HUTT CITY COUNCIL

 

City Development Committee

 

Report of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

Lower Hutt on

 Tuesday 2 May 2017 commencing at 5.30pm

 

 

 PRESENT:                       Deputy Mayor D Bassett (Chair)                       

                                           Cr C Barry (until 8.33pm)           Cr G Barratt (from 6.05pm)

                                           Cr MJ Cousins                             Cr S Edwards            

                                           Cr T Lewis                                   Cr M Lulich               

                                           Cr G McDonald                           Cr C Milne                 

                                           Cr L Sutton

                                          

APOLOGIES:                  Apologies were received from Mayor RW Wallace and an apology for lateness from Cr Barratt.

 

IN ATTENDANCE:       Cr J Briggs (part meeting)

Mr T Stallinger, Chief Executive

Ms K Kelly, General Manager, Strategic Services

Mr B Sherlock, General Manager, City Infrastructure 

Mr M Reid, General Manager, Community Services

Mr G Craig, Divisional Manager, City Development (part meeting)

Mr P Maaka, Urban Design Manager (part meeting)

Mr J Lamb, Visitor Market Development Manager (part meeting)

Mrs L Goss-Wallace, Projects Manager, City Development (part meeting)

Mr M Mercer, Divisional Manager, Community Hubs (part meeting)

Ms C Steed, City Events Manager (part meeting)

Mr Z Moodie, Traffic Engineer (part meeting)

Mr R Gardiner, City Events Coordinator (part meeting)

Ms S Simcox, Communications and Marketing Team Leader

Ms K Glanville, Senior Committee Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

resolved:  (Deputy Mayor Bassett/Cr Cousins)                Minute No. CDC 17201

“That the apology received from Mayor Wallace, and the apology for lateness from
Cr Barratt, be accepted and leave of absence be granted.”

 

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.      

 

resolved:  (Deputy Mayor Bassett/Cr Milne)                Minute No. CDC 17202

“That in terms of Standing Order 15.2, the time limit for public comment be extended to allow for those present to speak.”

3.       CONFLICT OF INTEREST DECLARATIONS

Cr Lewis declared a conflict of interest in relation to Item 6: Independent Survey of Petone Fair – Results and Recommendations and did not take part in discussion or voting on the matter.

4.       Recommendations to Council - 23 May 2017

a)

Petone 2040 (17/682)

 

Speaking under public comment, Mr M Fisher and Mr T Bennion, representing the P2040 Group, expressed support for the P2040 Spatial Plan.  Mr Fisher said the plan would provide a yardstick to measure projects against.  He asked members to support the officers’ recommendations.

Speaking under public comment, Ms P Hanna, Chair of the Petone Community Board, expressed support for the P2040 Spatial Plan.  She said it would provide a foundation for future planning in the area.

In response to a question from a member, Ms Hanna advised that a priority of the P2040 spatial planning was the Jackson Street streetscape and this had to be undertaken prior to considering the Petone Clock Walk.

The Urban Design Manager elaborated on the report.  He noted that the New Zealand Transport Agency’s work programme had been reassessed due to the Kaikoura Earthquake in 2016.

In response to a question from a member, the Urban Design Manager confirmed that the Cross Valley Link was an important piece of work for the City.

 

 

 

Cr Cousins noted that aspects of the plan affected the wider city and that consultation had not taken place outside of the P2040 area.  She asked that officers not proceed with projects that would impact the City outside the P2040 area until consultation with all affected areas had been undertaken.

