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COUNCIL
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Membership:
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13
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Meeting
Cycle:
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Council meets on a six weekly basis (Extraordinary Meetings can
be called following a resolution of Council; or on the requisition of the
Chair or one third of the total membership of Council)
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Power to (being a power that is not capable of being
delegated)[1]:
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Make
a rate.
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Make
bylaws.
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Borrow
money other than in accordance with the Long Term Plan (LTP).
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Purchase
or dispose of assets other than in accordance with the LTP.
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Purchase
or dispose of Council land and property other than in accordance with the LTP.
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Adopt
the LTP, Annual Plan and Annual Report.
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Adopt
policies required to be adopted and consulted on under the Act in association
with the LTP or developed for the purpose of the Local Governance Statement.
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Appoint
the Chief Executive.
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Exercise
any powers and duties conferred or imposed on the local authority by the Public
Works Act 1981 or the Resource Management Act 1991 that are unable to be
delegated.
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Undertake
all other actions which are by law not capable of being delegated.
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The
power to adopt a Remuneration and Employment Policy.
Decide on:
Policy
issues
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Adoption
of all policy required by legislation.
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Adoption
of policies with a city-wide or strategic focus.
District
Plan
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Promotion
of Plan Changes and Variations recommended by the District Plan Committee prior
to public notification.
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The
withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of
the Resource Management Act 1991.
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Approval,
to make operative, of District Plan and Plan Changes (in accordance with clause
17, Part 1, Schedule 1 of the Resource Management Act 1991).
Representation,
electoral and governance matters
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The
method of voting for the Triennial elections.
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Representation
reviews.
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Council’s
Code of Conduct and Local Governance Statement.
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Elected
Members Remuneration.
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The
outcome of any extraordinary vacancies on Council.
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Any
other matters for which a local authority decision is required under the Local
Electoral Act 2001.
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All
matters identified in these Terms of Reference as delegated to Council
Committees (or otherwise delegated by the Council) and oversee those
delegations.
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Council‘s
delegations to officers and community boards.
Delegations
and employment of the Chief Executive
The review
and negotiation of the contract, performance agreement and remuneration of the
Chief Executive.
Meetings
and committees
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Standing
Orders for Council and its committees.
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Council’s
annual meeting schedule.
Operational
matters
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The
establishment and disposal of any Council Controlled Organisation or Council
Controlled Trading Organisation and approval of annual Statements of Corporate
Intent on the recommendation of the Finance and Performance Committee.
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Civil
Defence Emergency Management Group matters requiring Council’s input.
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Road
closing and road stopping matters.
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All
other matters for which final authority is not delegated.
Appoint:
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The
non-elected members of the Standing Committees (including extraordinary
vacancies of non-elected representatives).
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The
Directors of Council Controlled Organisations and Council Controlled Trading Organisations.
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Council’s
nominee on any Trust.
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Council
representatives on any outside organisations (where applicable and time
permits, recommendations for the appointment may be sought from the appropriate
standing committee and/or outside organisations).
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The
Chief Executive of Hutt City Council.
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Council’s
Electoral Officer, Principal Rural Fire Officer and any other appointments
required by statute.
Ordinary meeting to be held in the Council Chambers,
2nd Floor, 30 Laings Road, Lower Hutt on
Tuesday 23 May 2017 commencing at 6.00pm.
ORDER PAPER
Public Business
1. APOLOGIES
2. PUBLIC
COMMENT
Generally up to 30 minutes is set
aside for public comment (three minutes per speaker on items appearing on
the agenda). Speakers may be asked questions on the matters they raise.
3. Mayoral Statement (17/724)
4. CONFLICT OF
INTEREST DECLARATIONS
5. Committee Reports with Recommended Items
a) Traffic
Subcommittee
10 April 2017 10
Recommended Items
Item 4a) Korokoro Road -
Proposed No Stopping At All Times Restrictions (17/357) 11
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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Item 4b) Randwick Road, Moera -
Proposed P15 Parking, No Parking On Grass and No Stopping At All Times
Restrictions (16/152) 12
Mayor’s
Recommendation:
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“That in
light of additional information received after the Traffic Subcommittee’s
meeting, Council refers the matter back to officers for a full review.”
