2                                                    8 June 2017

 

HUTT CITY COUNCIL

 

Community Plan Committee

 

Report of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Thursday 8 June 2017 commencing at 9.30am

 

 

 PRESENT:                       Mayor WR Wallace (Chair)

Deputy Mayor D Bassett                         Cr C Barry (from 10.26am)

Cr G Barratt                                             Cr L Bridson

Cr J Briggs                                                Cr MJ Cousins

Cr S Edwards                                           Cr T Lewis

Cr M Lulich                                              Cr G McDonald

Cr C Milne                                                Cr L Sutton

 

APOLOGIES:                  An apology for lateness from Cr C Barry was received.

 

IN ATTENDANCE:       Mr T Stallinger, Chief Executive

                                          Mr B Kibblewhite, Chief Financial Officer

Ms K Kelly, General Manager, Strategic Services

Mr B Sherlock, General Manager, City Infrastructure (part meeting)

Ms J Raffills, General Manager, Governance and Regulatory

Mr M Reid, General Manager, Community Services

Mr P Benseman, Budgeting and Report Manager (part meeting)

Mr M Sherwood, Divisional Manager, Leisure Active (part meeting)

Mr B Hodgins, Divisional Manager, Parks and Gardens (part meeting)

Mr G Craig, Divisional Manager, City Development (part meeting)

Mr S Keatley, Huia Pool Manager (part meeting)

Mr P Maaka, Urban Designer Manager (part meeting)

Mr A Yip, Strategic Projects Manager (part meeting)

Mr B Monaghan, Divisional Manager, City Promotions (part meeting)

Mr M Mercer, Divisional Manager, Community Hubs (part meeting)

Ms M Laban, Community Projects and Relationship Manager (part meeting)

Ms S Lytollis, Communications and Marketing Advisor (part meeting)

Ms P Rotherham, Development Liaison Manager (part meeting)

Mr J Partridge, Environmental Sustainability Manager (part meeting)

Mr J Lamb, Visitor Market Development Manager (part meeting)

Mrs J Stevens, Corporate Planner

Ms K Stannard, Manager Secretariat Services (part meeting)

Ms K Glanville, Senior Committee Advisor (part meeting)

Ms A Doornebosch, Committee Advisor (part meeting)

Ms S Haniel, Committee Advisor (part meeting)

Ms H Clegg, Minute Taker

 

 

 

 

PUBLIC BUSINESS

 

 

 

1.       APOLOGIES 

Resolved:     (Mayor Wallace/Deputy Mayor Bassett)           Minute No. CPC 17301(2)

“That the apology for lateness received from Cr Barry be accepted.”

2.       PUBLIC COMMENT

Ms Leonie Dobbs representing the Jackson Street Programme (JSP) presented submission DAP17/941.  She highlighted the support JSP was providing to building owners and Council regarding new earthquake legislative requirements, and to Petone 2040.  Ms Dobbs noted parking and traffic management issues in Petone, and asked Council to conduct a traffic management survey and update the Traffic Management Plan.  She further noted the impact from large trucks using Jackson Street during peak hour traffic rather than The Esplanade.  She requested the heritage light poles be re-installed along Jackson Street.

 

In response to questions from members, Ms Dodds considered parking was  exacerbated by the new “Big Box” retailers and the increased number of apartment inhabitants.  She believed there was a traffic bylaw prohibiting vehicles of a certain weight using Jackson Street.   

 

Mr Edward Heslin (DAP17/470) elaborated on his submission.  He requested the paving at Hillary Court be completed, and the cricket nets at the Naenae Cricket Club be re-positioned.

 

Other public comments are recorded under the item to which they relate.

3.

SETTING THE SCENE BY MAYOR WALLACE AND CHIEF EXECUTIVE

Mayor Wallace thanked officers for their contribution to the Annual Plan (‘the Plan’).  He noted the public consultation showed submitters were supportive of Council’s direction, the projects proposed and the new Financial Strategy.  He advised that although Council was looking to deliver the lowest overall average rates increase for the region, many residential properties within Hutt City had experienced unprecedented increases in their valuations.  He considered the proposed plan required a balance between growth, development and affordability.  He urged members to focus on the aim of the plan and to grow Hutt City while ensuring infrastructure was maintained and improved.  He noted that this would require a level of constraint.

The Chief Executive highlighted the positive community feedback.  He noted the new community funding model would provide one framework to ensure funding was allocated fairly. He supported the new Financial Strategy, but noted expenditure decisions needed to be treated with due care.

Cr Barry joined the meeting at 10.26am.

In response to questions from the members, the General Manager, Community Services said guidelines were being formulated for the new community funding strategy.

4.       CONFLICT OF INTEREST DECLARATIONS   

Cr Lulich declared that he was a honorary member of a sports club involved in Petone Sportsville.

 

Cr Sutton declared a conflict of interest in regard to Keep Lower Hutt Beautiful and took no part in discussion or voting on the matter.

 

Cr Milne declared a conflict of interest in regard Hutt Valley Tennis and took no part in discussion or voting on the matter.

