Temporary Road Closures Subcommittee
10 April 2017
Order Paper for the meeting to be held in the
Hutt City Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,
on:
Tuesday 18 April 2017 commencing at 9.30am
Membership
Deputy Mayor D Bassett (Chair)
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Cr G Barratt |
Cr T Lewis |
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Cr S Edwards |
Cr L Sutton (Deputy Chair) |
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For the dates and times of Council Meetings please visit www.huttcity.govt.nz
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TEMPORARY ROAD CLOSURES SUBCOMMITTEE |
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Membership: |
5
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Quorum: |
3 |
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Meeting Cycle: |
As required. |
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Parent Body: |
The Temporary Road Closures Subcommittee will report to the City Development Committee |
The Temporary Road Closures Subcommittee has primary responsibility for approving temporary road closures.
The Temporary Road Closures Subcommittee will have authority to:
1.0 Make decisions under Clause 11(e) of the Tenth Schedule of the Local Government Act 1974 and the Transport (Vehicular Traffic Road Closure) Regulations 1965.
1.1 Determine the procedure to be adopted by the Subcommittee when making a decision in 1.0 above.
1.2 Make decisions on any other ancillary matter related to 1.0 above including without limitation approval of temporary “No Stopping” restrictions under Hutt City Council Traffic Bylaw 2007.
Delegated Authority:
The Temporary Road Closures Subcommittee will have delegated authority to carry out activities within its terms of reference.
HUTT CITY COUNCIL
Temporary Road Closures Subcommittee
Meeting to be held in the Hutt City Council Chambers,
2nd Floor, 30 Laings Road, Lower Hutt on
Tuesday 18 April 2017 commencing at 9.30am.
ORDER PAPER
Public Business
1. APOLOGIES
2. PUBLIC COMMENT
Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.
3. CONFLICT OF INTEREST DECLARATIONS
4. Closure of Laings Road and Queens Drive for Civic Anzac Day Ceremonies 2017 (17/608)
Report No. TRC2017/2/101 by the Senior Traffic Engineer 3
Chair’s Recommendation:
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“That the recommendations contained in the report be endorsed.” |
5. Closure of Muritai Road for the Eastbourne Memorial Returned Services Association Anzac Day Event 2017 (17/611)
Report No. TRC2017/2/102 by the Senior Traffic Engineer 11
Chair’s Recommendation:
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“That the recommendations contained in the report be endorsed.” |
6. QUESTIONS
With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.
Annie Doornebosch
COMMITTEE ADVISOR SECRETARIAT SERVICES
Temporary
Road Closures Subcommittee
05 April 2017
File: (17/608)
Report no: TRC2017/2/101
Closure of Laings Road and Queens Drive for Civic Anzac Day Ceremonies 2017
Purpose of Report
1. The purpose of the report is to seek approval, as per the authorised process, for the temporary closure of Laings Road, between Myrtle Street and Queens Drive, and Queens Drive, between Laings Road and High Street, and for the associated temporary No Stopping At All Times restrictions for the Civic Anzac Day Ceremonies 2017.
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Recommendations That the Subcommittee: (i) agrees to approve the following proposed temporary road closures, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report attached as Appendix 1 to the report: (a) Anzac Day Dawn Parade Laings Road from Myrtle Street to Queens Drive, and Queens Drive from Laings Road to High Street; on Tuesday 25 April 2017 from 05:00 am to 07:00 am (attached as Appendix 2 to the report); and (b) Anzac Day Civic Service and Wreathlaying Ceremony Queens Drive from Laings Road to High Street; on Tuesday 25 April 2017 from 08:00 am to 11:00 am (attached as Appendix 3 to the report);
(ii) agrees to rescind, for the Anzac Day ceremonies, the parking restrictions on Laings Road and Queens Drive as follows: (a) Anzac Day Dawn Parade Laings Road from Myrtle Street to Queens Drive, and Queens Drive from Laings Road to High Street; on Tuesday 25 April 2017 From 05:00 am to 07:00 am; and (b) Anzac Day Civic Service and Wreathlaying Ceremony Queens Drive from Laings Road to High Street; on Tuesday 25 April 2017 from 08:00 am to 11:00 am; and (iii) agrees to impose the following restrictions: (a) Anzac Day Dawn Parade Laings Road from Myrtle Street to Queens Drive, both sides and Queens Drive from Laings Road to High Street, both sides; on Tuesday 25 April 2017 from 05:00 am to 07:00 am; and ‘No Stopping At All Times’ (b) Anzac Day Civic Service and Wreathlaying Ceremony Queens Drive from Laings Road to High Street; on Tuesday 25 April 2017 from 08:00 am to 11:00 am. ‘No Stopping At All Times’
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Background
2. Council has received a request from the Mayor’s Office for the closure of roads and temporary ‘No Stopping At All Times’ restrictions for the annual Civic Anzac Day Services.
