Mayor W R Wallace (Chair)

Deputy Mayor D Bassett

Cr G Barratt

Cr C Barry

Cr L Bridson

Cr J Briggs

Cr M Cousins

Cr S Edwards

Cr T Lewis

Cr M Lulich

Cr G McDonald

Cr C Milne

Cr L Sutton

Membership:

13 

Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed with a new part (iv) to read:

(iv)      asks officers to prepare a set of guidelines for the Community             Boards around the process for naming.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed with a new part (iii) to read:

(iii)       thanks officers for the detailed work undertaken on the project to         date.”

“That the recommendation contained in the memorandum be endorsed.”

“That the recommendations contained in the report be endorsed and appoints Cr Briggs to the selection panel as the Wainuiomata Ward Councillor.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the memorandum be endorsed.”

“That the recommendation contained in the memorandum be endorsed.”

“That the recommendation contained in the memorandum be endorsed.”

“That the recommendation contained in the memorandum be endorsed.”

“It is recommended that Council approve the affixing of the Common Seal to all relevant documents in connection with the items specified in Schedule 1 in accordance with Standing Order 8.2.”

(A)

(B)

(C)

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

Minutes of the Hutt City Council held on 23 May 2017 – Community Representatives for Civic Honours Committee

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Hutt City Council held on 12 June 2017 – Matters pertaining to RiverLink Project

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Hutt City Council held on 29 June 2017 – Appointment of Trustees to Hutt City Community Facilities Trust

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Community Panel Appointments.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

a)

Mason Street, Moera - Proposed No Stopping At All Times Restrictions  (17/755)

RECOMMENDED:       (Cr Lewis/Cr Bridson)           Minute No. TRS 17301

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Mason Street, Moera attached as Appendix 1 to the report.”

b)

Parkside Road, Seaview - Proposed P15 Parking Restrictions (17/756)

recommended:       (Cr Lewis/Cr Sutton)             Minute No. TRS 17302

“That the Traffic Subcommittee recommends that Council approves the installation of P15 Parking Restrictions, Monday to Friday only, in Parkside Road, Seaview attached as Appendix 1 to the report.”

c)

Seaview Road - Proposed Bus Stop and Associated No Stopping At All Times Restrictions (17/775)

recommended:        (Cr Briggs/Cr Edwards)        Minute No. TRS 17303

“That the Traffic Subcommittee recommends that Council approves the installation of a Bus Stop and associated No Stopping At All Times Restrictions in Seaview Road attached as Appendix 1 to the report.”

d)

Stevens Grove - Council Fleet Car Park Proposed Parking Restrictions  (17/913)

The Chair considered that given the demand for parking in the City, the Stevens Grove car park should be available for public parking after hours and not be a bookable space.

recommended:    (Cr Cousins/Cr Lewis)             Minute No. TRS 17304

“That the Subcommittee recommends that Council:

(i)         approves the use of 21 car parks in the new car park off Stevens Grove as reserved parking for Council Authorised vehicles Monday to Friday 7am-5pm, attached as Appendix 1 to the report;

(ii)        approves the installation of a P180 Electric Vehicle Parking Restriction Afterhours Only (5.00pm-7.00am, Monday to Friday and weekends) in the new car park off Stevens Grove, attached as Appendix 1 to the report;

(iii)       approves that the Stevens Grove car park will be available after hours for public parking; and

(iv)       asks officers to monitor the parking situation at Stevens Grove and report back to the Subcommittee if any issue arises.”

Attachment 1

Mason Street - Proposed No Stopping At All Times Restrictions 9.2017

Attachment 1

Parkside Road - Proposed P15 Parking Restrictions 10.2017

Attachment 1

Seaview Road - Proposed Bus Stop and Associated No Stopping At All Times Restrictions 11.2017

Attachment 1

Stevens Grove - Council Fleet Car Park Plan

Resolved:  (Cr Cousins/Deputy Mayor Bassett)                Minute No. PRC 17301

“That the apology from received from Mayor WR Wallace, and the apology for early departure received from Cr Barry be accepted and leave of absence be granted.”

a)

Parking Policy (17/945)

Speaking under public comment, Mr M Fisher said that Petone had specific needs and would need flexibility in Council’s approach to parking.  He further said that he did not support paid parking in Petone.  He added that he supported the use of smart technologies which would limit parking times according to demand.

In response to questions from members, Mr Fisher said that the needs of Petone differed to the needs of the Central Business District because Petone had hospitality businesses.  He further said that he did not know whether there would be a stocktake of the parking. Other methods of alleviating parking would be to increase the supply of parks, possibly by making Park and Ride changes. He added that visitors to Petone did not know where the parks were located and would only look for parks on Jackson Street.

The Senior Research Policy Advisor, Strategy and Planning and the Divisional Manager, Strategy and Planning elaborated on the report.

Members considered that they needed the parking priorities to be clearly identified and there were many competing uses for parking from different groups of users.  They noted that officers had identified many uses and users in the report.

RECOMMENDED: (Cr Cousins/Deputy Mayor Bassett) Minute No. PRC 17302

“That the Committee recommends that Council:

(i)       agrees to the following Parking Policy objectives:

(a)    a safe city – prioritising the safe and efficient movement of people, goods and services;

(b)    a liveable and thriving city – supporting place-making, amenity and economic growth;

(c)   a city that is environmentally resilient – reflecting Council’s work in leading environmental stewardship and resilience;

(d)   a city that has equity of access – supporting Council’s work to create a walkable and people-friendly city accessible to all transport modes; and

(e)   a high level of customer service – delivering a quality experience for residents and visitors;

(ii)     directs officers to proceed to developing Stage 2 which comprises developing operational guidelines and approaches to the mechanisms to deliver the Parking Policy objectives;

(iii)  directs officers to consult publicly on the Parking Policy and the operational approaches once completed; and

(iv)  directs officers to report back to the Policy and Regulatory Committee prior to consultation.”

b)

Review of Traffic Bylaw (17/886)

The Principle Policy Advisor and the Solicitor presented the report.

In response to questions from a member, the Solicitor said that he would send information to Cr Milne regarding reversing into angle parks, and parking on the wrong side of the road.

Members were concerned about the road safety aspects of containers being placed on roads without adequate rear lights to alert road users of the hazard.

RECOMMENDED: (Cr Cousins/Deputy Mayor Bassett) Minute No. PRC 17303

“That the Committee recommends that Council:

(i)    notes that the Local Government Act 2002 (LGA 2002) requires Council to review its bylaws within 10 years of a  previous review;

(ii)   notes that the Traffic Bylaw 2007 has been reviewed in accordance with section 155 of the LGA 2002;

(iii)  notes the outcome of the section 155 review of the Traffic Bylaw 2007 is to propose amendments to the Traffic Bylaw, more particularly detailed in the draft Statement of Proposal attached as Appendix 2 to the report;

(iv)  agrees to consult on the draft Summary of Proposal, draft Statement of Proposal and the draft Traffic Bylaw 2017, attached as Appendices 1, 2 and 3 to the report, in accordance with the requirements of the LGA 2002, by means of a special consultative procedure; and

(v)     establishes a subcommittee consisting of Deputy Mayor Bassett and Councillors Cousins, Edwards, Briggs and Lulich to hear submissions on the proposed Traffic Bylaw and recommend the appropriate action to Council for consideration and approval.”

Resolved: Cr Cousins/Deputy Mayor Bassett)                  Minute No. PRC 17304

“That the Committee notes that the draft Summary of Proposal, the draft Statement of Proposal and the draft Traffic Bylaw 2017 (subject to legal confirmation) will be included on the agenda for Council, together with the Committee’s recommendations.”

c)

Naming Policy 2017-2020 (17/610)

The Divisional Manager, Strategic Services elaborated on the report.

Members noted that if the Community Boards lost their naming delegations then they would have very minimal delegating powers left. Members further noted that Community Boards did not cover the entire City and that Council decided new names for streets, roads, parks, reserves and sports grounds for those areas. Members considered that Council should hold the lists of names that communities have recorded as being important to them.

MOVED: (Cr Cousins/Deputy Mayor Bassett)

That the Committee recommends that Council:

(i)      approves the draft Naming Policy 2017-2020 attached as Appendix 1 to the report;

(ii)     directs officers to consult further on the revised Naming Policy 2017-2020;

(iii)           notes that the Terms of Reference for Community Boards will need to be changed to reflect the changes to the Naming Policy;

(iv)        approves the changes to the Terms of Reference for Community Boards as underlined in Appendix 2 to the report; and

(v)          agrees to add “Places of Remembrance” to the list of reserved street names.

The motion was put to the vote in two parts.  Parts (i) and (ii) and (v) were declared CARRIED on the voices.  Parts (iii) and (iv) were declared LOST on a show of hands with four votes in favour and five against.

RECOMMENDED: (Cr Cousins/Deputy Mayor Bassett) Minute No. PRC 17305

“That the Committee recommends that Council:

(i)      approves the draft Naming Policy 2017-2020 attached as Appendix 1 to the report;

(ii)     directs officers to consult further on the revised Naming Policy 2017-2020; and

(iii)    agrees to add “Places of Remembrance” to the list of reserved street names.” 

d)

Review of Parks and Reserves Bylaw 2007 (17/855)

The Principle Policy Advisor and the Solicitor presented the report.