 

Deputy Mayor Basset declared a conflict of interest in regard to UrbanPlus Limited’s involvement in social housing and took no part in discussion or voting on the matter.

 

 

5.

Consultation Results - Proposed Annual Plan 2017-2018 (17/817)

Report No. CPC2017/3/137 by the Corporate Planner

 

Cr Sutton declared a conflict of interest concerning Keep Lower Hutt Beautiful and took no part in discussion or voting on the matter.

Cr Milne declared a conflict of interest concerning Hutt Valley Tennis and took no part in discussion or voting on the matter.

Deputy Mayor Basset declared a conflict of interest concerningUrbanPlus Limited’s involvement in social housing and took no part in discussion or voting on the matter.

The Corporate Planner elaborated on the report.  She noted the high number of submissions received and that the transition from paper to on-line responses was improving.  She highlighted the large numbers of neutral responses received.  She noted in future, submitters would be informed of key decisions made and supplied with a summary of the consultation results.  She said officers would ensure specific requests were addressed.

In response to questions from the members, the Corporate Planner confirmed results from the Ctizen’s Panel and the general respondents were similar.  She explained that results were in line with the previous year’s telephone survey response numbers. She agreed some results were difficult to interpret as responses to follow up questions may not have followed in a logical manner  She said officers would review this in the future.

Members considered the document “Requests for Funding and agreed the following action points:

·           DAP17/2: Ms Sandy Nimmo – that officers assist in talks with the Fraser Park Sportsville team about the request for funding to improve the old outdoor skating rink and small banked track at the corner of Percy Cameron Street and Harcourt Werry Drive;

·           DAP17/190: Sailability Wellington Trust Inc – that officers provide a report regarding a Mariner’s Shed near Seaview Marina;

·           DAP17/607: Wellington Free Ambulance – the members approved funding for the next two years as follows; an increase to $0.75 per person in 2017/18; an additional increase to $1.00 per person in 2018/19;

·           DAP17/663 and DAP17/664: Ms Barbara Hay, Stokes Valley Community House - that officers meet with the submitter to further discuss an outdoor basketball court in Stokes Valley, following the removal of the community house and plunket rooms;

·           DAP17/721: Mr Paul Duffin, The Hutt Sister City Foundation (HSCF) -  that officers provide a report regarding recognising the work undertaken by the HSCF in the form of public art;

·           DAP17/735: Maungaraki Community Association (‘the Association’) – asked officers to reprioritise funding from Point Howard; that there be no increase to the budget other than $5,000 to the operating costs; and work with the Association on the location of a public toilet and drinking fountain at the Maungaraki Community Centre;

·           DAP17/805: Mr John Russell, Naenae College -  that officers assist Naenae College in obtaining funding through appropriate funding agencies;

·           DAP17/810: Ms Ellen Blake, Living Streets Aotearoa - that members approve $50,000 per year for five years to continue footpath audits and provide wheelchair friendly footpath routes;

·           DAP17/871: Mr Rhys Jones, The Wahine 50 Charitable Trust – that members approve $20,000 for the Wahine 50-year commemorations;

·           DAP17/941: Ms Hellen Swales, Jackson Street Programme Inc – that officers report back about the traffic issues on Jackson Street, specifically whether large trucks using Jackson Street were breaching the bylaw;

·           DAP17/960: Ms Julie Thomson, Volunteer Hutt – that members approve funding $10,000 to Volunteer Hutt  and ask officers to assist the organisation in obtaining the additional funding required through appropriate funding agencies;

·           DAP17/969: Mr Ian Dallas, Wellington Rugby Referees Association  - asked officers to further consider the request for funding to assist with operational running costs;

·           DAP17/983: Keep Lower Hutt Beautiful – asked officers to consider the request for funding to reinstate the Riddiford Gardens flower beds by Queens Drive;

Mayor Wallace left the meeting and Deputy Mayor Bassett assumed the Chair.

·           DAP17/1116: Mrs Jan Milne, Hutt Valley Tennis – that members approve the removal of $200,000 in 2017/18 and replacement with $250,000 in 2018/19;

Mayor Wallace rejoined the meeting and assumed the Chair.

·           DAP17/1124: Mr Graeme Hall, Great Harbour Way Te Aranui O Poneke Trust – members noted that funding had been allocated for the Eastern Bays shared path;

·           DAP17/1131: Ms Candace Williams, Wingate Business Group – that officers report back to the City Development Committee regarding a street camera proposal for Peterkin Street and large parts of the Eastern Hutt Road;

·           DAP17/1222: Ms Alison Black, YOUth Inspire Mayor’s Taskforce for Jobs -  members asked that the submitter apply for funding through the Youth Partnership Fund for 2017/18 and the Community Funding Strategy from 1 July 2018.

