2                                                  27 June 2017




Eastbourne Community Board


Minutes of a meeting held in the East Harbour Women's Club, 145 Muritai Road, Eastbourne on

 Tuesday 27 June 2017 commencing at 7.15pm





Mr R Ashe

Ms L Knight (Deputy Chair)


Ms V Horrocks (Chair)

Cr M Lulich


Ms A Sutherland




APOLOGIES:                  Apologies were received from Cr Lewis and Mr Gibbons.


IN ATTENDANCE:        Mr D Simmons, Traffic Asset Manager (part meeting)

Ms S Haniel, Committee Advisor






1.       APOLOGIES 

Resolved: ( Ms Horrocks/ Mr Ashe)                                   Minute No. ECB 17301

"That the apologies received from Cr Lewis and Mr Gibbons be accepted and leave of absence be granted."


Members noted the apology from Cr Lamason, Greater Wellington Regional Council.



Presentation of Emergency Radio Operator Certificates (17/872)

Report No. ECB2017/3/85 by the Divisional Manager, Regulatory Services


The Chair presented long service Emergency Radio Operator Certificates and thanked the volunteers for their long service and commitment to the community:


·    Brian Heath for 20 years service

·    David Fox for 30 years service

·    Charles Hector for 25 years service

·    Peter Donovan for 25 years service

·    Margaret Rankine for 30+ years service

·    Malcolm Bishop for 10 years service


Mr Edward Mills put in his apology for the meeting and his certificate would be presented to him at the Board’s next meeting.


Comments are recorded under the item to which they relate.

4.       Presentations


Presentations by Residents' Associations and other Community Groups

There were no presentations.


Presentation on Urban Development Authorities Discussion Document

Ms Alison Tindale from AT Better Planning Limited presented information on the Urban Development Authorities Discussion Document. She highlighted that the proposed reforms would negatively affect the two key principles of the Resource Management Act, namely democratic representation and sustainable management. She added that all councils would be increasing their housing stocks and the proposed reforms were to facilitate urban development.

In response to a question from a member, Ms Tindale said that under the reforms, any protections that used blanket provisions such as “character areas” could be difficult to maintain without expert support.


Presentation on Plastic Bag Free Eastbourne

Speaking under public comment, Ms S Lennox said that plastic bags were a major worldwide pollution issue and she supported the Plastic Bag Free Eastbourne proposal. She recommended that the project have a strategy to “disrupt” shoppers from automatically accepting plastic bags which would facilitate a behaviour change whereby people would shop using reusable bags.

Speaking under public comment, Ms S Diederich said that Ireland had introduced a tax of 22 euro cents per plastic bag and the people had changed to using reusable bags. She supported the proposal to make Eastbourne plastic bag free. She added that the provision of reusable bags would be an important element in the proposal. She suggested that companies sponsor bags, or have Eastbourne artists design a reusable bag.

Ms Alice Montague presented a proposal for all shops in Eastbourne to become plastic bag free. She said that Four Square Eastbourne used 4000 plastic bags per week and some of these would end up polluting the ocean or land. She added that Raglan would be adopting plastic bag free status in July 2017, and that Eastbourne could also be seen as an environmentally friendly area.

Members supported the proposal. They noted that Mayors around New Zealand were lobbying central government to implement a national levy on single-use plastic bags. They further noted that International Plastic Bag Free Day would be on 3 July 2017 and Council had provided some promotional material for the event.



Resolved: (Ms Horrocks/ Mr Ashe)                 Minute No. ECB 17302

“That the Board appoints Ms Horrocks and Mr Ashe to the Plastic Bag Free Eastbourne Working Group.”



There were no conflict of interest declarations.


6.       Minutes

Resolved: ( Ms Horrocks/ Ms Knight)                                Minute No. ECB 17303

That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 4 April 2017, be confirmed as a true and correct record subject to the following amendments in bold:

… Ms B Sullivan said … but did not support the proposal. She further said …. safety and well-being, and raised issues under section 16 of the Resource Management Act. She said that the proposal was for a ramp of percussive materials, sited in what was in effect an amphitheatre, next to a church. She said that her objection was to the loud, repetitive noise of the wheels ….”




