community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f) promote centralisation of those functions where the appropriate expertise must be ensured; and

(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

· Naming new roads and alterations to street names (in the Community Board’s area).

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· Any other issues a Board believes is relevant to its local area.

· Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· An overview of parks, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

· Local community awards.

Promote:

· Recreational facilities and opportunities in its area with a view to ensure maximum usage.

· Arts and crafts in its area.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

HUTT CITY COUNCIL

Petone Community Board

Meeting to be held in the Te Kakano Marae, 136 Randwick Road, Moera on

Monday 26 June 2017 commencing at 6.30pm.

ORDER PAPER

Public Business

1. APOLOGIES

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

3. Presentations

a) Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (17/882)

Verbal presentation by Local Councillor from Greater Wellington Regional Council

b) Presentation by Jackson Street Programme (17/883)

Verbal presentation by Ms Leonie Dobbs, Chair

4. CONFLICT OF INTEREST DECLARATIONS

5. Minutes

Meeting minutes Petone Community Board, 3 April 2017 9

6. Reports referred for board input before
being considered by Standing subCommittee of Council

a) Mason Street, Moera - Proposed No Stopping At All Times Restrictions (17/920)

Report No. PCB2017/3/151 by the Traffic Engineer 17

b) Parkside Road, Seaview - Proposed P15 Parking Restrictions (17/921)

Report No. PCB2017/3/152 by the Traffic Engineer 21

c) Seaview Road - Proposed Bus Stop and Associated No Stopping At All Times Restrictions (17/926)

Report No. PCB2017/3/153 by the Traffic Engineer 24

7. Community Engagement Fund 2016-2017 (17/911)

Memorandum dated 14 June 2017 by the Community Advisor Funding and Community Contracts 28

8. Petone Community Board's Submission to Hutt City Council's Annual Plan 2017-2018 (17/880)

Memorandum dated 7 June 2017 by the Senior Committee Advisor 37

9. Committee Advisor's Report (17/884)

Report No. PCB2017/3/9 by the Senior Committee Advisor 42

10. Chairperson's Report (17/885)

Report No. PCB2017/3/83 by the Chair, Petone Community Board 47

11. Information Items

a) Functions and Delegations of Community Boards 2016-2019 (17/903)

Memorandum dated 13 June 2017 by the Senior Committee Advisor 50

b) Report back from Community Boards' Conference 2017 (17/927)

Report No. PCB2017/3/84 by Ms K Yung 55

12. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

Kate Glanville

SENIOR COMMITTEE ADVISOR

9 3 April 2017

HUTT CITY COUNCIL

Petone Community Board

Minutes of a meeting held in the Petone Library, 7-11 Britannia Street, Petone on

Monday 3 April 2017 commencing at 6.30pm

PRESENT: Ms P Hanna (Chair) Mr M Branch

Mr B Dyer Mr M Fisher (Deputy Chair)

Mr P Foaese Cr M Lulich

Cr T Lewis Ms K Yung

APOLOGIES: There were no apologies.

IN ATTENDANCE: Ms K Kelly, General Manager, Strategic Services

Mr P Maaka, Urban Design Manager (part meeting)

Mr S Leal, Traffic Engineer (part meeting)

Ms K Stannard, Divisional Manager Secretariat Services

PUBLIC BUSINESS

1. APOLOGIES

There were no apologies.

2. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3. Presentations

a)	Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) Cr Prue Lamason elaborated on the progress of the Riverlink Project. She also elaborated on the public workshops for the Riverlink Project to be held on Thursday 6, Friday 7 and Saturday 8 April.

Presentation by Jackson Street Programme

Ms Hellen Swales, Co-ordinator, Jackson Street Programme Inc and Mr John Donnelly, Jackson Street Programme Board member, expressed support for the installation of P120 parking restrictions and no stopping at all times restrictions in the Petone Wharf car parking area on The Esplanade.

Ms Swales thanked members for the community engagement fund grant of $1,000 towards the equipment hire for the Twilight Santa Parade.

Ms Swales advised that the Jackson Street Programme Inc (JSP) had gauged support from the local businesses in regard to the Petone Clock Walk proposal. She also advised that JSP and businesses did not support the proposal as it was not in keeping with the heritage of the area and did not fit with the direction of the Petone 2040 plan. She suggested that the Petone Clock Walk proposal may benefit other areas of the City including the CBD.

Mr Donnelly advised that feedback from the community was that heritage worked well in Jackson Street and unfortunately clocks did not have a place in Jackson Street. He highlighted that there was no spare space along the footpaths for the clock walk.

In response to a question from a member, Ms Swales advised that the Petone Clock Walk concept was a great initiative and would be best suited for The Dowse or High Street, Lower Hutt.