3. Council at its meeting on 12 August 2008 approved a procedure for the Council to follow to comply with the Local Government Act 1974 (Schedule 10) (LGA) provisions for temporary road closures for events.
4. Processes have been established to implement these procedures, including the required communications and consultations prior to any approval of a closure.
5. For those events where vehicles remaining on roads are considered to be a safety concern, it is necessary for Council to also pass a resolution that for the duration of the event, the roads be subject to a ‘No Stopping’ resolution.
6. Council can then erect temporary signage and its Parking Enforcement officers can attend the event and authorise the removal of any offending vehicles.
7. This report has been prepared in accordance with the approved procedures.
Discussion
8. The Traffic Assets Manager, Road and Traffic, acting as Council’s Traffic Engineer, has assessed each of the proposed closures with regards to their expected impact on traffic. He has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.
9. The proposed closures, if implemented according to the proposed traffic management plans and in accordance with any specific conditions set by the Traffic Engineer, should not result in an unreasonable impact on traffic.
10. For the Civic Anzac Day events, any vehicle remaining on the roads as detailed in recommendations (i) to (iii) will be a safety concern and therefore temporary ‘No Stopping At All Times’ restrictions are required to enable these vehicles to be removed.
Public Consultation
11. The public was notified that Council was going to consider the proposed temporary road closures through a Public Notice advertisement in The Hutt News on Tuesday 4 April 2017. Any correspondence received in response to the proposed closures has been included in the attached Proposed Temporary Road Closure Impact report. The traffic management plans for the events record how traffic safety and flow will be managed.
Legal Considerations
12. Approval is required from the City Development Committee or the Temporary Road Closure Subcommittee to allow for the temporary closure of roads and temporary ‘No Stopping At All Times’ restrictions. This will ensure that Council is complying with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads within its jurisdiction.
Financial Considerations
13. For community events, the cost of public notices in The Hutt News or The Dominion Post is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. These events are both community events.
Other Considerations
14. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it complies with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads for events.
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No. |
Title |
Page |
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1⇩ |
Impact Report |
7 |
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2⇩ |
Anzac Day Road Closure Plan 2017 |
9 |
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3⇩ |
Wreathlaying Ceremony Road Closure Plan 2017 |
10 |
Author: Alan Hopkinson
Senior Traffic Engineer
Reviewed By: Zackary Moodie
Traffic Engineer
Approved By: Lyle Earl
Traffic Assets Manager
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Attachment 1 |
Impact Report |
Anzac Day Dawn Parade and Wreathlaying Ceremony:
Proposed Temporary Road Closure Impact Report
1. Description of Event
The Mayor’s Office has applied to temporarily close Laings Road, between Myrtle Street and Queens Drive, and Queens Drive, between Laings Road and High Street, to vehicular traffic on Tuesday 25 April 2017 between 05:00 am and 07:00 am for the Anzac Day Dawn Parade.
The Mayor’s Office has also applied to close Queens Drive, between Laings Road and High Street, to vehicular traffic on Tuesday 25 April 2017 between 08:00 am and 11:00 am for the Annual Anzac Day Wreathlaying Ceremony.
2. City Promotions Division Support
The City Promotions Division has assessed the proposed events with regard to their contribution towards Council’s strategies and policies. The proposed events support the Council’s event strategy and will contribute to the outcomes listed in the long term plan.
