was narrow.  He agreed to investigate whether Eastern Hutt School had a School Travel Plan in place.

There was general discussion regarding the placement of parking lines, the proposal to implement a residents-only parking scheme, the limits of the no parking areas, the in-coming bylaw and the merits of meeting with the residents again.

Resolved:               (Cr Edwards/Cr Cousins)            Minute No. TRS 17408

“That the Traffic Subcommittee agrees that Cr Edwards organises a Marina Grove resident’s meeting, including Council’s Traffic Engineers, as soon as possible to discuss possible solutions to the Marina Grove parking issues.”

h)

Copeland Street - Proposed No Stopping At All Times Restrictions (17/1237)

RECOMMENDED:    (Cr Cousins/Cr Briggs)                Minute No. TRS 17409

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Copeland Street as shown in Attachment 1 attached to this report.”

i)

Kerkwall Drive - Proposed No Stopping At All Times Restrictions (17/1219)

reCOMMENDED:    (Cr Cousins/Cr Bridson)            Minute No. TRS 17410

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Kerkwall Drive as shown in Attachment 1 attached to the report.”

j)

Taine Street - Proposed P15 At All Times Parking Restrictions (17/1147)

REcommended:      (Cr Lewis /Cr Edwards)             Minute No. TRS 17411

“That the Traffic Subcommittee recommends that Council approves the installation of P15 At All Times Parking Restrictions in Taine Street, Taita as shown in Attachment 1 attached to the report.”

k)

Taine Street (Walter Nash Centre) - Proposed Mobility Parks and No Stopping At All Times Restrictions (17/1231)

recommended:        (Cr Edwards/Cr Briggs)          Minute No. TRS 17412

“That the Traffic Subcommittee recommends that Council:

(i)         approves the installation of two Mobility Parks At All Times Restrictions in Taine Street, Taita as shown in Attachment 1 attached to the report; and

(ii)        approves the installation of No Stopping At All Times Restrictions in Taine Street, Taita as shown in Attachment 1 attached to the report.”

l)

Lord Street - Proposed No Stopping At All Times Restrictions (17/1226)

Speaking under public comment, Mr Travis Moody opposed the proposal. He explained the proposed location of the broken yellow lines was utilised by his family and guests.  He added he was not opposed to broken yellow lines on the corner of the Street, as that would be for safety reasons.  He believed there was a speed issue on Lord Street and that if there were no cars parked on one side of the street, this would encourage traffic to speed in this area.  He suggested a mirror on the pole opposite his driveway to assist in visibility, speed humps installed to reduce speed, “Giveway To Uphill Traffic” signs, a Giveway control at Castle Crescent and reduced speed limits in the area.  He added children played on the green space close to his property, and that he was concerned with the speed of drivers in the area.

In response to questions from the members, the Traffic Engineer explained this part of Lord Street is on a crest, and that when cars park outside of numbers 11, 13 and 15, vehicles were forced to cross over the centre line.  He explained the installation of speed humps on a hill was not recommended, and that a reversing mirror was also not supported as the drivers’ focus was taken off the road. 

RECOMMENDED:        (Cr Lewis/Cr Cousins)             Minute No. TRS 17413

“That the Traffic Subcommittee recommends that Council:

(i)         approves the installation of No Stopping At All Times Restrictions in Lord Street as shown in Section 1 of Attachment 1 attached to the report;

(ii)        approves the installation of No Stopping At All Times Restrictions in Lord Street as shown in Section 2 of Attachment 1 attached to the report; and

(iii)       asks officers to investigate erecting appropriate signage to alert to children playing in the area.”

Resolved:                       (Cr Cousins/Cr Bridson)                        Minute No. TRS 17414

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

7.       Oxford Terrace - Proposed P120 Parking Restrictions (17/1229)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

Attachment 1

Randwick Rd Pick Up and Drop Off Zone_August 2017

Attachment 1

Bracken Street - Proposed No Stopping At All Times Restrictions 17/1259

Attachment 1

Hutt Rd (144) - Proposed No Stopping At All Times Restrictions 17/1143

Attachment 1

Hutt Road (56) P30 parking Restrictions

Attachment 1

Knights Road - Proposed No Stopping At All Times Restrictions 17/1178

Attachment 1

Huia Street - Huia Pool parking Changes 24.2017

Attachment 1

Copeland St - Proposed No Stopping At All Times Restrictions 17/1237

Attachment 1

Kerkwall Drive - Proposed No Stopping At All Times Restrictions 17/1219

Attachment 1

Taine St - Proposed P15 At All Times Restrictions 17/1147

Attachment 1

Taine St (Walter Nash Centre) - Proposed Mobility Parks and No Stopping At All Times Restrictions 14/1231

Attachment 1

Lord Street - Proposed No Stopping At All Times Restrictions 17/1226 19.2017

1.

Opening formalities - Karakia Timatanga

A karakia timatanga was said to open the meeting.

Resolved: (Cr Bridson/Cr Briggs)                                       Minute No. DPC 17401

"That the apology for lateness received from Cr Barry be accepted."

Proposed Plan Change 43 Residential and Suburban Mixed Use (17/1331)

Cr Barry joined the meeting at 5.35pm.

Speaking under public comment, Mr S Logan said that he was a Property Valuer. The Proposed Plan Change would destroy the character of neighbourhoods and devalue properties because it would cause shade, darkness, loss of privacy and ghettoise areas. Intensification could be done incrementally in the areas of VIC Corner to Ewen Bridge and the eastern side of the railway line, namely Cambridge Terrace, Epuni, Waterloo and Taita. He added that developers would be able to build big, characterless box shaped housing with no thought to design.

In response to questions from members, Mr Logan said that medium density housing needed to be in areas where it did not affect the values, peace and quiet charm of streets, and the emphasis for Residential Intensification needed to be on the promenade. He added that people would find ways around having to comply with the Design Guide.

Speaking under public comment, Mr R Perry said that he lived in Kings Crescent opposite the proposed line of housing intensification. The Proposed Plan Change would take away sunlight and views, and the valley floor was already a damp area. There would be no room for mature trees or traditional backyards for kids. Education infrastructure was not available in the proposed areas, and the current increase in housing demand may not be a long term demand.

In response to questions from members, Mr Perry said that Eastern Hutt School could barely cope with the current demand. Baby boomers were moving out of large homes and families would move into them. Intensification should be in areas where schools had capacity.

Speaking under public comment, Mr D Darby said that: growth was driven by employers employing more people and was not driven by increasing the number of houses; the survey was deeply flawed; there would be negative impacts of shading, privacy impacts, decreased property values, increased wind effects; there was an absence of Medium Density intensification west of Woburn Station; three storey houses would lead to slum dwellings; alternative sites would be in empty lots near Epuni Railway Station, and the declining retail area; businessess needed to be retained in Hutt City; and Council needed aesthetic and design standards. He tabled a 12 page submission.

He noted information from the Chair that Woburn was excluded from the Proposed Plan Change because it was zoned as a Special Residential Character Area. He noted further information that Council had worked with central government for many years regarding the rebuilding of houses in Epuni, without a result.

Speaking under public comment, Mr L Tyler said that Lower Hutt was a garden city and three storey dwellings would irreversibly damage the area’s character. Properties adjoining the Medium Density areas would have their amenity values protected, as stated in proposed rule 4F 1, however amenity values for properties within the proposed Medium Density zones would not be protected. Furthermore, the rail system could not cope with an increase in demand without substantially large investment.

In response to a question from a member, Mr Tyler said that retirement villages could free up substantial amounts of housing. Areas that would be suitable for residential intensification were the inner city, the Western Hills and Petone.

Speaking under public comment, Mr J Terris said that people were drawn to Hutt City because of its green space, recreational facilities, environment, schools and shopping. He further said that he did not see evidence of population pressure, and he understood that Wainuiomata had population decreases. The Proposed Plan Change would transform our garden city into a tenement city. He added that affordable and social housing was important, not three storey tennement blocks through an area of character.