RECOMMENDED: (Cr Lulich/Cr Briggs)         Minute No. PRC 17306

“That the Committee recommends that Council:

(i)    notes that section 159 of the Local Government Act 2002 (LGA 2002) requires Council to review its bylaws no later than 10 years after they were last reviewed;

(ii)   notes that the Parks and Reserves Bylaw 2007 has been reviewed in accordance with section 155 of the LGA 2002;

(iii)  notes the outcome of the section 155 review of the Parks and Reserves Bylaw is to propose amendments to the Parks and Reserves Bylaw 2007 as more particularly detailed in the draft Statement of Proposal, as attached as Appendix 2 to the report;

(iii)   agrees to consult on the draft Summary of Proposal, draft Statement of Proposal, and proposed draft Parks and Reserves Bylaw as attached as Appendices 1,2 and 3 to the report, in accordance with the requirements of the LGA 2002 by means of a special consultative procedure; and

(iv)   establishes a subcommittee consisting of Councillors Cousins, Edwards, Lewis, Bridson and Sutton to hear submissions on the proposed Parks and Reserves Bylaw and recommend the appropriate action to Council for consideration and approval.”

Resolved: (Cr Lulich/Cr Briggs)                        Minute No. PRC 17307

“That the Committee notes that the draft Summary of Information, draft Statement of Proposal and the draft Parks and Reserves Bylaw 2017 (subject to legal confirmation), will be included on the agenda for Council, together with the Committee’s recommendation.”

e)

Review of Cemeteries Bylaw  (17/879)

The Principle Policy Advisor and the Solicitor elaborated on the report.

RECOMMENDED: (Cr Lewis/Cr Barry)           Minute No. PRC 17308

“That the Committee recommends that Council:

(i)    notes that the Local Government Act 2002 (LGA 2002) requires Council to review its bylaws to ensure that they comply with the matters set out in section 155 and 159 of the Act;

(ii)   notes that the Cemeteries Bylaw 2007 has been reviewed in accordance with section 155 of the LGA 2002;

(iii)  notes the outcome of the section 155 review of the Cemeteries Bylaw 2007 is to propose a new bylaw, as more particularly detailed in the draft Statement of Proposal attached as Appendix 2 to the report;

(iv)   agrees to consult on the draft Summary of Proposal, draft Statement of Proposal, and the draft Cemeteries Bylaw, attached as Appendices 1, 2 and 3 to the report, in accordance with the requirements of the LGA 2002 by means of a special consultative procedure; and

(v)     establishes a subcommittee consisting of Councillors Cousins, Edwards, Milne, Lulich and Lewis to hear submissions on the proposed Cemeteries Bylaw and recommend the appropriate action to Council for consideration and approval.”

Resolved: (Cr Lewis/Cr Barry)                      Minute No. PRC 17309

“That the Committee notes that the draft Summary of Proposal, draft Statement of Proposal and the draft Cemeteries Bylaw 2017 (subject to legal confirmation), will be included on the agenda for Council, together with the Committee’s recommendations.”                                                                    

f)

Draft Amended Local Alcohol Policy (DALAP) (17/1027)

Crs Cousins and Bridson declared a conflict of interest and took no part in discussion or voting on the matter.  Crs Cousins and Bridson left the meeting for the duration of the item.

The Principle Policy Advisor and the Solicitor elaborated on the report.

The Principle Policy Advisor presented a map of the City which showed the suburbs which would have the proposed off-licence cap applied.  He advised that the map would be included in the Council Order Paper for its meeting to be held on 15 August 2017.

RECOMMENDED: (Cr Edwards/Deputy Mayor Bassett)Minute No. PRC 17310

“That the Committee recommends that Council:

(i)    receives the decision from the Policy and Regulatory Subcommittee (the Subcommittee), attached as Appendix 1 to this report;

(ii)   notes the unanimous recommendation of the Subcommittee is that Council adopts the proposed amendments to the Local Alcohol Policy (LAP) and moves to the next stage of the process, being the production and notification of a Provisional Amendment to its LAP;

(iii)  takes into account the information previously provided to the Policy and Regulatory Committee in the officers report dated 27 February 2017, attached as Appendix 3 to the report; and

(iv)  agrees to produce a provisional amendment to the LAP;

(a)           agrees that it continues to wish to have an amendment to the LAP;

(b)           agrees to adopt the provisional amendment to the LAP attached as Appendix 2 to the report; and

(b)     in accordance with section 80 of the Sale and Supply of Alcohol Act 2012, instructs officers to give public notice of:

(1)     the provisional amendment to the LAP;

(2)     rights of appeal against it; and

(3)     the grounds on which an appeal may be made.”

5.

Dog Control Activity Report 2016/2017 (17/1052)

Report No. PRC2017/3/4 by the Regional Manager Animal Services

The Regional Manager Animal Services elaborated on the report.

Members noted that more dog attacks were reported to the Accident Compensation Corporation than were reported to Council because the majority of attacks were by dogs known to the victim.

Resolved: (Cr Cousins/Deputy Mayor Bassett)                 Minute No. PRC 17311

“That the Committee notes the information contained in this report.”

6.

General Manager's Report (17/1038)

Report No. PRC2017/3/181 by the Divisional Manager Environmental Consents

Cr Barry left the meeting at 6.51pm.

Cr Milne requested that the General Manager’s report include additional data about how many building consent applicants had been informed that they needed to provide additional information with their application.

Resolved: (Cr Bridson/Deputy Mayor Bassett)                  Minute No. PRC 17312

“That the Committee notes the contents of the report.”

a)

Risk and Resilience Update (17/1089)

Memorandum dated 13 Jul 2017 by the Divisional Manager, Strategy and Planning

Speaking under public comment, Ms V Horrocks said that Council needed to take a precautionary approach to climate change and sea level rise.  She added that there were two inexpensive actions which Council could take; to engage legal expertise to assess any likely liability for Council; and to acquire and use an interactive software tool at a cost of approximately $100,000 to identify threatened places, assets and communities and specific response actions. She asked that Council appoint a senior manager to the climate change workstream.

Speaking under public comment, Mr J Horrocks asked Council to locate its climate change policies in a single place.  He further said that affected communities needed to be consulted before major changes were proposed.  However, the process should not be delayed because of consultation.  He asked Council to include climate change into its Long Term Plan in the same way that Greater Wellington Regional Council had included it in its Regional Policy Statement.  He further asked that Council use Key Performance Indicators so that there would be measurable deliverable actions to ensure climate change work occurred.

The Divisional Manager, Strategy and Planning elaborated on the report.

In response to questions from members, the Chief Executive said that Council was planning to employ a Resource and Sustainability Manager in the near future to accelerate work in the Risk and Resilience area and this would include climate change.  He further said that there were a number of actions and measures in the Environmental Sustainability Strategy Implementation Plan.  He added there was a checklist for report writers, and that officers could review the wording to ensure that issues of resilience would be considered when writing reports.

The Chair asked officers in include environmental updates in the General Manager’s report.

Resolved: (Cr Cousins/Cr Briggs)                             Minute No. PRC 17313

“That the Committee:

(i)       asks officers to prioritise and ascertain any additional costs required for:

(a)      legal expertise to assess any likely liability vis a vis land use decisions and the impact this has on where people decided or will decide where to build/live/carry out business; and

(b)    acquiring and using sea level rise maps to identify threatened places, assets and communities and specific response options.  This would require an interactive software tool to be developed and used at an indicative cost of $100k. this would provide Council with firm data on which to plan for adaptation and mitigation for individual assets and households.  Data at this granular level would assist Council to successfully plan for and protect vulnerable parts of the city; and

(ii)     asks officers to provide a report to the Policy and Regulatory Committee by the end of 2017 regarding any additional costs needed for this work to proceed, to enable consideration prior to forwarding to the Community Plan Committee.”

b)

Policy and Regulatory Committee Work Programme (17/1044)

Report No. PRC2017/3/12 by the Committee Advisor

Resolved: (Cr Cousins/Deputy Mayor Bassett)        Minute No. PRC 17314

“That the report be noted and received.”

Report back on Proposal for Suburban Shopping Centre Revitalisation Budget  (17/1047)

The Divisional Manager, City Development and Development Liaison Manager elaborated on the report.

In response to questions from members, the Divisional Manager, City Development advised that it was important for the role to be ‘on the ground’ and seen to be making improvements in two or three suburban shopping centre areas.  He said the role would not mirror the previous roles of Retail Coordinator.  He agreed that relationship building was essential to the role and would investigate ways to address building relationships with non-english speaking retailers.

In response to questions from members, the Development Liaison Manager confirmed that the role would report on a six monthly basis to the Committee and would updated members during the initial planning stage.  She reitirated that the role would identify two to three shopping centres to focus on.

Cr Edwards questioned whether a 12 month fixed term contract would impact on the calibre of candidates applying for the role.

Cr Sutton considered a ‘Match-Fund’ would be a better use of the funds and all shopping centres would have an opportunity to apply.  She asked that some funding be released now to upgrade the condition of a particular shop in the Stokes Valley Shopping Centre especially with the Stokes Valley Community Hub opening soon.

In response to further questions from members, the Divisional Manager, City Development advised that there was not enough funding to employ a Neigbourhood Precinct Placemaker and provide a ‘Match-Fund’ across 15 shopping centres.  He confirmed there was no current resource undertaking work in this area.  He said that the role would be reviewed after 24 months.

Cr Milne said he would prefer an outcome based fund.

RECOMMENDED:       (Cr Edwards/Cr Barry)         Minute No. CDC 17301

“That the Committee recommends that Council approves the proposal for the Neighbourhood Precinct Placemaker role and activities.”

5.