·           DAP17/1029: Dr David Tripp – that officers establish an active transportation guideline for new developments and develop a shift in culture to consider cycling with new projects;

·           DAP17/865: Mr and Mrs Mackay – that officers report back to the City Development Committee regarding the greening of Queens Drive;

·           Approve funding of $100,000 per annum for the next three years to revitalise suburban shopping centres.

o    officers to report back to the City Development Committee regarding  the status of the suburban shopping centre upgrades;

o    officers to report back to the City Development Committee regarding recommendations for how the revitalisation fund for suburban shopping centres could be used;

·           DAP17/150: Mr Brian Cross and Ms Gwen Isaac, Residents for a Safer Korokoro Road – that officers report back to the City Development Committee regarding the walkways in Korokoro Road and substandard roads;

·           DAP17/1224: Keri Brown – that officers report on housing support for people with mental health issues;

·           DAP17/1224: Keri Brown – that officers provide the KPMG report about social housing to Cr Briggs;

·           DAP17/813: Keri Brown – that officers investigate tiny homes as a form of affordable housing and report back to the appropriate committee;

·           Officers to provide an update on the Waste Minimisation Strategy;

·           Officers to report back regarding a review of the green recycling buckets to the appropriate committee.

·           Officers to investigate limiting the proliferation of junk shops in Stokes Valley;

·           Officers to report back about paving at Hillary Court and the cricket nets at the Naenae Cricket Club issues in relation to submission DAP17/470 Mr Edward Heslin;

·           Officers to prepare guidelines for the new community funding process and clarify how this would be communicated to the community;

·           Officers to investigate improved live-streaming equipment and technology for the Council Chambers;

·           Members agreed that both the Naenae and Wainuiomata Community Hubs be brought forward for consideration in the 2018 Long Term Plan;

·           Officers to report back on prohibiting the use of plastic bags at the Riverbank market.

The General Manager, City Infrastructure elaborated on the Seaview Treatment Plan resource consent process.  He advised that the results of the public consultation process were inconclusive and that the matter would ultimately be decided in the Environment Court.  He further advised that several of the options being considered did not comply with the Resource Management Act and that officers were currently working to see if an agreement could be reached. 

In response to questions from members, the General Manager, City Infrastructure confirmed the $12M provisionally allocated to the project was a fair and reasonable amount given that final costings were not able to be determined until the preferred option was agreed upon.  He highlighted that the funding would not be required for at least five years.

Technology Valley (STEMM Festival)

Members approved $160,000 for 2017/18 including $40,000 in carryover for Technology Valley and the STEMM Festival.  Mayor Wallace asked officers for a detailed report for the Long Term Plan 2018-2028, explaining the approach for the STEMM Fesitval.

Hutt Multicultural Council

In response to a question from a member, the General Manager Community Services advised that the Hutt Multicultural Council had secured funding for this year. 

Members asked that officers report back to the Long Term Plan 2018/2028 about how the funding was utilised, with a view to Council being supportive of future funding requests. 

Members discussed that a funding application for next year needed to come through the approriate committee.  It was noted funding was provided for the Tangata Whenua.

Members asked officers to report back regarding the Safe City Patrols to the approriate committee.

          In response to a question from a member, the Chief Executive assured members that there were sufficient resources to cover all projects currently underway.

 

Resolved:  (Deputy Mayor Bassett/Cr Barratt)                  Minute No. CPC 17302(2)

“That the Committee approves a budget increase of $15,000 per annum from 2017/18 for International Relations to support local secondary schools attracting more international students.”

 

 

Resolved:     (Mayor Wallace/Deputy Mayor Bassett)      Minute No. CPC 17303(2)

“That the Committee:

(i)    notes that 1,236 submissions were received on the proposed Annual Plan 2017-2018 (including one submission with 322 attachments from supporters of the Living Wage), 15 late submissions were received and 87 individuals or groups presented their submissions in person;

(ii)   notes the results of the consultation attached as Appendices 1 - 3 to the report, including a table of funding requests;

(iii)  notes that the Committee, at its meetings held on 16 and 17 May 2017, requested additional information to assist with decision-making, and this information is attached as Appendix 4 to the report; and

(iv)  considers the information presented in these reports as part of the Committee’s decision-making on the Annual Plan 2017-2018.”

6.          6.

Financial Strategy (17/852)

Report No. CPC2017/3/143 by the Chief Financial Officer

                       

The Chief Financial Officer elaborated on the report.  He highlighted that changes to the proposed Financial Strategy would provide greater budget flexibility and enable Council to continue rejuvenation projects while limiting rate increases.  He said it would provide for borrowing to be linked to affordability and some contingency for natural disasters.  He advised that the Local Government Cost Index (LGCI) was the appropriate measure for Council to use to benchmark rate increases. He noted the consultation results showed support for the proposed strategy.  He highlighted if Council decided not to support the recommendation, some capital projects would need to be reconsidered under alternative funding proposals.

In response to questions from members, the Chief Financial Officer said the proposed Annual Plan consultation document was prefaced with a note that there would be a change to the Financial Strategy.  He noted officers considered the growth factor over the next 20 years at a net annual growth rate of 1%.  He said this was reviewed on a year by year basis.  He advised Council did not have a written guarantee that any increase in debt would not change Council’s credit rating.  He further noted Council’s credit rating agency, Standard and Poors, would provide a credit rating review for Council in August 2017.  He highlighted that Treasury Advisors did not believe a change in Council’s Financial Strategy or forecast would result in a change to Council’s credit rating.