Speaking under public comment, Mr J Rider said that he agreed with the previous speakers. He further said that the online survey framed the questions so that yes/no answers could not be given and the questions were geared to make the proposal appear to be a done deal. He requested that another survey be conducted.

Speaking under public comment, Mr L Jansen said that he lived in Brunswick Street and there was insufficient parking on his street for his family to park four cars. There was insufficient demand for the Proposed Plan Change, and if the changes were to occur, it would appear on a Land Information Memorandum (LIM) report which would make it difficult to sell his property.

Speaking under public comment, Ms M Merrett, representing Friends of Waiwhetu Stream, said that there would be increased storm water run off if the Proposed Plan Change was to proceed. Large houses on small sections in the catchment area of Waiwhetu Stream would increase the flood risk to residents of Waiwhetu Stream. The catchment area for Waiwhetu Stream was large and covered approximately 65% of the Lower Hutt population.

Speaking under public comment, Mr P Bassett said that if the Proposed Plan Change was to go ahead, his back yard, where his children played, would lose the sun. He considered that this loss would be morally wrong and not an acceptable change.

Speaking under public comment, Ms S Lafrentz said that 74% of people in Hutt City lived on the valley floor and there needed to be more housing on the hills, or outer areas, or apartments overlooking the river and the Central Business District. The City needed to retain its reserves instead of selling them because Hutt City had less reserve land per resident than other New Zealand cities. The Proposed Plan Change would create over-crowding and the increase in housing needed to be done with balance. She requested that a independent commissioner chair a hearing on the Proposed Plan Change, and that workshops be held for the public in each of the targeted areas.

Speaking under public comment, Mr R McDonald said that population growth was not an issue for Hutt City, however the City needed business growth. The only consultation referenced in the Section 32 report was the Panel consultation. He said that the proposed Design Guide had some nice designs, however, the detail could be changed. He further said that traffic and parking had not been addressed in the Proposed Plan Change. Furthermore there would be financial implications for home owners that they had not envisaged when they bought in the Hutt Valley.

In response to a question from a member, Mr McDonald said that intensification was flawed for all of the areas identified in the Proposed Plan Change. He added that the City needed more businessess before it increased the numbers of houses.

Speaking unde public comment, Mr D Bradley said that he did not pursue purchasing a property where the LIM report had shown that a retirement home could be built nearby. The Proposed Plan Change would affect property values. He added that he would not have known about the Proposed Plan Change if it were not for his neighbour telling him about it.

In response to a question from a member, Mr Bradley said that building plans could be changed to “get around” design guides. He noted information from the Chair that the Proposed Plan Change included a communications plan which would give people months to make submissions.

Speaking under public comment, Mr D Pettett said that Bristol Square would become a Medium Density zone under the Proposed Plan Change. Developer “cowboys” would be able to build without resource consent or neighbours’ approval. His property would be affected by shade and his kowhai trees would not survive in shade, therefore, the tuis would also be affected.

The Divisional Manager, Environmental Policy elaborated on the report. He updated members that two sections of the rail corridor were proposed to be zoned so that it was the same as the zone adjacent to it, consistent with the approach taken elsewhere in the District Plan. In addition, a commercial premise in Waterloo was proposed to be zoned as Suburban Mixed Use. He added that he expected issues about the Proposed Plan Change to be raised during consultation and submissions could be responded to on their merits.

In response to questions from members, the Divisional Manager Environmental Policy and the Senior Environmental Policy Analyst, said that stormwater run off was a significant issue. The Proposed Plan Change continued with the current permitted activity standard of  30% permeable surfaces in residential areas. Furthermore, Greater Wellington Regional Council’s (GWRC’s) Waiwhetu Flood Management Plan process would feed into the District Plan. They added that the online survey had been done by independent company Public Voice who had considered it to be a high quality survey. Furthermore, Council had to comply with the National Policy Statement on Urban Development Capacity. Some residents in Hutt City would be moving into retirement homes thereby freeing up some housing, however, more housing would still be required for growth. Hutt City was part of the Wellington Urban Area and Council was working collaboratively with neighbouring City Councils to address the demand on housing. They added that an incremental approach to residential intensification would take a much longer time period to achieve the desired changes.

The Chair said that realtors and people moving to the Hutt had observed that there was a lack of affordable housing. Furthermore, there would be opportunity to address issues of amenity during the plan change process.

Cr Barry said that he understood the submitters were concerned about how the Proposed Plan Change created uncertainty for home owners. The consultation process would give people an opportunity to submit their concerns so Council could make an informed decision.

Cr Milne said that evidence had shown that growth would occur in Hutt City, and house price rises were evidence of a change in supply and demand. Council had agreed to its Urban Growth Strategy. He urged people to submit during the consultation period.

Cr Cousins said the Proposed Plan Change would allow development to occur in the future and Council had to meet the requirements in the National Policy Statement. The Proposed Plan Change would be for the well being of the City.

Cr Briggs said that consultation on the Proposed Plan Change was required. He supported a consultation period through to the end of February 2018. He further said that change was not easy for people and a long drawn out process would leave people with more anxiety.

Cr Barry left the meeting at 7.00pm.

Cr Barry rejoined the meeting at 7.05pm.

RECOMMENDED: (Cr Bridson/Cr Cousins)           Minute No. DPC 17403

“That the Committee recommends that Council:

(i)         notes the Proposed Plan Change 43 Residential and Suburban Mixed Use which is attached as Appendix 1 to this report;

(ii)        notes the accompanying Communications Plan attached as Appendix 6 to the report;

(iii)       instructs officers to change the Communications Plan to include hosting Public Information days in community venues;

(iv)       resolves to promulgate Proposed Plan Change 43 for consultation, attached as Appendices 1-5 to the report;

(v)        instructs officers to publicly notify Proposed Plan Change 43 as soon as practicable; and

(vi)       allows officers to make any non-policy related changes to the details of the Proposed Plan Change should the need arise.”

District Plan Update (17/1330)

Report No. DPC2017/4/122 by the Senior Environmental Policy Analyst

The Senior Environmental Policy Analyst presented the report.

Resolved: (Cr Bridson/Cr Cousins)                           Minute No. DPC 17404

“That the report be noted and received.”

8.

CLOSING FORMALITIES - Karakia Whakamutunga

A karakia whakamutunga was said to close the meeting.

Attachment 6

APP 6 - Residential Intensification Communications and Engagement Plan

Resolved: (Cr Cousins/Mayor Wallace)                             Minute No. PRC 17401

"That the apologies received from Deputy Mayor Bassett, Cr Briggs and Cr Barry be accepted and leave of absence be granted."

Whaitua Process and Hutt City Council role as a Partner Organisation

Cr Swain from Greater Wellington Regional Council gave his apologies and members noted the deferral of the presentation.

Smoke-free Policy – Report Back on First Year of Implementation (17/1335)

The Senior Research/Policy Advisor, Strategy and Planning and the Settings Co-ordinator elaborated on the report.

In response to questions from members, the Settings Co-ordinator said that signage in Smoke-free areas would be tailored to the site, either integrated into existing signs or stand alone signs.  He noted that all signs would carry the Smokefree logo.  He further noted that he was talking to stakeholders in Wainuiomata about Council’s Smoke-free Policy.

The Mayor expressed support for the Smoke-free Policy and said that it promoted a healthy community which would support the City’s young people.

RECOMMENDED:    (Mayor Wallace/Cr Sutton)              Minute No. PRC 17402

“That the Committee recommends that Council:

(i)     notes the report of the first 12 months of implementing the Smoke-free Lower Hutt Action Plan 2016-19;

(ii)    notes the decision of the Wainuiomata Community Board to work to increase awareness and support of current smoke-free areas before adding new areas;

(iii)   agrees to Scott Court in Stokes Valley being designated as a smoke-free area under clause j of the Smoke-free Policy, attached as Appendix 1 to the report;

(iv)   notes that officers will continue to explore designating areas in suburban shopping centres as smoke-free;

(v)    notes that in 2017/18 officers will explore the following areas: the CBD, Jackson Street, Taita, Naenae, Moera and Queen Street (Wainuiomata); and

(vi)   notes that officers will report back to Council with recommendations in relation to the above areas.”