Proposed Temporary Road Closure and Proposed No Stopping Restriction - Andrews Avenue (17/1085)

Report No. CDC2017/3/185 by the Senior Traffic Engineer

The Senior Traffic Engineer elaborated on the report.  He confirmed that no objections to the temporary road closure had been received.

In response to questions from members, the Senior Traffic Engineer advised that consultation had been undertaken with businesses in Andrews Avenue.  He considered that all legal requirements had been met.

Resolved:           (Deputy Mayor Bassett/Cr Sutton)               Minute No. CDC 17302

“That the Committee:

(i)    agrees to approve the following proposed Temporary Road Closures subject to the conditions listed in the Proposed Temporary Road Closure Impact Reports and Plan attached as Appendix 1 and 2 to the report:

       Kai On High

       Andrews Avenue from Daly Street to High Street, on the third Thursday of every month from August 2017 to July 2018, from 3:00 p.m. to 10:00 p.m., for the Kai On High event;

(ii)   agrees, for the Kai On High event, to temporarily rescind, for the period 3:00 p.m. to 10:00 p.m. on the third Thursday of every month from August 2017 to   July 2018, all current parking restrictions applying to Andrews Avenue on both sides, from Daly Street to High Street; and          

(iii)  agrees, for the Kai On High event, to approve for the period 3:00 p.m. to 10:00 p.m. on the third Thursday of every month from August 2017 to July 2018, a No Stopping At All Times parking restriction for Andrews Avenue on both sides, from Daly Street to High         Street.”

6.

General Managers' Report (17/1043)

Report No. CDC2017/3/186 by the General Manager, Strategic Services

Speaking under public comment, Mr Dave Grant representing Petone Hockey Club (the Club) advised that due to the Club amalgamating with a Wellington city based women’s hockey club, it had formally resigned from Petone Sportsville as of 1 August 2017.

Speaking under public comment, Mr Chris Carter representing Petone Central Bowling Club (the Club) advised that at its recent Annual General Meeting, the Club had given an unanimous direction to resign from Petone Sportsville.

In response to a question from a member, Mr Carter advised that the Club considered it would be disadvantaged by the new plan by going into a joint building and having a smaller space than they currently occupied.

Speaking under public comment, Mr Wayne Smith, Chairman of Petone Rugby Football Club (the Club) advised that the Club’s Executive Committee had unanimously agreed to resign from Petone Sportsville as the project did not fit with the strategic vision of the Club.  He asked for assistance with the Club’s application for a lease at North Park.

Mayor Wallace advised he would arrange a meeting with Mr Smith to discuss the lease application.

Speaking under public comment, Mr Richard Teone from the Petone Rugby Football Club supported Mr Smith’s comments.

In response to questions from members, the General Manager, City Infrastructure advised he would follow up regarding plans to promote community use of the new pavilion area in Riddiford Gardens.

In response to questions from members, the General Manager, Community Services advised that currently $20,000 had been committed to complete an operational business plan for both the Petone and Wainuiomata Sportsvilles to address questions raised during the Annual Plan process.  He said no further funding had been committed until this work had been completed.  He stated that officers would not sign long term leases with Petone Central Bowling Club and Petone Rugby Club until such a time as a final decision was made on Petone Sportsville and North Park. 

Cr Cousins asked that photos of record be taken of the Stokes Valley Community House and archived.

Resolved:        (Deputy Mayor Bassett/Mayor Wallace)           Minute No. CDC 17303

“That the Committee:

(i)    notes the updates contained in the report;

(ii)   endorses the decision to demolish the Stokes Valley Community House; and

(iii)  notes the response contained in the officer’s report to questions from the committee regarding the Walter Nash Fitness Centre.”

a)

Recognition of Council's efforts in the North East (17/1036)

Memorandum dated 3 July 2017 by the General Manager, Community Services

Speaking under public comment, Mr Roger Wood from Sport New Zealand provided an overview of the active communities work in the youth space undertaken in the North East.  He advised that the North East Pathways project had made a positive impact on Avalon Intermediate School and Taita College in both increased academic achievement and roll numbers.

Speaking under public comment, Mr Ian Hastie, Principal of Avalon Intermediate School thanked Council for identifying and supporting the North East area.  He informed members about the Taka Trust’s (Te Awakairangi Access Trust) work to provide children in the North East with access to Wifi and devices to take home. 

The General Manager, Community Services elaborated on the report.  He acknowledged the partners and officers involved in the three projects.  He advised that while Council was not a winner at the Beyond Sport Global Awards, it was an honour to be a finalist. 

The Chair congratulated the General Manager, Community Services and his team for their outstanding work and the recognition received.

Resolved:    (Deputy Mayor Bassett/Mayor Wallace)    Minute No. CDC 17304

“That the Committee receives the report.”

b)

City Development Committee Work Programme (17/1103)

Report No. CDC2017/3/107 by the Senior Committee Advisor

Resolved:    (Deputy Mayor Bassett/Mayor Wallace)          Minute No. CDC 17305

“That the work programme be received.”

Resolved:   (Cr Milne/Deputy Mayor Bassett)                           Minute No. FPC 17301

“That the apologies received from Cr Barry and for lateness from Cr Briggs and early departure from Mayor Wallace be accepted and leave of absence be granted.”

Resolved:     (Cr Milne/Mayor Wallace)                                       Minute No. FPC 17302

“In accordance with Standing Order 10.4, the Chair accorded precedence of business to item 5, Insurance Update.”

4.

Recommendation to Council - 15 August 2017

Treasury Risk Management Policy Changes (17/1039)

The Chief Financial Officer elaborated on the report.  

Mr Stuart Henderson, Partner from PricewaterhouseCoopers (PwC) and Mr Jason Bligh, Associate Director from PwC presented a Credit and Interest Rate Market Update and Outlook presentation.

Mr Henderson noted two key elements for Council within the Treasury Risk Management Policy (‘the Policy’) – how much it costs to borrow funds and the term of these loans.  He highlighted the increasing correlation between long term interest rates in the USA and New Zealand markets.  He said Reserve Bank actions with the official cash rate dictated interest rate levels in New Zealand.

Mr Bligh noted the continuing low interest rate trends, influenced by the US market.   He highlighted credit was more expensive than the interest rates implied, with a tight labour market, falling unemployment, low growth rates and low spending.  He said current low spending trends were a global issue which made it challenging for central banks to raise interest rates.   He said short term interest rates were not expected to move, but increases were expected with long term rates. He highlighted the challenge in the sector was accuracy with debt forecasting, which was one of the key considerations when determining policy limits.  It was important not to over-hedge.

In response to questions from members, Mr Henderson noted challenges in determining where to fix interest rates in organisations such as Council with large infrastructure spending.  He said PwC had been using 4% as a benchmark for interest rate levels, which provided Council room to extend its duration where possible.  He said a review of the Policy could entail reconsidering the maximum fixed debt forecast to align with Council’s new Financial Strategy. 

Mayor Wallace left the meeting at 6.49pm.

Deputy Mayor Bassett suggested a workshop for members on the Credit and Interest Rate Market Update and Outlook to outline what had been discussed at the meeting.

Cr Briggs suggested a transcript of the meeting and any background information be distributed to members prior to the workshop. 

RecommendED:    (Cr Milne/Cr Barratt)      Minute No. FPC 17303

“That the Committee recommends that Council:

(i)       approves the recommended changes to the Treasury Risk Management Policy attached as Appendix 1 to the report; and

(ii)     takes up the invitation from PricewaterhouseCoopers to provide a Credit and Interest Rate Market Outlook workshop to members.”

5.

Insurance Update (17/601)

Report No. FPC2017/2/124 by the Chief Financial Officer

The Chief Financial Officer elaborated on the report.   He highlighted Council’s insurance required renewal in October 2017.  He said Council had provided up to date information on its assets, including updated insured values, construction details, and percentage compliance with National Building Standards.  He said this together with Probable Maximum Loss modelling undertaken by Aon Insurance, and Tonkin and Taylor would provide a good data set to be presented to insurers in London in September 2017.

In response to questions from members, the Chief Financial Officer said the 60% provision from central government for underground assets was provided up to a claim of $350M, and anything above that Council would have to fund 40%.   He said the value of assets was reviewed annually with a focus on high value assets, and a thorough review was conducted every three years.   He noted the 100% budget assets increase had been absorbed through savings achieved from retaining some insurance policies prior to the Kaikoura earthquake, and the redirection of rural fire funding.

Mr Tony Owen, the Deputy Managing Director from Aon Insurance noted New Zealand insurers were working within the New Zealand and London markets.  He highlighted the ranging impacts from different insurers in New Zealand from the Kaikoura earthquake.  He noted both AIG and VERO had suffered the biggest losses, and as a result were considering increases in premiums and in some cases reducing or completely withdrawing the level of cover they provide to the Wellington market. 

In response to questions from members, Ms Joanna Wong, Aon Relationship Manager said Council’s insurance policies included loss of profit insurance, but this had to be associated with physical loss to Council property.  She said loss modelling was based on building construction details, GIS information and maps and percentage compliance with National Building Standards.  She noted this was completed on a property by property basis.  She advised Council could consider having higher excesses to keep premiums down, in consultation with the Wellington Council’s Insurance Group.

In response to questions from members, Mr Owen advised a representative from Porirua City Council on behalf of the Outer Wellington Shared Services Insurance Syndicate, along with the Aon Insurance team, would present to underwriters from Lloyds and the European company markets in London.  He said the Aon team would then negotiate final terms for Council.  