Cr Milne considered the proposed Financial Strategy would provide certainty to the community and a framework to plan over the long term.  He noted it allowed for additional capacity but cautioned the use of debt limits. 

 

resolved:    (Mayor Wallace/Cr McDonald)                     Minute No. CPC 17304(2)

“That the Committee:

(i)      approves changing the Financial Strategy, to:

(a)     rates increases limited to the Local Government Cost Index after allowing for estimated growth of 1%;

(b)     net debt to be no more than:

     (aa)   150% of Total Revenue in years 1-3 of the plan;                             

(bb)   130% of Total Revenue in years 4-6 of the plan;                             

(cc)   110% of Total Revenue in years 7-9 of the plan;                              

(dd)   90% of Total Revenue in year 10 of the plan and beyond;   

(c)      net Debt can be increased to 170% of Total Revenue should the need arise following a significant natural disaster;

(ii)     approves the marked up changes contained in the revised Financial Strategy attached as Appendix 1 to the report; and

(iii)    notes an additional 1% rates increase in 2017/18 was approved in the 2016/17 Annual Plan to fund rejuvenation projects.”

Cr Cousins requested that her dissenting vote be recorded against part (i) (b) above.

 

         

7.

Proposed Budget Changes for Final 2017/18 Annual Plan (17/833)

Report No. CPC2017/3/142 by the Chief Financial Officer

        

The Chief Financial Officer elaborated on the report.  He highlighted the large amount of carry-over items was not expected to continue after 2018. He said that because of the abnormal impact to residential ratepayers from the three yearly revaluations, that the residential and business rates transition would be frozen for one year.  He noted this would reduce the rate increase from 5.1% to 4.3%.

In response to questions from members, the Chief Financial Officer explained the Local Government Cost Index rates were published once a year and that the most recent rate was used in all calculations.  He said officers would scrutinise carryover projects for the coming year to ensure Council’s ability to deliver on those projects.  He noted additional funding for the Silverstream Landfill was included in the budget if the proposed Financial Strategy was adopted.

In response to a question from a member, the Chief Executive explained the higher than usual amount of carry-over projects was the result of optimistic time planning rather than capacity issues.

In response to a question from a member, Mayor Wallace advised that a working group would assess the live streaming equipment for Council Chambers and report back to Council in due course.

In response to questions from the members, the Divisional Manager, Parks and Gardens explained the wharves maintenance budget had been committed, a contract signed and work had commenced.  He highlighted the Rona Bay Wharf comments made by officers 12 months ago was based on information that ‘gravel slug’ movement in the bay had stabilised.

The meeting adjourned at 11.35am and reconvened at 11.49am. 

In response to questions from members, the Divisional Manager, Parks and Gardens explained the Delaney Park works had been deferred due to the timetable of the contractor.  He further explained the works were first on the sportsground maintenance and were required due to the poor state of the grounds.  He said the entire project would be carried out at the same time.

 

 

RESOLVED:      (Mayor Wallace/Cr Barry)                            Minute No. CPC 17305(2)

“That the Committee approves the list of projects being carried over from 2016/17 to 2017/18 attached as Appendix 1 to the report.”

 

In response to further questions from members, the Chief Financial Officer confirmed the amount of $20,000 was for the Wainuiomata and Petone Sportsvilles.  He said the amount of $7,507,000 under the heading ‘CFT Sportsville and Artificial Surfaces’ was for Fraser Park Sportsville. 

 

MOVED:  (Cr Briggs/Cr Barry)

“That the Committee recommends that Council agrees to not allocate funding to the Promenade aspect of the Riverlink Project.”

Cr Briggs considered there were too many unknowns with the Promenade project.  He expressed support for the Riverlink Project and flood management in general but not the Promenade project aspect of it.

Cr Barry believed the CBD had already had significant amounts of investment and that the Promenade budget could be better spent in suburban centres.  He clarified he supported the Promenade project in principle but not as a priority.

Members noted the Promenade project had to be designed and constructed in conjunction with the whole Riverlink Project and that the Greater Wellington Regional Council (GWRC) had altered the design of the stopbanks to take into account the Promenade project. 

Mayor Wallace advised that there had been widespread consultation concerning the Promenade project, with the public showing support for the concept.  He noted that Council had already agreed that the total project would be a key project for the City. 

The Chief Executive highlighted that the exact amount of funding required for the entire project had yet to be determined and that spending in the CBD area was benefiting all residents of Hutt City.

 

 

The motion was declared LOST by Division with the voting as follows:

For

Cr Barry

Cr Briggs

Cr Lulich

 

 

 

 

 

 

 

 

Total:   3

Against

Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Bridson

Cr Cousins

Cr Edwards

Cr Lewis

Cr McDonald

Cr Milne

Cr Sutton

 

Total: 10

 

MOVED: (Mayor Wallace/Cr Barratt)

“That the Committee agrees to bring forward $7M of the total $39M currently staged from 2019/20 to 2033/34 into the 2017/18 budget to provide for Council to have the ability to purchase any property that may become available and is relevant for the Riverlink Project.”