For the reasons:

Designating Scott Court in Stokes Valley as a smoke-free area increases the number of smoke-free outdoor public places with a particular focus on areas where children and families congregate and socialise and where the impact from the visibility of smoking is greatest. It also supports the rejuvenation work that Council’s Community Services Group is doing to coincide with the opening of the Community Hub in October 2017.

Explore designating CBD, Jackson Street, Taita, Naenae, Moera and Queen Street (Wainuiomata) as smoke-free areas is because these are centres that either have high foot traffic or high rates of smoking.

6.

Hutt City Council - Parking Policy (17/1393)

Report No. PRC2017/4/237 by the Senior Research/Policy Advisor , Strategy and Planning

The Senior Research/Policy Advisor, Strategy and Planning, and the Divisional Manager Strategy and Planning elaborated on the report.

In response to questions fom members, the Senior Reserch/Policy Advisor said that the Parking Policy worked in conjunction with proposed Plan Change 39 – Transport, with regard to the supply of on-street and off-street parking.  Specifically; the proposal to abolish minimum parking requirements in the Central Business District and Petone; and also support of Council’s work to improve access via public transport and active transport.  He further said that during stage 1 of the policy development work, officers had spoken to Greater Wellington Regional Council (GWRC) about people parking in Park and Ride carparks when they should not be using them, and that officers would raise the issue with GWRC again.

Cr Milne expressed support for grandfathering of residential parking permits and noted that Council needed to be able to be flexible in its approach to residents parking on the street.

MOVED: (Cr Cousins/Cr Lulich)                                           

That the Committee:

(i)            agrees to the proposed parking policy attached as Appendix 1 to the report; and

(ii)     directs officers to consult publicly on the parking policy.

AMENDMENT MOVED: (Cr Milne/Mayor Wallace)

That the Committee:

(i)    agrees to the proposed parking policy attached as Appendix 1 to the report subject to the following change, as shown in bold and strikethrough;

‘If a residential parking scheme is created in an area, any new developments within that area will may not be eligible for a parking permit’; and

(ii)   directs officers to consult publicly on the parking policy.

Mayor Wallace said that changing the wording to “may”would send a clear signal to developers and purchasers.

Cr Edwards said that apartments in the Central City without carparks would not be appropriate, and that the Parking Policy should send a signal about parking for new build developments.

Cr Bridson expressed support for the comments made by Cr Edwards.   She noted that existing residents had an expectation that they would be able to park on the street and the Parking Policy addressed concerns about an increased number of people who may want to park on the street.

The amendment was declared CARRIED on the voices.

Resolved: (Cr Cousins/Cr Lulich)                                      Minute No. PRC 17403

“That the Committee:

(i)    agrees to the proposed parking policy attached as Appendix 1 to the report subject to the following change, as shown in bold and strikethrough;

‘If a residential parking scheme is created in an area, any new developments within that area will may not be eligible for a parking permit’; and

(ii)   directs officers to consult publicly on the parking policy.”

7.

General Manager's Report (17/1378)

Report No. PRC2017/4/225 by the Divisional Manager Environmental Consents and the Divisional Manager Regulatory Services

The Acting General Manager, Governance and Regulatory elaborated on the report.

In response to questions from members, the Acting General Manager, Governance and Regulatory said that officers could provide additional information about the 800 dog owners that have not registered their dogs.  She further said that officers could consider how Council could seek to employ Māori Planning Officers.  She added that she would provide additional information about the progress of a building consent application for the hotel at 54 High Street.

Resolved: (Cr Cousins/Cr Edwards)                                  Minute No. PRC 17404

“That the Committee notes the contents of this report.”

Resolved: (Cr Cousins/Cr Bridson)                                Minute No. PRC 17405

“That the report be noted and received.”

Attachment 1

Smokefree Outdoor Public Places Policy (Includes Action Plan) - 13 June 2016

Division

Strategy and Planning

Date created

May 2016

Publication date

June 2016

Review period

July 2019

Owner

John Pritchard

Approved by

Wendy Moore

Version

Author

Date

Description

V 1.0

John Pritchard

13/06/2016

Resolution approved by Council.

V 2.0

Name

DD/MM/YYYY

Reviewed.

Resolved:      (Cr Milne/Cr Sutton)                                     Minute No. FPC 17401

"That the apologies received from Deputy Mayor Bassett and Cr J Briggs and the apologies for early departure from Mayor Wallace and Cr Cousins be accepted and leave of absence be granted."

Precedence of Business

Resolved:    (Cr Milne/Mayor Wallace)                                           Minute No. FPC 17401

That, in terms of Standing Order 10.4, precedence be accorded to item 4d) Report on Special Consultative Procedure to Establish New Fees under the Resource Management Act, and item 5, Sale and Supply of Alcohol (Fees) Regulations 2013 – Regulation 19 (1) – Reporting by Territorial Authorities.”

a)

Report on Hutt City Community Facilities Trust for the Year Ended 30 June 2017 (17/1301)

Cr Cousins declared a conflict of interest and took no part in discussion or voting on the matter.  

Ms Kirsten Patterson , Chairperson of Hutt City Community Facilities Trust (CFT) and Mr Peter Healy, General Manager, CFT provided a presentation on recent developments completed and underway by CFT.

The Chief Financial Officer noted the audit for the CFT Annual Report had been completed, with an unmodified audit opinion received.  He highlighted final audit opinion from Audit New Zealand was not yet available, and that this would be included in the final CFT Annual Report submitted to the Council meeting to be held on 10 October 2017. 

Mayor Wallace expressed gratitude to Ms Patterson and Mr Healy for their contributions towards the CFT projects.   He noted the Walter Mildenhall Bowling Centre would be a highly valued community and sporting facility.

RECOMMENDED:    (Cr Milne/Mayor Wallace)         Minute No. FPC 17402

“That the Committee recommends that Council receives the final Annual Report (inclusive of the audit opinion) for the Hutt City Community Facilities Trust for the year ended 30 June 2017, attached as Appendix 1 to the report.”

b)

Report on Seaview Marina Limited for the Year Ended 30 June 2017 (17/1300)

Cr Milne declared a conflict of interest and took no part in discussion or voting on the matter. Cr Milne vacated the Chair and Cr Barry assumed the Chair for the duration of the matter.

Mr Brian Walshe, Board Chairman of Seaview Marina Limited (SML) noted the highlights for the year.  He noted the increased income from the hardstand, a stronger focus on health and safety initiatives and the development of a café at the marina.  He advised the November 2016 earthquake had created some additional expenses not planned for. 

Mr Alan McLellan, Chief Executive of SML considered the last year had been the most successful during his tenure.   He highlighted the marketing to the Chatham Islands was a key to the hardstand success.  He advised the Marine Centre was showing a good return and the commercial diesel sales had doubled in net income.  He further highlighted the Clean Green Marina facility achievement.

The Chief Financial Officer noted the audit for the SML Annual Report had been completed, with an unmodified audit opinion received.  He highlighted the audit opinion from Audit New Zealand was not yet available, and that this would be included in the final SML Annual Report submitted to the Council meeting to be held on 10 October 2017. 

In response to questions from members, the Chief Executive of SML advised that engineering assessors had detected no damage to the breakwater from the November 2016 earthquake.  He said the Clean Marina status was at risk from the recent diesel contamination at the marina.  He noted this put at risk years of investment by the Marina and if lost would impact on foreign yachts planning their itineraries around New Zealand.

The Manager, Trade Waste elaborated on the current contamination concerns within the marina area.  He noted varying degrees of contamination over the last 20 years, and that the current intensity was higher.  He advised there were approximately 60-70 businesses within the Seaview/Gracefield area using drainage pipes to the marina.  He highlighted the source of pollutants were difficult to track as flows were limited by the outgoing tide. He noted two issues recently located but that these would not be the sole contributors. 