Mayor Wallace asked the Chair to discuss with the Chief Executive if the Chief Financial Officer should accompany presenters to London, to provide a local context,  build relationships and provide learnings for future needs.

Cr Briggs joined the meeting at 6pm.

Mayor Wallace acknowledged the contributions by Aon representatives and the Finance team during the recent period of uncertainty.  

Resolved:  (Cr Milne/Deputy Mayor Bassett)                             Minute No. FPC 17304

“That the Committee notes the report.”

6.

Risk and Assurance Update and Operational Risk Profile 2017 (17/1010)

Report No. FPC2017/3/183 by the Risk and Assurance Manager

The Risk and Assurance Manager elaborated on the report.

In response to a question from a member, the Risk and Assurance Manager noted items 9 and 11 contained in the officer’s report were new to the 2017 Operational Risk Profile.  She said officers now had a better understanding of health and safety obligations for officers acting in voluntary roles.

Resolved:  (Cr Milne/Cr Sutton)                                                  Minute No. FPC 17305

“That the Committee:

(i)         notes the information in this report; and

(ii)        notes the Operational Risk Profile 2017 as approved by the Strategic Leadership Team, attached as Appendix 1 to the report.”

7.

Audit New Zealand Interim Management Report for the Year Ending 30 June 2017 (17/1042)

Report No. FPC2017/3/187 by the Financial Accounting Manager

The Financial Accounting Manager elaborated on the report.

In response to questions from members, the Financial Accounting Manager advised officers met with representatives from Audit New Zealand prior to audits. He said Audit New Zealand representatives, at that time, provided some background to their focus, and had indicated this year’s additional area of focus would be 3 Waters, especially water quality.

In response to a question from a member relating to sensitive expenditure, the Chief Financial Officer noted the matter related to a staff farewell function, was appropriate, but not strictly in compliance with Council’s policy, and total expenditure was $100.

Resolved:   (Cr Milne/Deputy Mayor Bassett)                          Minute No. FPC 17306

“That the Committee notes this report.”

8.

Interim Finance Update (17/1041)

Report No. FPC2017/3/188 by the Budgeting and Reporting Manager

The Chief Financial Officer elaborated on the report.  He noted additional financial Activity Statements would be emailed to members. 

In response to questions from members, the Chief Financial Officer said Council’s Annual Leave Policy allowed for officers to carryover comparatively high annual leave balances.  He highlighted however, that only two officers currently breached the policy and did not believe Council had an issue with annual leave balances.  He said he had expressed concern regarding the deadline of central government funding for Cycleways Projects.  He noted costs of these developments in Wainuiomata were higher than planned, which were being managed by budget offsets, and were still under negotiation.   He agreed to provide a six monthly report to the first Finance and Performance Committee meeting of 2018, regarding Huia Pool developments and funding.

Resolved:   (Cr Milne/Deputy Mayor Bassett)                           Minute No. FPC 17307

“That the Committee notes the unaudited 2016/17 full year financial performance and year-end position.”

Finance and Performance Work Programme 2017 (17/803)

Report No. FPC2017/3/106 by the Committee Advisor

The Committee Advisor elaborated on the report.

In response to a question from a member, the Chief Financial Officer advised the Rates Postponement Scheme for Ratepayers over 65 years was an optional scheme and applicants would not have to prove hardship to qualify, should Council approve such a policy.

Resolved: (Cr Milne/Cr Barratt)                                        Minute No. FPC 17308

“That the report be noted and received.”

Attachment 1

Treasury Risk Management Policy June 2017 Review

Resolved:       (Cr Barratt/Cr Sutton)                                 Minute No. CSC 17301

“That the apology for early departure received from Cr Milne, be accepted.”

Council Adoption of Regional Waste Management and Minimisation Plan (17/1171)                                                                                            

The Environmental Sustainability Manager elaborated on the report.  He explained that the consultation undertaken showed strong support for the proposals and targets.

In response to questions from members, the Environmental Sustainability Manager advised that the Local Action Plan had already been approved by Council and that the only action within the Regional Waste Management and Minimisation Plan (WMMP) which may require additional funding in the future was the possible Resource Recovery Centre at Silverstream Landfill.  He explained that a feasibility study regarding the Resource Recovery Centre was currently being conducted, and any final decision in regard to this would need to be made by Council.  He agreed that income generated from a Resource Recovery Centre would cover operational costs and potentially produce a profit.  He believed that potential loss of income from the Landfill as a result of increased diversion would need to be accounted for, but that this should be regarded as deferred income rather than lost income.  He said that investigative work was continuing.  He concluded that Council would need to divert significantly more waste from landfill in order to comply with the WMMP waste reduction target.

recommended:    (Cr Barratt/Cr Bridson)           Minute No. CSC 17302

“That the Committee recommends that Council:

(i)    notes that 836 regional submissions were received on the draft Waste Management and Minimisation Plan;

(ii)   notes that the submissions signal a strong level of support (between 85%-100%) for the proposed primary regional target, which is to reduce the waste sent to municipal class A landfills from 600kg per person per annum to 400kg per person per annum by 2026;

(iii)  notes that feedback from submitters illustrates that there is a high level of support for the proposed regional actions, as well as for the suite of local level Territorial Authority action plans;

(iv)  notes that in response to submissions received, seven out of the eight territorial authorities have amended their local Waste Management Minimisation Plan Action Plans; and

(v)   adopts the Waste Management Minimisation Plan, attached as Appendix 1 to the report, including the following amendments with proposed new text underlined:

(a)     Add reference to “The Litter Act (1979)” in the bullet point list on page 10 of the draft WMMP;

 (b)    Under section 1.1.1 ‘Why work together?’ add a new sixth bullet point (aa) below, and a new paragraph immediately following the bullet point (bb) below:

(aa)    “Supporting tangata whenua in the exercise of kaitiakitanga, which broadly refers to the exercise of guardianship by the tangata whenua of an area in accordance with tikanga Māori in relation to natural and physical resources.  Kaitiakitanga also includes the ethic of stewardship, and includes the responsibility of ensuring that a resource is secured and in a fit state to pass onto future generations; and

(bb)    The tangata whenua view of reality is that the world is interrelated and interconnected.  Therefore tangata whenua are bound, through the whakapapa (lineage and genealogical descent) to the natural environment.  Issues of waste management are therefore a concern to iwi, as well as to the wider community;”

(c)      Under R.R.1. Develop and Implement a Regional Bylaw, add the following words:

Investigate and if feasible develop, implement and oversee monitoring and enforcement of a regional waste bylaw (including but not limited to regulating hazardous waste, polystyrene, e-waste, medical waste and other priority wastes), or suite of regionally consistent bylaws.

Note – A footnote shall also be added to clarify the interpretation of the action, as follows:

For clarity, a range of waste management and minimisation issues will be considered as part of the bylaw review process.  However in accordance with statutory requirements, the development of a bylaw will only be deemed necessary if a bylaw is determined to be the most appropriate way to addressing the perceived problem;

(d)     Under R.L.M.1 Shared Governance and Service Delivery, add the following words:

Promote, investigate and where appropriate and cost effective, support the establishment of shared governance and service delivery arrangements and pricing mechanisms where such arrangements have the potential to enhance the efficiency of waste management and minimisation initiatives within the region;

(e)      Amend the description of R.IN.1 Resource recovery network to:

Investigate and if feasible, develop a region-wide resource recovery network – including but not limited to, facilities for construction and demolition waste, glass, food and/or biosolids, and other organic waste; and

(f)           Add the following new regional action under Leadership and Management: (R.L.M.5) “In conjunction with the wider work on the resilience of the Wellington region, undertake analysis on the resilience of our waste systems in the Wellington region, and through regional engagement provide advice on how to deal with waste in an emergency such as natural disasters”.  (Action title proposed as “Resilient waste management systems” under Leadership and Management).”

5.

Jackson Street Streetscape Design (17/1098)

Report No. CDC2017/3/184 by the Urban Design Manager

The Urban Design Manager elaborated on the report.  He explained the project was focussed on understanding and balancing the diverse spatial demand placed upon the street, both now and into the future.  He indicated that self-identity and cultural expression took many forms and that these needed to be weighed up against other social amenity and business activity.  He advised a recent public workshop had been well attended.  He said comments included the area being more pedestrian and cycle friendly, bus stops sited appropriately and the establishment of suitable public gathering spaces.  He concluded that there were implications arising from Petone being identified as an area for future urban growth as well as being significant within the regional transport network.

Cr Milne left the meeting at 6.42pm.

In response to questions from members, the Urban Design Manager explained the final detailed concept plan was to be completed in October 2017.  He added that this was when decisions concerning the design of street lighting, street signs, rubbish bins, street seating and pavers would be made.

Resolved:     (Cr Barratt/Cr Edwards)                                  Minute No. CSC 17303

“That the Committee:

(i)    notes details of the proposed process for ‘The Jackson Street Streetscape Design’;

(ii)   notes given the modest $50,000 budget, that this piece of work will be to clarify a good high level approach to develop Jackson Street into the coming decades;

(iii)  notes that work will be sufficient to give timely direction to the selection of new street furniture and the installation of street art; and

(iv)  notes that project deliverables will not include detailed design, working drawings, accurate costings, or contract documentation.”

6.

Chair's Verbal Report

Resolved:   (Cr Barratt/Mayor Wallace)                                    Minute No. CSC 17304

“That the Chair and members of the Community Services Committee formally acknowledge and congratulate the General Manager and staff of Council’s Community Services Division for receiving the first place Award in the Community Engagement Category entitled Transformation Taita at the recent Local Government New Zealand Conference 2017.”