 

resolved:   (Mayor Wallace/Cr Barratt) (BY DIVISION)     Minute No. CPC 17306(2)

“That the Committee agrees to bring forward $7M of the total $3M currently staged from 2019/20 to 2033/34 into the 2017/18 budget to provide for Council to have the ability to purchase any property that may become available and is relevant for the Riverlink Project.”

 

The motion was declared CARRIED by Division with the voting as follows:

For

Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Bridson

Cr Cousins

Cr Edwards

Cr Lewis

Cr McDonald

Cr Milne

Cr Sutton

 

Total:   10

Against

Cr Barry

Cr Briggs

Cr Lulich

 

 

 

 

 

 

 

 

Total: 3

 

Community Panels

 

MOVED: (Cr Barry/Cr Briggs)

“That the Committee agrees to increase the Community Panels budget to $304,000 per annum.”

The motion was declared LOST by Division with the voting as follows:

For

Cr Barry

Cr Briggs

 

 

 

 

 

 

 

 

 

 

Total:   2

Against

Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Bridson

Cr Cousins

Cr Edwards

Cr Lewis

Cr Lulich

Cr McDonald

Cr Milne

Cr Sutton

 

Total: 11

 

Cr Milne considered that the current rates differential transition system did not address the underlying issues of how costs and benefits were allocated.  He considered that a review was required following the one year freeze. 

 

resolved:  Mayor Wallace/Deputy Mayor Bassett)             Minute No. CPC 17307(2)

“That the Committee:

(i)         approves the proposed budget changes highlighted in paragraphs 9 and 10 of the officer’s            report;

(ii)        approves a general rates increase of 2.3 percent in 2017/18; and

(iii)       approves a one year freeze of the current rates differential transition.”

 

The motion was put to the vote in three parts.  Parts (i), (ii) and (iii) were declared CARRIED on the voices.

8.

Future of HCC Wharves (17/832)

Report No. CPC2017/3/138 by the Divisional Manager, Parks and Gardens

 

Speaking under public comment, Mr Chris Hay believed that reasons now being advanced for the retention of the Rona Wharf may have merit but the essential issue was that due to future tidal changes, the Rona Bay Wharf would become a wharf structure on dry land.

 

The Divisional Manager, Parks and Gardens elaborated on the report.  He reiterated that the recommendations had been made on a strategic basis, with the wharves being treated as a set of assets.  He explained a number of factors were involved in the assessments, including heritage, useage, sustainability and cost.  He said that this had resulted in the officer’s recommendations not necessarily reflecting the majority of submissions.  With regard to any potential effects on the aquifer, he advised Tonkin and Taylor had been commissioned to investigate the issue. 

In response to questions from the members, the Divisional Manager, Parks and Gardens advised Petone Wharf would remain closed for up to one year, while studies, design works, sourcing of materials and construction works were carried out.  He further advised that if Point Howard Wharf was demolished, there was adequate room for  fishing on the remaining three wharves and that officers would investigate fishing platforms off the Seaview Marina breakwater.  He confirmed Point Howard Wharf required funding for maintenance every three to five years, and that, barring any major storms, the wharf could remain for approximately five years.  He added should the wharf be demolished, timber would be salvaged for use in the refurbishment of the other wharves.

In response to further questions from members, the Divisional Manager, Parks and Gardens said that the amount of the Petone Wharf proposed to be demolished was 1/8th  of the total length of the wharf.  He noted that the original shipping purpose of the wharf end was no longer required.  He explained the operating costs of the newly refurbished wharves had not been detailed as yet and that these costs would not become apparent for eight years.  He estimated these would be approximately $200,000 every four years.  He advised that there was no information supporting the statement that Rona Wharf would become a wharf structure on dry land.

The meeting was adjourned at 1.07pm and resumed at 1.50pm.

 

 

MOVED:     (Mayor Wallace/Cr Barratt)                                     Minute No. CPC 17308(2)

“That the Committee:

(i)         notes the summary of responses to the consultation on the future of the wharves;

(ii)        notes that officers are seeking further specialist advice regarding the possible effect of piling works, including the removal of piles, on the Waiwhetu aquifer;

(iii)       agrees in principle to implement the following options, subject to the specialist advice on the aquifer;

(a)        Days Bay Wharf – fully refurbish

(b)        Rona Bay Wharf – fully refurbish

(c)        Petone Wharf – partially remove approximately 50 metres of the 393 metre wharf and fully refurbish the rest

(d)       Point Howard Wharf – demolish and don’t replace

(iv)      agrees that the funding in the draft budget be amended to reflect the recommended options and likely timing of works as follows:

(a)        2017/18          $1.4M

(b)        2018/19          $2.5M

(c)        2019/20            $3.4M”

AMENDMENT MOVED:(Cr Barry/Cr Lulich)

“(iii) (c) That the Committee agrees to fully refurbish the Petone Wharf.”

Cr Barry believed the Petone Wharf was currently under utilised due to its run down state, and that if fully restored, more users would be attracted to it.  He considered removing part of the wharf would restrict opportunities for the future.