 

RECOMMENDED:  (Deputy Mayor Bassett/Cr Lulich) 

                                                                                    Minute No. CDC 17203

“That the Committee recommends that Council:

(i)      notes that Petone 2040 is supported by the Petone Community Board (PCB), Jackson Street Programme (JSP), and the Petone 2040 Community Group;

(ii)     notes that Petone 2040 has been well received by Councillors, and officers are seeking it as a spatial plan to assist their work;

(iii)    notes that Petone 2040 will form an important part of the Hutt growth ‘story’ being developed with the New Zealand Transport Agency and Greater Wellington Regional Council to consider city wide transport projects eg Cross Valley Link;

(iv)    approves the Petone 2040 Spatial Plan, attached as Appendix 2 (separately circulated) as Council’s and the community’s overarching long term development strategy for Petone and Moera;

(v)     notes the membership of the Petone 2040 Group as follows: Cr Tui Lewis (Chair of the Petone 2040 Group); Ms Pam Hanna (Petone Community Board Chair); Mr Mike Fisher (Petone Community Board Deputy Chair); Mr John Donnelly (Jackson Street Programme representative); Mr Matt Roberts (community representative); Ms Sue Piper (facilitator); and Mr Tom Bennion (community representative); and

(vi)    appoints Cr Sutton (Deputy Chair) as the City Development Committee representative to the Petone 2040 Group.”

 

To view Appendix 2 – Petone 2040 Spatial Plan click here

b)

Petone Clock Walk (17/681)

 

Speaking under public comment, Ms V D’or, business owner in Petone, considered that the Clock Walk proposal was not a natural fit with the heritage aspect of Jackson Street.  She advised there was limited space and car parks in Petone.  She noted that she was a member of the Jackson Street Programme (JSP) and that JSP did not support the Petone Clock Walk proposal.

Speaking under public comment, Mr S Reid, Petone Clock Walk Group, advised that the proposal was a well researched project in terms of heritage and had 88% support from an online survey.  He stated he would like to know if the Jackson Street retailers supported the proposal, and if they did, he would ask the JSP to re-consider its opposition.

In response to questions from members, Mr Reid considered that the City Business District was not a good fit for the proposal as the clocks would get lost in the open spaces.  He said the proposal was a Petone proposal due to it being a “bubbling centre” with a lot of foot traffic.  He advised that the intention was to hold a design competition for the clocks.  He said that there were design guidelines linked to six heritage related themes and that the design must fit within the streetscape.  He noted the clocks on the proposal document were only examples.

Speaking under public comment, Mr G Gellen expressed support for the Petone Clock Walk proposal. 

Speaking under public comment, Ms P Hanna, Chair of the Petone Community Board, advised that the Board had recommended that the Clock Walk should await consideration as part of a Jackson Street streetscape design study.

Speaking under public comment, Ms L Dobbs, Chair of the Jackson Street Programme (JSP), advised that the Petone Clock Walk proposal could not be taken as an isolated project and needed to be considered with the P2040 Spatial Plan. She expressed concern about what might happen to car parking if the clocks were installed on the streets.  She said that building owners were currently focussed on earthquake strengthening of buildings and this work needed to be completed before considering the Clock Walk proposal.

In response to a question from a member, Ms Dobbs advised that JSP had no issue with talking about the proposal and would be happy to discuss the proposal further.

The Urban Design Manager elaborated on the report. 

In response to questions from members, the Urban Design Manager advised that a location for the clocks was better considered through the streetscape design of Jackson Street.  He confirmed it was possible for the Clock Walk Group to hold further discussions with the JSP.

Members noted that they did not want to see the Clock Walk proposal disappear due to the process and timeframe of the P2040 project.

 

 

RECOMMENDED:    (Cr Cousins/Cr Milne)          Minute No. CDC 17204

“That the Committee recommends that Council:

(i)      notes that the Jackson Street Programme (JSP) does not support the Petone Clock Walk;

(ii)     notes that Petone Community Board and Petone 2040 Community Group agree that Petone Clock Walk should be considered through Petone 2040;

(iii)    agrees that further discussions be held between JSP and Petone Clock Walk to then be brought forward to the P2040 Group;

(iv)    agrees that further progress for the Petone Clock Walk is considered through a Jackson Street streetscape design under the Petone 2040 Spatial Plan and asks that the P2040 makes this project a priority and notes Council’s support of the project;

(v)     asks officers to report to the June 2017 Community Plan Committee on necessary funding.”