7.

General Manager's Report (17/974)

Report No. CSC2017/3/191 by the General Manager, Community Services

Speaking under public comment, Mr Kevin Goldsbury and Mr Matt Renata on behalf of the Hutt Youth Workers Network (the Network), spoke in relation to Council’s Community Services Division’s support of the Network.  Mr Goldsbury explained how Council funding was being used to strengthen the Network across the Hutt Valley.  He highlighted the increased collaboration which had occurred as a result of Council’s support including funding.  He added that a Trust was being established so the Network could eventually be self sustaining, and that an effective Steering Committee was leading the way.

Mr Renata advised that collaboration with the Upper Hutt Youth Network had occurred and was increasing the sphere of influence and connections of the Network. 

In response to questions from members, Mr Renata said the Network was focussed on decreasing the youth unemployment figures.  He noted that youth suicide rates and mental health issues were high.  He said the Network was trying to influence early decision making made by youth by having positive role models and mentors available.  He agreed that homelessness was affecting the youth of the Hutt Valley.

In response to questions from members, Mr Goldsbury agreed that there was a need for additional funding and resourcing of existing organiasations to enable them to be more effective.  He said the Network had recently secured funding from the Ministry of Social Development and believed the emphasis for government funding was directed towards intervention programmes.  He confirmed he would present to the next Hutt Valley Governance Group meeting.

The General Manager, Community Services elaborated on the report.

In response to questions from members, the General Manager, Community Services advised that the proposed opening for the Walter Mildenhall Park redevelopment was scheduled for 25 August 2017.  With regard to Petone Sportsville, he explained that the Petone Rugby and Bowling Clubs had formally withdrawn from the project.  He said that officers continued to work on the project and would address the issues raised during the Annual Plan process.  He noted that once completed this would be presented to Council.  He further advised that feasibility work continued for the introduction of the Magic Cards into Naenae.

The City Safety Manager elaborated on the video clip played to members about Community Patrols.  He agreed that the video could be shared.

In response to a question from a member, the City Safety Manager agreed that Councillors could be invited to walk around the City with the Community Patrols.

Resolved:    (Cr Barratt/Mayor Wallace)                           Minute No. CSC 17305

“That the Committee:

(i)     notes the updates contained in the report;

(ii)   invites the Hutt Valley Youth Workers Network to present to the next Hutt Valley Governance Group meeting; and

(iii) asks that funding for the Hutt Valley Youth Workers Network is considered in the 2018 Long Term Plan process, through the Community Plan Committee.”

a)

Community Services Committee Work Programme (17/1104)

Report No. CSC2017/3/109 by the Senior Committee Advisor

Resolved:    (Cr Barratt/Cr Bridson)                         Minute No. CSC 17306

“That the work programme be received.”

Recommendations

It is recommended that the Council:

(i)    notes the detailed information included in this report and appendices;

(ii)   endorses option 12 as its preferred option for temporary discharges of treated wastewater from the Seaview Treatment Plant, and confirms that an application for a Resource Consent for such discharges should be submitted to Greater Wellington based on this option selection.

No.

Title

Page

1⇨

Seaview Temporary Discharge: Options Assessment Report (Under Separate Cover)

2

Table 1 (Under Separate Cover)

⇨3

Annual Plan 2017-18 consultation (Under Separate Cover)

⇨4

Legal opinion regarding Waiwhetu Stream (Under Separate Cover)

Recommendation

It is recommended that Council appoints Cr Cousins as a member of the Councillor Leadership Group, which comes under the umbrella of the Wellington Region Natural Hazards Management Strategy, due to her broad policy overview as Chair of the Policy and Regulatory Committee and Deputy Chair of the District Plan Committee for the remainder of the triennium.

Wellington Region Natural Hazards Management Strategy (17/35)

Resolved: (Cr Cousins/Cr Briggs)          Minute No. C 17101(3)

“That Council endorses the Wellington Region Natural Hazards Management Strategy, attached as Appendix 1 to Report No PRC2017/1/29.”

Recommendations

That Council:

(i)      approves the appointment of a selection panel consisting of the Wainuiomata Community Hub Manager and a Wainuiomata Ward Councillor to identify, assess and approve potential candidates for between five to eight independent Trustees on the Louise Bilderbeck Hall Trust (LBHT), in line with the process set out in this report;

(ii)     approves this process for future appointments to the Board of the LBHT;

(iii)    delegates to the selection panel the power to appoint Trustees to LBHT; and        

(iv)    delegates to the selection panel members the ability to exercise all the powers of Council under the LBHT Trust Deed (including the amended Trust Deed) on an on-going basis. 

No.

Title

Page

1⇩

Lions letter to Council regarding LBHT

167

2⇩

LBH Original Trust Deed

168

3⇩

LBH Trust Deed Amendment

185

4⇩

Appointment and Remuneration of Directors Policy

191

Attachment 1

Lions letter to Council regarding LBHT

Attachment 2

LBH Original Trust Deed

Attachment 3

LBH Trust Deed Amendment

Attachment 4

Appointment and Remuneration of Directors Policy

Division

General Manager, Governance and Regulatory

Date created

August 2008

Publication date

August 2008

Review period

August 2016

Owner

General Manager, Governance and Regulatory

Approved by

General Manager, Governance and Regulatory

Version

Author

Date

Description

V 1.0

Joycelyn Foo

25/8/2008

Approved by Council

V 2.0

Joycelyn Foo

22/8/2013

Reviewed

V 3.0

Joycelyn Raffills

11/8/2015

Format updates

Recommendation

That Council agrees that the service lane of Tocker Street in Taita be stopped and sold to any adjoining owner, subject to any offer back requirements under the Public Works Act 1981.

No.

Title

Page

1⇩

Tocker Street Service Lane Plan

198

Attachment 1

Tocker Street Service Lane Plan

Recommendation

That the Council:

(i)    notes that at its meeting held on 23 May of this year Council approved the establishment of four Community Panels;

(ii)   notes that the new Community Panel delegations have been reviewed by Council’s Solicitor;

(iii)  notes that guidelines and criteria have been developed to assist Community Panels to allocate their funding and form part of the formal delegations;

(iv) adopts the new delegations for Community Panels for the remainder of the triennium, as set out in Appendix 1 attached to the memorandum;

(v)  agrees that the new delegations come into effect on 15 August 2017; and

(vi) agrees, if part (iv) above is adopted, to amend the Community Services Committee Terms of Reference by deleting the following wording under the heading ‘Determine and monitor’:

Community Engagement Fund (Central, Eastern, Western and Northern Wards only).

Resolved: (Cr Barratt/Cr McDonald)               Minute No. C 17225

“That Council:

(i)     approves the establishment of four Community Panels; and

(ii)    notes the new Community Panel approach would be reviewed after
12 months.”

No.

Title

Page

1⇩

Community Panels Delegations Guidelines Criteria

202

Attachment 1

Community Panels Delegations Guidelines Criteria

Recommendation

That Council approves the proposed amendment (as strike out) to the Finance and Performance Committee’s terms of reference as attached as Appendix 1 to the memorandum.

Overseas Travel Approval - Policy Change (17/651)

Resolved: (Cr Cousins/Cr Edwards)                Minute No. C 17207

“That Council:

(i)     approves the Chief Executive be given delegated authority to approve overseas travel for staff; and

(ii)    approves the ‘tracked’ changes in the Sensitive Expenditure Policy attached as Appendix 1 to Report PRC2017/2/110.”

No.

Title

Page

1⇩

Amended TOR Finance and Performance

208

Attachment 1

Amended TOR Finance and Performance

Membership:

10

Meeting Cycle:

Meets on a six weekly basis, as required or at the requisition of the Chair

Quorum:

Half of the members

Reports to:

Council

Recommendation

That Council amends the current Code of Conduct for Elected Members (the Code) to reflect that the first initial step in any complaint made under the Code is referred to the Mayor to determine if the complaint can be resolved prior to any further action.

Recommendation

Councillors will bring their own meal or pay for a meal to be provided at meetings of Council, committees, subcommittees, workshops and hearings.

3.

Mayoral Statement

The Mayor delivered his Mayoral Statement. 

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                  Minute No. C 17201

“That the Mayoral Statement be noted and received.”

10 April 2017 

Resolved:  (Cr Cousins/Cr Sutton)                           Minute No. C 17202

“That the report of the meeting held on 10 Apri 2017 with the exception of Item 4a) Korokoro Road – Proposed No Stopping At All Times Restrictions, item 4b) Randwick Road, Moera – Proposed P15 Parking, No Parking On Grass and No Stopping At All Times Restrictions, item 4c) Randwick Crescent (Moera Carpark) - Proposed Mobility Park and No Stopping At All Times Restrictions, item 4d)  The Esplanade (Petone Wharf) - Proposed P120 Parking Restrictions and No Stopping At All Times Restrictions, 4e) Holyoake Crescent - Proposed Mobility Park and No Stopping At All Times Restrictions, item 4f) 460 High Street - Proposed P15 Parking Restrictions, item 4g) Taita Drive - Proposed No Stopping At All Times Restrictions and item 4h) Titoki Street - Proposed No Stopping At All Times Restrictions be adopted.”