In response to a question from a member, Mr Donnelly advised that the feedback received on the Petone Clock Walk proposal came from businesses and not from the residents.

4. CONFLICT OF INTEREST DECLARATIONS

Crs Lewis and Lulich declared a conflict of interest with regard to item 7 Petone Clock Walk and took no part in discussion or voting on the matter.

5. Minutes

Resolved: (Cr Lewis/Ms Yung) Minute No. PCB 17201

“That the minutes of the meeting of the Petone Community Board held on
Wednesday, 8 February 2017, be confirmed as a true and correct record.”

6. Reports referred for BOARD input before being considered by A SUBCOMMITTEE of Council

Korokoro Road - Proposed No Stopping At All Times Restrictions (17/525)

Report No. PCB2017/2/87 by the Traffic Engineer

Speaking under public comment, Ms J Shand acknowledged that she was late in submitting her questionnaire regarding the no stopping restrictions in Korokoro Road. She advised that the only carparking for numbers 8, 14 and 16 Korokoro Road was in front of number 10 Korokoro Road and decreasing the parking by half would affect the three houses. She elaborated on the safety issues for owners of the properties walking further at night to their houses. She highlighted that there had been no accidents in over 30 years along that part of Korokoro Road. She suggested a quick fix option would be to install two speed bumps to slow driving down to 20-30kph. She also suggested another option to make the road safer was to widen the road outside number 8 to allow parallel parking.

Speaking under public comment, Ms C Williams highlighted that she had returned her original questionnaire to Council. However officers advised that it had not been received by them. Ms Williams elaborated on safety issues with removing the parking.

The Traffic Engineer elaborated on the report.

In response to questions from a member, the Traffic Engineer advised that Council had undertaken an investigation with speed at the top and bottom of Korokoro Road and there had been no evidence of excessive speed. He also advised that the option of cutting away the side of the hill to widen the road could damage the structure of the hill and it was not viable.

Resolved: (Cr Lewis/Mr Branch) Minute No. PCB 17202

“That the Petone Community Board requests that the Traffic Subcommittee:

(i) asks officers to report back on the engineering possibility of widening the relevant part of Korokoro Road; and

(ii) asks officers to undertake a speed limit report for Korokoro Road.”

Randwick Crescent (Moera Carpark) - Proposed Mobility Park and No Stopping At All Times Restrictions (17/527)

Report No. PCB2017/2/89 by the Traffic Engineer

The Traffic Engineer elaborated on the report.

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 17203

“That the recommendation contained in the report be endorsed.”

The Esplanade (Petone Wharf) - Proposed P120 Parking Restrictions and No Stopping At All Times Restrictions (17/562)

Report No. PCB2017/2/90 by the Traffic Engineer

The Traffic Engineer elaborated on the report.

In response to a question from a member, the Traffic Engineer advised that parking restrictions could be amended under Council’s Traffic Bylaw if the need arose.

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17204

“That the recommendations contained in the report be endorsed.”

Randwick Road, Moera - Proposed P15 Parking, No Parking On Grass and No Stopping At All Times Restrictions (17/576)

Report No. PCB2017/2/91 by the Traffic Engineer

The Traffic Engineer elaborated on the report.

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17205

“That the recommendations contained in the report be endorsed.”

7.	Petone Clock Walk (17/523) Memorandum dated 23 March 2017 by the Urban Design Manager
	Crs Lewis and Lulich declared conflicts of interest and took no part in discussion or voting on the matter. The Urban Design Manager elaborated on the memorandum. The Chair put the motion in its separate parts. The first part was declared CARRIED by the voices.
	Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17206 “That the Board supports the Petone 2040 project recognising it as the most important initiative for Petone and Moera and endorses it as the overaching strategy for those areas.”
	Speaking to the second part of the motion, Mr Branch advised that involving Petone 2040 with the Petone Clock Wall proposal was a mistake as it was a totally separate issue and was proposing fake heritage. Mr Foaese advised that the Petone Clock Walk proposal had great potential not just for people living in the area but also for the children. Mr Dyer expressed support for the comments made by Mr Foaese. Mr Fisher advised that the Petone Clock Walk proposal was a good idea but it was not yet the right time. He highlighted that Petone 2040 plan was more important and had a higher priority. The Chair advised that the Jackson Street heritage precinct status was extremely important. She believed that the Petone Clock Walk proposal should wait until it was considered as part of the streetscape design study. The second part was declared CARRIED on a show of hands on the casting vote of the Chair.
	Resolved: (Ms Hanna/Mr Fisher) (on the casting vote of the Chair) Minute No. PCB 17207 “That the Board recommends that the clock walk proposal should await consideration as part of a Jackson Street streetscape design study which the Board understands is a top Petone 2040 priority, rather than be considered as a separately funded ad hoc project.”