In response to questions from members, the Manager, Trade Waste considered the contamination source was likely an infrastructure issue at on or more of the businesses on the pipe network.  He said that a Gross Pollutant Separator Device would provide the ability to uplift oil or diesel and also plastic which was an ongoing problem in the area.  He advised penalty provisions were included under the resource management legislation including abatement notices, infringement fines and prosecution.  He noted officers liaised with businesses throughout the catchment on an ongoing basis, and considered the current issue was unlikely to be deliberate.  He said a long term solution would require specialist consultants to consider options available.

RECOMMENDED:    (Cr Barry/Mayor Wallace)         Minute No. FPC 17403

“That the Committee recommends that Council receives the final Annual Report (inclusive of the audit opinion) for Seaview Marina Limited for the year ended 30 June 2017, attached as Appendix 1 to the report.”

Resolved:    (Mayor Wallace/Cr Sutton)                       Minute No. FPC 17404

“That the Committee:

(i)            asks officers for an urgent update and report on the diesel spill issue in the Seaview Marina area;

(ii)          asks officers to provide an estimate of costs for the purchase of a Gross Pollutant Separator device; and

(iii)        asks officers to continue efforts to investigate breaches of the Resource Management Act, to ensure the future protection of the Seaview Marina area.”

c)

Report on UrbanPlus Limited for the Year Ended 30 June 2017 (17/1304)

Mr Dan Moriarty,the Acting Chief Executive of UrbanPlus Limited (UPL) provided a presentation.

In response to questions from members, Mr Brian Walshe, Chair of the UPL Board said future financial reports could separate property management and council asset management data.  He said the piece of land located near Avalon Park was a significant profit opportunity in the development of the site, so had not been tendered for public purchase.

In response to a question from a member, the Chief Financial Officer noted that Bell Park had been included in the amount for assets sales in the Long Term Plan as a potential future sale.

The Chief Financial Officer noted the audit of the Annual Report was not yet finalised.  He advised this would be completed in the near future.  He said the final Annual Report for UPL would be submitted to the Finance and Performance Committee and Council to be held on 18 October 2017.

Resolved:   (Cr Milne/Cr Barratt)                                         Minute No. FPC 17405

“That the Committee:

(i)    notes the draft Annual Report for UrbanPlus Limited (UPL) for the year ended 30 June 2017 attached as Appendix 1 to the report; and

(ii)   notes that the final Annual Report for UPL for the year ended 30 June 2017 will be submitted to the Finance and Performance Committee and Council meetings to be held on 18 October 2017.”

d)

Report on Special Consultative Procedure to Establish New Fees Under Resource Management Act (17/1362)

The Team Leader, Resource Consents elaborated on the report.  He advised the new processes under the Resource Management Act were designed to be more efficient and less expensive for applicants.  He highlighted the report initiated the consultation process to introduce these new fees.

Mayor Wallace noted once the consultative process was completed, enhanced procedures would be in place to streamline the process and provide officers more flexibility. 

recommended:    (Cr Milne/Cr Cousins)               Minute No. FPC 17406

“That the Committee recommends that Council:

(i)      approves the special consultative procedure attached as Appendix 1 to the report; and

(ii)     appoints a Subcommittee to hear submissions on the proposed fees and make a recommendation to Council, for the following reasons:

(a) Council is required to process the new application types created by the Resource Legislation Amendment Act;

(b) Council can set fees to recover the costs of processing applications under the Resource Management Act, and this is consistent with its current approach to cost recover the actual time spent on resource consent applications and reduce the level of rates contribution to operating costs;

(c) the proposed fees reflect the intention of the Resource Legislation Amendment Act to provide quicker and more cost-effective consenting pathways for the public; and

(d)          the special consultative procedure will follow the requirements set out in section 83 of the Local Government Act 2002.”

5.

SALE AND SUPPLY OF ALCOHOL (FEES) REGULATIONS 2013 - REGULATION 19(1) - REPORTING BY TERRITORIAL AUTHORITIES (17/1383)

Memorandum dated 7 September 2017 by the Manager Environmental Inspections

The Manager Environmental Inspections elaborated on the memorandum.

In response to questions from members, the Manager Environmental Inspections advised no other local authorities currently recovered all costs in relation to the enforcement and management of the Sale and Supply of Alcohol Regulations.  He noted any increase in costs to operators may be passed on to the public through alcohol sales.  He said no Council Inspector time or overhead costs were included in the cost recovery fees.  He highlighted that more efficient enforcement could include monitoring activity over peak hour periods at liquor outlets, and follow up with collective agencies.  He said this would cost more to undertake.  He said officers could include the issue of fees not recovered in costs, in the Annual Report to the Alcohol Regulatory and Licensing Authority and Local Government New Zealand for the next reporting year.

In response to questions from members, the Acting General Manager Governance and Regulatory said analysis could be considered regarding the future cost recovery of these fees.  She noted fees were set by law so any change would require an amendment to Council’s Bylaw.  

Members requested officers investigate future cost recovery relating to the management of the Sale and Supply of Alcohol Regulations.

Mayor Wallace left the meeting at 6.16pm.

Resolved:       (Cr Milne/Cr Cousins)                                         Minute No. FPC 17407

“That the Committee approves the publication of a ‘table of income versus expenditure’ on Council’s website showing the alcohol licensing income received from fees payable in relation to, and costs incurred in:

(a)   the performance of the functions of Council’s District Licensing Committee under the Sale and Supply of Alcohol Act 2012 (the Act);

(b)   the performance of the functions of Council’s Inspectors under the Act; and

(c)   the undertaking of enforcement activities under the Act.”

6.

New Zealand Local Government Funding Agency 2017 Annual Report (17/1372)

Report No. FPC2017/4/221 by the Chief Financial Officer

The Chief Financial Officer elaborated on the report.  He noted that theLocal Government Funding Agency had saved Councils millions in interest costs and provided Council with a small annual dividend.

Resolved:        (Cr Milne/Cr Edwards)                                     Minute No. FPC 17408

“That the Committee notes the Local Government Funding Agency 2017 Annual Report attached as Appendix 1 to the report.”

7.

2017 Standard and Poor's Credit Rating (17/1373)

Report No. FPC2017/4/222 by the Chief Financial Officer

The Chief Financial Officer elaborated on the report.

In response to a question from a member, the Chief Financial Officer advised if Council extended its borrowing limits further and continually altered the Financial Strategy, this may not be viewed favourably by Standard and Poor’s.

Resolved:     (Cr Milne/Cr Sutton)                                              Minute No. FPC 17409

“That the report be noted and received.”

8.

Finance Update (17/1419)

Report No. FPC2017/4/243 by the Budgeting and Reporting Manager

The Chief Financial Officer elaborated on the report.  

In response to questions from members, the Chief Financial Officer said if asset sales were not achieved on time at forecast levels, then Council may need to borrow earlier than planned.  He added that this would be dependant on the extent of deferred operating and capital expenditure.  He advised officers could conduct more tests on possible asset sales in relation to timing.

The Chief Executive noted the process regarding budgeting for asset sales included some estimations and ultimately Council would decide whether any asset sales went ahead.

Cr Cousins left the meeting at 7.12pm

Resolved:     (Cr Milne/Cr Edwards)                                           Minute No. FPC 17410

“That the Committee notes the financial performance results.”

Finance and Performance Work Programme 2017 (17/1218)

Report No. FPC2017/4/123 by the Committee Advisor

The Committee Advisor elaborated on the report.   She highlighted the Live Streaming Equipment in Council Chambers report had been deferred to the next Committee meeting to be held on 29 November 2017.

Resolved:          (Cr Milne/Cr Barratt)                                       Minute No. FPC 17411

“That the report be noted and received.”