Chair's Report (17/778)

Report No. ECB2017/3/87 by the Chair


Speaking under public comment, Ms S Diederich said that the Eastbourne Skate Ramp Committee (the Committee) had employed someone to draft up the proposed ramp and landscaping. She added that there would be planting, and baffling to reduce noise. She further said that the Committee would be working with Council once the design had been drafted. She said that the project needed a communications plan to inform people about what was happening.

In response to a question from a member, Ms Diederich said that the proposed mini skate ramp was not part of a bigger plan for a major skate ramp. She noted that she should email the Chair of the Board should she have any queries about the Chair’s mini skate ramp report.

The Chair elaborated on the report.

The Chair tabled an outline of the assessment and scoring criteria for the design options from the Eastern Bays Shared Path collaborative design team workshop, dated 22 July 2017, as attached as page 9 to these minutes. The report outlined scoring criteria for design options.



Resolved: ( Ms Horrocks/ Ms Sutherland)                         Minute No. ECB 17304

“That the Board notes the report.”




The Esplanade Bus Lane  (17/861)

Memorandum dated 31 May 2017 by the Traffic Asset Manager


Speaking under public comment, Mr G Rashbrook said that the bus lane had come about from an East Harbour Environmental Association (EHEA) initiative. He said that the Te Puni Street right turn into the bus lane was a compromise which EHEA had not agreed with at the time. He urged the Board to work with the EHEA, bus companies and bus drivers in order to improve the bus lane. He added that the bus lane needed to be respected.

The Traffic Asset Manager elaborated on the report. He added that Council supported faster bus travel times. However, the solution may not be simple or cheap for buses to turn right into the left hand lane on Petone Esplanade. He noted Cr Lulich’s request for the One Network Roading Classification which was put out by the New Zealand Traffic Agency. He further noted Mr Ashe’s queries about the travel time data.

Members considered that bus users were becoming frustrated with the long travel times and Council should consider the costs of slow commute times. They noted that buses help to reduce traffic congestion and had benefits which would help other road users.



Resolved: ( Mr Ashe/Cr Lulich)                                         Minute No. ECB 17305

 “That the Board:

(i)        notes the information in the memorandum;

(ii)       supports in principle measures to improve bus travel times along Petone Esplanade in peak hours; and

(iii)      asks Mr Ashe to consult with the Petone Community Board, Wainuiomata Community Board and other interested groups on behalf of the Board.”



Eastbourne Community Board Submission  (17/752)

Report No. ECB2017/3/88 by the Committee Advisor


That the Chair elaborated on the report.


Resolved: ( Ms Knight/Cr Lulich)                                      Minute No. ECB 17306

“That the Board retrospectively endorses its submission to Council’s Annual Plan 2017.”



Election of the Deputy Chair (17/827)

Memorandum dated 24 May 2017 by the Committee Advisor




Resolved: ( Ms Horrocks/ Ms Knight)                                Minute No. ECB 17307

“That the Board:


(i)         agrees that the selection of a Deputy Chair in the 2016-2019 triennium be on a rotational basis; and


(ii)        elects Mr Gibbons to the position of Deputy Chair from 28 June 2017 until after the Eastbourne Community Board meeting of cycle 2, 2018.”




Committee Advisor's Report (17/757)

Report No. ECB2017/3/10 by the Committee Advisor


That the Chair elaborated on the report. She highlighted that residents could log their problems directly into Council through its on-line RFS Report a Problem page.


Resolved: ( Ms Horrocks/ Mr Ashe)                                    Minute No. ECB 17308

“That the Board notes the updates in the report.”



12.     Information Items


Functions and Delegations of Community Boards 2016-2019 (17/934)

Memorandum dated 19 June 2017 by the Senior Committee Advisor


The Committee Advisor elaborated on the report.


Resolved: ( Ms Sutherland/ Ms Horrocks)               Minute No. ECB 17309

“That the Board notes the report.”