 

PRECEDENCE OF BUSINESS

RESOLVED:        (Deputy Mayor Bassett/Cr Barry)                                      Minute No. CDC 17205

“That, in terms of Standing Order 10.4, precedence be accorded to Item 6 Independent Survey of Petone Fair – Results and Recommendations.”

This item is recorded in the order in which it is listed on the order paper.

5.

International Relations (17/701)

Report No. CDC2017/2/134 by the Visitor Market Development and International Relations Manager

 

Speaking under public comment, Ms S Knowles, International Student Manager at Sacred Heart College and Ms V Wilson, International Student Manager at Wainuiomata High School spoke in relation to international education.  Ms Knowles noted that in addition to the positive experience and value that international education provided to students, it also generated a significant contribution to the economy.  She said that the total value of New Zealand’s educational industry in 2016 was $4.28billion making it the fourth largest export industry.  Both Ms Knowles and Ms Wilson advised that they travelled overseas and noted the importance of building successful relationships.  Ms Wilson asked that Council continue to support the work undertaken by officers to assist the building of these relationships.

In response to a question from a member, Ms Wilson advised it was important for schools and Council to work together on building relationships.  She noted the status that the Mayoral position provided in relationship building.

Speaking under public comment, Mr H Clark representing the Hutt Valley business community, expressed support for option 2 contained in the officers’ report.  He noted the importance of leveraging the political spheres of influence and relationships with sister cities.  He said that education had been a focus and it would be good to also focus on business and commercial gain.

 In response to a question from a member, Mr Clark advised that Tempe, Arizona would be interested in the high tech manufacturing sector of the Hutt Valley, noting that this sector was an evolving landscape.

Cr Barry left the meeting at 8.33pm.

The Visitor Market Development and International Relations Manager elaborated on the report.  He advised the importance of maintaining and realising the potential of Sister City relationships.  He noted the benefits of the relationships, noting that Tempe, Arizona provided knowledge about science, technology, engineering and advanced manufacturing.  He said that currently international students brought $17M into the City and that there were opportunities to increase this number.   He confirmed that the political sphere assisted in relationship building and making connections, especially in the Asia markets.

In response to questions from members, the Visitor Market Development and International Relations Manager confirmed that officers would report back to the Committee every six months against the international relations work programme.  He noted that the work programme may change to reflect progression in relationships.

In response to questions from members, the Divisional Manager, City Development advised that the Hutt Sister City Foundation (the Foundation) was an important partner for Council in regard to Sister Cities, in particular with Tempe, Arizona, and that officers regularly met with the Foundation.  He said that existing relationships had provided the introduction of ideas to the City and provided the STEMM Festival as an example due to the links with Tempe, Arizona.  He noted that resources were not invested in dormant sister cities relationships.

In response to a further question from a member, the Visitor Market Development and International Relations Manager acknowledged that community ownership of the relationships was critical.

Cr Edwards noted he saw the benefit that the relationships provided to the City but was aware that Council was facing difficult decisions with the Annual Plan process this financial year.

 

Resolved      (Deputy Mayor Bassett/Cr Edwards)        Minute No. CDC 17206

“That the Committee:

(i)      notes Lower Hutt’s longstanding sister and friendly city connections and the current status of these relationships;

(ii)     notes the current opportunities and limitations for Council in its international relations activity;

(iii)    agrees to retain a more reactive approach with current staff resources and operating budget;

(iv)    approves the respective proposed international relations work programme attached as Appendix 1 to the report; and

(v)     reports back to the City Development Committee every six months on progress.”

 

6.

Independent Survey of Petone Fair - results and recommendations (17/624)

Report No. CDC2017/2/105 by the City Events Manager

 

Speaking under public comment, Ms V D’or a Petone business owner, noted that Jackson Street Programme would like to trial a Sunday for the Petone Fair.

