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COUNCIL
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Membership:
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13
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Meeting Cycle:
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Council meets on a six weekly basis
(Extraordinary Meetings can be called following a resolution of Council; or
on the requisition of the Chair or one third of the total membership of
Council)
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Power to (being a power that is not capable of being
delegated):
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Make a rate.
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Make bylaws.
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Borrow money other than in accordance with the Long
Term Plan (LTP).
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Purchase or dispose of assets other than in
accordance with the LTP.
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Purchase or dispose of Council land and property
other than in accordance with the LTP.
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Adopt the LTP, Annual Plan and Annual Report.
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Adopt policies required to be adopted and
consulted on under the Act in association with the LTP or developed for the
purpose of the Local Governance Statement.
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Appoint the Chief Executive.
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Exercise any powers and duties conferred or
imposed on the local authority by the Public Works Act 1981 or the Resource
Management Act 1991 that are unable to be delegated.
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Undertake all other actions which are by law not
capable of being delegated.
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The power to adopt a Remuneration
and Employment Policy.
Decide on:
Policy
issues
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Adoption of all policy required by legislation.
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Adoption of policies with a city-wide or
strategic focus.
District
Plan
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Promotion of Plan Changes and Variations
recommended by the District Plan Committee prior to public notification.
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The withdrawal of Plan Changes in accordance
with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.
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Approval, to make operative, of District Plan
and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the
Resource Management Act 1991).
Representation,
electoral and governance matters
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The method of voting for the Triennial elections.
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Representation reviews.
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Council’s Code of Conduct and Local
Governance Statement.
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Elected Members Remuneration.
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The outcome of any extraordinary vacancies on
Council.
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Any other matters for which a local authority
decision is required under the Local Electoral Act 2001.
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All matters identified in these Terms of
Reference as delegated to Council Committees (or otherwise delegated by the
Council) and oversee those delegations.
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Council‘s delegations to officers and
community boards.
Delegations and employment of the Chief Executive
The review and negotiation of the contract,
performance agreement and remuneration of the Chief Executive.
Meetings
and committees
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Standing Orders for Council and its committees.
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Council’s annual meeting schedule.
Operational
matters
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The establishment and disposal of any Council
Controlled Organisation or Council Controlled Trading Organisation and approval
of annual Statements of Corporate Intent on the recommendation of the Finance and
Performance Committee.
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Civil Defence Emergency Management Group matters
requiring Council’s input.
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Road closing and road stopping matters.
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All other matters for which final authority is
not delegated.
Appoint:
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The non-elected members of the Standing
Committees (including extraordinary vacancies of non-elected representatives).
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The Directors of Council Controlled
Organisations and Council Controlled Trading Organisations.
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Council’s nominee on any Trust.
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Council representatives on any outside
organisations (where applicable and time permits, recommendations for the
appointment may be sought from the appropriate standing committee and/or
outside organisations).
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The Chief Executive of Hutt City Council.
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Council’s Electoral Officer, Principal
Rural Fire Officer and any other appointments required by statute.
Extraordinary
meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower
Hutt on
Monday
12 June 2017 commencing at 6.00pm.
ORDER
PAPER
Public Business
1. APOLOGIES
2. PUBLIC
COMMENT
Generally up to
30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be
asked questions on the matters they raise.
3. CONFLICT
OF INTEREST DECLARATIONS
4. Notice of Motion
(17/853)
Notice
of Motion by Cr Barry:
"That Council require elected members
to provide their own meals prior to, during, or after Full Council and Council
Committee meetings. If an elected member wishes for Council to arrange
catering for them, then they shall be invoiced a set amount to fully cover the
cost of that catering”.
5. QUESTIONS
With reference to
section 32 of Standing Orders, before putting a question a member shall
endeavour to obtain the information. Questions shall be concise and in writing
and handed to the Chair prior to the commencement of the meeting.
6. EXCLUSION
OF THE PUBLIC
MAYOR'S
RECOMMENDATION:
“That the
public be excluded from the following parts of the proceedings of this meeting,
namely:
7. Matters Pertaining to RiverLink Project (17/888)
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
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(A)
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(B)
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(C)
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General subject of the matter to be considered.
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Reason for passing this resolution in relation to each
matter.
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Ground under section 48(1) for the passing of this
resolution.
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Matters Pertaining to RiverLink Project.
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The withholding of the information is necessary to enable
the local authority to carry out, without prejudice or disadvantage,
commercial activities (s7(2)(h)).
The withholding of the information is necessary to enable
the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations) (s7(2)(i)).
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That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist.
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This resolution
is made in reliance on section 48(1) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or 7 of that Act which would be prejudiced by the
holding of the whole or the relevant part of the proceedings of the meeting in
public are as specified in Column (B) above.”
Kathryn Stannard
DIVISIONAL MANAGER SECRETARIAT
SERVICES