Items 4a)-4h)

Recommended Items

Korokoro Road – Proposed No Stopping At All Times Restrictions, Randwick Road, Moera – Proposed P15 Parking, No Parking On Grass and No Stopping At All Times Restrictions, Randwick Crescent (Moera Carpark) - Proposed Mobility Park and No Stopping At All Times Restrictions, The Esplanade (Petone Wharf) - Proposed P120 Parking Restrictions and No Stopping At All Times Restrictions, Holyoake Crescent - Proposed Mobility Park and No Stopping At All Times Restrictions, 460 High Street - Proposed P15 Parking Restrictions, Taita Drive - Proposed No Stopping At All Times Restrictions and Titoki Street - Proposed No Stopping At All Times Restrictions.

Speaking under public comment, Ms Andrea Hill expressed concern regarding the lease issued to the Solar Power Throwing Academy at the intersection of Randwick Road, Moera.  She believed that there were issues with the area relating to non-compliance with its resource consent.  She noted that Automobile Association New Zealand (AA) had asked Council to keep it up to date with matters concerning the intersection.  She advised that Randwick Road was a major distributor road and questioned why a children’s activity centre had been located at the site. 

Cr Cousins highlighted that if Council agreed to refer the matter back to officers, it was to review traffic matters only and not to relitigate the resource consent. 

Resolved: (Cr Cousins/Deputy Mayor Bassett)  Minute No. C 17203

“That Council:

(i)     approves the installation of No Stopping At All Times Restrictions in Korokoro Road, Korokoro as shown in Appendix 1 attached to Report TRS2017/2/93;

(ii)    requests officers to investigate alternative off road parking for the residents as close as possible to the area outlined in Appendix 1 attached to Report TRS2017/2/93 as a temporary measure until the Substandard Road Programme begins for Korokoro Road;

(iii)   notes that in light of additional information received after the Traffic Subcommittee’s meeting, Council refers the installation of P15 Parking At All Times in Randwick Road, Moera, the installation of No Parking On Grass Restrictions in Randwick Road, Moera and the installation of No Stopping At All Times Restrictions back to officers for a full review;

(iv)   approves the installation of a Mobility Park and No Stopping At All Times Restrictions at the Moera Carpark, in Randwick Crescent, as shown in Appendix 1 attached to Report TRS2017/2/95;

(v)    approves the installation of P120 Parking Restrictions in the Petone Wharf car parking area, on the Esplanade, Petone as shown in Appendix 1 attached to Report TRS2017/2/95;

(vi)   approves the installation of No Stopping At All Times Restrictions in the Petone Wharf car parking area, on the Esplanade, Petone as shown in Appendix 1 attached to Report TRS2017/2/95;

(vii)  approves the installation of a Mobility Park Restriction in Holyoake Crescent, Avalon as shown in Appendix 1 attached to Report TRS2017/2/97;

(viii) approves the installation of No Stopping At All Times Restrictions in Holyoake Crescent, Avalon as shown in Appendix 1 attached to Report TRS2017/2/96;

 (ix)  approves the replacement of three P60 Parking Restrictions with P15 Parking Restrictions outside Nº 460 High Street, Lower Hutt, as shown in Appendix 1 attached to Report TRS2017/2/97;

 (x)   approves the installation of No Stopping At All Times Restrictions along Taita Drive as shown in Appendix 1 attached to Report TRS2017/2/98; and

 (xi)  approves the installation of No Stopping At All Times Restrictions in Titoki Street, Alicetown as shown in Appendix 1 attached to Report TRS2017/2/99.”

26 April 2017

Resolved: (Cr Bridson/Cr Lewis)                                     Minute No. C 17204

“That the report of the meeting held on 26 April 2017 with the exception of item 5, Proposed District Plan Change 49 Copeland Street Reserve Rezoning to General Residential Activity Area – Medium Density and General Recreation Activity Area be adopted.”

Item 5)

Proposed District Plan Change 49 Copeland Street Reserve Rezoning to General Residential Activity Area - Medium Density and General Recreation Activity Area (17/565)

RESOLVED: (Cr Bridson/Deputy Mayor Bassett)  Minute No. C 17205

“That Council:

(i)     notes the proposed Plan Change which is attached as Appendix 1 to Report DPD2017/2/100;

(ii)    resolves to promulgate Proposed Plan Change 49 for consultation;

(iii)   instructs officers to publicly notify Proposed Plan Change 49 as soon as practicable;

(iv)   allows officers to make any non-policy related changes to the details of the proposed Plan Change should the need arise;

(v)    asks the Parks and Gardens division to work in conjunction with officers to provide development details for the recreation area; and

(vi)   asks the Communication division to be involved in the project.”

1 May 2017

Resolved:                                                                              Minute No. C 17206

“That the report of the meeting held on 01 May 2017 with the exception of item 4a) Overseas Travel Approval – Policy Change, item 4b) Redrafted Gift Policy for Elected Members, item 4c) Reserve Reclassification – Wainuiomata, item 4d) Future of Molesworth Street Reserve Pomare, item 4e) Proposed Road Stopping and Sale of Legal Road on the corner of Knights Road and Birch Street Waterloo, item 4f) Dog Controls for Avalon Park and item 4g) Easter Sunday Shop Trading Policy be adopted.”

Item 4a)

Overseas Travel Approval - Policy Change (17/651)

Resolved: (Cr Cousins/Cr Edwards)                Minute No. C 17207

“That Council:

(i)     approves the Chief Executive be given delegated authority to approve overseas travel for staff; and

(ii)    approves the ‘tracked’ changes in the Sensitive Expenditure Policy attached as Appendix 1 to Report PRC2017/2/110.”

Item 4b)

Redrafted Gift Policy for Elected Members (17/587)

Resolved:  (Cr Cousins/Cr Sutton)                   Minute No. C 17208

“That Council approves the proposed Gift Policy for Elected Members (changes as underlined) attached as Appendix 1 to Report PRC2017/2/111.”

Item 4c)

Reserve Reclassification - Wainuiomata (17/252)

Resolved: (Cr Cousins/Cr Briggs)                     Minute No. C 17209

“That Council reclassify the Local Purpose Reserve (Community Use) located at the end of Hinau Grove, Wainuiomata, being Lot 1 DP 83036 (WN49C/742), as a Recreation Reserve in terms of section 19(1)(b) of the Reserves Act 1977.”

Item 4d)

Future of Molesworth Street Reserve Pomare (17/536)

Resolved:  (Cr Cousins/Cr Sutton)                   Minute No. C 17210

“That Council:

(i)     notes that as a result of the Valley Floor Review officers were directed to undertake a review of the reserve property at 132A Molesworth Street for the purpose of considering its future;

(ii)    notes that an independent assessment of reserve values has been undertaken which considers that the property has a low reserves value;

(iii)   notes that an application has been received from Empower Management Limited seeking to use the property to establish an Early Childhood Education (ECE) centre;

(iv)   asks officers to work with Empower Management Limited to assist it to find a suitable location for an ECE centre;

(v)    asks officers to undertake general consultation with the community about the future of the property and report back on the options; and

(vi)   notes that a decision on an alternative use of the property would be a matter for further consideration should Council decide, following due process, to revoke the reserve status of the property.”

Item 4e)

Proposed Road Stopping and Sale of Legal Road on the corner of Knights Road and Birch Street Waterloo (17/600)

Resolved: (Cr Cousins/Cr Edwards)            Minute No. C 17211

“That Council:

(i)     notes that the owner of 227 Knights Road is interested in acquiring a small area of legal road of approximately 35m² which is situated between the legal boundary and existing fence as shown in Appendix 1 to Report PRC2017/2/113;

(ii)    notes that the Road and Traffic Division see no need to retain this area of legal road for roading purposes now or in the future;

(iii)   agrees to stop the portion of legal road adjoining 227 Knights Road as depicted on the aerial photograph attached as Appendix 1 to Report PRC2017/2/113; and

(iv)   agrees to sell the stopped road to the owner of 227 Knights Road, noting that the owner has agreed to meet all costs associated with the road stopping process and subsequent boundary adjustment, as well as the assessed market value of the land.”

Item 4f)

Dog Controls for Avalon Park (17/632)

Resolved: (Cr Cousins/Cr McDonald)         Minute No. C 17212

“That Council:

(i)     approves the public consultation process; and

(ii)    appoints a subcommittee consisting of Councillors Cousins, Lewis, Bridson, Briggs and Edwards, to hear submissions on the proposed dog controls for Avalon Park and make recommendations to Council.”

Item 4g)

Easter Sunday Shop Trading Policy (17/575)

Resolved: (Cr Cousins/Cr Edwards)            Minute No. C 17213

“That Council:

(i)     notes the officer’s report on Easter Sunday Shop Trading Policy that includes results of a pre-consultation phase;

(ii)    agrees to not take any further action and therefore not develop an Easter Sunday Shop Trading Policy at this time; and

(iii)   asks officers to keep the matter under review and bring it back to Council if there is any change in the position of the regional Metropolitan Councils.”

2 May 2017

Resolved: (Deputy Mayor Bassett/Cr Sutton)                      Minute No. C 17214

“That the report of the meeting held on 2 May 2017 with the exception of item 4a) Petone 2040 and item 4b) Petone Clock Walk, be adopted.”

Item 4a)

Recommended Items

Petone 2040 (17/682)

Cr Lewis declared a conflict of interest and took no part in the discussion or voting on the matter.