Resolved:        (Cr Milne/Cr Barratt)                                         Minute No. FPC 17412

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

12.     Strategic Property Update (17/1374)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”  

Attachment 1

Hutt City Community Facilities Trust 2017 Annual Report FINAL [Signed & incl. Audit Opinion]

Attachment 1

Seaview Marina Limited 2017 Annual Report FINAL [Signed & incl. Audit Opinion]

Attachment 1

Statement of proposal for special consultative procedure

Recommendations

It is recommended that the Council:

(i)    receives the report;

(ii)   notes that the proposed Regional Climate Change Working Group (the Working Group) is to address mitigation (reducing emissions) and adaption (preparing for impacts such as sea level rise) issues and is the group to which work progressed via the Regional Natural Hazards Management Strategy would be reported;

(iii)  notes the proposal to establish the Working Group is a response to the NIWA report: “Climate change and variability - Wellington” August 2017 a summary of the report is attached as Appendix 1 to the report;

(iv) agrees to appoint two representatives (a representative and an alternate) as Climate Change Action Leader members of the Regional Climate Change Working Group;

(v)  agrees that these appointments replace previous appointments by Council to the Councillor Leadership Group on the Natural Hazards Management Strategy; and

(vi) notes that recommended Terms of Reference for the Working Group will be reported back to Council for agreement prior to the Working Group proceeding.

No.

Title

Page

1⇩

Wellington Region Climate Change projections and impacts

136

Attachment 1

Wellington Region Climate Change projections and impacts

Recommendation

It is recommended that Council approves Councillors Barry and Briggs attending the 2017 Local Government New Zealand Young Elected Members Retreat to be held in Canterbury from Thursday, 9 November until Saturday, 11 November 2017.

No.

Title

Page

1⇩

YEM Retreat Brochure and Programme Overview

144

Attachment 1

YEM Retreat Brochure and Programme Overview

Recommendations

That Council:

(i)    notes that a review of the committee structure will be undertaken in May 2018;

(ii)   adopts the schedule of meetings attached as Appendix 1 to the report, which provides for six weekly meeting cycles in 2018, subject to approval by the community boards in respect of their meeting dates;

(iii)  agrees that the venue for the meetings of Council and its committees/subcommittees, other than community boards, be the Council Chambers, Administration Building, 30 Laings Road, Lower Hutt; and

(iv) delegates authority to the Chief Executive in consultation with the Mayor or Committee Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.

No.

Title

Page

1⇩

Meeting Schedule 2018 DRAFT

150

Attachment 1

Meeting Schedule 2018 DRAFT

3.

Mayoral Statement

Mayor Wallace delivered his Mayoral Statement.

Resolved:                                                                                       Minute No. C 17301

“That the Mayoral Statement be noted and received.”

3 July 2017

Resolved: (Cr Cousins/Cr Briggs)                                       Minute No. C 17302

“That the report of the meeting held on 3 July 2017 with the exception of items 4a), 4b), 4c) and 4d) be adopted.”

Item 4a)

Mason Street, Moera - Proposed No Stopping At All Times Restrictions  (17/755)

Resolved:  (Cr Cousins/Cr Briggs)                    Minute No. C 17303

“That Council approves the installation of No Stopping At All Times Restrictions in Mason Street, Moera attached as Appendix 1 to Report TRS2017/3/ 156.”

Item 4b)

Parkside Road, Seaview - Proposed P15 Parking Restrictions (17/756)

Resolved:  (Cr Cousins/Cr Briggs)                    Minute No. C 17304

“That Council approves the installation of P15 Parking Restrictions, Monday to Friday only, in Parkside Road, Seaview attached as Appendix 1 to Report TRS2017/3/ 157.”

Item 4c)

Seaview Road - Proposed Bus Stop and Associated No Stopping At All Times Restrictions (17/775)

Resolved:  (Cr Cousins/Cr Briggs)                    Minute No. C 17305

“That Council approves the installation of a Bus Stop and associated No Stopping At All Times Restrictions in Seaview Road attached as Appendix 1 to Report TRS2017/3/ 158.”

Item 4d)

Stevens Grove - Council Fleet Car Park Proposed Parking Restrictions  (17/913)

Resolved:  (Cr Cousins/Cr Briggs)                    Minute No. C 17306

“That Council:

(i)          approves the use of 21 car parks in the new car park off Stevens Grove as reserved parking for Council Authorised vehicles Monday to Friday 7am-5pm, attached as Appendix 1 to Report TRS2017/3/ 159;

(ii)        approves the installation of a P180 Electric Vehicle Parking Restriction Afterhours Only (5.00pm-7.00am, Monday to Friday and weekends) in the new car park off Stevens Grove, attached as Appendix 1 to Report TRS2017/3/ 159;

(iii)   approves that the Stevens Grove car park will be available after hours for public parking; and

(iv)   asks officers to monitor the parking situation at Stevens Grove and report back to the Traffic Subcommittee if any issue arises.”

31 July 2017

Resolved:  (Cr Cousins/Cr Lewis)                             Minute No. C 17307

“That the report of the meeting held on 31 July 2017 with the exception of Items 4a), 4b), 4c), 4d), 4e) and 4f) be adopted.”

Item 4a)

Parking Policy (17/945)

Resolved:  (Cr Cousins/Cr Edwards)               Minute No. C 17308

“That Council:

(i)    agrees to the following Parking Policy objectives:

(a)  a safe city – prioritising the safe and efficient movement of people, goods and services;

(b)  a liveable and thriving city – supporting place-making, amenity and economic growth;

(c)   a city that is environmentally resilient – reflecting Council’s work in leading environmental stewardship and resilience;

(d)   a city that has equity of access – supporting Council’s work to create a walkable and people-friendly city accessible to all transport modes; and

(e)   a high level of customer service – delivering a quality experience for residents and visitors;

(ii)   directs officers to proceed to developing Stage 2 which comprises developing operational guidelines and approaches to the mechanisms to deliver the Parking Policy objectives;

(iii)  directs officers to consult publicly on the Parking Policy and the operational approaches once completed; and

(iv)  directs officers to report back to the Policy and Regulatory Committee prior to consultation.”

Item 4b)

Review of Traffic Bylaw (17/886)

Cr Cousins explained that members of the Policy and Regulatory Committee had expressed concern about the road safety aspects of containers being placed on roads without adequate rear lights to alert road users of the hazard.  She asked officers to report back on the matter which they had done.

She suggested that clause 16.3(c) be replaced with the following wording “the container does not obstruct any part of a footpath and is at least 15 metres from any corner, intersection, or pedestrian crossing.  Council may require this distance to be increased.”  She also suggested a new recommendation to read “Clause 16.3(f):  “Where there is no illumination by street light the container must not be placed on any road during the hours of darkness unless the corner of the container closest to the centre of the road is fitted with a rearward facing red light visible to approaching traffic from a distance of 100 metres”.

Resolved:  (Cr Cousins/Cr Briggs)               Minute No. C 17309

“That Council:

(i)     notes that the Local Government Act 2002 (LGA 2002) requires Council to review its bylaws within 10 years of a  previous review;

(ii)    notes that the Traffic Bylaw 2007 has been reviewed in accordance with section 155 of the LGA 2002;

(iii)   notes the outcome of the section 155 review of the Traffic Bylaw 2007 is to propose amendments to the Traffic Bylaw, more particularly detailed in the draft Statement of Proposal attached as Appendix 2 to Report PRC2017/3/178;

(iv)   agrees to consult on the draft Summary of Proposal, draft Statement of Proposal and the draft Traffic Bylaw 2017, attached as Appendices 1, 2 and 3 to Report PRC2017/3/178, in accordance with the requirements of the LGA 2002, by means of a special consultative procedure subject to amendments to the following clauses:

Replacement for Clause 16.3(c)

The container does not obstruct any part of a footpath and is at least 15 metres from any corner, intersection, or pedestrian crossing.  Council may require this distance to be increased; and

New Clause 16.3(f)

Where there is no illumination by street light the container must not be placed on any road during the hours of darkness unless the corner of the container closest to the centre of the road is fitted with a rearward facing red light visible to approaching traffic from a distance of 100 metres; and

(v)   establishes a subcommittee consisting of Deputy Mayor Bassett and Councillors Cousins, Edwards, Briggs and Lulich to hear submissions on the proposed Traffic Bylaw and recommend the appropriate action to Council for consideration and approval.”