3. Proposal Notice
The public notice that the Council was proposing to consider these closures was published in The Hutt News on Tuesday 4 April 2017.
4. Consultation
No objections were received in response to the public notice.
5. Traffic Impact Assessment
Prior Closures
The proposed closures for these events will not result in these roads being closed for an aggregate of more than 31 days this year, i.e. it does not exceed the LGA restriction of not more than 31 days in any year.
Traffic Impact
In the opinion of Lyle Earl, Traffic Assets Manager, acting as Council’s Traffic Engineer, the proposed closures, if implemented according to the plans provided, is not likely to impede traffic unreasonably.
In this particular instance there should be very little in the way of wider network effects because of the day of the week, a public holiday on Anzac Day.
I am of the view therefore that the proposed closures will be acceptable in terms of their traffic related effects subject to a high level of public awareness being achieved through advertising and a high standard of on street signage and traffic control at the closure points.
Lyle Earl
Traffic Assets Manager
6. Conditions of Closure
Subsequent to approval, the organiser will be written to with the standard conditions that will apply, being:
The closure shall apply only on the roads for the hours as approved.
· The applicant shall allow access for all emergency vehicles.
· The applicant will act as directed by the Police or by officers of the Road Controlling Authority (HCC). A contact name and phone number for the Police is given to the applicant.
· The applicant will be responsible for under taking all work relating to the physical closure of roads and managing the closure.
· The applicant will be responsible for ensuring closed roads are left in a suitable clean and tidy state following the completion of the event. A contact name and phone number for Intergroup Ltd., Council’s Street Cleaning Contractor, is given to the applicant.
7. Appendices
Appendix 2: Plan of the Proposed Road Closure Area, Laings Road and Queens Drive, Dawn Parade
Appendix 3: Plan of the Proposed Road Closure Area, Queens Drive, Civic Wreathlaying Ceremony
Temporary Road Closures Subcommittee
05 April 2017
File: (17/611)
Report no: TRC2017/2/102
Closure of Muritai Road for the Eastbourne Memorial Returned Services Association Anzac Day Event 2017
Purpose of Report
1. The purpose of this report is to seek approval, as per the authorised process, for the temporary closure of Muritai Road from Rimu Street to Makaro Street and associated temporary No Stopping At All Times restrictions for the Eastbourne Memorial Returned Services Association (RSA) Anzac Day Event.
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Recommendations That the Subcommittee: (i) agrees to approve the following proposed temporary road closure, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report attached as Appendix 1 to the report, at Muritai Road between Rimu Street and Makaro Street on Tuesday 25 April 2017 from 09:30 am to 11:00 am (attached as Appendix 2 to the report); (ii) agrees to rescind, for the Annual Anzac Day Event, parking restrictions on both sides of Muritai Road, between Rimu Street and Makaro Street on Tuesday 25 April 2017 from 09:30 am to 11:00 am; and (iii) agrees to impose the following restriction for the Annual Anzac Day Event, on both sides of Muritai Road, between Rimu Street and Makaro Street on Tuesday 25 April 2017 from 09:30 am to 11:00 am. ‘No Stopping At All Times’
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Background
2. Council has received a request from the Secretary of the Eastbourne Memorial RSA (Inc.) for the closure of roads and ‘No Stopping’ restrictions for the annual Eastbourne Memorial RSA Anzac Day Event.
3. Council at its meeting on 12 August 2008 approved a procedure for Council to follow to comply with the Local Government Act 1974 (Schedule 10) (LGA) provisions for temporary road closures for events.
4. Processes have been established to implement these procedures, including the required communications and consultations prior to any approval of a closure.
5. For those events where vehicles remaining on roads are considered to be a safety concern, it is necessary for Council to also pass a resolution that for the duration of the event, the roads be subject to a ‘No Stopping’ resolution.
6. Council can then erect temporary signage and its Parking Enforcement Officers can attend the event and authorise the removal of any offending vehicles.
