3 8 February 2017

HUTT CITY COUNCIL

Petone Community Board

Minutes of a meeting held in the Te Kakano Marae, 136 Randwick Road, Moera on

Wednesday 8 February 2017 commencing at 6.30pm

PRESENT: Mr M Branch Mr B Dyer

Mr M Fisher (Deputy Chair) Ms P Hanna (Chair)

Cr T Lewis Cr M Lulich

Ms K Yung

APOLOGIES: Mr P Foaese

IN ATTENDANCE: Ms K Kelly, General Manager, Strategic Services

Mr G Stuart, Divisional Manager, Regulatory Services (part meeting)

Mr L Dalton, Regional Manager, Animal Services (part meeting)

Mr Z Moodie, Traffic Engineer (part meeting)

Mr S Leal, Traffic Engineer (part meeting)

Ms K Glanville, Senior Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Ms Hanna/ Mr Branch) Minute No. PCB 17101

“That the apology received from Mr P Foaese be accepted and a leave of absence be granted.”

2. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

Resolved: (Ms Hanna/ Mr Fisher) Minute No. PCB 17102

“That Standing Order 38.2 be temporarily suspended for three minutes in order to allow a member of the public to speak to matters not appearing on the agenda.”

Speaking under public comment, Ms J Lindsay a Petone resident spoke in relation to parking issues and the rubbish situation in stormwater drains in the Nelson Street area. She asked that a long term plan be investigated for parking in Petone.

The Chair advised that officers were working on a policy for parking in Petone.

3. Presentations

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC)

Cr Prue Lamason advised that the Korokoro Valley Track was open again after the most recent floods. She encouraged members to visit an upcoming display at the riverbank carpark which would be showcasing the proposal and plans of the Riverlink Project.

Presentation by Jackson Street Programme (JSP)

Ms Leonie Dobbs acknowledged and thanked the Board for the funding provided for the 2016 Christmas Parade. She advised that the events had been successful. She said the JSP office was fielding a number of calls from Jackson Street building owners regarding the introduction of new legislation in relation to unreinforced masonry. She noted that Council officers were organising an event to talk with building owners and JSP would ask that Board members were invited to attend. She informed members of the launch of the walking tours and the celebration of 25 years of the Walk of Champions.

4. CONFLICT OF INTEREST DECLARATIONS

Mr Branch declared a conflict of interest in relation to item 6 f) ‘Te Whiti Grove, Korokoro – Proposed Not Stopping At All Times Restrictions’ and took no part in discussions or voting on this matter.

5. Minutes

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 17103

“That the minutes of the meeting of the Petone Community Board held on Monday, 5 December 2016, be confirmed as a true and correct record.”

6. Reports referred for board input before being considered by Standing subcommittee/Committee of Council

Buick Street, Petone - Proposed P180 Mobility Parking Restriction (17/43)

Report No. PCB2017/1/8 by the Traffic Engineer

In response to a question from a member, the Traffic Engineer advised that the length of mobility car parks was 12 metres to allow for mobility access at the back of vehicles.

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17104

“That the recommendation contained in the report be endorsed.”

Burnham Street and Plunket Ave, Petone - Proposed Give Way Controls (17/44)

Report No. PCB2017/1/9 by the Traffic Engineer

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 17105

“That the recommendations contained in the report be endorsed.”

Tennyson Street, Petone - Proposed Roundabouts, Associated Give Way Controls, Traffic Island and No Stopping At All Times Restrictions (17/45)

Report No. PCB2017/1/10 by the Traffic Engineer

The Traffic Engineer elaborated on the report. He advised that speed tests had been undertaken around the kindergarten at 10 Tennyson Street and did not warrant a trial of the central traffic island. He said the updated proposal provided for more beautification of the area, an additional traffic island and was supported by residents in general.

Resolved: (Cr Lewis/Ms Yung) Minute No. PCB 17106

“That the recommendation contained in the report be endorsed.”

John Street and Richmond Street, Petone - Proposed P120 Parking Restrictions (17/46)

Report No. PCB2017/1/11 by the Traffic Engineer

In response to questions from members, the Traffic Engineer advised that this area would become part of the parking wardens routine areas. He said that if the P120 was no longer required by the business/home owner that it would remain in place until a request was made to remove it.

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 17107

“That the recommendation contained in the report be endorsed.”

288 Jackson Street, Petone - Proposed P15 Parking Restriction (17/47)

Report No. PCB2017/1/12 by the Traffic Engineer

Resolved: (Mr Branch/Cr Lewis) Minute No. PCB 17108

“That the recommendation contained in the report be endorsed.”

Te Whiti Grove, Korokoro - Proposed No Stopping At All Times Restrictions (17/48)

Report No. PCB2017/1/13 by the Traffic Engineer

Mr Branch declared a conflict of interest in relation to the item and took no part in discussions or voting on this matter.

Resolved: (Cr Lulich/Mr Dyer) Minute No. PCB 17109

“That the recommendation contained in the report be endorsed.”

Dog Control Bylaw Dog Trial Feedback and Recommendations (17/133)

Report No. PCB2017/1/26 by the Divisional Manager, Regulatory Services

In response to a question from a member, the Divisional Manager, Regulatory Services advised that the submission in opposition to the proposal was due to a fear of dogs.