Community Engagement Fund 2016-2017 (17/524)

Memorandum dated 23 March 2017 by the Community Advisor Funding and Community Contracts

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17208

“That the Board:

(i) notes that the Community Engagement Fund closed on 10 November 2016 and three applications had been received;

(ii) agrees retrospectively that the applications were considered according to the merits of the application criteria and priorities of the fund;

(iii) agrees retrospectively to Petone Baptist Church being granted $2,500 towards hireage of equipment, advertising, printing costs associated with the Christmas In Bethlehem 2016 event;

(iv) agrees retrospectively to Te Huinga O Te Whanau Inc being granted $1,250 towards the purchase of technical equipment associated with its community hall in Petone subject to any outstanding annual returns required to be filed with the Charity Services;

(v) agrees retrospectively to Jackson Street Programme Inc being granted $1,000 towards equipment hire for the Twilight Santa Parade;

(vi) notes that $1,500 is available for a second round in 2017, with decisions to be made at its June 2017 meeting; and

(vii) requests the recipients of the Petone Community Engagement Fund be invited to attend a Community Board meeting in 2017 to introduce themselves, particularly to the newly elected members.“

2017 Community Boards' Conference (17/396)

Memorandum dated 2 March 2017 by the Senior Committee Advisor

Resolved: (Ms Hanna/Cr Lewis) Minute No. PCB 17209

“That the Board:

(i) notes the Community Boards’ Conference will be held in Methven from 11-13 May 2017 attached as Appendix 1 to the report;

(ii) notes the Training Policy for Community Boards and Community Committees’ adopted by Council at its meeting held on 14 March 2017, attached as Appendix 2 to the report;

(iii) notes that the number of members being funded through the training budget to attend the conference is limited to one per Board;

(iv) notes the estimated cost of attending the conference per representative is approximately $1,500.00; and

(v) agrees that Ms Karen Yung considers attendance as a representative to the 2017 New Zealand Community Boards’ Conference.”

10.

Committee Advisor's Report (17/501)

Report No. PCB2017/2/5 by the Senior Committee Advisor

The Chair asks officers to change the name of Jackson Street and Around back to Jackson Street Programme Inc.

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17210

“That the Board notes and receives the report.”

11.

Chairperson's Report (17/502)

Report No. PCB2017/2/53 by the Chair, Petone Community Board

Speaking under public comment, Ms R Mansell congratulated the Board on its recent public meeting regarding the Petone Wharf. She advised that the meeting was well organised and well run. She stated that the model should be used for future public meetings when the Board was consulting with its community.

The Chair elaborated on the success of the Petone Wharf public meeting and thanked members for engaging in the meeting. The Chair asked officers to follow up on the letter sent by Mr Gibbons regarding the street signage for Annie Huggan Grove.

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 17211

“That the Board notes and receives the report.”

12. Reports from representatives on local organisations

a)	Seaview Business Association (17/561) Mr Branch elaborated on the excellent work undertaken by the Seaview Business Association (SBA). He also elaborated on a few issues facing SBA especially with boyracers.
b)	Keep Lower Hutt Beautiful (17/558) Report No. PCB2017/2/67 by Ms K Yung
	Ms Yung elaborated on the report
	Resolved: (Ms Yung/Mr Dyer) Minute No. PCB 17212 “That the information be noted and received.”

13. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 8pm.

Ms P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 26th day of June 2017

16 26 June 2017

Petone Community Board

16 June 2017

File: (17/920)

Report no: PCB2017/3/151

Mason Street, Moera - Proposed No Stopping At All Times Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of No Stopping At All Times Restrictions in Mason Street, Moera as shown in Appendix 1 attached to the report.

Recommendation

That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Mason Street, Moera attached as Appendix 1 to the report.

Background

2. Council received a request from a resident of Mason Street, Moera to improve road safety and parking etiquette in the vicinity of the intersection of Mason Street with Randwick Crescent.

3. The concern expressed is that vehicles parked on the southern side of the street narrow the carriageway forcing vehicles to cross the centreline and at times stop to give way to opposing traffic.

4. The resident also notes that vehicles park encroaching the courtesy crossing therefore creating hazards for all road users, including pedestrians.

5. Council officers investigated the crash records in the vicinity of the intersection. There have been two crashes since 2013.

· One involving a truck travelling along the wrong lane; and

· One involving a young pedestrian crossing at the courtesy crossing where the driver’s visibility was obstructed.