Resolved: (Deputy Mayor Bassett/Cr Sutton)    Minute No. C 17215

“That Council:

(i)     notes that Petone 2040 is supported by the Petone Community Board (PCB), Jackson Street Programme (JSP), and the Petone 2040 Community Group;

(ii)    notes that Petone 2040 has been well received by Councillors and officers are seeking it as a spatial plan to assist their work;

(iii)   notes that Petone 2040 will form an important part of the Hutt growth ‘story’ being developed with the New Zealand Transport Agency and Greater Wellington Regional Council to consider city wide transport projects eg Cross Valley Link;

(iv)   approves the Petone 2040 Spatial Plan, attached as Appendix 2 to Report CDC2017/2/129 as Council’s and the community’s overarching long term development strategy for Petone and Moera;

(v)    notes the membership of the Petone 2040 Group as follows: Cr Tui Lewis (Chair of the Petone 2040 Group); Ms Pam Hanna (Petone Community Board Chair); Mr Mike Fisher (Petone Community Board Deputy Chair); Mr John Donnelly (JSP representative); Mr Matt Roberts (community representative); Ms Sue Piper (facilitator); and Mr Tom Bennion (community representative); and

(vi)   appoints Cr Sutton (Deputy Chair) as the City Development Committee representative to the Petone 2040 Group.”

Item 4b)

Petone Clock Walk (17/681)

Cr Lewis declared a conflict of interest and took no part in voting or discussion on the matter.

Resolved: (Deputy Mayor Bassett/Cr Lulich)     Minute No. C 17216

“That Council:

(i)     notes that the Jackson Street Programme (JSP) does not support the Petone Clock Walk;

(ii)    notes that Petone Community Board and Petone 2040 Community Group agree that Petone Clock Walk should be considered through Petone 2040;

(iii)   agrees that further discussions be held between JSP and Petone Clock Walk to then be brought forward to the P2040 Group;

(iv)   agrees that further progress for the Petone Clock Walk is considered through a Jackson Street streetscape design under the Petone 2040 Spatial Plan and asks that the P2040 makes this project a priority and notes Council’s support of the project; and

(v)    asks officers to report to the June 2017 Community Plan Committee on necessary funding for the Jackson Street Streetscape Design.”

3 May 2017

Resolved: (Cr Milne/Deputy Mayor Bassett)                Minute No. C 17217

“That the report of the meeting held on 3 May 2017 with the exception of item 4a) Urban Plus Limited – Amendment to Constitution, item 4b) Appointment of Trustees to Hutt City Community Facilities Trust and item 4c) Response to Fraser Park Business Case, be adopted.”

Item 4a)

Urban Plus Limited - Amendment to Constitution (17/667)

Deputy Mayor Bassett declared a conflict of interest and left the table for the duration of the item.

Resolved: (Cr Milne/Cr Barry)                          Minute No. C 17218

“That Council:

(i)     approves the amendment to the UrbanPlus Limited (UPL) Constitution attached as Appendix 3 to the report, regarding the ability for UPL Directors to provide indemnity to Directors and employees of its current and future subsidiary companies;

(ii)    notes that a Deed of Indemnity will also have to be entered into as part of this proposal; and

(iii)   notes that the purpose is to provide indemnification to previous (retired), current and future Directors and employees of UPL subsidiary companies.”

Cr Milne declared a conflict of interest and took no part in discussion or voting on the matter below.

Resolved: (Cr Barry/Cr Sutton)                             Minute No. C 17219

“That Council approves, subject to approval by the Seaview Marina Limited (SML) Board and Council’s General Manager, Governance and Regulatory, similar changes be made to the SML Constitution to allow indemnification of previous (retired), current and future Directors and employees of SML and SML subsidiary companies.”

Item 4b)

Appointment of Trustees to Hutt City Community  Facilities Trust (17/549)

Cr Cousins declared a conflict of interest and took no part in voting or discussion on the matter below.

Resolved: (Mayor Wallace/Deputy Mayor Bassett)Minute No. C 17220

“That Council:

(i)     approves the appointment of a selection panel consisting of Council’s General Manager Community Services, outgoing Hutt City Community Facilities Trust (CFT) Chair (subject to his agreement) and Cr Milne to identify, assess and approach potential candidates for the position of up to three independent Trustees on CFT, in accordance with the Council’s Policy for the Appointment of Directors;

(ii)    approves this process for future appointments to the Board of the CFT; and

(iii)   delegates to the selection panel the power to negotiate and decide an amount to be paid as an honorarium for the new Chair up to the existing remuneration level.”

Item 4c)

Response to Fraser Park Business Case (17/603)

Speaking under public comment, Mr  Mark Heissenbuttel representing Fraser Park Sportsville (FPS) highlighted the successful FPS partnership largely funded by Council and supported by the Hutt City Community Facilities Trust.  He also highlighted that the research undertaken for the business case had indicated a return of over $24M back to the community over the next 10 years from the operation of FPS.  He said the operating grant would allow FPS to deliver events and programmes for member sport clubs, local schools and the wider community.  He acknowledged the work completed by the FPS Board.    

Resolved: (Cr Milne/Deputy Mayor Bassett)      Minute No. C 17221

“That Council:

(i)     recommends to the Community Plan Committee, subject to Council approval, and subject to any cost reduction that Council is able to provide to the business case (eg Insurance), an operating grant to Fraser Park Sportsville (FPS) of:

a)  $150,000 for the first full year of operation;

b)  $125,000 for the second year;

c)  $100,000 for the third year; and

d)  $75,000 for the fourth year;

(ii)    agrees for this operating grant to be reviewed after three years of FPS operating; and

(iii)   agrees that a condition of annual funding will be that FPS formally reports to Council six monthly and in particular progress against its Business Case.”

Resolved:  (Cr Barry/Cr Briggs)                          Minute No. C 17222

“That Council asks officers to provide a report on the rating policy for sporting, recreational, cultural and community facilities.”

4 May 2017

Resolved: (Cr Barratt/Cr Sutton)                                       Minute No. C 17223

“That the report of the meeting held on 4 May 2017 with the exception of item 4a) Review of Community Funding and item 4b) Review of Community Committees, be adopted.”

Item 4a)

Review of Community Funding (17/656)

Speaking under public comment, Ms Carey Buck representing Petone Citizens Advice Bureau (CAB) believed there was a lack of detail available for the new funding model process, criteria and measures.  She highlighted the services provided across the community by the CAB.  She noted the CAB was affiliated to a national body, which meant it could not apply for national body funding.

Speaking under public comment, Ms Ina Wharehinga representing the Petone Citizens Advice Bureau (CAB) highlighted that the information did not provide clarity on how it would be determined whether the group fitted within the model.  She said officers had assured the CAB that the group would be taken into account in the new funding model, but she was now unsure if this was the case. 

The General Manager Community Services elaborated on the report.   He undertook to work with the organisations to ensure a smooth transition.

Mayor Wallace advised that the proposed change with the Community Funding Strategy would be incremental over a number of years and that Council would work to ensure the services provided by CAB were retained.

Resolved:  (Cr Barratt/Cr Briggs)                    Minute No. C 17224

“That Council:

(i)     approves the 2017/2022 Community Funding Strategy, attached as Appendix 2 to Report CSC2017/2/107, effective from 1 July 2018;

(ii)    notes that changes to the existing funding arrangements will be made incrementally over 2017/18, 2018/19 and 2019/20; and

(iii)   notes that the existing Community Funding Policy will be amended to ensure it aligns with aspirations and requirements of this proposed Community Funding Strategy.”

Cr Lewis and Cr Lulich requested that their dissenting votes be recorded against the above matter.

Item 4b)

Review of Community Committees (17/661)

Speaking under public comment, Mr Michael Ellis expressed support for the proposed Community Panels.  He did not consider the Community Board delegations should be identical to the Community Panels’ delegations as the intent of the panels was that they would be community led. 

Mayor Wallace noted funding for the panels would be included in the representation review to be undertaken later in 2017.

Cr Cousins considered protocols should be included within the Community Panels’ delegations for the panels to manage funding requirements.

Resolved: (Cr Barratt/Cr McDonald)               Minute No. C 17225

“That Council:

(i)     approves the establishment of four Community Panels; and

(ii)    notes the new Community Panel approach would be reviewed after
12 months.”

Cr Lewis requested that her dissenting vote be recorded against the above matter.

6.

a)

Miscellaneous

Living Wage - Next Steps (17/770)

Report No. HCC2017/2/136 by the Divisional Manager Human Resources

Speaking under public comment, Dr Jim Rose representing the New Zealand Taxpayers’ Union considered the introduction of the living wage would create a situation where future jobs would be filled by the top qualified applicants.  He outlined what had occurred at Wellington City Council where only 13 out of the 30 existing parking wardens had been re-hired.  He considered Councils, which adopted the living wage, would need to employ staff on merit with transparent processes and outcomes. 

Speaking under public comment, Mr Neville Hyde, President of the Hutt Valley Chamber of Commerce (the Chamber), commented that the Chamber remained opposed to the introduction of the living wage and applying an arbitrary living wage figure.  He considered the living wage was politically driven and required an expectation that ratepayers would receive an improved service from its introduction.  He noted Council had a legal requirement to deliver services in a cost effective way and considered it could be legally challenged if the living wage was introduced.  

Speaking under public comment, Mr John Ryall representing the Hutt Valley Living Wage Group said that Council’s legal opinion provided a distinction between employed staff and contractors, but the requirement for Council to be a good employer was not a condition for contracted staff.  He noted the objective of the living wage was to provide fair and proper treatment and considered the draft policy was in line with Council’s obligations of being a good employer.   He considered that Council should continue discussions with living wage representatives, Wellington and Auckland City Councils and Greater Wellington Regional Council regarding the application of the living wage.

