Minutes of Wainuiomata Community Board

1 6 September 2017

The unconfirmed minutes are subject to confirmation at the next Wainuiomata Community Board Meeting to be held on Wednesday 8 November 2017

HUTT CITY COUNCIL

Wainuiomata Community Board

Minutes of a meeting held in the Wainuiomata Community Library,

Queen Street, Wainuiomata on

Wednesday 6 September 2017 commencing at 7.00pm

PRESENT: Cr C Barry Cr J Briggs Mr R Sinnott (Chair) Mr T Stallworth Ms S Tuala-Le’afa Mr G Tupou (Deputy Chair) Ms M Willard Mrs J Winterburn

APOLOGIES: There were no apologies.

IN ATTENDANCE: Mayor WR Wallace (part meeting)

Mrs A Doornebosch, Committee Advisor

Ms A Reilly, Wainuiomata Community Hub Manager (part meeting)

PUBLIC BUSINESS

1. APOLOGIES

There were no apologies.

Special Announcement - Community Spirit Awards Presentation

The Chair noted the Community Spirit Awards recognised members of the Wainuiomata community who contributed a great amount of personal time to the community. He advised as well as the Awards, the Board would provide a small donation for the groups that each recipient represented.

The Chair highlighted Ms Jo Bryant was very well known in the Wainuiomata community for her work and contributions to the Koha Shed. He advised Mr Gary Sue was very involved in local schools and sports clubs. He expressed his thanks to Ms Bryant and Mr Sue for their ongoing contributions.

Mayor Wallace presented the Community Spirit Awards to Ms Bryant and Mr Sue. He acknowledged their efforts and noted the Awards were a visionary way to recognise the close community spirit in Wainuiomata.

3. PUBLIC COMMENT

Speaking under public comment, Constable Aroha Morehu representing the New Zealand Police highlighted methods of crime prevention in the community. She said there had been a recent increase in burglaries and theft from vehicles.

In response to questions from members, Constable Morehu encouraged members of the community to create new neighbourhood support groups. She highlighted the Crimestoppers contact number – 0800 555 111, which provided the public a facility to report crime anonymously.

Speaking under public comment, Ms Chloe Young and Ms Lisa Scott noted they had prepared a petition to gain support for the development of a fenced dog park in Wainuiomata. They said they were both new residents to Wainuiomata, and considered an exercise park for dogs would be a valued asset for the community. Ms Scott advised her dog was attacked in early 2017, and she was now afraid to walk her dog on her own. She said a number of other residents felt the same, so they had formed a walking group. Ms Young advised they intended to obtain 2,500 signatures for their petition.

In response to a question from a member, Ms Scott said any Council owned land in Wainuiomata could be an appropriate site for a dog park, in consultation with the community.

Mayor Wallace suggested the Board ask for a report from officers to consider the development of a dog park in Wainuiomata, if this was supported by the community.

Resolved: ( Mr Sinnott/Cr Briggs) Minute No. WCB 17401

“That the Board asks officers to provide a report to the Board and appropriate Committee of Council, detailing urgent consideration on options to develop a dog park in Wainuiomata.”

4. Presentation

Presentation by Love Wainuiomata

Ms Esther Venning from Love Wainuiomata provided a presentation and outlined current initiatives Love Wainuiomata was pursuing. These included the installation of a public barbeque and seating on Queen Street, and plantings and landscaping to highlight the Wainuiomata lookout.

In response to questions from members, Ms Venning advised Love Wainuiomata wanted to pursue the exercise space outlined for Queen Street at the Board meeting held on 28 June 2017, but this would likely now be a wider exercise trail subject to Progressive Enterprises developments in the area. She said the focus of their current work was around the Queen Street area, due to the large turnover of people coming into this area. She advised they were working with other community groups in Wainuiomata to develop a website. She noted the suggested barbeque in Queen Street would be electric requiring little maintenance, and Lions would support with general cleaning. She advised any damage or larger maintenance would need to be met by Love Wainuiomata or Council. She said Love Wainuiomata initiated the design to complete the area surrounding the Wainuiomata lookout, and estimated costs for this development would be $5,000.

Mayor Wallace asked the Ward Councillors to discuss the funding of the Wainuiomata lookout development with officers, to investigate if costs could be met from existing Council budgets.

Resolved: ( Mr Sinnott/Ms Willard) Minute No. WCB 17402

“That the Board:

(i) endorses the work Love Wainuiomata are developing in the design and plantings to highlight and complete the Wainuiomata lookout; and

(ii) asks Councillors Barry and Briggs to discuss with officers if the cost of this work can be met from existing Council budgets, with the support of Mayor Wallace and the Board.”

5. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

6. Minutes

Resolved: ( Mr Sinnott/ Mr Tupou) Minute No. WCB 17403

“That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday, 28 June 2017, be confirmed as a true and correct record subject to an amendment under item 6, Smokefree Queen Street, Wainuiomata – Ms Leah Clark should read Mrs Leah Clark.”

Resolved: (Mr Sinnott/ Mrs Winterburn) Minute No. WCB 17404

“That the minutes of the meeting of the Wainuiomata Community Board held on Tuesday, 25 July 2017, be confirmed as a true and correct subject to an amendment under item 4, Proposed New Public Street Name – 80A Wise Street, Wainuiomata – Ms Leah Clark should read Mrs Leah Clark.”

Committee Advisor's Report (17/1214)

Report No. WCB2017/4/113 by the Committee Advisor

The Committee Advisor highlighted an additional advertising cost of $252 from the Board’s miscellaneous budget in June 2017. She asked members if a representative would be available to represent the Board on the Wainuiomata Rural Association. Ms Tuala-Le’afa advised she would be available to represent the Board. Councillors Barry and Briggs said they would discuss Councillor representation with the Association and advise back.

In response to a question from a member, the Chair advised he would be supportive of training opportunities for members, noting the cost would be met from the Board’s training budget.

Resolved: ( Mr Sinnott/ Mr Stallworth) Minute No. WCB 17405

“That the Board notes the report and the additional advertising cost of $252 from the Board’s miscellaneous budget for 2016/2017.”

Chair's Report - September 2017 (17/1215)

Report No. WCB2017/4/114 by the Chair

The Chair elaborated on the report.

Ms Tuala-Le’afa advised she would contact Wainuiomata High School, to arrange for members to visit the school and outline local body infrastructure, and local and central government voting systems.

Resolved: ( Mr Sinnott/Cr Barry) Minute No. WCB 17406

“That the report be noted and received.”

9. Report from representatives on local organisations

Keep Hutt City Beautiful (17/1325)

Report No. WCB2017/4/117 by Ms Willard, Wainuiomata Community Board

Ms Willard elaborated on the report.

Resolved: ( Ms Willard/ Ms Tuala-Le'afa) Minute No. WCB 17407

“That the report be noted and received.”

10. QUESTIONS

There were no questions.

11. EXCLUSION OF THE PUBLIC

Resolved: ( Mr Sinnott/Cr Barry Minute No. WCB 17408

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

12. Minutes

25 July 2017

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)	(B)	(C)
General subject of the matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground under section 48(1) for the passing of this resolution.

Minutes of the Wainuiomata Community Board held on 25 July 201: Proposed New Public Street Name – 80A Wise Street, Wainuiomata	The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).	That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

There being no further business the Chair declared the public portion of the meeting closed at 8.20 pm. The public excluded portion of the meeting closed at 8.36 pm.

Mr R Sinnott

CHAIR

CONFIRMED as a true and correct record

Dated this 8th day of November 2017