Mayor Wallace noted that Heritage New Zealand was supportive of the officer’s recommendations and that the funding saved by not refurbishing the entire Petone Wharf would be used for the Rona Bay Wharf refurbishment. 

 

The motion was declared LOST by Division with the voting as follows:

For

 

Cr Barry

Cr Briggs

Cr Lewis

Cr Lulich

Against

 

Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Bridson

Cr Cousins

Cr Edwards

Cr McDonald

Cr Milne

Cr Sutton

Total: 4

Total: 9

 

 

 

RESOLVED:     (Mayor Wallace/Cr Barratt)                                 Minute No. CPC 17309(2)

“That the Committee:

(i)    notes the summary of responses to the consultation on the future of the wharves;

(ii)   notes that officers are seeking further specialist advice regarding the possible effect of piling works, including the removal of piles, on the Waiwhetu aquifer;

(iii)  agrees in principle to implement the following options, subject to the specialist advice on the aquifer;

(a)   Days Bay Wharf – fully refurbish

(b)   Rona Bay Wharf – fully refurbish

(c)   Petone Wharf – partially remove approximately 50 metres of the 393 metre wharf and fully refurbish the rest

(d)   Point Howard Wharf – demolish and don’t replace

(iv)  agrees that the funding in the draft budget be amended to reflect the recommended options and likely timing of works as follows:

(a)        2017/18    $1.4M

(b)        2018/19    $2.5M

(c)        2019/20    $3.4M”

 

The motion was put to the vote in four parts.  Parts (i), (ii) and (iv) were declared CARRIED on the voices and part (iii) was declared CARRIED by Division with the voting as follows:

For

Mayor Wallace

Deputy Mayor Bassett

Cr Barratt

Cr Bridson

Cr Cousins

Cr Edwards

Cr McDonald

Cr Milne

Cr Sutton

 

Total:   9

Against

Cr Barry

Cr Briggs

Cr Lewis

Cr Lulich

 

 

 

 

 

 

Total: 4

 

9.

Sportsville (17/820) 2.09pm

Report No. CPC2017/3/139 by the Divisional Manager, Leisure Active

 

Speaking under public comment, Mr Dave Head representing Wainuiomata Sportsville, requested that Council support Wainuiomata Sportsville to enable them to proceed with future planning and fundraising for the project. 

 

In response to questions from the members, Mr Head noted Wainuiomata Sportsville supported the officer’s recommendations as long as the project progressed.  He said costings for the project had been discussed at Board level and preliminary approaches had been made to possible funders.  He advised that Wainuiomata Sportsville would prefer that they be a separate entity to Petone Sportsville.

 

Speaking under public comment, Mr Zinny McCormick reiterated his initial request that the four recommendations from the feasibility study be adhered to and that full public consultation occur.  He suggested that Fraser Park Sportsville be operational before any further Sportsvilles were considered.  He questioned why sports clubs from the Hutt Recreation Ground had been advised they would be required to form a Sportsville within two years.

 

In response to questions from members, Mr McCormick considered the Sportsville Strategic Plan should be considered for future Sportsville developments in Hutt City.  He said Hutt City needed new facilities to attract high level athletes and that the use of the new Fraser Park turf was in question.

 

 

Speaking under public comment, Mr Alan Hewson representing Petone Sportsville, expressed support for the officer’s recommendations regarding Sportsville.  He explained the Board wanted to move forward with the project and considered there was a lot of mis-information in the public arena.  He stressed the need for Council approval over the next 12 months to allow the next steps in the process to continue and Council commitment going forward.

 

In response to questions from the members, Mr Hewson confirmed the Board understood Council would only release funds upon receipt of a sustainable business case and approval of the project.  He said the Board would conduct further consultation over the next 12 months, with a view to having design drawings completed in this period. He said initial concept plans had been completed for the North Park development and further consultation would also be undertaken for this project. 

 

Speaking under public comment, Mr Jay Waters representing Petone Sportsville expressed support for the officer’s recommendations regarding Sportsville.  He considered that if the project was not able to move forward then other options should be considered for the community.  He noted the Board would not commit to spending funds without a way forward. 

 

In response to questions from members, Mr Waters said Petone Sportsville had consulted extensively with the community.  He considered the hub model was the best way forward for the clubs and the community.  He said if Council funding was not forthcoming then some clubs would cease to exist whilst others would be forced to move to other areas. 

 

Cr Lulich declared that he was a honorary member of a sports club involved in Petone Sportsville.

The General Manager, Community Services and the Divisional Manager, Leisure Active elaborated on the report.  The General Manager, Community Services reiterated that Sportsvilles would only proceed if a robust business case was presented. 

In response to questions from the members, the General Manager, Community Services responded to the issues raised by submitters as follows: the Petone Sportsville currently had a partial operating model; that Sport New Zealand was using Council’s Sportsville model as an example; that public consultation was ongoing; that Stage 1 of Fraser Park Sportsville had been a success; that Hutt Park Recreation club users had been approached by officers to undertake a collabarative approach; that a regional approach to sport was being taken and no additional running track in the region was required and that the assessment of both Petone and Wainuiomata Sportsvilles together was being undertaken to achieve economies of scale in the procurement and project management processes.