Speaking under public comment, Mr Glenn Barclay representing the Public Service Association (PSA) noted the PSA had 63,000 national members and was an active member of the living wage movement.  He highlighted Council’s obligation to be a good employer and asked members to consider the human rights of staff against cost effectiveness requirements.  He expressed support for Mr Ryall’s comments.    

The Solicitor elaborated on the report. 

Mr Jonathan Salter, Partner, Simpson Grierson Lawyers, elaborated on the change to the initial purpose of the Local Government Act (the Act) which removed the requirement on local authorities to provide for the promotion of social, economic, environmental and cultural community well beings.  He advised that the initial purpose of the Act flowed through into the powers of local authorities since sections 10, 11 and 12 of the Act were closely related.  He highlighted that the new purpose was the requirement for local authorities to meet the current and future needs of communities for good quality local infrastructure, local public services and performance of regulation functions in a way that was the most cost-effective for households and businesses.  He explained that the change was deliberate by central government to encourage fiscal restraint by local authorities.  He also explained that local authorities were required to reference back its general powers to the new change to the purpose of the Act.  He highlighted other relevant provisions under the Act where local authorities were obliged to carry out financial and revenue and general dealings in a way that was prudent and met the interests of the communities.  In essence, he advised that paying a living wage above the market requirements to get a particular job done had some serious issues for local authorities.  He advised that there were counter arguments with the obligation of local authorities to be good employers under the Act.  However, he noted that he did not read anything in the obligation that regulated how much local authorities paid their staff.  He stated that local authorities needed justification and actual evidence and analysis outcomes to warrant paying the living wage.  He highlighted that the behaviour of local authorities could be judicially reviewable on the grounds of failure to comply with the Act.  He elaborated on the potential judicial review risk for Wellington City Council when it considered the same matter in 2016 when a serious threat was made by the Wellington Chamber of Commerce which had ended in a compromise. 

In response to a question from a member, Mr Salter clarified that the compromise related to paying a living wage for employees of Council contractors.

In response to a question from a member, Mr Salter highlighted that the new purpose of the Act had not been challenged and he was uncertain how the Courts would interpete the new purpose of the Act.  He advised that the risk would come at the time of a challenge.  He stated that the High Court had read the Act extremely literally.  

In response to questions from a member, Mr Salter advised that one of the reasons local authorities employed staff was to meet the needs of the communities for good quality local infrastructure and local body services and regulations, therefore it was fundamental local authorities employed staff as one of the mechanisms by which to deliver the needs of the communities. He also advised that the starting point was to determine whether local authorities had a problem.  He stated that the Act directed local authorities to consider the options for dealing with a decision and local authorities needed to undertake an analysis to confirm they had a problem that required a possible solution. 

In response to a question from a member regarding Council being consistent with its decisions, the Solicitor advised that when the change was made to the purpose of the Act, a requirement was included in the report templates which required officers to describe how the recommendations fell within the new purpose of the Act.  He also advised that he had been informed by Wellington City Council that the threat of a judicial review was both for contractors and employees. 

In response to a question from a member, the Chief Executive advised that he was nervous about a blanket approach due to the legal advice received.  He highlighted that Council did not have across the board problems with staff turnover, staff moral and the recruitment of staff.  He acknowledged that there may be some areas of issue discovered with a case-by-case basis which would be assisted by an adjustment of wages.

The Divisional Manager Human Resources advised that members needed to take into account how Council was going to acknowledge the performance of an individual staff member if all staff received an automatic wage increase.  She highlighted that Council would be treating staff differently at remuneration review time.

MOVED: (Mayor Wallace/Cr Barratt)

That Council:

(i)       receives the legal advice;

(ii)     adopts the Living Wage Policy, attached as Appendix 1 to the report, which allows the Living Wage to be paid to employees on a case-by-case basis; and

(iii)   requests the Chief Executive to continue to work with Living Wage Hutt Valley on issues such as contracting.

AMENDMENT MOVED: (Cr Sutton/Cr Milne)

That Council:

(i)       receives the legal advice;

(ii)     adopts the Living Wage Policy, attached as Appendix 1 to the report, which allows the Living Wage to be paid to employees on a case-by-case basis; and

(iii)   requests the Chief Executive to continue to work with Living Wage Hutt Valley, Hutt Valley Chamber of Commerce and the New Zealand Taxpayers’ Union Inc on issues such as contracting.

The amendment (part iii) above was declared lost by division with the voting as follows:

Cr Edwards foreshadowed his intention to move a further amendment to part (iii) of the motion as follows:

(iii)requests the Chief Executive to continue to work with Living Wage Hutt Valley and Hutt Valley Chamber of Commerce on issues such as contracting.”

AMENDMENT MOVED: (Cr Bridson/Cr Barry)

“That the Remuneration and Employment Policy be accepted with the following changes to the second paragraph under the heading ‘Paying the Living Wage” delete the words “where it can be demonstrated that doing so means that the performance of our functions and services will be the most cost-effective way to provide those services.”

The Chair ruled the amendment as a direct negative.  He advised Cr Bridson that she could foreshadow her intention to move the motion if the substantive motion was lost.

Cr Milne expressed support for the motion and considered that the blanket approach did not meet the requirements under the purpose of the Act.

Mayor Wallace left the meeting and the Deputy Mayor assumed the Chair.

Cr Barry expressed concern with the motion and considered Council was ‘passing the buck’ recommending a case-by-case basis focus.  He considered that it was Council’s responsibility to be a good employer and do what was right for Council staff.

Mayor Wallace rejoined the meeting and assumed the Chair.

AMENDMENT MOVED: (Cr Barry/Cr Briggs)

That Council:

(i)       asks officers to prepare an implementation plan for introducing the living wage for Council employees;

(ii)     asks officers to consult with Wellington City and Auckland City Councils on how they conducted their processes for implementing the living wage for their directly employed Council employees and that this helps inform any proposed implementation plan; and

(iii)   an implementation plan be presented to Council at its meeting to be held in September 2017.

The Chair ruled the above amendment as a direct negative.  He advised Cr Barry that he could foreshadow his intention to move the motion if the substantive motion was lost.

Cr Briggs expressed concern with the motion and advised that paying employees on a case-by-case basis did not work for him.  He advised that if the motion was carried then he believed Council was doing an injustice to its employees and not treating them with dignity and respect. 

PROCEDURAL MOTION: (Cr Barry/Cr Briggs)

“That the item of business being discussed should lie on the table.”            

The motion was LOST on a show of hands with 7 for and 6 against.

Resolved:   (Mayor Wallace/Deputy Mayor Bassett)           Minute No. C 17227

“That Council:

(i)       receives the legal advice; and

(ii)     adopts the Living Wage Policy, attached as Appendix 1 to the report, which allows the Living Wage to be paid to employees on a case-by-case basis; and

(iii)    requests the Chief Executive to continue to work with Living Wage Hutt Valley and Hutt Valley Chamber of Commerce on issues such as contracting.”

The  motion was taken in two parts.  Parts (i) and (ii) were declared carried by division with the voting as follows:

Part (iii) was declared CARRIED by division with the voting as follows:-

Cr Lewis requested that her dissenting vote be recorded against part (iii) above.

b)

Skateboard Area - Civic Building (17/790)

Memorandum dated 15 May 2017 by the Solicitor.

Mayor Wallace highlighted the recent damage from the use of skateboards on the granite outside the front of the Hutt City Council Administration building.  He asked officers to manage and enforce the relevant skateboard bans around the central district precinct.  He encouraged skateboarders to make use of the skate park provided.     

In response to a question from a member, Mayor Wallace asked officers to report on the central business district skating areas in consultation with the Youth Council. 

The Chief Executive advised that the report would form part of the Traffic Bylaw review later in 2017.  

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)      Minute No. C 17228

“That Council pursuant to clause 15.2 of the Hutt City Council Traffic Bylaw 2007, resolves to amend the skating ban area for the “central commercial area, Lower Hutt” to the area shown on the plan attached as Appendix 1 to the memorandum.”

Resolved:  (Cr Bridson/Cr Briggs)                                               Minute No. C 17229

“That Council asks officers to review the CBD skating areas in consultation with the Youth Council to see whether there are any changes to be made to make the City more welcoming.”

c)

Changes to Terms of Reference and Subcommittee Membership (17/740)

Memorandum dated 2 May 2017 by the Divisional Manager, Secretariat Services

Resolved: (Mayor Wallace/Cr McDonald)                        Minute No. C 17230

“That Council:

(i)    approves the proposed amendment (as strike out) to the City Development Committee’s terms of reference as attached as Appendix 1 to the memorandum;

(ii)   approves the amendment (as underlined) to the Community Boards’ delegations as attached as Appendix 2 to the memorandum;

(iii)  approves the amendments to the Wellington Region Waste Management and Minimisation Plan Joint Committee’s (WMMP) terms of reference to reflect the following:

(a)   that territorial authorities can appoint an alternate member to attend and vote at its meetings in the appointed member’s absence; and

(b)   that the WMMP Joint Committee will agree at the beginning of each triennium where meetings are to be held; and

(iv)  appoints Cr Lewis as an alternate to the WMMP Joint Committee; and

(v)   appoints Cr Bridson as a sitting member of the Traffic Subcommittee and
Cr Barratt as alternate.”

d)

Alteration of Part of a Previous Council Resolution - Delaney Park (17/769)

Memorandum dated 9 May 2017 by the Divisional Manager, Secretariat Services

Resolved: (Mayor Wallace/Cr Bridson)                           Minute No. C 17231

“That Council: