Unconfirmed minutes                                                                       2                                                  12 June 2017

Please note: these minutes are subject to confirmation at the next Council meeting

to be held on 15 August 2017



Minutes of an extraordinary meeting of The Hutt City Council held in the
Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Monday 12 June 2017 commencing at 6.00pm



 PRESENT:                       Mayor WR Wallace (Chair)

Cr G Barratt                                             Cr C Barry

Deputy Mayor D Bassett                         Cr L Bridson

Cr J Briggs                                                Cr MJ Cousins

Cr S Edwards                                           Cr T Lewis

Cr M Lulich                                              Cr G McDonald

Cr C Milne                                                Cr L Sutton


APOLOGIES:                  There were no apologies.


IN ATTENDANCE:       Mr T Stallinger, Chief Executive

Ms K Kelly, General Manager, Strategic Services

Mr B Sherlock, General Manager, City Infrastructure 

Ms J Raffills, General Manager, Governance and Regulatory

Mr M Reid, General Manager, Community Services

Mr B Kibblewhite, Chief Financial Officer

Mr B Cato, Solicitor

Mr G Craig, City Development Manager

Mr C Walton, Chief Executive, UrbanPlus Ltd

Mr P Maaka, Urban Design Manager

Ms S Simcox, Communications and Marketing Team Leader

Mr J Hoyle, Communications and Marketing Advisor

Ms K Stannard, Divisional Manager Secretariat Services







1.       APOLOGIES 

          There were no apologies.


Comments are recorded under the item to which they relate.      


          There were no conflicts of interest.


Notice of Motion (17/853)

Report No. HCC2017/3/82 by the Councillor

Speaking under public comment, Mr Shierlaw commended Cr Barry for raising the matter.  He believed Mayor Wallace had made misleading comments relating to meetings where tea, coffee and biscuits were provided for members.   He advised that the Maungaraki Residents Association held evening meetings and did not provide catering for its members.  He reminded members that they were self-employed and should be covering their own costs including their own meals.

Mayor Wallace highlighted that he had received advice from officers that tea, coffee and biscuits were provided at a number of meetings where agendas were light.

MOVED:  (Cr Barry/Cr Briggs)

"That Council require elected members to provide their own meals prior to, during, or after Full Council and Council Committee meetings.  If an elected member wishes for Council to arrange catering for them, then they shall be invoiced a set amount to fully cover the cost of that catering.”

Cr Barry elaborated on the reasons for the notice of motion.  He advised that Council had recently agreed to a ‘sham’ of a policy where Council had agreed to pay the living wage to its employees on a case on case basis when it was the most cost effective way.  He believed that Council had not considered the most cost effective way with any other criteria Council used for its decision making including free meals paid for by the ratepayer. 

Cr Lulich spoke in support of the motion.  He believed that the living wage should be controlled by central government.  He elaborated on the way MPs and Parliamentary Services treated employees and the benefits that the MPs received.   He advised that from now on he would be bringing his own meals to meetings.

Cr Edwards spoke in support of the motion.  He acknowledged that the cost of catering was a small amount taking everything else into account.  He advised that he was uncomfortable eating meals paid for by the ratepayers when, during the annual plan process, there was not enough funding for community groups.  He considered that day meetings were not a solution as that prevent certain people standing for Council and prevent certain members of the public participating in day meetings.

Mayor Wallace spoke against the motion.  He expressed disappointment that the matter had been handled in the first instance through the media with no attempt to correct misinformation.  He advised that guidelines were in place for the catering of meetings.  He highlighted that tea, coffee and biscuits were provided to members when meetings were scheduled to finish within the hour.

Cr Briggs spoke in support of the motion.,  He clarified that members received an email from Cr Barry before the media was alerted to the matter and that a discussion on catering had taken place with half of the members.  He highlighted that ratepayers were paying for the meals that they were eating.  He stated that he would be bringing his own meals to meetings. 

In his right of reply, Cr Barry expressed concern that members were missing the point.  He advised that he had not attended any meetings where the catering was just tea, coffee and biscuits.  He advised that he was disappointed that Mayor Wallace was not supporting the motion.  He considered that members were required to do business in the most cost effective way.

The motion was declared LOST by Division with the voting as follows:-



Cr Barry

Cr Lulich

Cr Lewis

Cr Briggs

Cr Bridson

Cr Edwards



Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Cousins

Cr Milne

Cr McDonald

Cr Sutton

Total: 6

Total: 7

Cr Barry left the meeting at 6.15pm and rejoined the meeting at 6.45pm

5.       QUESTIONS   

          There were no questions.


Resolved:                                                                                   Minute No. C 17301(2)

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

7.       Matters Pertaining to RiverLink Project (17/888)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:








General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.




Matters Pertaining to RiverLink Project.

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).


The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.


This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”



Resolved: (Mayor Wallace/Deputy Mayor Bassett)          Minute No. C 17302(2)

“That Mr David Allen and Ms Libby Cowper of Buddle Findlay and Mr Craig Walton, Chief Executive of UrbanPlus Ltd be permitted to remain after the public during consideration of the item as they have knowledge of the matter to be discussed that will assist Council in relation to this item.”



There being no further business the Chair declared the meeting closed at 6.25pm and the non public portion of the meeting finished at 7.45pm







WR Wallace






CONFIRMED as a true and correct record

Dated this 15th day of August 2017