community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f) promote centralisation of those functions where the appropriate expertise must be ensured; and

(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

· Naming new roads and alterations to street names (in the Community Board’s area).

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· Any other issues a Board believes is relevant to its local area.

· Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· An overview of parks, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

· Local community awards.

Promote:

· Recreational facilities and opportunities in its area with a view to ensure maximum usage.

· Arts and crafts in its area.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

HUTT CITY COUNCIL

Wainuiomata Community Board

Meeting to be held in the Wainuiomata Community Library,

Queen Street, Wainuiomata on

Wednesday 5 April 2017 commencing at 7.00pm.

ORDER PAPER

Public Business

1. APOLOGIES

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

3. Presentations

a) Presentation on Possible Smoke Free Areas in Wainuiomata (17/509)

A presentation will be provided by a representative of Healthy Families Lower Hutt.

b) Presentation from Students of Wainuiomata High School (17/510)

A presentation will be provided by students from Wainuiomata High School.

c) Presentation on Wainuiomata Community of Learning (17/567)

A presentation will be provided by a representative of Ariki Consulting Limited.

d) Presentation by Sport Wainuiomata Incorporated (17/578)

A presentation will be provided by representatives of Sport Wainuiomata Incorporated.

e) Presentation by Love Wainuiomata (17/579)

A presentation will be provided by a representative from Love Wainuiomata.

4. CONFLICT OF INTEREST DECLARATIONS

5. Minutes

Meeting minutes Wainuiomata Community Board, 9 February 2017 3

6. 2017 Community Boards' Conference (17/566)

Memorandum dated 29 March 2017 by the Senior Committee Advisor 9

7. Committee Advisor's Report (17/492)

Report No. WCB2017/2/65 by the Committee Advisor 17

8. Chair's Report - April 2017 (17/493)

Report No. WCB2017/2/66 by the Chair 21

9. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

Annie Doornebosch

COMMITTEE ADVISOR SECRETARIAT SERVICES

3 9 February 2017

HUTT CITY COUNCIL

Wainuiomata Community Board

Minutes of a meeting held in the Wainuiomata Community Library,

Queen Street, Wainuiomata on

Thursday 9 February 2017 commencing at 7.00pm

PRESENT: Ms J Alexander Mr R Sinnott (Chair)

Mr T Stallworth Ms S Tuala-Le’afa

Mr G Tupou Ms M Willard

Cr C Barry

APOLOGIES: Cr J Briggs

IN ATTENDANCE: Mr B Sherlock, General Manager, City Infrastructure

Mr G Stuart, Divisional Manager, Regulatory Services (part meeting)

Mr B Rippon, Manager, Parking Services (part meeting)

Mr L Dalton, Regional Manager, Animal Services (part meeting)

Ms A Reilly, Wainuiomata Community Hub Manager

Mrs A Doornebosch, Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Mr Sinnott/ Mr Stallworth) Minute No. WCB 17101

“That the apology received from Cr Briggs be accepted and leave of absence be granted.”

2. PUBLIC COMMENT

Resolved: (Mr Sinnott/ Ms Willard) Minute No. WCB 17102

“That Standing Order 38.2 be suspended to allow Mr Mike Grigg to speak under public comment on an item not included on the order paper for the meeting.”

Speaking under public comment, Mr Mike Grigg noted that central government had released a New Zealand Disability Strategy for 2016-2026, which included eight outcomes. He considered Council should provide training on disability issues, and adopt a Disability Strategy with due consideration to the outcomes in the New Zealand Disability Strategy.

In response to a question from a member, Mr Grigg noted that during Council’s consultation process for the Accessibility and Inclusiveness Plan for Council, Board members should highlight issues in the community and engage families, especially youth, to help themselves.

3. Presentations

Presentation by Greater Wellington Regional Council East Harbour Park Ranger

Mr Mark McAlpine, East Harbour Park Ranger provided a presentation.

In response to questions from members, Mr McAlpine noted two methods were used to manage deer population within the East Harbour area – by balloted hunts and also using professional hunters. He said some of the area would be subject to 1080 aerial poisoning for the control of rats, mice and possums, as well as ground controls. He highlighted the plan to reduce tuberculosis in the area to below 2% over the next 10 years. He said signage was required to advise of any poison at the entrance to all Department of Conservation Parks. He advised people needed permission from landowners to shoot deer on private property, and in Department of Conservation areas, hunting permits were required. Members noted firearms legislation should be followed.

Mr McAlpine advised the public should contact the Police if they encountered any instances of deer wandering onto property, causing nuisance. He noted dogs were required to be on leads in parks to ensure the safety of native birds.