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Item 4c) Randwick Crescent
(Moera Carpark) - Proposed Mobility Park and No Stopping At All Times Restrictions (17/380) 13
Mayor’s
Recommendation:
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“That the
recommendation contained in the report be endorsed.”
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Item 4d) The Esplanade (Petone
Wharf) - Proposed P120 Parking Restrictions and No Stopping At All Times
Restrictions
(17/412) 13
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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Item 4e) Holyoake Crescent -
Proposed Mobility Park and No Stopping At All Times Restrictions (17/359) 14
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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Item 4f) 460 High Street -
Proposed P15 Parking Restrictions (17/361) 14
Mayor’s
Recommendation:
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“That the
recommendation contained in the report be endorsed.”
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Item 4g) Taita Drive - Proposed
No Stopping At All Times Restrictions (17/414) 14
Mayor’s
Recommendation:
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“That the
recommendation contained in the report be endorsed.”
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Item 4h) Titoki Street - Proposed
No Stopping At All Times Restrictions (17/384) 15
Mayor’s
Recommendation:
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“That the
recommendation contained in the report be endorsed.”
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b) District Plan
Committee
26 April 2017 24
Recommended Item
Item 5) Proposed District Plan
Change 49
Copeland Street Reserve
Rezoning to General Residential Activity Area - Medium Density and General
Recreation Activity Area
(17/565) 25
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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c) Policy and
Regulatory Committee
1 May 2017 93
Recommended Items
Item 4a) Overseas Travel
Approval - Policy Change
(17/651) 94
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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Item 4b) Redrafted Gift Policy
for Elected Members
(17/587) 94
Mayor’s
Recommendation:
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“That the
recommendation contained in the report be endorsed.”
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Item 4c) Reserve
Reclassification - Wainuiomata (17/252) 95
Mayor’s
Recommendation:
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“That the
recommendation contained in the report be endorsed.”
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Item 4d) Future of Molesworth
Street Reserve Pomare
(17/536) 95
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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Item 4e) Proposed Road Stopping
and Sale of Legal Road on the corner of Knights Road and Birch Street Waterloo (17/600) 96
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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Item 4f) Dog controls for Avalon
Park
(17/632) 96
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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Item 4g) Easter Sunday Shop
Trading Policy
(17/575) 98
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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d) City
Development Committee
2 May 2017 123
Recommended Items
Item 4a) Petone 2040 (17/682) 124
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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Item 4b) Petone Clock Walk (17/681) 126
Mayor’s
Recommendation:
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“That the
recommendations (i)-(iv) contained in the report be endorsed with a new part
(v) to read:
(v) asks
officers to report to the June 2017 Community Plan Committee on necessary
funding for the Jackson Street Streetscape Design.”
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e) Finance and
Performance Committee
3 May 2017 135
Recommended Items
Item 4a) Urban Plus Limited -
Amendment to Constitution
(17/667) 136
Mayor’s
Recommendation:
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“That the
two recommendations contained in the report be endorsed.”
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Item 4b) Appointment of Trustees
to Hutt City Community Facilities Trust (17/549) 137
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed and appoints Cr Milne to
the selection panel.”
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Item 4c) Response to Fraser Park
Business Case
(17/603) 138
Mayor’s
Recommendation:
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“That the
two recommendations contained in the report be endorsed.”
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f) Community
Services Committee
4 May 2017 147
Recommended Items
Item 4a) Review of Community
Funding
(17/656) 148
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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Item 4b) Review of Community
Committees
(17/661) 151
Mayor’s
Recommendation:
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“That the
recommendations contained in the report be endorsed.”
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6. Miscellaneous
a) Living Wage -
Next Steps
(17/770)
Report
No. HCC2017/2/136 by the Divisional Manager Human Resources 163
Mayor’s Recommendation:
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“That
Council:
(i)
receives
the legal advice;
(ii)
endorses
the recommendation based on the legal advice received; and
(iii)
requests
the Chief Executive to continue to work with Living Wage Hutt Valley on
issues such as contracting.”
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b) Skateboard Area
- Civic Building
(17/790)
Memorandum
dated 15 May 2017 by the Solicitor 210
Mayor’s Recommendation:
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“That
the recommendation contained in the memorandum be discussed.”