In response to questions from members, the General Manager, Community Services advised that considerable work had been completed by all Sportsvilles to reach the stages they were now at.   He confirmed if funding was not forthcoming in this year’s budget, momentum would be lost and many clubs could pull out, bringing the total concept into doubt.  He explained the fundraising efforts over the next 12 months would be directed towards Fraser Park Sportsville.  He noted that Gymsports New Zealand had provided a letter of support for the Petone Sportsville.   He also explained that should funding be approved to progress to design stages, officers would assist the Sportsville Boards in producing detailed business cases. 

Cr Cousins declared she was the Council representative on the Hutt City Community Facilities Trust (CFT).  Mayor Wallace noted this and agreed that the matter was not directly related to CFT.  He advised that he did not consider Cr Cousins had a conflict of interest.

In response to further questions from members, the General Manager, Community Services advised Fraser Park was classified as the main regional facility with Petone and Wainuiomata Sportsvilles being more suburban facilities.  He further clarified the efficiencies to be gained by assessing Petone and Wainuiomata Sportsvilles together included using the same consultants, similar capital fundraising plans, ability to submit joint applications and other cost efficiencies.  He stated the main reason for having three Sportsvilles was to get all sports clubs communicating with each other and to provide for the continuation of sports and recreation within Hutt City.

In response to questions from members, the Divisional Manager, Leisure Active advised that Petone Sportsville had consulted with the Petone Working Men’s Club in the past.  He agreed public consultation was vital to the success of both Sportsvilles and that the funding requested would enable more details to be finalised so that meaningful consultation could occur.

In response to additional questions from members, the General Manager, Community Services confirmed that the funding amounts referred to in part (viii) of the officer’s recommendations were already budgeted for in the Long Term Plan.  He advised that if progress on one of the Sportsvilles was delayed then the progress for the other Sportsville would not be compromised.  He noted that if strict conditions were not met over the coming year, then reports would be presented to the relevant Council committee for consideration.  He said all figures shown were regarded as good estimates and that after one year Council would be in a much better position to assess the projects.

Members discussed the releasing of funding for the project versus the number of uncertainties.  It was noted that if no long term provision was made, investors and the community could question Council’s commitment to the projects.  Members acknowledged Petone 2040 was a visionary project and that all other projects proposed for the area should adhere to this vision.  Members agreed that to grow Hutt City wisely, all parties needed to work collaboratively and there needed to be widespread public consultation.

Mayor Wallace suggested the recommendations reflect that while the projects were separate, synergies could be achieved through the procurement process and that the delay of one sportsville would not impact on the progress of the other.

Cr Bridson asked that the matter be considered following an assessment of all proposed projects.

The meeting adjourned at 3.35pm and resumed at 3.45pm.

 

MOVED: (Mayor Wallace/Cr Barratt)

That the Committee recommends that Council agrees that the Naenae and Wainuiomata Community Hubs be brought forward for consideration in the 2018 Long Term Plan.

 

resolved: (Mayor Wallace/Cr Barratt)                              Minute No. CPC 17310(2)

“That the Committee agrees that the Naenae and Wainuiomata Community Hubs be brought forward for consideration in the 2018 Long Term Plan.”

 

 

resolved: (Mayor Wallace/Deputy Mayor Bassett)          Minute No. CPC 17311(2)

“That the Committee:

(i)         notes the information contained in the officer’s report attached as Appendices 1 and 2 to the report;

(ii)        notes that Petone and Wainuiomata Sportsvilles have been working in a voluntary capacity with Council since 2009;

(iii)       notes that Council has endorsed sportsville developments in the Long Term Integrated Community Facilities Strategy;

(iv)       notes that Petone Sportsville has requested funding be brought forward for capital development at North Park;

(v)        agrees to include capital funding of $300k in 2017/18 to enable Council officers to work with Petone Sportsville to:

(a)        advance design work (including community consultation) and that Petone Sportsville be obliged to consult with Petone2040 and address wider policy outcomes in finalising the design;

(b)        complete a business case analysis of the proposal; and

(c)        fully develop an operational model;

(vi)       agrees that any alteration to capital funding for this project will be considered by the Community Plan Committee in 2018;

(vii)      agrees to reduce capital funding for Wainuiomata Sportsville in 2017/18 from $500k to $300k as a joint procurement process will be used for both sportsvilles, understanding both projects, Petone and Wainuiomata, are separate projects but synergies are achieved through the procurement process;

 (viii)    agrees that Council capital funding for construction for both sportsvilles will only be released conditional on:

(a)   a sustainable operational business case – clearly demonstrating a sustainable operating model that does not rely on Council operational funding; and

(b)   all capital funding being confirmed; and

(ix)       notes that any delay in one sportsville will not affect the progress of another sportsville.”

 

The motion was put to the vote in three parts.  Parts (i) to (iv) and parts (vi) to (ix) were declared CARRIED on the voices and part (v) was declared CARRIED by Division with the voting as follows:

 

 

 

For                                                                               Against

Mayor Wallace                                                   Cr Lewis

Deputy Mayor Bassett                                       Cr Lulich

Cr Barratt

Cr Barry

Cr Bridson

Cr Briggs

Cr Cousins

Cr Edwards

Cr McDonald

Cr Milne

Cr Sutton

Total: 11                                                             Total: 2

         

10.