Presentation on Parking Warden Services

The Manager, Parking Services provided a presentation.

In response to questions from members, the Manager, Parking Services advised that Parking Wardens could only issue tickets on public property, including unsigned areas. He noted that driveways and footpaths were public property. He said berms usually formed part of the road corridor, and therefore public property. He noted fully licensed and warranted vehicles could park on road berms unless there were signs stating parking was prohibited. He noted any damage to berms as a result of parking was the responsibility of the vehicle owners, and subject to fine infringements. He highlighted Council had been proactive in providing training for Parking Wardens, which was now being used by other Councils and the New Zealand Police. He said the grace period for vehicle owners to obtain a warrant of fitness was two months. He noted there was a Council waiver policy in place for appeals and complaints, and said Parking Wardens only attended public events when requested by residents who required assistance.

Presentation by Wainuiomata Community Rural Association - Mobile Phone Coverage Coast Road, Wainuiomata

Ms Margot Fry and Ms Michelle Caldwell from the Wainuiomata Community Rural Association ‘the Association’ provided a presentation.

In response to questions from members, Ms Caldwell advised that the Association was working with Chorus to upgrade the network for events. She said the battery power box located directly outside Rimutaka Forest Park had been recently updated, but the battery life was limited to two hours.

Mr Tupou noted Community Response Teams were currently using a paging system, but this would not work without mobile phone coverage. He noted he supported the request for mobile phone coverage on Coast Road.

Members thanked Ms Fry and Ms Caldwell for their contribution to the initiative and offered support from the Board if needed going forward.

4. Minutes

Resolved: ( Mr Sinnott/ Ms Tuala-Le'afa) Minute No. WCB 17103

“That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday, 7 December 2016, be confirmed as a true and correct record.”

Resolved: (Mr Tupou/ Mr Stallworth) Minute No. WCB 17104

“That the minutes of the meeting of the Extraordinary Wainuiomata Community Board Meeting held on Monday, 19 December 2016, be confirmed as a true and correct record subject to an amendment on page 1, Ms MW Willard should read Ms M Willard.”

5. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

6. Reports referred for board input before being considered by Standing Committee of Council

Dog Control Bylaw Dog Trial Feedback and Recommendations (17/135)

Report No. WCB2017/1/27 by the Divisional Manager, Regulatory Services

The Divisional Manager, Regulatory Services elaborated on the report. He noted the current Dog Control Bylaw included an exclusion of dogs in the area of the Wainuiomata Road/Maire Street shopping centre. He further noted the proposed amendment permitted dogs on leash in this area.

Resolved: ( Mr Sinnott/ Ms Willard) Minute No. WCB 17105

“That the Board endorses the recommendations contained in the report, that relate to the areas around Wainuiomata Road and Maire Street shops, Wainuiomata.”

Adoption of Standing Orders (17/57)

Report No. WCB2017/1/7 by the Senior Committee Advisor

The Chair noted there were three options available for moving motions and amendments for Board meetings. He recommended Option C for Board meetings.

Mr Tupou noted the inclusion of any issue within the public comment portion of Board meetings would make future meetings more inclusive to the community.

Resolved: ( Mr Sinnott/Ms Tuala-Le'afa) Minute No. WCB 17106

“That the Board:

(i) receives the information contained in the report;

(ii) notes the requirement to achieve the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders;

(iii) notes the inclusion of any issue, idea or matter raised in public comment, during a community board meeting, must fall within the terms of reference of that meeting (Clause 15);

(iv) notes the inclusion of the optional provision to have the choice of three different ways of dealing with motions and amendments (Clause 22);

(v) agrees it will use Option C dealing with motions and amendments during its meetings for the rest of the triennium; and

(vi) adopts Hutt City Council’s Standing Orders, attached as Appendix 1 to the report, for use throughout the 2016-2019 triennium.”

Hutt City Council's Elected Members' Code of Conduct (17/74)

Memorandum dated 25 January 2017 by the Senior Committee Advisor

The Chair highlighted the responsibilities of members while in contact with the media.

Resolved: ( Mr Sinnott/Ms Alexander) Minute No. WCB 17107

“That the Board agrees to adopt the Code of Conduct for Elected Members for the 2016-2019 triennium, attached as Appendix 1 to the report.”

Committee Advisor's Report (17/12)

Report No. WCB2017/1/8 by the Committee Advisor

The Committee Advisor elaborated on the report.

Resolved: ( Mr Sinnott/ Mr Stallworth) Minute No. WCB 17108

“That the Board notes the report.”

10.