Discussion

6. The installation of No Stopping At All Times Restrictions and realignment of the centerline as proposed will ensure a safer carriageway width for traffic travelling in both directions, improve parking discipline in the vicinity of the intersection and improve the visibility to/for pedestrians using the courtesy crossing therefore improving safety for the benefit of all road users.

7. The installation of No Stopping At All Times Restrictions will also remove two on-street car parks in the area: one in the vicinity of the shops, adjacent to the pedestrian courtesy crossing and one along Mason Street on the approach to the intersection with Randwick Crescent.

Options

8. The options are:

i. To leave the area as it is without restrictions and accept that the lack of parking etiquette and safety concerns will remain or,

ii. To install the proposed changes and improve safety for the benefit of all road users.

Consultation

9. Consultation documents were delivered to the 13 directly affected properties at Nºs 1, 2A-D, 3 and 3A-C Mason Street, Nº 107 Randwick Cres and Nºs 159, 161 and 165 Randwick Road.

· Seven (54%) questionnaires were returned:

̵ Six (86%) in support of the proposal.

̵ One (14%) objected to the proposal.

§ The reason given by the objector was:

̵ It will reduce car parking in the shopping area. It is better to cut off some of the footpath as it is too wide.

§ Officers’ response:

̵ There is ample parking in the vicinity of the shopping area and it is only proposed to remove one car park where vehicles park encroaching the courtesy crossing.

Legal Considerations

10. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (Amended 20 November 2014).

Financial Considerations

11. These changes can be funded from Council’s 2017/2018 road markings budget.

Other Considerations

12. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it improves safety for the benefit of all road users. It does this in a way that is cost-effective because it utilises standard road markings.

Appendices

No.	Title	Page
1 ⇩	Mason Street - Proposed No Stopping At All Times Restrictions 9.2017	20

Author: Sylvio Leal

Traffic Engineer

Reviewed By: Zackary Moodie

Traffic Engineer

Approved By: Damon Simmons

Traffic Asset Manager

20 26 June 2017

Petone Community Board

16 June 2017

File: (17/921)

Report no: PCB2017/3/152

Parkside Road, Seaview - Proposed P15 Parking Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of P15 Parking Restrictions in Parkside Road, Seaview as shown in Appendix 1 attached to the report.

Recommendation

That the Traffic Subcommittee recommends that Council approves the installation of P15 Parking Restrictions, Monday to Friday only, in Parkside Road, Seaview attached as Appendix 1 to the report.

Background

2. Council received a request from the operator of Mr. Pies & Fries, at Nº 113A Hutt Park Road, to increase parking turnover on some parks in the vicinity of the shop.

3. The concern expressed is that at times the parking spaces are used by long term parkers therefore leaving no parking spaces available for customers in the proximity of the shop.

4. The requester also notes that all businesses in the area have off-street parks on their premises.

Discussion

5. The installation of P15 Parking Restrictions on four unrestricted parks as proposed will provide short term parking in the area therefore improving the level of service for the local business and their customers.

Options

6. The options are:

i. To leave the area as it is without any restrictions and accept that short term parking is not provided or,

ii. To install the proposed changes and improve the level of service for the local business and their customers.

Consultation

7. A plan of the proposal and petition form was forwarded to the manager of Mr. Pies & Fries at Nº113A Hutt Park Road, who consulted the directly affected properties at Nºs 55 and 57 Parkside Road and Nº 113B Hutt Park Road.

· The requestor and all the six consulted businesses signed a petition in support of the proposal.

Legal Considerations

8. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (Amended 20 November 2014).

Financial Considerations

9. These changes can be funded from Council’s 2017/2018 operational budget.

Other Considerations

10. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government. It does this in a way that is cost-effective because it utilises standard signage.

Appendices

No.	Title	Page
1 ⇩	Parkside Road - Proposed P15 Parking Restrictions 10.2017	23

Author: Sylvio Leal

Traffic Engineer

Reviewed By: Zackary Moodie

Traffic Engineer

Approved By: Damon Simmons

Traffic Asset Manager

23 26 June 2017

Petone Community Board

16 June 2017

File: (17/926)

Report no: PCB2017/3/153

Seaview Road - Proposed Bus Stop and Associated No Stopping At All Times Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of a Bus Stop and associated No Stopping At All Times Restrictions in Seaview Road as shown in Appendix 1 attached to the report.

Recommendation

That the Traffic Subcommittee recommends that Council approves the installation of a Bus Stop and associated No Stopping At All Times Restrictions in Seaview Road attached as Appendix 1 to the report.

Background

2. In February 2014, Greater Wellington Regional Council received a request to relocate the existing bus stop #9731, outside Seaview Blasting Ltd at Nº 25 Seaview Road.