In response to a question from a member, the Regional Manager, Animal Services advised that there had been no reported incidences during the 12 month trial.

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 17110

“That recommendations (i)-(iii) and (iv)(c) be endorsed.”

Adoption of Standing Orders (17/6)

Report No. PCB2017/1/4 by the Senior Committee Advisor

The Chair elaborated on the report.

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17111

“That the Board:

(i) receives the information contained in the report;

(ii) notes the requirement to achieve the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders;

(iii) notes the inclusion of any issue, idea or matter raised in public comment, during a community board meeting, must fall within the terms of reference of that meeting (Clause 15);

(iv) adopts Option C to deal with motions and amendments for the Board’s meetings (Clause 22); and

(v) adopts Hutt City Council’s Standing Orders, attached as Appendix 1 to the report, for use throughout the 2016-2019 triennium.”

Hutt City Council's Elected Members' Code of Conduct (17/7)

Memorandum dated 13 January 2017 by the Senior Committee Advisor

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 17112

“That the Board agrees to adopt the Code of Conduct for Elected Members for the 2016-2019 triennium, attached as Appendix 1 to the report.”

Committee Advisor's Report (17/8)

Report No. PCB2017/1/2 by the Senior Committee Advisor

The Senior Committee Advisor elaborated on the report. She noted that an invoice of $130.25 had been received for a New Zealand Sign Language Interpreter for the Petone P2040 consultation process and the Board had agreed to make the payment.

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17113

“That the Board notes and receives the report.”

10.

Appointments to External Organisations (17/49)

Memorandum dated 25 January 2017 by the Senior Committee Advisor

Resolved: (Ms Hanna/Cr Lewis) Minute No. PCB 17114

“That the Board appoints liaison representatives to external organisations as follows:

Keep Hutt City Beautiful – Ms K Yung

Keep Petone Beautiful – Ms K Yung

Jackson Street Programme – Mr B Dyer
Seaview Working Group – Mr M Branch.”

11.

Petone Community Board's Submissions to the Health (Fluoridation of Drinking Water) Amendment Bill and on the Consultation on Seaview Outfall Temporary Discharges (17/50)

Memorandum dated 25 January 2017 by the Senior Committee Advisor

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17115

“That the Board:

(i) notes that a submission in respect of the Health (Fluoridation of Drinking Water) Amendment Bill requires the Board’s retrospective endorsement; and

(ii) endorses its submission on the Health (Fluoridation of Drinking Water) Amendment Bill attached as Appendix 1 to the memorandum.

Mr Branch requested that his dissenting vote in relation to the above matter be recorded.

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 17116

“That the Board:

(i) notes that a submission in respect of the consultation on the Seaview Outfall Temporary Discharges requires the Board’s retrospective endorsement; and

(ii) endorses its submission on the Seaview Outfall Temporary Discharges attached as Appendix 2 to the memorandum.”

12.

Deputy Chairperson's Report (17/105)

Report No. PCB2017/1/27 by the Deputy Chair

Speaking under public comment, Ms K Waterreus provided an update regarding the closure of Britannia House on 31 December 2016. She advised that supporters had organised a pledge project that was hosted by Pak’n’Save, Petone and a petition asking the Trustees to withdraw the sale of the house.

Speaking under public comment, Mr W Ives spoke in support of retaining Britannia House. He said it was important for residents to maintain identity within the community they had lived in. He stated that Britannia House had provided an essential service to the Petone community.

Speaking under public comment, Mr S Fitzjohn a Trustee of Britannia House, advised that if the Trustees had continued to operate the house beyond 31 December 2016 there were significant ramifications. He stated that the Trustees had tried to minimise the impact of the closure for residents and staff by providing longer notice periods and financial assistance. He further advised that it was a hard decision to close the house.

Resolved: (Mr Fisher/Mr Dyer) Minute No. PCB 17117

“That the report be noted and received.”

13.

Chairperson's Report (17/51)

Report No. PCB2017/1/5 by the Chair

Speaking under public comment, Mr G Salmon provided an update on Petone Sportsville. He advised that the development was on North Park. He said that it was important for the development to proceed to provide Petone with a sports facility and to assist the sustainability of sporting clubs in the area. He asked that the Board support the draft proposal.

The Chair advised Mr Salmon that the Board could only ask questions of clarification and that Petone Sportsville would be included in Council’s Annual Plan 2017-2018 consultation process.

The Chair elaborated on the report. She congratulated those who had worked on the Petone 2040 project to date. She advised she had discussed with the Divisional Manager, Strategy and Planning the policy work being undertaken on the parking in Petone. She said the Board would look at holding a public meeting in May or June 2017 about this matter.

The Chair tabled a letter from Mr Murray Gibbons, attached as page 10 to the minutes. She asked that officers consider including a note about the individual named on street signs as they were due for replacement.

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 17118

“That the Board:

(i) notes and receives the report;

(ii) agrees to establish an Anzac Day Working Group consisting of Mr Fisher, Mr Branch, Mr Dyer and Mr Gerald Davidson as an external representative; and

(iii) agrees to organise public meetings to discuss Petone Wharf and Hutt City Council’s Draft Annual Plan 2017-18 on suitable dates.”

14. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 7.38 pm.

Ms P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 3rd day of April 2017