Chair's Report - February 2017 (17/11)

Report No. WCB2017/1/9 by the Chair

The Chair elaborated on the report. He noted the Wellington Region Emergency Management Office was planning to review the Wainuiomata Community Response Plan in the near future. He further noted he would distribute to members a copy of the Hutt City Community Plan, outlining the annual plan process. He advised he had received an update on bus services to Wainuiomata from the Greater Wellington Regional Council (GWRC). He said GWRC was planning to have fully accessible bus services to Wainuiomata by 2018. He noted GWRC had advised the route change request to Hutt Hospital had been trialled previously, but patronage did not justify an ongoing service.

The Committee Advisor undertook to obtain a copy of Council’s Engagement Strategy developed by officers in the last triennium.

Resolved: (Mr Sinnott/ Mr Tupou) Minute No. WCB 17109

“That the report be noted and received.”

11. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 8.40 pm.

Mr R Sinnott

CHAIR

CONFIRMED as a true and correct record

Dated this 5th day of April 2017

MEMORANDUM 9 05 April 2017

Our Reference 17/566

TO: Chair and Members

Wainuiomata Community Board

FROM: Kate Glanville

DATE: 29 March 2017

SUBJECT: 2017 Community Boards' Conference

Recommendations

That the Board/Committee:

(i) notes the Community Boards’ Conference will be held in the Methven from 11-13 May 2017 attached as Appendix 1 to the report;

(ii) notes the Training Policy for Community Boards and Community Committees’ adopted by Council at its meeting held on 14 March 2017, attached as Appendix 2 to the report;

(iii) notes that the number of members being funded through the training budget to attend the conference is limited to one per Board;

(iv) notes the estimated cost of attending the conference per representative is approximately $1,500.00; and

(v) considers attendance of a representative to the 2017 New Zealand Community Boards’ Conference.

Background

1. The biennial conference was introduced in 1997 to bring together the Community Boards of New Zealand to share practice, and to help improve the understanding and work of community boards.

2. The 2017 New Zealand Community Boards’ Conference is scheduled to be held 11-13 May 2017 in Methven. The theme of the 2017 Community Boards conference is Making 1+1=3. The conference programme is attached as Appendix 1 to the report. The conference is hosted by the New Zealand Community Boards Executive Committee, Ashburton District Council and the Methven Community Board. The official conference website is http://www.conference.co.nz/nzcbc17

3. In 2015 the 10^th Community Boards’ Conference took place in Waitangi, Bay of Islands, hosted by the New Zealand Community Boards’ Executive Committee, the Far North District Council.

4. Boards/Committees agreed that for the 2015 Community Boards’ conference the costs for attendance of Mr Foaese representing the Petone Community Board, Mr Ray representing the Eastbourne Community Board, Mr Dickson representing the Wainuiomata Community Board, Ms Mulligan representing the Central Community Committee, Ms Sutton representing the Northern Community Committee and Ms Bowmar representing the Western Community Committee would be split across the seven Community Boards/Community Committees training budgets. This was regardless of whether a particular board/committee had sent a representative. This allowed as many members to attend the conference as possible subject to budget considerations. This course of action worked out well and will occur again for the 2017 conference. However, if there are too many members wishing to attend the conference and there is insufficient budget, names will be resolved by lot.

5. The ‘Training Policy for Community Boards and Community Committees’ adopted by Council on 14 March 2017 states:

Community Boards’ Conference

‘The number of Community Board and Community Committee members being funded through the training budget to attend the biennial Community Boards’ conference is limited to one per Board/Committee.’

‘…. The maximum amount Council will pay towards the training needs and work programme of any one Hutt City Council Community Board/Committee member is $1,500 per financial year.’

6. Officers estimate that costs to attend the conference in Methven will be approximately $1,500.00. This figure includes registration, flights, accommodation and incidentals.

Appendices

No.	Title	Page
1 ⇩	New Zealand Community Boards Conference 2017	12
2 ⇩	Training Policy for Community Boards and Community Committees 2016	13

Author: Kate Glanville

Senior Committee Advisor

Approved By: Kathryn Stannard

Divisional Manager, Secretariat Services

Attachment 2

Training Policy for Community Boards and Community Committees 2016

TRAINING POLICY FOR COMMUNITY BOARDS AND COMMUNITY COMMITTEES

Purpose

The purpose of ensuring that Community Boards and Community Committees have access to training is to enhance the effectiveness and efficiency of Boards and Committees in representing the interests of their specific community and supporting Council in its governance role by facilitating local input into Council’s decision-making processes.

Principles

The following principles underpin Hutt City Council’s approach to the training and development of Community Board and Community Committee members.