3. The concerns expressed are that the current bus stop is located in front of the vehicle access for Seaview Blasting Ltd, and that this bus stop is the end/start of the circuit so buses have to layover at this stop for 15 minutes obstructing the business’ driveway for that time.

4. The requester also notes that at times, when the bus is laying over at the stop, Seaview Blasting Ltd workers have to access their site through the neighbour’s vehicle access.

5. In 2014, Greater Wellington Regional Council consulted on a proposal to relocate the bus stop which was not supported by local businesses.

6. In August 2016, Greater Wellington Regional Council received a new request from the Seaview Business Association, on behalf of Seaview Blasting Ltd, to relocate bus stop #9731 to a location where it does not obstruct any vehicle accesses.

7. Greater Wellington Regional Council developed a proposal to amalgamate the existing bus stops #9731 and #9732 in a new location, outside Nº 43 Seaview Road, where it does not obstruct any vehicle accesses.

8. The new bus stop location aligns with Greater Wellington Regional Council preference for bus stop spacing of 400 meters.

Discussion

9. The relocation of the bus stop and installation of associated No Stopping At All Times Restrictions as proposed will ensure that the bus stop location is clear from vehicle accesses therefore allowing buses to layover at the bus stop between end/start of circuits without interfering with business activity.

10. The new bus stop location will result in an additional 100 to 140 meters walking distance for some bus users and it will also remove four unrestricted on-street parking spaces in the area.

Options

11. The options are:

i. To leave the area as it is without any restrictions and accept that the vehicle access obstruction issue will continue to happen or,

ii. To install the proposed changes to ensure that the vehicle access will be unobstructed at all times.

Consultation

12. Sarah McNeil, from Greater Wellington Regional Council, delivered consultation documents to the eight directly affected properties from Nº 27 to 49 Seaview Road.

· Three (38%) questionnaires were returned, all in support of the proposal.

13. Due to the low number of responses, Hutt City Council’s Officers forwarded a plan of the proposal and petition form to Claire Allan, from the Seaview Business Association, who consulted the eight directly affected properties from Nº 27 to 49 Seaview Road.

· All eight consulted properties signed the petition in support of the proposal.

Legal Considerations

14. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (Amended 20 November 2014).

Financial Considerations

15. These changes can be funded from Council’s 2017/2018 road markings budget.

Other Considerations

16. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government. It does this in a way that is cost-effective because it utilises standard road markings.

Appendices

No.	Title	Page
1 ⇩	Seaview Road - Proposed Bus Stop and Associated No Stopping At All Times Restrictions 11.2017	27

Author: Sylvio Leal

Traffic Engineer

Reviewed By: Zackary Moodie

Traffic Engineer

Approved By: Damon Simmons

Traffic Asset Manager

MEMORANDUM 28 26 June 2017

Our Reference 17/911

TO: Chair and Members

Petone Community Board

FROM: Debbie Hunter

DATE: 14 June 2017

SUBJECT: Community Engagement Fund 2016-2017

Recommendations

That the Board:

(i) notes that the Community Engagement Fund closed on 14 April 2017 and two applications had been received;

(ii) notes that $1,500.00 is available and that all funding needs to be allocated by end of June 2017;

(iii) requests the recipients of the Petone Community Engagement fund be invited to attend a Community Board meeting in 2017 to introduce themselves, particularly to the newly elected members; and

(iv) agrees that the applications will be considered according to the merits of the application criteria and priorities of the fund.

Purpose of Memorandum

1. For the Board to assess the eligible Community Engagement Fund applications.

Background

Community Engagement Fund

2. Hutt City Council agreed through the 2016/2017 Annual Plan to contribute $48,850 for the Community Board/Community Committee Community Engagement Fund.

3. This is for local activities and events that directly benefit the communities concerned.

4. By closing date two applications had been received under the Petone Community Board Community Engagement Fund.

5. Eligible Community Engagement Fund applications presented in this round request a total of $1,547.00, summarised as follows:

No.	Organisation Details/Description	Total Cost	$Request
917	Thumbs Up Charitable Trust: Thumbs UP was established to enable Hutt Valley youth with significant intellectual and/or physical disabilities to actively participate in their community and gain enjoyment from its facilities, learn and develop new skills, engage in a range of cultural, artistic, recreational and leisure activities, contribute in a meaningful and positive way to their communities, and enjoy experiences of friendship and feelings of being valued and belonging to a community. Purchase of two i-pads to increase communication in the community.	1,147	1,147
916	Transition Towns Lower Hutt – Timebank To build community connection and resilience in the face of economic and environmental challenges arising from the effects of peak oil and climate change. Also to help communities become more sustainable. Assistance with the resources and venue cost of running 4-6 timebank sessions in the community.	1,300	400
		Total	$1,547

6. Applications are attached as Appendix One to the Memorandum.

7. The Board has $1,500.00 available to be allocated by end of June 2017. These funds cannot be carried over to 2017/2018.