In response to questions from members, Ms D’or considered that further discussions with all parties should occur.  She said that she would support the fair if it was what was best for Petone and for Jackson Street.

Speaking under public comment, Mr M Henley and Ms A Kemble-Walsh, organisers of the Newtown Festival, advised that festivals/fairs generated social, cultural and economic benefits in the areas they were held.  They advised not to change the time schedule as festivals/fairs were based on a regional /national calendar and stall holders found it essential for their planning and advertisting. 

Speaking under public comment, Ms L Dobbs, Jackson Street Programme Chair (JSP), advised that JSP had held discussions with Petone Rotary for the last three to four years asking for a Sunday trial.  She noted that one retailer had lost approximately $60,000 on the one day of the fair.

In response to questions from members, Ms Dobbs considered that the clientele of the fair had changed over the years and lower numbers now frequented the retail shops during the Fair.  She confirmed that the JSP had advertised the fair through its networks.  She said that the JSP had no issue with discussing the matter further.

Speaking under public comment, Mr C Partington, Petone Rotary Fair Convenor, advised the fair had run for 26 years.  He noted that Jackson Street had changed over that time and said the fair had been instrumental in bringing people to the street.  He stated that the Fair generated economic benefit for the area.

In response to a question from a member, Mr Partington advised that Petone Rotary was open to further discussions regarding the fair.

Speaking under public comment, Ms H Swales, Jackson Street Programme Coordinator, noted that Saturday was the biggest shopping day of the week for retailers on Jackson Street.  She asked that a Sunday be trialled.

In response to questions from members, Ms Swales said that retailers had indicated a loss of revenue on the day of the fair.  She advised retailers would prefer the fair be held on a Sunday as a lesser number of retailers opened on a Sunday.  She said that MarketView data had shown a downward spiral of revenue for retailers on fair day.  She considered that revenue lost on fair day was not regained through the year by retailers.

Cr Lewis declared a conflict of interest in the matter and took no part in discussion or voting on the matter.

The Chair noted that there was an error in the Chair’s recommendations in the agenda.  He said he did not endorse recommendation (iv) “… agrees that Petone Rotary should be asked to change the day of the fair from a Saturday to a Sunday for a minimum of two consecutive years as a trial, starting from 2018” contained in the officer’s report.

The City Events Manager elaborated on the report.  She advised that this was not a Council owned event rather an event that Council supported.

In response to questions from members, the City Events Manager advised she was not confident that further discussions would resolve the issue but considered further discussions should take place.  She confirmed that the surveys undertaken by Council were independent. 

MOVED:   (Cr Barry/Cr Sutton)

“(iv)    approves, in principle, that the Petone Rotary Fair continue on a Saturday.”

The motion was declared CARRIED by division with the voting as follows:

          For:                                            Against:

          Cr Barry                                                Deputy Mayor Bassatt

          Cr Barratt

          Cr Edwards

          Cr McDonald

          Cr Milne

          Cr Lulich

          Cr Sutton

 

          Total: 7                                      Total: 1

Cr Cousins abstained from voting on the matter.

 

Resolved:       (Cr Barry/Cr Sutton)                                    Minute No. CDC 17207

“That the Committee:

(i)      acknowledges the differing views of parties regarding the day of the week that the Petone Rotary Fair should be held on, noting valid concerns on all sides;

(ii)     acknowledges that officers have made numerous attempts over the last 24 months to assist the parties in finding an agreeable solution, but to no avail;

(iii)    notes that an independent survey of Jackson Street businesses was undertaken to understand the preference for the Petone Fair to be on a Saturday or Sunday and the financial impact of the Fair currently being on a Saturday; and

(iv)    approves, in principle, that the Petone Rotary Fair continue on a Saturday.”

Cr Cousins abstained from voting on the matter.

7.

