Wainuiomata Community Board
20 July 2017
Order Paper for the meeting to be held in the
Wainuiomata Community Library, Queen Street, Wainuiomata,
Tuesday 25 July 2017 commencing at 7pm
Richard Sinnott (Chair)
Gabriel Tupou (Deputy Chair)
Cr Campbell Barry
Cr Josh Briggs
For the dates and times of Council Meetings please visit www.huttcity.govt.nz
community boards – functions and delegations
This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.
The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.
The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.
These delegations are based on the following principles:
· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);
· Efficient decision-making should be paramount;
· Conflicts of interest should be avoided and risks minimised;
· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;
· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.
(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;
(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;
(c) are subject to any other statutory requirements that may apply to a particular delegation;
(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;
(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);
(f) promote centralisation of those functions where the appropriate expertise must be ensured; and
(g) reflect that all statutory and legal requirements must be met.
· Naming new roads and alterations to street names (in the Community Board’s area).
· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note 
· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note 
· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.
· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.
· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).
· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.
· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.
· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.
· Particular issues notified from time to time by Council to the Community Board.
· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.
· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.
· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.
· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.
Provide their local community’s input on:
· Council’s Long Term Plan and/or Annual Plan.
· Council’s policies, programmes (including the District Roading Programme) and bylaws.
· Changes or variations to the District Plan.
· Resource management issues which it believes are relevant to its local community, through advocacy.
· The disposal or acquisition of significant assets.
· Road safety including road safety education within its area.
· Any other issues a Board believes is relevant to its local area.
· Review Local Community Plans as required.
Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.
Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.
Co-ordinate with Council staff:
· Local community consultation on city-wide issues on which the Council has called for consultation.
· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.
· An overview of parks, recreational facilities and community activities within its local area.
· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.
· Local community awards.
· Recreational facilities and opportunities in its area with a view to ensure maximum usage.
· Arts and crafts in its area.
· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.
· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).
HUTT CITY COUNCIL
Wainuiomata Community Board
Meeting to be held in the Wainuiomata Community Library,
Queen Street, Wainuiomata on
Tuesday 25 July 2017 commencing at 7pm.
2. PUBLIC COMMENT
Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.
3. CONFLICT OF INTEREST DECLARATIONS
4. Proposed New Public Street Name - 80A Wise Street Wainuiomata (17/1130)
Report No. WCB2017/3/193 by the Traffic Engineer 8
With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.
COMMITTEE ADVISOR SECRETARIAT SERVICES
8 25 July 2017
20 July 2017
Report no: WCB2017/3/193
Proposed New Public Street Name - 80A Wise Street Wainuiomata
Purpose of Report
1. To select an appropriate new street name for the new public road created by the subdivision at 80A Wise Street, Wainuiomata.
That the Board:
(i) approves the name of the new public road at 80A Wise Street, Wainuiomata as shown in Appendix 1 attached to the report, from names tabled at the meeting, or from the Reserved Street Name list attached as Appendix 2 to the report, subject to Land Information New Zealand approval;
(ii) approves the appropriate road type (as permitted by the New Zealand Standard AS/NZS 4819:2011) attached as Appendix 3 to the report; and
(iii) approves a preferred second name for the new public road at 80A Wise Street, Wainuiomata in case the preferred name is not approved by Land Information New Zealand.
2. The submission for a new development at 80A Wise Street was received in November 2015 and was scheduled to be presented to the Board at their meeting held on 22 June 2016. Due to complications, the development and report were put on hold until recently.
3. The development of the former Saint Matthews School site at 80A Wise Street will create a new public road and 28 residential properties as shown in Appendix 1 attached to the report.
4. The responsibility for naming roads within Wainuiomata lies with the Wainuiomata Community Board.
5. The subdivision cannot proceed to completion without a legal street address.
6. Suggestions for new street names have been invited from the general public.
7. Suggestions have also been sought from local Iwi, Heritage New Zealand and the Historical Society.
8. The developer recommended a number of names to reference the old Saint Matthews School.
9. These were not accepted as they were similar to existing street names and were declined by Land Information New Zealand (LINZ).
10. Approve the name of the new public road at 80A Wise Street, as shown in Appendix 1 attached to the report, from names tabled at the meeting, or from the Reserved Street Name list attached as Appendix 2 to the report.
11. Suggested names from the Reserved Street Name list are Morecambe or Raglan.
12. An appropriate road type must be selected (as permitted by the New Zealand Standard AS/NZS 4819:2011) attached as Appendix 3 to the report.
13. Suggested road types are Crescent, Lane, Loop or Street.
14. Suggestions for a new street name were invited from the general public with a notice in the Hutt News ending on the Friday 6 May 2016. There were no suggestions put forward by the public.
15. Suggestions were also sought from the local Iwi, Heritage New Zealand and the Historical Society. There were no suggestions passed on by these groups.
16. The Wainuiomata Community Board Chair has sought further feedback from the Community Network.
17. The Board has the delegated responsibility to name the public road.
18. It is important that new streets are named early in the development stage as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.
19. There are no financial considerations. The developer is responsible for the necessary street name signs. This will be undertaken by the Council contractor with the cost paid by the developer.
20. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it names the new street. It does this in the standard cost-effective way.
Map of 80A Wise Street Proposed Street Names
Reserved Street Names List 204
Extract of Permitted Road Types
Author: Zackary Moodie
Reviewed By: Damon Simmons
Traffic Asset Manager
Approved By: John Gloag
Divisional Manager, Road and Traffic