Appendices

No.	Title	Page
1 ⇩	Thumbs Up Charitable Trust and Transition Towns Lower Hutt applications	31

Author: Debbie Hunter

Community Advisor Funding and Community Contracts

Reviewed By: Melanie Laban

Community Projects and Relationship Manager

Approved By: Matt Reid

General Manager Community Services

42 26 June 2017

Petone Community Board

07 June 2017

File: (17/884)

Report no: PCB2017/3/9

Committee Advisor's Report

1. Purpose Of Report

The primary purpose of the report is to update the Board on items of interest.

Recommendation

That the Board notes and receives the report.

2. The Esplanade (Petone Wharf) – Proposed P120 Parking Restrictions and No Stopping At All Times Restrictions

The Traffic Asset Manager has advised the following:

At its meeting on Monday 3 April 2017, the Petone Community Board endorsed the installation of P120 parking restrictions on a number of parking spaces in the Petone Wharf car park, attached as Appendix 1 to the report. This proposal was recommended to the Traffic Subcommittee meeting held on 10 April 2017 and subsequently resolved at the Council meeting held on 23 May 2017.

The proposal included:

· installing dashed yellow lines to prevent parking adjacent to the car park entrance, wharf and beach access; and

· imposing a P120 parking restriction on up to 20 currently unrestricted parking spaces.

Subsequent to the Council meeting on 23 May 2017 there has been publicity regarding Council’s Parking Policy, which is currently under development, and the parking survey which is to be undertaken in the next month or so, and includes Petone. There have also been enquiries to Council regarding parking in the Petone area.

Officers believe it prudent to implement the P120 restriction for only five parking spaces immediately (as circled on the map attached as Appendix 1 to the report) and then monitor the situation, with the option to include more parks (up to 20 in total) in the future if warranted.

While recognising that the primary purpose of the parking in this area is for recreational use, practical alternatives for the current users of these parks are limited.

Officers also believe that the timing of the proposal, so soon after announcing that parking policy review, is not ideal.

3. Council’s current consultation

There are no current consultations.

Consultations can be viewed on Council’s website:

http://www.huttcity.govt.nz/Your-Council/Have-your-say/Consulting-on/

4. 2016/17 Miscellaneous Administration Budget

The following is the Board’s expenditure as at 9 June 2017:

Budget

Expenditure at 09.06.17

Miscellaneous Administration

$5,0000.00

$2,339.49

BALANCE

$2,660.51

* A spreadsheet detailing expenditure is attached as Appendix 1 to the report.

5. 2016/17 Training Budget

The Board’s training budget for the 2016/17 financial year is $3,000.00. Expenditure to date is outlined in Appendix 2 attached to the report.

Appendices

No.	Title	Page
1 ⇩	The Esplanade (Petone Wharf) - parking restrictions map	45
2 ⇩	Petone Community Board Actual Expenditure 2016/17 - June 2016	46

Author: Kate Glanville

Senior Committee Advisor

Approved By: Kathryn Stannard

Divisional Manager, Secretariat Services

Attachment 1

Chairperson's Report - Petone Community Board - June 2017

Petone Community Board Chairperson’s Report – June 2017

Tena koutou katoa Talofa lava Malo e lelei Neih Hou Namaste

Greetings to everyone who lives in our board area of Korokoro, Petone, Seaview, Moera, Waiwhetu South, Woburn South and Gracefield – called Petone for short.

a) Future of Petone Wharf

As reported in the last chair’s report the Petone Community Board hosted public meetings on the 21 March and 11 April and encouraged people, including the pupils from Wilford School who did so, to make submissions about the Petone wharf. 930 people from across the city gave feedback to Hutt City Council about the Petone wharf with 54% in favour of full refurbishment; 30% in favour of partially removing and refurbishing; 14% in favour of removing and replacing and 2% wanting it removed and not replaced.