Item 4c)

Naming Policy 2017-2020 (17/610)

Members discussed whether Community Panels should have the delegated authority to name streets.  It was noted that if Community Panels did not have the authority, then two thirds of the City would be disadvantaged.  Members noted that there would be a review of the operation of the Community Panels in 12 months.

In response to a question from a member, the General Manager, Community Services advised that Community Panels had been excluded from the Naming Policy.

Resolved:  (Cr Cousins/Cr Briggs)                    Minute No. C 17310

“That Council:

(i)      approves the draft Naming Policy 2017-2020 attached as Appendix 1 to Report PRC2017/3/115 noting that the following work will be completed:

(a)   inclusion of the Community Boards as decision makers for naming new roads and alterations to street names; and

(b)   official naming of parks reserves and sports grounds in the community board local area;

(ii)     directs officers to consult further on the revised Naming Policy 2017-2020;

(iii)    agrees to add “Places of Remembrance” to the list of reserved street names; and

(iv)      asks officers to prepare a set of guidelines for the Community Boards around the process for naming.”

Cr Edwards asked that his dissenting vote be recorded against the matter item.

Item 4d)

Review of Parks and Reserves Bylaw 2007 (17/855)

Resolved:  (Cr Cousins/Cr Bridson)       Minute No. C 17311

“That Council:

(i)    notes that section 159 of the Local Government Act 2002 (LGA 2002) requires Council to review its bylaws no later than 10 years after they were last reviewed;

(ii)   notes that the Parks and Reserves Bylaw 2007 has been reviewed in accordance with section 155 of the LGA 2002;

(iii)  notes the outcome of the section 155 review of the Parks and Reserves Bylaw is to propose amendments to the Parks and Reserves Bylaw 2007 as more particularly detailed in the draft Statement of Proposal, as attached as Appendix 2 to Report PRC2017/3/176;

(iii)  agrees to consult on the draft Summary of Proposal, draft Statement of Proposal, and proposed draft Parks and Reserves Bylaw as attached as Appendices 1,2 and 3 to Report PRC2017/3/176, in accordance with the requirements of the LGA 2002 by means of a special consultative procedure; and

(iv)  establishes a subcommittee consisting of Councillors Cousins, Edwards, Lewis, Bridson and Sutton to hear submissions on the proposed Parks and Reserves Bylaw and recommend the appropriate action to Council for consideration and approval.”

Item 4e)

Review of Cemeteries Bylaw  (17/879)

Resolved:  (Cr Cousins/Cr Bridson)                    Minute No. C 17312

“That Council:

(i)    notes that the Local Government Act 2002 (LGA 2002) requires Council to review its bylaws to ensure that they comply with the matters set out in section 155 and 159 of the Act;

(ii)   notes that the Cemeteries Bylaw 2007 has been reviewed in accordance with section 155 of the LGA 2002;

(iii)  notes the outcome of the section 155 review of the Cemeteries Bylaw 2007 is to propose a new bylaw, as more particularly detailed in the draft Statement of Proposal attached as Appendix 2 to Report PRC2017/3/177;

(iv)  agrees to consult on the draft Summary of Proposal, draft Statement of Proposal, and the draft Cemeteries Bylaw, attached as Appendices 1, 2 and 3 to Report PRC2017/3/177, in accordance with the requirements of the LGA 2002 by means of a special consultative procedure; and

(v)   establishes a subcommittee consisting of Councillors Cousins, Edwards, Milne, Lulich and Lewis to hear submissions on the proposed Cemeteries Bylaw and recommend the appropriate action to Council for consideration and approval.”       

Item 4f)

Draft Amended Local Alcohol Policy (DALAP) (17/1027)

Cr Cousins declared a conflict of interest and took no part in discussion or voting on the matter.

Mayor Wallace acknowledged the work undertaken by Councillors and officers in response to community concerns.

Resolved:  (Cr Edwards/Cr Briggs)              Minute No. C 17313

“That Council:

(i)    receives the decision from the Policy and Regulatory Subcommittee (the Subcommittee), attached as Appendix 1 to Report PRC2017/3/179;

(ii)   notes the unanimous recommendation of the Subcommittee is that Council adopts the proposed amendments to the Local Alcohol Policy (LAP) and moves to the next stage of the process, being the production and notification of a Provisional Amendment to its LAP;

(iii)  takes into account the information previously provided to the Policy and Regulatory Committee in the officers report dated 27 February 2017, attached as Appendix 3 to Report PRC2017/3/179; and

(iv)  agrees to produce a provisional amendment to the LAP;

(a)     agrees that it continues to wish to have an amendment to the LAP;

(b)     agrees to adopt the provisional amendment to the LAP attached as Appendix 2 to Report PRC2017/3/179; and

(b)     in accordance with section 80 of the Sale and Supply of Alcohol Act 2012, instructs officers to give public notice of:

(1)     the provisional amendment to the LAP;

(2)     rights of appeal against it; and

(3)     the grounds on which an appeal may be made.”

1 August 2017

Resolved:  (Deputy Mayor Bassett/Cr Briggs)              Minute No. C 17314

“That the report of the meeting held on 1 August 2017 with the exception of Item 4) be adopted.”

Item 4)

Report back on Proposal for Suburban Shopping Centre Revitalisation Budget  (17/1047)

Resolved: (Deputy Mayor Bassett/Cr Lulich) Minute No. C 17315

“That Council approves the proposal for the Neighbourhood Precinct Placemaker role and activities.”

2 August 2017

Resolved:  (Cr Milne/Cr Barratt)                                    Minute No. C 17316

“That the report of the meeting held on 2 August 2017 with the exception of Item 4) be adopted.”

Item 4)

Treasury Risk Management Policy Changes (17/1039)

Resolved:  (Cr Milne/Cr Lulich)                     Minute No. C 17317

“That Council:

(i)    approves the recommended changes to the Treasury Risk Management Policy attached as Appendix 1 to Report FPC2017/3/182; and

(ii)   takes up the invitation from PricewaterhouseCoopers to provide a Credit and Interest Rate Market Outlook workshop to members.”

3 August 2017

Resolved:  (Cr Barratt/Cr Briggs)                                     Minute No. C 17318

“That the report of the meeting held on 3 August 2017 with the exception of Item 4) be adopted subject to an amendment to reflect Cr Bridson’s attendance at the meeting.”

Item 4)

Council Adoption of Regional Waste Management and Minimisation Plan (17/1171)

Resolved:   (Cr Barratt/Cr Bridson)                    Minute No. C 17319

“That Council:

(i)    notes that 836 regional submissions were received on the draft Waste Management and Minimisation Plan;

(ii)   notes that the submissions signal a strong level of support (between 85%-100%) for the proposed primary regional target, which is to reduce the waste sent to municipal class A landfills from 600kg per person per annum to 400kg per person per annum by 2026;

(iii)  notes that feedback from submitters illustrates that there is a high level of support for the proposed regional actions, as well as for the suite of local level Territorial Authority action plans;

(iv)  notes that in response to submissions received, seven out of the eight territorial authorities have amended their local Waste Management Minimisation Plan Action Plans; and

(v)   adopts the Waste Management Minimisation Plan, attached as Report Appendix 1 to Report CSC2017/3/194, including the following amendments with proposed new text underlined:

(a)     Add reference to “The Litter Act (1979)” in the bullet point list on page 10 of the draft WMMP;

 (b)    Under section 1.1.1 ‘Why work together?’ add a new sixth bullet point (aa) below, and a new paragraph immediately following the bullet point (bb) below:

(aa)    “Supporting tangata whenua in the exercise of kaitiakitanga, which broadly refers to the exercise of guardianship by the tangata whenua of an area in accordance with tikanga Māori in relation to natural and physical resources.  Kaitiakitanga also includes the ethic of stewardship, and includes the responsibility of ensuring that a resource is secured and in a fit state to pass onto future generations; and

(bb)    The tangata whenua view of reality is that the world is interrelated and interconnected.  Therefore tangata whenua are bound, through the whakapapa (lineage and genealogical descent) to the natural environment.  Issues of waste management are therefore a concern to iwi, as well as to the wider community;”

(c)      Under R.R.1. Develop and Implement a Regional Bylaw, add the following words:

Investigate and if feasible develop, implement and oversee monitoring and enforcement of a regional waste bylaw (including but not limited to regulating hazardous waste, polystyrene, e-waste, medical waste and other priority wastes), or suite of regionally consistent bylaws.

Note – A footnote shall also be added to clarify the interpretation of the action, as follows:

For clarity, a range of waste management and minimisation issues will be considered as part of the bylaw review process.  However in accordance with statutory requirements, the development of a bylaw will only be deemed necessary if a bylaw is determined to be the most appropriate way to addressing the perceived problem;

(d)     Under R.L.M.1 Shared Governance and Service Delivery, add the following words:

Promote, investigate and where appropriate and cost effective, support the establishment of shared governance and service delivery arrangements and pricing mechanisms where such arrangements have the potential to enhance the efficiency of waste management and minimisation initiatives within the region;

(e)      Amend the description of R.IN.1 Resource recovery network to:

Investigate and if feasible, develop a region-wide resource recovery network – including but not limited to, facilities for construction and demolition waste, glass, food and/or biosolids, and other organic waste; and

(f)   Add the following new regional action under Leadership and Management: (R.L.M.5) “In conjunction with the wider work on the resilience of the Wellington region, undertake analysis on the resilience of our waste systems in the Wellington region, and through regional engagement provide advice on how to deal with waste in an emergency such as natural disasters”.  (Action title proposed as “Resilient waste management systems” under Leadership and Management).”

a)

Temporary Discharges of Treated Wastewater (17/1092)

Report No. HCC2017/3/195 (3) by the General Manager, City Infrastructure

The General Manager, City Infrastructure introduced Mr Morrie Love representing the Wellington Tenths Trust and Mr Richard Peterson representing Stantec.

The General Manager, City Infrastructure elaborated on the report.

In response to questions from members, the General Manager, City Infrastructure explained that the environmental benefits to be gained from undertaking Option 12 included no discharging into the Waiwhetu Stream, cultural benefits, a reduction in the ammonia levels in the Waiwhetu Stream and the creation of a storage facility.  He added that storage tanks had been found to be very successful in preventing discharges of untreated waste particularly in times of flood.

In response to questions from members, the General Manager, City Infrastructure advised that Council held a detailed schedule to deal with upstream works, including investigative works and the continued programme of servicing/replacing private and public laterals in the Waiwhetu area.  He highlighted that the results of the public consultation were that Option 12 was the most favoured.

In response to questions from members, Mr Love explained that compromises had been made by all parties and that the best option, from a cultural perspective, was the most expensive option.  He stressed that it was important any discharges went into a large body of water and urged members to continue to improve the systems for both cultural and environmental reasons.  He added there had been excellent engagement with Iwi with a range of views being expressed.

Cr Milne expressed support for Option 12 noting that it was difficult to assess all costs against the environmental gains.

Mayor Wallace expressed support for Option 12.  He explained Option 12 was recommended after extensive investigation was carried out by specialists and was endorsed by Iwi. 

Cr Bridson foreshadowed her intention to move a motion should Option 12 be lost.  She highlighted that she would be asking members to adopt Option 3.  She explained she ideally preferred Option 6 for environmental and cultural reasons but would compromise with Option 3.

Cr Lewis reminded members that Option 12 still required resource consent.  She  believed ratepayers would support an option that protected the environment.

In response to a question from a member, the General Manager, City Infrastructure advised that a resource consent application was required to be lodged to replace those expiring in February 2018.

In response to a question from a member, Mr Peterson from Stantec explained that all options had a risk of being appealed to the Environment Court.  He added that the working group found Option 12 to be the best practicable option. 

Resolved: (By division) (Mayor Wallace/Deputy Mayor Bassett)
                                                                                               Minute No. C 17320

“That Council:

(i)    notes the detailed information included in this report and appendices;

(ii)   endorses option 12 as its preferred option for temporary discharges of treated wastewater from the Seaview Treatment Plant, and confirms that an application for a Resource Consent for such discharges should be submitted to Greater Wellington based on this option selection; and

(iii)  thanks officers and all those involved for the detailed work undertaken on the project to date.”

The motion was declared carried by division with the voting as follows:

b)

Appointment to the Councillor Leadership Group  (17/1050)

Memorandum dated 7 July 2017 by the Divisional Manager, Secretariat Services

Resolved:  (Mayor Wallace/Cr Barratt)                    Minute No. C 17321

“That Council appoints Cr Cousins as a member of the Councillor Leadership Group, which comes under the umbrella of the Wellington Region Natural Hazards Management Strategy, due to her broad policy overview as Chair of the Policy and Regulatory Committee and Deputy Chair of the District Plan Committee for the remainder of the triennium.”

c)

Appointment of Trustee to the Louise Bilderbeck Hall Trust (17/1213)

Report No. HCC2017/3/199 (3) by the Solicitor

Speaking under public comment, Mr Neil Watkins and Mr Allan O’Brien, representing Lions Club Wainuiomata, explained that the Club agreed with the officer’s recommendations.  Mr O’Brien advised that the Club was appointed in 2009 to look after the day to day management and maintenance of the Louise Bilderbeck Hall.  He added that over time, the number of Trustees had reduced due to natural attrition and that new Trustees were required to be appointed.

Resolved: (Mayor Wallace/Deputy Mayor Bassett)       Minute No. C 17322

That Council:

(i)      approves the appointment of a selection panel consisting of the Wainuiomata Community Hub Manager and Cr Briggs as the Wainuiomata Ward Councillor to identify, assess and approve potential candidates for between five to eight independent Trustees on the Louise Bilderbeck Hall Trust (LBHT), in line with the process set out in the officer’s report;

(ii)     approves this process for future appointments to the Board of the LBHT;

(iii)    delegates to the selection panel the power to appoint Trustees to LBHT; and     

(iv)    delegates to the selection panel members the ability to exercise all the powers of Council under the LBHT Trust Deed (including the amended Trust Deed) on an on-going basis.”

d)

Road Stopping and Sale of Service Lane, Tocker Street, Taita (17/1209)

Report No. HCC2017/3/13 (3) by the Divisional Manager, Parks and Gardens

The Divisional Manager, Parks and Gardens elaborated on the report.

Resolved:  (Mayor Wallace/Cr Barratt)                    Minute No. C 17323

“That Council agrees that the service lane off Tocker Street in Taita be stopped and sold to any adjoining owner, subject to any offer back requirements under the Public Works Act 1981.”

e)

Community Panel Delegations (17/1125)

Memorandum dated 18 Jul 2017 by the Divisional Manager, Secretariat Services

The General Manager, Community Services elaborated on the memorandum. 

In response to questions from members regarding the allocation of funds, the General Manager, Community Services advised that there needed to be tight controls on the way capital funds were allocated.  He added that the funds were not designed to be used for purposes where there were monies available in other existing Council budgets.  He acknowledged concerns expressed regarding shortages of operational funding as capital funding could only be used for a specific purpose and not to cover employee costs.

Mayor Wallace reminded members that there would be a review of the operation of the Community Panels within 12 months.

Mayor Wallace left the meeting at 7.16pm and Deputy Mayor Bassett assumed the chair.

In response to further questions from members, the General Manager, Community Services explained that each Community Panel would have a senior Council Manager supporting them to provide guidance and strategic advice.  He acknowledged the concerns regarding the possible circumvention of the correct processes for fund allocation and also of the differentiation in representation between areas with Community Boards and those with Community Panels.  He advised that the Community Engagement Fund would be reviewed within the next 12 months.

Mayor Wallace rejoined the meeting at 7.21pm and assumed the chair.

Cr Briggs expressed support for the Community Panels.  He expressed concern with the low level of funding.  He expressed further concern that the Community Panels were not given enough delegations.

Cr Bridson expressed support for the Community Panels, explaining participatory budgetting was encouraging the community to have a say in how money was spent in their area.

Cr Lulich expressed support for the Community Panels noting that it was important for the Chairs of the Community Panels to receive the proper training and guidance.  He further supported the proposed review in 12 months.

Resolved: (Mayor Wallace/Deputy Mayor Bassett)       Minute No. C 17324

“That Council:

(i)    notes that at its meeting held on 23 May of this year Council approved the establishment of four Community Panels;

(ii)   notes that the new Community Panel delegations have been reviewed by Council’s Solicitor;

(iii)  notes that guidelines and criteria have been developed to assist Community Panels to allocate their funding and form part of the formal delegations;

(iv)  adopts the new delegations for Community Panels for the remainder of the triennium, as set out in Appendix 1 attached to the memorandum;

(v)   agrees that the new delegations come into effect on 15 August 2017; and

(vi)  amends the Community Services Committee Terms of Reference by deleting the following wording under the heading ‘Determine and monitor’:

Community Engagement Fund (Central, Eastern, Western and Northern Wards only).”

f)

Amendment to the Terms of Reference for the Finance and Performance Committee (17/1224)

Memorandum dated 9 August 2017 by the Divisional Manager, Secretariat Services

Resolved: (Mayor Wallace/Deputy Mayor Bassett)                   Minute No. C 17325

“That Council approves the proposed amendment (as strike out) to the Finance and Performance Committee’s terms of reference as attached as Appendix 1 to the memorandum.”

g)

Amendment to the Code of Conduct for Elected Members (17/1221)

Memorandum dated 9 Aug 2017 by the Divisional Manager, Secretariat Services

Mayor Wallace elaborated on the memorandum.  He explained the proposal was a holding pattern until the new Council Customer Complaints Programme was implemented.  He anticipated a proposed updated Code of Conduct for Elected Members (the Code) would be reported to the next Council meeting. 

Members discussed the merits of adopting a Code and the costs Council had incurred to date regarding the recent complaints. 

In response to a question from a member, the General Manager Governance and Regulatory advised that local authorities were required to adopt the Code of Conduct under the Local Government Act 2002.

Members discussed the concern that if complaints to the Mayor were technical, trivial or vexatious, there needed to be an ability for the Mayor to discontinue an investigation. 

Cr Cousins raised the issue of the Code needing to cover members of the public who felt they have been mistreated by Councillors.

Cr Milne and Cr Bridson debated their recent emails regarding potential complaints under the Code.

Resolved:  (By division) (Mayor Wallace/Deputy Mayor Bassett)
                                                                                               Minute No. C 17326

“That Council amends the current Code of Conduct for Elected Members (the Code) to reflect that the first initial step in any complaint made under the Code is referred to the Mayor to determine if the complaint can be resolved prior to any further action.”

The motion was declared carried by division with the voting as follows:

h)

Catering at Meetings (17/1220)

Memorandum dated 9 Augusr 2017 by the Mayor

The Mayor elaborated on the memorandum. 

Cr Briggs raised a point of order regarding a breach in Standing Orders in regard to Standing Order 24.3.

There was discussion regarding the interpretation of Standing Order 24.3.  Mayor Wallace advised that the item would be deferred to the next Council meeting set down for 10 October 2017.

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)         Minute No. C 17327

“That the minutes of the meetings of the Hutt City Council held on Tuesday, 23 May 2017, Thursday, 8 June 2017 and Thursday, 29 June 2017 be confirmed as a true and correct record.”

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)         Minute No. C 17328

“That the minutes of the meeting of the Extraordinary Meeting of Council held on Monday, 12 June 2017, be confirmed as a true and correct record.

16 May 2017

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)      Minute No. C 17329

 “That the report of the meeting held on 16 May 2017 be adopted.”

8 June 2017

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)       Minute No. C 17330

“That the report of the meeting held on 8 June 2017 be adopted.”

2 May 2017

Resolved:  (Cr Bridson/Cr Cousins)                          Minute No. C 17331

“That the report of the meeting held on 2 May 2017 be received.”

26 July 2017

Resolved:  (Cr Bridson/Cr Lewis)                             Minute No. C 17332

“That the report of the meeting held on 26 July 2017 be adopted.”

4 August 2017

Resolved: (Cr McDonald/Cr Bridson)                      Minute No. C 17333

“That the report of the meeting held on 4 August 2017 be adopted.”

10.

Sealing Authority (17/838)

Report No. HCC2017/3/12 (3) by the Executive Assistant - Governance and Regulatory

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)         Minute No. C 17334

“That Council approves the affixing of the Common Seal to all relevant documents in connection with the items specified in Schedule 1 in accordance with Standing Order 8.2.

SCHEDULE 1 - General Sealing Authority

Agreement for Sale and Purchase

a)    The Hutt City Council and Urban Plus Limited
Land adjacent to Avalon Park, off Taita Drive, Lower Hutt (Record number L17/138)

Subdivision related documents – including Easements to Council and Esplanade Strips

b)    The Hutt City Council and PS Kelly and DM Kelly
Subdivision, LT Plan 507812
196 Wise Street, Wainuiomata (Record number L17/97)

c)    The Hutt City Council and Horoeka Investments Limited
Subdivision consent
97 Horoeka Street, Stokes Valley (Record number L17/113)

d)    The Hutt City Council and George Robin Young and Noeline Ann Young
Subdivision consent requirements
84 Crowther Road, Wainuiomata (Record number L17/55)

e)    The Hutt City Council and Murray Clifford Mason, Jennifer Carol Mason and Independent Trust Company (2006) Limited

Subdivision consent
79 Oroua Street, Eastbourne (Record number L17/105)

f)     The Hutt City Council and Michael Gilbert Te Hiko and Dilys Edith Te Hiko

Subdivision consent
204 Wise Street, Wainuiomata (Record number L17/120)

g)    The Hutt City Council and Charles Rod
Subdivision consent
32 Toomath Street, Naenae (Record number L17/111)

h)    The Hutt City Council and Lillian Young Pak
Subdivision consent
21 and 36 Castle Crescent, 36 Lord Street, Stokes Valley (Record number L17/125)

i)     The Hutt City Council and Paresh Rama and Thakor Rama
Subdivision consent
124 Randwick Road, Moera (Record number L17/126)

j)     The Hutt City Council and Gracefield Traders Limited
Subdivision consent
48 Ruthven Road, Wainuiomata (Record number L17/131)

k)    The Hutt City Council and Michael Francis Thrupp and Helen Susan Campbell
Subdivision consent
363 Moores Valley Road, Wainuiomata (Record number L17/162)

Memorandum of Agreement

l)     The Hutt City Council
Memorandum for Road Stopping
203 Marine Drive, Eastbourne (Record number L17/108)

m)   The Hutt City Council
Memorandum for Road Stopping
Puketapu Grove, Lower Hutt (Record number L17/160)

Deed of SubLease

n)    The Hutt City Community Facilities Trust and Sports Turf and Softball Pitch at Fraser Park, Avalon, Lower Hutt (Record number L17/59)

Change of Classification of Reserve – Lower Hutt City

o)    Hugh Sinclair Park Subdivision
Changed from Local Purpose Reserve (Community use) to Recreating Reserve for the purposes specified in section 17 of the Reserves Act 1977 (Record number L17/119)

Memorandum of Encumbrance and Discharge of Mortgage

p)    The Hutt City Council
Discharge of Encumbrance
21 Castle Crescent, Stokes Valley, Lower Hutt (Record number L17/137)

Agreement to Lease

q)    The Hutt City Council and Naenae Community Hall
31 Treadwell Street, Naenae (Record number L17/118)

Warrants Approved

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)              Minute No. C 17335

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

12.     Minutes – Council - 23 May 2017, 12 June 2017 and 29 June 2017

13.     Community Panel Appointments (17/1056)

Proposed Retirement Village - Wainuiomata

          The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” 

Resolved:                 (Cr Sutton/Mayor Wallace)                         Minute No. CDC 17401