Report back on Consultation Results of Review of Rates and Development Charges Remissions Policies (17/824)

Report No. CPC2017/3/140 by the Development Liaison Manager

 

In response to questions from the members, the Divisional Manager City Development explained that rates were administered under a number of Council policies and that there were a number of criteria to be met before a remission of rates would be considered.

 

 

Resolved:  (Mayor Wallace/Cr Sutton)                              Minute No. CPC 17312(2)

“That the Committee:

(i)      notes that Council, in support of its strategies and plans, has put in place policies to encourage economic development and development activity in the City and that these policies have been reviewed.  These are:

(a)     Part 5 Rates Remission Policy - Rates Remission for Economic Development (adopted 2003 – last revised 2014); and

(b)     Part 6 Rates Remission Policy - Central Business District Development Charges and Rates Remissions Policy (2012 – reviewed 2014); and

(c)      Hutt City Development Charges Remission Policy (2012);

(ii)     notes that these reviewed and amended policies were approved for special consultation in the draft 2017/2018 Annual Plan by the City Development Committee at its meeting on 28 February 2017;

(iii)    notes the consultation results outlined in paragraphs 20 and 21 of the officer’s report;

(iv)    notes minor changes to the draft polices were suggested during consultation.  Where appropriate these have been incorporated in the revised draft polices attached as Appendices 1 and 2 to the report;

(v)     notes that in the event these policies are adopted budget allocation of $3.29M over 3 years to 30 June 2020 has been made in the proposed Annual Plan 2017/2018;

(vi)    approves the draft Part 5 of the Rates Remission Policy “Rates Remission and Grants for Economic Development Policy” attached as Appendix 1 to the report for adoption by Council effective 1 July 2017; and

(vii)   approves the draft Part 6 of the Rates Remission Policy “Hutt City Development Charges and Rates Remission Policy” attached at Appendix 2 to the report for adoption effective from 1 July 2017 to 30 June 2020.”

 

The motion was put to the vote in parts. All parts  were declared CARRIED on the voices. Crs Briggs and Barry requested their dissenting votes to be recorded against part (vi) above.

 

11.

Councils of the Wellington Region Draft Waste Management and Minimisation Plan 2017 -2023 - Report on public consultation received via annual plan process (17/823)

Report No. CPC2017/3/141 by the Environmental Sustainability Manager

 

The Environmental Sustainability Manager elaborated on the report.

In response to questions from the members, the Environmental Sustainability Manager explained that each local authority was required to produce its own Local Action Plan, in accordance with the Regional Plan.  He further explained that the replacement of recycling crates with wheelie bins, collaboration with Hutt City Beautiful and education campaigns were some of the actions being investigated in response to submissions received.  He confirmed that climate change was one key goal in the Environmental Sustainability Strategy.

Members asked the Environmental Sustainability Manager to investigate further steps to reduce the number of plastic bags in Hutt City including prohibiting the use of plastic bags at the Riverbank market.

 

Resolved: (Mayor Wallace/Cr Bridson)                             Minute No. CPC 17313(2)

“That the Committee:

(i)      notes that 530 submissions were received on the draft Waste Management Minimisation Plan;

(ii)     notes the results of the consultation attached as Appendix 1 to the report;

(iii)    notes there are no recommendations for changes to the Regional Actions as a result of the consultation; and

(iv)    approves the five recommended changes to the Local Action Plan as a result of the consultation as follows:

(a)   Local Action LM2 (WDC4) to delete the reference to ‘Earthlink’ and replace with ‘an appropriate supplier’;

(b)   within the funding column delete ‘licensing fees and General Rate rise’ and replace with ‘waste levy’ for actions D1 and C1;

(c)   within the funding column delete ‘waste levy’ for actions C4 and IN10;

(d)   within the funding column delete ‘targeted rate’ for actions C6, C7, C8 and IN6; and

(e)   within the funding column delete ‘user charges’ for actions IN11 and LM12.”

 

12.

Adoption of Annual Plan 2017-2018 (17/835)

Report No. CPC2017/3/78 by the Corporate Planner

 

In response to a question from a member, the Chief Executive advised that he was confident officers would deliver on the projects over the next 12 months.

 

 

Resolved: (Mayor Wallace/Deputy Mayor Bassett)          Minute No. CPC 17314(2)

“That the Committee:

 

(i)    adopts the Annual Plan 2017-2018 incorporating the budget and any other changes agreed by the Community Plan Committee; and

 

(ii)   authorises the Annual Plan Subcommittee comprising Mayor Wallace, Deputy Mayor Bassett and Councillors Barry, Cousins and Milne to sign off the typeset document.”

13.     QUESTIONS   

          There were no questions.

 

 

 

There being no further business the Chair declared the meeting closed at 6.53pm.

 

 

 

 

 

 

 

 

 

WR Wallace

MAYOR

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 15th day of August 2017.