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c) Changes to
Terms of Reference and Subcommittee Membership (17/740)
Memorandum
dated 2 May 2017 by the Divisional Manager, Secretariat Services 213
Mayor’s Recommendation:
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“That
the recommendations contained in the memorandum be endorsed.”
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d) Alteration of
Part of a Previous Council Resolution - Delaney Park (17/769)
Memorandum
dated 9 May 2017 by the Divisional Manager, Secretariat Services 221
Mayor’s Recommendation:
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“That
the recommendations contained in the memorandum be endorsed.”
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7. Minutes
Meeting minutes Hutt City
Council, 14 March 2017 224
8. Committee Reports without Recommended Items
a)
Community
Plan Committee
21 February 2017 255
14 March 2017 268
b)
Hutt
Valley Services Committee
5 May 2017 272
9. QUESTIONS
With reference to section 32 of
Standing Orders, before putting a question a member shall endeavour to obtain
the information. Questions shall be concise and in writing and handed to the
Chair prior to the commencement of the meeting.
10. Sealing Authority (17/477)
Report
No. HCC2017/2/11 by the Committee Administrator 276
Mayor’s Recommendation:
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“That
Council:
(i)
approves
the affixing of the Common Seal to all relevant documents in connection with
the items set our in Schedule 1 contained in the report; and
(ii)
approves
the deeds executed under Power of Attorney set out in Schedule 2 contained in
the report.”
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11. EXCLUSION OF
THE PUBLIC
MAYOR'S RECOMMENDATION:
“That the public be excluded from
the following parts of the proceedings of this meeting, namely:
12. Committee Reports with Recommended Items
a) City
Development Committee
2 May 2017
b) Finance and
Performance Committee
3 May 2017
c) Community
Services Committee
4 May 2017
13. Minutes
14 March 2017
14. Community Representatives for the Civic
Honours Committee (17/647)
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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(A)
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(B)
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(C)
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General subject of
the matter to be considered.
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Reason for passing
this resolution in relation to each matter.
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Ground under section
48(1) for the passing of this resolution.
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Report of the City
Development Committee held on 2 May 2017: Proposed New Private Street Name –
No.1-13 Laura Fergusson Grove
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The withholding of
the information is necessary to protect the privacy of natural
persons.(s7(2)(a)).
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That the public
conduct of the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exist.
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Report of the
Finance and Performance Committee held on 3 May 2017: Response to Hutt City
Community Facilities Trust Funding Proposal
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The withholding of
the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities(s7(2)(h)).
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That the public
conduct of the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exist.
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Report of the
Community Services Committee held on 4 May 2017: Arts and Culture
Subcommittee Recommendations – Community Representation on Arts and Culture
Subcommittee
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The withholding of
the information is necessary to protect the privacy of natural
persons.(s7(2)(a)).
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That the public
conduct of the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exist.
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Minutes of the Hutt
City Council held on 14 March 2017: Appointment of Directors – Seaview Marina
Limited and Urban Plus Limited
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The withholding of
the information is necessary to protect the privacy of natural persons.
(s7(2)(a)).
The withholding of
the information is necessary to maintain legal professional privilege
(s7(2)(g)).
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That the public
conduct of the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exist.
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Community
Representatives for the Civic Honours Committee.
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The withholding of
the information is necessary to protect the privacy of natural persons.
(s7(2)(a)).
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That the public
conduct of the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exist.
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This resolution is made in reliance
on section 48(1) of the Local Government Official Information and Meetings Act
1987 and the particular interest or interests protected by section 6 or 7 of
that Act which would be prejudiced by the holding of the whole or the relevant
part of the proceedings of the meeting in public are as specified in Column (B)
above.”
MAYOR’S RECOMMENDATION:
“That Mr Alister Skene of
Hutt City Community Facilities Trust, be permitted to remain after the public
during consideration of item 12b) ‘Response to Hutt City Community Facilities
Trust Funding Proposal’ as he has knowledge of the matter to be discussed that
will assist the Committee in relation to this item.”
Kathryn
Stannard
DIVISIONAL
MANAGER, SECRETARIAT SERVICES
