HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Community Services Committee

 

 

28 April 2017

 

 

 

Order Paper for the meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

 

 

Thursday 4 May 2017 commencing at 6.00pm

 

 

 

 

 

 

Membership

 

Cr G Barratt (Chair)

Cr J Briggs (Deputy Chair)

 

Cr L Bridson

Cr S Edwards

Cr M Lulich

Cr G McDonald

Cr C Milne

Cr L Sutton

Mayor W R Wallace (Ex Officio)

 

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

 

HuttCity_TeAwaKairangi_SCREEN_MEDRESCOMMUNITY SERVICES COMMITTEE

Membership:

9

Meeting Cycle:

Meets on a six weekly basis, as required or at the requisition of the Chair

Quorum:

Half of the members

Reports to:

Council

PURPOSE

To assist the Council with the development of community services which contribute to the character, culture, and identity of the city and to pursue an active community development role in active partnership with local communities.

 

Determine and monitor:

·           To approve and/or monitor where required the allocation of grants to the following areas:

·            Community Development Fund. 

·            Community Houses/Centres Fund.

·           Community Engagement Fund (Central, Eastern, Western and Northern Wards only).

·           Key Community Projects.

·           Progress towards achievement of the Council’s Environmental Sustainability Strategy.

·           Advocacy in conjunction with Healthy Families Lower Hutt to maintain and to improve health services, and to comment on issues to do with health that impinges upon the well-being of communities.

·           Progress towards strategies, policies and visions that provide for social and cultural wellbeing of the City including but not limited to, Safe City and Liquor Bans.

·           Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy1 (Central, Eastern, Western and Northern Wards only).

·           Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·           The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, including the granting of leases and licences to community houses and centres (Central, Eastern, Western and Northern Wards only).

·           Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan)2 (Central, Eastern, Western and Northern Wards only).

·           The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves (Central, Eastern, Western and Northern Wards only.

·           The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Central, Eastern, Western and Northern Wards only).  

·           Matters arising from the activities of Community Houses.

·           Maintain an overview of work programmes carried out by the Council’s Libraries, Museums, Aquatics and Recreation, Parks and Reserves, Community Safety and Connections and Emergency Management activities. 

 

Consider and make recommendations to Council:

Matters arising from Council for consideration by the Committee to report back.

 

 

 

 

 

General:

•        Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

•        Approval and forwarding of submissions on matters related to the Committee’s area of responsibility.

 

 

 

 

 

1.       This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

2.       The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

 

    

HUTT CITY COUNCIL

 

Community Services Committee

 

Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Thursday 4 May 2017 commencing at 6.00pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES 

An apology from Mayor Wallace has been received.

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.      

3.       CONFLICT OF INTEREST DECLARATIONS     

4.       Recommendations to Council - 23 May 2017

a)      Review of Community Funding (17/656)

Report No. CSC2017/2/107 by the Community Projects and Relationship Manager          4

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

b)      Review of Community Committees (17/661)

Report No. CSC2017/2/108 by the Community Projects and Relationship Manager          36

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

5.       Community Development Fund Recommended Allocations 2016/2017  (17/639)

Report No. CSC2017/2/125 by the Community Advisor Funding and Community Contracts    54

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

6.       General Manager's Report (17/512)

Report No. CSC2017/2/127 by the General Manager Community Services    59

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

7.       Information Item

          Community Services Committee Work Programme (17/630)

Report No. CSC2017/2/71 by the Senior Committee Advisor                 70

Chair’s Recommendation:

“That the information contained in the report be noted.”

      

8.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

9.       EXCLUSION OF THE PUBLIC

CHAIR'S RECOMMENDATION:

 

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

10.     Arts and Culture Subcommittee minutes - 11 April 2017 - Community Representation on Arts and Culture Subcommittee (17/665)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Arts and Culture Subcommittee minutes - 11 April 2017 - Community Representation on Arts and Culture Subcommittee.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

 

 

 

 

 

 

Kate Glanville

SENIOR COMMITTEE ADVISOR