Report back from Community Boards' Conference 2017 (17/935)

Report No. ECB2017/3/89 by the Member


Members expressed their appreciation to Mr Gibbons for his report and  for representing the Board at the conference.

Members highlighted their support for Council to put in a bid to host the the next Community Boards’ Conference in 2019.


Resolved: ( Ms Horrocks/ Ms Knight)                      Minute No. ECB 17310

“That the report:


(i)                 be noted and received; and


(ii)               asks Council to consider hosting the 2019 Community Boards’ Conference in the Hutt City Events Centre.”


13.     Reports from representatives on local organisations


Eastbourne Youth Workers' Trust (17/780)

Ms Knight said that the Trust was looking for a new Board member.



Muritai School Hall Management Committee (17/781)

Ms Knight said that there was no new information to report.



Days Bay Wharf Steering Group (17/783)

Ms Horrocks said that maintenance of the wharf would begin in early July.



Centreport's Eastbourne Liaison Group  (17/784)

Mr Ashe said that there was no new information to report.



Eastbourne Childcare Community Group (17/785)

Ms Knight said that the Group was developing the rear of the property.



Community Response Group (17/786)

Ms Knight said that the Group would be receiving information from the earthquake survey. She added that a report would be forthcoming on Eastbourne preparedness.  



Educating Residents Around Trapping (ERAT) Steering Group (17/787)

Ms Sutherland said that ERAT had used the Miro model for the trap lines. She added that they had secured $35k over three years for the Eastbourne ERAT programme for traps and promotional material.



Keep Hutt City Beautiful (KHCB) (17/788)

The Chair said that KHCB would be promoting plastic free month.


14.     QUESTIONS   

There were no questions.



There being no further business the Chair declared the meeting closed at 9.10 pm.






Ms V Horrocks








CONFIRMED as a true and correct record

Dated this 5th day of September 2017


Appendix 1


Designing the wall for the Eastern Shared Path

Meeting of design team, HTT officers and local representatives - July 22


Design options were scored under 5 descriptors




The option presents few difficulties on the basis of the criterion being evaluated and may provide significant benefits in terms of the attribute


The option presents only minor aspects of difficulty on the basis of the criterion being evaluated, and may provide some benefits in terms of the attribute


The option presents some aspects of reasonable difficulty in terms of the criterion being evaluated and problems cannot be completely avoided. There are few or no apparent benefits in terms of the criteria.


The option includes clear aspects of difficulty in terms of the criterion being evaluated, and very limited perceived benefits.


The option includes significant difficulties or problems in terms of the criterion being evaluated and no apparent benefits.


Criteria ( not in any particular order)

Specialists in each of these criteria provided input to the group

Consentability – takes into account both regional and district plan provision, and includes consideration of all required consents and the anticipated level of difficulty in securing these

Urban design opportunities – urban design values ( or lack of) that new wall presents ( see Urban Design Criteria following)

Coastal processes – including coastal process considerations related to material transfer, wave action and overtopping, and climatic change considerations ( including sea level rise)

Cultural – takes into account the range of cultural values that may differentiate between wall options ( Local iwi has indicated there are no issues)

Visual impacts – takes into account natural character and amenity considerations from the perspective of users

Upgrade potential – expected ability (or difficulty) to adapt new wall to future climate change challenges (e.g. response to sea level rise)

Terrestrial and avifauna ecology – impact on land animals and birds e.g. penguins

Intertidal ecology – impact on intertidal ecology

Durability/ resilience – long term durability of the wall type to withstanding wave action

Cost – based on indicative high-level analysis

Urban Design Criteria


Application of type to coastal edge location (ie what is possible where)


Achieves pathway width – amenity for pedestrians and cyclists


Consistency around any bay / enhance character and quality / sense of place


Impact of beach and coastal edge (issue of encroaching beyond toe of existing wall)


Can provide for beach access


Capability of readily increase height to respond to sea level rise


Addresses water splash over shared path


Addresses water splash over road


Addresses safety from falling


Provides for ease of heavy debris clearance after storm events