· Training begins with the induction of Community Board/Committee members. Newly elected or appointed members will come from a variety of backgrounds and have differing degrees of training needs when they take up their role.

· Community Board/Committee members will have ongoing training and professional development needs which should be met to ensure they are able to fulfil their roles.

· Because having inadequately trained Community Board/Committee members is potentially more costly than providing training, HCC will invest in training.

· Any training undertaken must relate to the roles and responsibilities of each individual Community Board/Committee member.

· Funding will be available for training which meet the criteria contained in this policy. Funding will not be available for any training outside of those criteria.

Policy

Community Board and Community Committee members are eligible for financial support for training and development. Such training and development may include formal training courses, attendance at seminars or attendance at relevant conferences in addition to training or information provided during induction.

It may also include attendances at an event which is relevant for obtaining an understanding of policies and initiatives taken by other local authorities relevant to this Council’s activities.

Criteria and basis for approval

The criteria and basis for any approval for financial support to be given for training and development under this policy are as follows:

· The training course is either specified in Schedule A of this policy OR relates directly to the specific Community Board/Committee member’s duties and responsibilities that are not covered in Schedule A; and

· Related to knowledge and successes including acceptance of recognition and prizes where this is relevant to the Community Board and/or Community Committee activity.

Community Boards’ Conference

The number of Community Board and Community Committee members being funded through the training budget to attend the biennial Community Boards’ conference is limited to one per Board/Committee.

Financial support

Maximum contribution

A maximum cap of $3000 per Community Board/Community Committee will be applied.

The maximum amount Council will pay towards the training needs and work programme of any one Hutt City Council Community Board/Committee member is $1500 per financial year.

There will be an overall training budget of $15,000 available to meet the training needs and work programme requirements of Hutt City Council Community Board and Community Committee members each financial year. Financial support may include the cost of attending the training courses, seminars, forums or conferences and other events and the related costs of travel and accommodation, if the training is not held in Wellington.

Approval

Any request for funding must first be made to the relevant Board or Committee for consideration and approval. When making the decision to either approve or decline the request for professional development Boards and Committees must have regard to:

· The purpose and principles of the Training Policy

· the skills make up of Board/Committee members

· the skills required; and

· the amount of assistance requested with reference to the amount of training budget available.

The Board or Committee may approve any request for funding up to $750. They must advise the Manager Secretariat Services directly of any requests and approvals. They must also make a formal decision as part of their Community Board/Committee meeting. The request must be placed on the relevant Board/Committee agenda for discussion.

Requests to attend formal training courses, seminars, forums or conferences and other events with a value over $750 are to be made by the Chair or Deputy Chair of the Board or Committee in writing to the General Counsel, for a decision with a recommendation regarding whether or not the request should be approved.

Any member attending a training course, conference, seminar or similar event will be required to provide a written report and evaluation to:

· The relevant Board/Committee in a form agreed in advance and

· The Divisional Manager Secretariat Services.

Long-term training

All requests for financial support to attend longer-term training courses are to be made in writing to the General Counsel for a decision. Additional guiding principles when making a decision in this situation are:

· what is the overall duration of the course; and

· the point of time in the triennium when the training is requested.

Financial support, if approved, is capped at 50% of total costs (and within the maximum stated above).

APPROVED TRAINING

Approval may be given by the relevant Board or Committee for attendance at any of the following courses:

Induction

· This includes Hutt City Council’s normal induction process for Elected Members.

· Chair and Deputy Chair training

LGNZ Courses – Local Government Know How

A series of two day workshops to bring new members up to speed and refresh longer serving members are held shortly after local government elections. Designed for all members, whether from district, city and regional Councils or Community Boards/Committees, the programme draws on a broad range of sector expertise and up-to-date information. Topics covered include:

· understanding the local government system

· role of members

· introduction to the Local Government Act

· decision-making

· long-term planning

· consultation

· regulation and the Resource Management Act

· funding

· putting democracy into practice - ethics, conflicts of interest and freedom of information.

This training provides knowledge about legislation and council processes to ‘get started'.

Members may also attend other LGNZ Professional Development Courses that:

· are relevant to the role they are playing as a Board or Committee member e.g. Chair, Deputy Chair, events, community development

· add to their level of experience and expertise as a Community Boards or Community Committees member and

· grow the engagement/consultation skills of members

· grow the technical/financial skill sets of members relevant to the role they play on the Board/Committee

http://www.lgnz.co.nz/home/equip/professional-development-offerings/a-z-workshop-list/

16 05 April 2017

Wainuiomata Community Board

10 March 2017

File: (17/492)

Report no: WCB2017/2/65

Committee Advisor's Report

Purpose of Report

1. The primary purpose of this report is to update the Board on various items of interest to the Board.

Recommendation

That the Board:

(i) appoints a member of the Board as a representative to the Keep Lower Hutt Beautiful Committee;

(ii) notes $78.20 for catering for the Board Meeting of
9 February 2017; and

(iii) notes the report.