After all that Hutt City Council has decided in principle to remove 50m of the 110m head at the seaward end of the Petone wharf and refurbish the rest. Our Harbour Ward councillors voted against this. HCC also wants Days Bay and Rona Bay wharves to be totally refurbished and Point Howard wharf to be demolished. We now need to make sure that no more than 50m is removed as the width of the head part is a very important part of Petone wharf.

b) Water

Everyone got a shock when on 22 April it was announced that Lower Hutt’s water was being chlorinated indefinitely while positive E.coli results in water sourced from the Waiwhetu aquifer were investigated. Both the investigation and the chlorination continue. I have been assured that Wellington Water is close to having non-chemical treatment able to happen at both the Buick Street and the Dowse Square fountains which have been closed because they can’t be chlorinated.

c) Emergency Management

HCC organised an informative meeting about tsunami blue lines at the end of May. Massey researchers have now shared with Petone and Eastbourne Community Boards their analysis of the survey we helped with on people’s responses to the November tsunami warning. We are now working out how we can best support and work alongside WREMO and Hutt Emergency Management to increase public knowledge and understanding.

d) Parking and Traffic in Petone

The traffic associated with the opening of Kmart at Queen’s Birthday weekend gridlocked Petone and there have also been ongoing effects. Questions have been asked ranging from why there are traffic lights rather than a roundabout on the Petone Ave intersection to why are there no cycle parks at Kmart. The Board is keen to see planning for Petone that avoids affects such as those currently being experienced by residents (especially those living in Riddlers Crescent and Korokoro) and businesses.

In the midst of all this officers are undertaking development of a possible HCC policy on parking in the Hutt CBD and Petone. The Community Board will be hosting at least one public meeting focussed on parking (and traffic) - with possible dates being 22 August and 12 September.

e) Petone 2040

Petone 2040 has been funded to the tune of $100,000 in the 2017/18 financial year and plans are under way to progress a Jackson Street streetscape design project plus thinking through and furthering a strategic infrastructure project – which includes a Cross Valley Link proposal.

f) Unreinforced Masonry Buildings

Unreinforced masonry buildings on Jackson and Cuba Streets have approximately 12 months to get work done to tie back street facing facades and parapets with up to $25,000 maximum available in support from central government and HCC – after the work is completed.

g) Homelessness in Petone

During the Annual Plan considerations the Mayor (thanks to a question from Cr Lewis) has asked for a report from officers on homelessness in Lower Hutt.

h) Fluoride Amendment Bill

This Bill has been passed with decision making going to the DHBs and Government

has set aside some funding for local bodies that are required to chlorinate water supplies.

i) Petone Sign by SH2 Overbridge

This still needs to happen even if it is a temporary facelift until any possible Grenada to Petone earthworks.

j) ANZAC Day in Petone

Thank you to everyone involved with our ANZAC Day services at 7am at the ANZAC Memorial Flagstaff at Petone Railway Station and at 8.30am at the Garden of Remembrance, Bracken Street.

k) End of month coffee club gatherings when anyone is welcome to come and have a coffee with board members any time between 10 and 11.30am. Our next one will be on 29 July at Café Chavi at 274C Jackson Street.

https://www.facebook.com/pcbhcc/ is the link to our facebook page and do sign up for our emails via http://eepurl.com/cq33Zj.

Kia ora

Pam Hanna

Chairperson

Petone Community Board

Attachment 1

Functions and Delegations of Community Boards 2016-2019

community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

These delegations are based on the following principles:

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

These delegations:

(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f) promote centralisation of those functions where the appropriate expertise must be ensured; and

(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

· Naming new roads and alterations to street names (in the Community Board’s area).

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note ^{^[3]}

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note ^{^[4]}

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· Any other issues a Board believes is relevant to its local area.

· Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· An overview of parks, recreational facilities and community activities within its local area.

Develop:

Grant:

· Local community awards.

Promote:

· Recreational facilities and opportunities in its area with a view to ensure maximum usage.

· Arts and crafts in its area.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

Attachment 1

New Zealand Community Boards Conference 2017 report

New Zealand Community Boards Conference 2017 Report – Kaz Yung

“The whole is greater than the sum of its parts”- Aristotle

This quote raised by Conference Speaker and Student Volunteer Army founder, Sam Johnson largely summarises the New Zealand Community Boards Conference held at the Heritage Centre in Methven between 11-13^th May which was themed around Making 1 + 1 = 3.

Coming into the conference as a first term community board member; an experienced conference goer; someone who regularly finds herself a minority in such environments (young, female, Asian); someone a bit skeptical about how effective our current systems and structures are at times – I wasn’t fully sure what to expect. Although some of these wrestling and reflection points for me personally continue to remain and deeply challenge,
I found the conference really beneficial.

To hear from those who spoke, up on stage or in workshops; to be challenged to see and think differently; and perhaps most importantly, meet the many others who represent their communities with similar passion and motivation as well as different experience and background. It was also fantastic to hear that we had the most attendees at this conference, with over 200 people present; a wide variety of topics discussed; a korero and focus on young people; and being in a wonderful community in which we were blessed with friendly people and generous hospitality.