Proposed New Private Street Name - (1-5)/14 Otamarau Grove (17/201)

Report No. CDC2017/2/131 by the Traffic Engineer

 

Speaking under public comment, Mr K Munro, a resident of the private road, spoke in support of the name “Karearea” due to the native bush falcons residing in the area.

Speaking under public comment, Mr B and Mrs K Blackler, residents of the private road, spoke in support of the name “Falcon” with their second preference being “Karearea”. 

The Traffic Engineer elaborated on the report.

In response to questions from members, the Traffic Engineer advised resident associations were not consulted with for the naming of a private road.  He advised a sub-plate could be added to the signage that explained a Karearea was a native bush falcon.

 

Resolved:     (Cr Edwards/Cr Barratt)                               Minute No. CDC 17208

“That the Committee approves the name of the new private road off Otamarau Grove, Maungaraki, attached as Appendix 1 to the report, as Karearea Lane.”

 

Resolved:    (Cr Cousins/Deputy Mayor Bassett)              Minute No. CDC 17209

“That officers approach all residents associations on the Western Hills to provide a list of up to 12 suitable names for future naming of streets for each area.”

8.

Proposed Two New Private Street Names - No.8 St Columbans Grove (17/382)

Report No. CDC2017/2/133 by the Traffic Engineer

 

Resolved:    (Cr Sutton/Deputy Mayor Bassett)                Minute No. CDC 17210

“That the Committee approves the names of the two new private roads at No.8 St Columbans Grove, Boulcott, attached as Appendix 1 to the report,  as Francis Douglas Way and Bobbio Court.”

9.

Temporary Road Closure Subcommittee minutes - 18 April 2017 (17/697)

Report No. CDC2017/2/75 by the Senior Committee Advisor

 

Resolved:     (Deputy Mayor Bassett/Cr Sutton)               Minute No. CDC 17211

“That the Temporary Road Closure Subcommittee minutes dated 18 April 2017 be adopted.”

 

10.

General Managers' Report (17/513)

Report No. CDC2017/2/106 by the General Manager, Strategic Services

 

In response to a question from a member, the General Manager, Strategic Services confirmed that officers would include a percentage column to the City Wide and CBD Remissions Policy and Funding tables in future reports.

 

Resolved:    (Deputy Mayor Bassett/Cr Sutton)                Minute No. CDC 17212

“That the Committee notes the updates contained in the report.”

 11.    Information Items

a)

Walter Nash Centre Update (17/633)

Report No. CDC2017/2/72 by the Divisional Manager Community Hubs

 

The Divisional Manager Community Hubs elaborated on the report.

In response to a question from a member, the Divisional Manager Community Hubs  advised officers would investigate options to subsidise the gym membership at the Walter Nash Centre. 

 

Resolved:   (Deputy Mayor Bassett/Cr Barratt)       Minute No. CDC 17213

“That the Committee:

 

(i)         notes and receives the report; and

 

(ii)        asks officers to provide a report outlining the overall performance and identify             possible opportunities for the fitness suite at the Walter Nash Centre to the next             City Development Committee meeting to be held on 1 August 2017.”

b)

City Development Committee Work Programme (17/514)

Report No. CDC2017/2/70 by the Senior Committee Advisor

 

Resolved:   (Deputy Mayor Bassett/Cr Sutton)        Minute No. CDC 17214

“That the work programme be received.”

12.     QUESTIONS   

There were no questions.

 

 

13.     EXCLUSION OF THE PUBLIC

Resolved:   (Deputy Mayor Bassett/Cr Milne)                          Minute No. CDC 17215

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

14.     Proposed New Private Street Name - No.1-13 Laura Fergusson Grove (17/381)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Proposed New Private Street Name - No.1-13 Laura Fergusson Grove.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

 

There being no further business the Chair declared the meeting closed at 9.18pm and the non public portion of the meeting finished at 9.28pm.

 

 

 

 

 

Deputy Mayor D Bassett

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 23rd day of May 2017