Keep Hutt City Beautiful Committee Representative

2. The Keep Lower Hutt Beautiful Committee (KLHB) is made up of volunteers and operates with the support of Council and its Environmental Sustainability Advisor who was instrumental in the establishment of the group in 1991. Over the years KLHB has led Lower Hutt’s graffiti eradication service and many other anti-litter and beautification initiatives. The Committee meets every six to eight weeks.

3. Cr Sutton, as Chair of the KLHB Committee has requested the Board appoint a representative to the KLHB Committee.

Wainuiomata Community Response Plan

4. The Wainuiomata Community Response Plan is due for review. A Community Response Meeting and Open Day will be held on Saturday 8 April 2017 from 10am-12pm, at the Wainuiomata Community Hall. This open day is being hosted by the Wellington Region Emergency Management Office, who encourages all members of the community to attend.

Community Consultations

5. Please see below a list of current proposals Council is consulting on:

Consulting on	Closing date
Proposed Annual Plan 2017-2018	28 April 2017
Draft Local Alcohol Policy	1 May 2017

Current consultations can be viewed on Council’s website:

http://www.huttcity.govt.nz/Your-Council/Have-your-say/Consulting-on/

6. 2016/2017 Expenditure

The Board’s Miscellaneous Administration Budget for the 2016/2017 financial year is $5,000, and the Training Budget is $3,000. Costs to date are included in the Administration Budget spreadsheet attached as Appendix 1 to the report.

Appendices

No.	Title	Page
1 ⇩	Wainuiomata Community Board Expenditure 2016-2017	20

Author: Annie Doornebosch

Committee Advisor

Approved By: Kathryn Stannard

Divisional Manager, Secretariat Services

Attachment 1

Chair's report - April 2017

Chair’s report – April 2017

I write this after what has felt like a very busy couple of months. Just last week we had our first ‘What’s Happening Wainuiomata’ meeting in conjunction with several other key organisations in our town. Love Wainuiomata, Sportsville and the Community Hub gave some fantastic presentations, and there is certainly a lot going on in our community which will have positive outcomes over time.

One of the main focuses of the evening, and indeed of the next month for us as a board and the other organisations that work with Council, is the Annual Plan. Submissions on this are due by April 28^th, and I would encourage participation in this. Sportsville in particular is one of the bigger items on the agenda for Wainuiomata. Council have been quite clear that community support for this to happen is vital. Making submissions on this will help show Council the level of local support, and help make it a reality.

There are also several other city wide items in the annual plan, such as the future of the wharves in Petone and Eastbourne areas. If you did not receive one with your Hutt News last week there are copies available in the library or online at www.huttcity.govt.nz/annualplan

A common theme of the evening was the purchase of the mall by Progressive Enterprises. There is a strong community desire to see any development of this space to happen with the community in mind, and making sure it works for us as well as the owners in the long run. Council, as well as myself personally, have made a commitment to work with them as closely as we can to do our best to achieve this.

It is also worthy of note that the Local Alcohol Plan is currently up for review. The main changes here are geared towards limiting the number of off-licence premises that are able to operate in particular areas. Wainuiomata as a whole is listed here, and Council would like to hear from residents with evidence to support their submissions.

On March 22^nd there was a great meeting held by the Wellington Region Emergency Management Office (WREMO) which went over the response to the November 14 earthquake, and discussed some changes that are being made to the response plan and resourcing within Wainuiomata. I would encourage anyone that is interested to attend a Community Disaster Response Day being held by WREMO on April 8^th. Please see attached flyer for details.

In recent times I have also received correspondence from the Wainuiomata Historical Society requesting name changes to some reserves within Wainuiomata. These are outside of Hutt City Council jurisdiction (and therefore ours) so have been referred to Greater Wellington Regional Council and the Department of Conservation.

As a part of the resource consent process for the old landfill there was a condition that the Community Board be advised of any dust or smell pollution that occurs after it was capped. Given it has been four years without incident, and the nature of the capping makes it highly unlikely that this will occur in future, I gave my support to council to have this condition removed which will reduce compliance costs to council over the long term.

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

Richard Sinnott (Chair)	Gabriel Tupou (Deputy Chair)
Jodie Alexander	Terry Stallworth
Sisi Tuala-Le’afa	Margaret Willard
Cr Campbell Barry	Cr Josh Briggs