7. This report has been prepared in accordance with the approved procedures.
Discussion
8. The Traffic Assets Manager, Road and Traffic, acting as Council’s Traffic Engineer, has assessed the proposed closure with regards to its expected impact on traffic. He has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.
9. The proposed closure, if implemented according to the proposed traffic management plans and in accordance with any specific conditions set by the Traffic Engineer, should not result in any unreasonable impact on traffic.
10. For the Annual Anzac Day event, any vehicles remaining on the roads as detailed in recommendations (i) to (iii) will be a safety concern and therefore temporary ‘No Stopping’ restrictions are required to enable these vehicles to be removed.
Public Consultation
11. The public was notified that Council was going to consider the proposed temporary road closure through a Public Notice advertisement in The Hutt News on Tuesday 4 April 2017. Any correspondence received in response to the proposed closure has been included in the Proposed Temporary Road Closure Impact report attached as Appendix 1 to the report. The traffic management plans for the event record how traffic safety and flow will be managed.
Legal Considerations
12. Approval is required from the City Development Committee or the Temporary Road Closure Subcommittee to allow for the temporary closure of roads and temporary ‘No Stopping’ restrictions. This will ensure that Council is complying with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads within its jurisdiction.
Financial Considerations
13. For community events, the cost of public notices in The Hutt News or The Dominion Post is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is a community event.
Other Considerations
14. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it complies with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads for events.
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No. |
Title |
Page |
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1⇩ |
Traffic Impact Report |
14 |
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2⇩ |
Eastbourne Returned Services Association Parade and Ceremony Plan 2017 |
16 |
Author: Alan Hopkinson
Senior Traffic Engineer
Reviewed By: Zackary Moodie
Traffic Engineer
Approved By: Lyle Earl
Traffic Assets Manager
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Attachment 1 |
Traffic Impact Report |
Anzac Day: Proposed Temporary Road Closure Impact Report – Muritai Road
1. Description of Event
An application been received to temporarily close Muritai Road, to vehicular traffic on Tuesday 25 April 2017 between 09:30 am and 11:00am for the Anzac Day Parade.
2. City Promotions Division Support
The City Promotions Division has assessed the proposed event with regard to its contribution towards Council’s strategies and policies. The proposed event supports the Council’s event strategy and will contribute to the outcomes listed in the long term plan.
3. Proposal Notice
The public notice that the Council was proposing to consider these closures was published in The Hutt News on Tuesday 4 April 2017.
4. Consultation
No objections were received in response to the public notice.
5. Traffic Impact Assessment
Prior Closures
The proposed closures for these events will not result in these roads being closed for an aggregate of more than 31 days this year, i.e. it does not exceed the LGA restriction of not more than 31 days in any year.
Traffic Impact
In the opinion of Lyle Earl, Traffic Assets Manager, acting as Council’s Traffic Engineer, the proposed closures, if implemented according to the plans provided, is not likely to impede traffic unreasonably.
In this particular instance there should be very little in the way of wider network effects because of the day of the week, a public holiday on Anzac Day. Previous closures of these sections of Muritai Road on a weekend have had no reported traffic problems.
I am of the view therefore that the proposed closures will be acceptable in terms of their traffic related effects subject to a high level of public awareness being achieved through advertising and a high standard of on street signage and traffic control at the closure points.
Lyle Earl
Traffic Assets Manager
6. Conditions of Closure
Subsequent to approval, the organiser will be written to with the standard conditions that will apply, being:
The closure shall apply only on the roads for the hours as approved.
· The applicant shall allow access for all emergency vehicles.
· The applicant will act as directed by the Police or by officers of the Road Controlling Authority (HCC). A contact name and phone number for the Police is given to the applicant.
· The applicant will be responsible for under taking all work relating to the physical closure of roads and managing the closure.
· The applicant will be responsible for ensuring closed roads are left in a suitable clean and tidy state following the completion of the event. A contact name and phone number for Intergroup Ltd., Council’s Street Cleaning Contractor, is given to the applicant.
7. Appendices
Appendix 2: Plan of the Proposed Road Closure Area, Muritai Road