I would like to thank my fellow members for supporting my attendance in Methven for the biennial conference; for the ratepayers of Hutt City Te Awa Kairangi, who funded myself and two other Hutt City representatives through the training budget; and for the team at Hutt City Council, especially Group Executive Assistant – Governance and Regulatory, who took care of logistics on our behalf. It was a pleasure and privilege to attend on behalf of Petone Community Board.

David Rutherford - Chief Commissioner, Human Rights Commission
On the morning of day one, we hit the ground running with Human Rights Commission Chief Commissioner David Rutherford who talked about the some of the hard-hitting issues facing this great nation, in our local cities and neighbourhoods. We have such big challenges over issues of inadequate housing, domestic violence, gender inequality, the importance of a place to belong – that is home. He stressed our role as elected members – we can be part of the solution, with central government and our constituents.
“Being a bystander is being complicit.” David Rutherford, HRC

It was evident that with broken communities, and within our roles on community boards and local government, we’re tasked with building wholeness, restoration and justice within our parts of the country.

I was inspired to hear from people such as Sam Johnson, (Student Volunteer, We Visit) who’s walked the talk and focused on doing things well. By critically thinking about how we’ve always done things, challenging that with action, and also being at the right place at the right time and responding appropriately for those who need it most, we can create projects of mutuality that help bring people together and connect.
“Grow movements for impact, not empires for ego.” – Dalai Lama

By recognising the strengths, and building on them we can develop healthier, stronger, resilient and thriving communities. This was a part of the vision shared by Local Government New Zealand CEO, Malcolm Alexander, and echoed through many of the following speakers as he talked about “vision is perhaps our greatest strength.” (Sir Li Ka-Shing) focusing on leadership, providing value and building community.

From meeting representatives from the wide and varied part of our beautiful country, it’s clear to see that different places have their respective strengths and challenges. It is great to be able to come together from the different ‘corners’ of the country and share these things with one another. I was inspired by the various things taking place in different parts of our country, in which people saw the gifts within a place, ran with them and in turn have seen more people actively involved.

On the morning of the final day, David Hammond talked about the experience of Thames-Coromandel District Council, who ran with a community idea, were passionate, and in turn created real engagement, empowering the community, and a wide range of involvement providing a more robust process for their community. By recognising the assets in a place, you can also develop a culture of pride, celebration and appreciation.

Malcolm Alexander – CEO Local Government NZ

We currently do things in a way that has become somewhat traditional. Whilst some of that is still deeply relevant, we are also at a time and space where we need to look at things with fresh perspective and creativity as we face new and familiar challenges with different complexities.

“If we measure the wrong thing, we do the wrong thing”- Joseph Stiglitz
In Hillmare Schulze’s (BERL) workshop about measuring value, this rather challenging and poignant quote arose, in which we are so accustomed to measuring our ‘success’ on GDP, but further questions arose: what actually matters? Are we measuring that? How can we measure that? Acknowledging that sometimes we miss the things which are actually great about a community, and in turn miss out on opportunities to see them thrive further.

International speaker Eyal Halamish, “an activist in a suit” took some lead in this korero speaking from his background in Our Say, a platform for community consultation and from his background as an entrepreneur, how we can take some wisdom to tackle unmet human needs by finding creative solutions, standing in someone elses shoes, and not to overthink. Encouraging us to take calculated risks, as we learn best from trying, reassessing and giving it another go – in essence to do what we are tasked: to lead.

Image result for he aha te mea nui
What’s the most important thing in the world? It is people, it is people, it is people.

One of the final speakers, Nick Williamson brought about a jolt of life in the post-lunch spell, invigorating the room with a traditional method of consultation, whilst applying some logic and creative thinking and seeing some wonderful outcomes in terms of engaging the community, using resources most effectively, but most importantly making consultation an alive process that connected with people.

By being open to how something can be done a bit differently, it engaged more people in a shorter time space with less resource very effectively. His experience with the ‘Kamo Place Race’ up in Whangarei was a very tangible example of how we can operate that serves as a multi levelled, positive experience.

At the end of the day, it is all about people. When we operate through an institution full of structure and process, it’s easy to get caught up in the process and forget why we are doing what we are doing. It was a wonderful reminder of why I entered the world of local politics, to be inspired by people who want to see a better world, and to see how community boards have a vital role to see that achieved.

Thanks again to all those who made this opportunity available. Ngā mihi nui, Kaz Yung

Image result for nz community boards conference

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

[3] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[4] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

Ms Pam Hanna (Chair)	Mr Mike Fisher (Deputy Chair)
Mr Mason Branch	Mr Brady Dyer
Mr Peter Foaese	Ms Karen Yung
Cr Tui Lewis	Cr Michael Lulich