community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f) promote centralisation of those functions where the appropriate expertise must be ensured; and

(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

· Naming new roads and alterations to street names (in the Community Board’s area).

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· Any other issues a Board believes is relevant to its local area.

· Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· An overview of parks, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

· Local community awards.

Promote:

· Recreational facilities and opportunities in its area with a view to ensure maximum usage.

· Arts and crafts in its area.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

HUTT CITY COUNCIL

Petone Community Board

Meeting to be held in the Petone Library, 7-11 Britannia Street, Petone on

Monday 3 April 2017 commencing at 6.30pm.

ORDER PAPER

Public Business

1. APOLOGIES

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

3. Presentations

a) Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (17/498)

Verbal presentation by Local Councillor from Greater Wellington Regional Council

b) Presentation by Jackson Street and Around (17/499)

Verbal presentation by Ms Leonie Dobbs, Chair

4. CONFLICT OF INTEREST DECLARATIONS

5. Minutes

Meeting minutes Petone Community Board, 8 February 2017 3

6. Reports referred for Committee input before being considered by Standing Committee of Council

a) Korokoro Road - Proposed No Stopping At All Times Restrictions (17/525)

Report No. PCB2017/2/87 by the Traffic Engineer 13

b) Randwick Crescent (Moera Carpark) - Proposed Mobility Park and No Stopping At All Times Restrictions (17/527)

Report No. PCB2017/2/89 by the Traffic Engineer 16

c) The Esplanade (Petone Wharf) - Proposed P120 Parking Restrictions and No Stopping At All Times Restrictions (17/562)

Report No. PCB2017/2/90 by the Traffic Engineer 19

d) Randwick Road, Moera - Proposed P15 Parking, No Parking On Grass and No Stopping At All Times Restrictions (17/576)

Report No. PCB2017/2/91 by the Traffic Engineer 22

7. Petone Clock Walk (17/523)

Memorandum dated 23 March 2017 by the Urban Design Manager 27

8. Community Engagement Fund 2016-2017 (17/524)

Memorandum dated 23 March 2017 by the Community Advisor Funding and Community Contracts 43

9. 2017 Community Boards' Conference (17/396)

Memorandum dated 2 March 2017 by the Senior Committee Advisor 46

10. Committee Advisor's Report (17/501)

Report No. PCB2017/2/5 by the Senior Committee Advisor 54

11. Chairperson's Report (17/502)

Report No. PCB2017/2/53 by the Chair, Petone Community Board 57

12. Reports from representatives on local organisations

a) Seaview Business Association (17/561)

Verbal report by Mr Branch

b) Keep Lower Hutt Beautiful (17/558)

Report No. PCB2017/2/67 by Ms Yung 60

13. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

Kate Glanville

SENIOR COMMITTEE ADVISOR

3 8 February 2017

HUTT CITY COUNCIL

Petone Community Board

Minutes of a meeting held in the Te Kakano Marae, 136 Randwick Road, Moera on

Wednesday 8 February 2017 commencing at 6.30pm

PRESENT: Mr M Branch Mr B Dyer

Mr M Fisher (Deputy Chair) Ms P Hanna (Chair)

Cr T Lewis Cr M Lulich

Ms K Yung

APOLOGIES: Mr P Foaese

IN ATTENDANCE: Ms K Kelly, General Manager, Strategic Services

Mr G Stuart, Divisional Manager, Regulatory Services (part meeting)

Mr L Dalton, Regional Manager, Animal Services (part meeting)

Mr Z Moodie, Traffic Engineer (part meeting)

Mr S Leal, Traffic Engineer (part meeting)

Ms K Glanville, Senior Committee Advisor

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Ms Hanna/ Mr Branch) Minute No. PCB 17101

“That the apology received from Mr P Foaese be accepted and a leave of absence be granted.”

2. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

Resolved: (Ms Hanna/ Mr Fisher) Minute No. PCB 17102

“That Standing Order 38.2 be temporarily suspended for three minutes in order to allow a member of the public to speak to matters not appearing on the agenda.”

Speaking under public comment, Ms J Lindsay a Petone resident spoke in relation to parking issues and the rubbish situation in stormwater drains in the Nelson Street area. She asked that a long term plan be investigated for parking in Petone.

The Chair advised that officers were working on a policy for parking in Petone.

3. Presentations

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC)

Cr Prue Lamason advised that the Korokoro Valley Track was open again after the most recent floods. She encouraged members to visit an upcoming display at the riverbank carpark which would be showcasing the proposal and plans of the Riverlink Project.

Presentation by Jackson Street Programme (JSP)

Ms Leonie Dobbs acknowledged and thanked the Board for the funding provided for the 2016 Christmas Parade. She advised that the events had been successful. She said the JSP office was fielding a number of calls from Jackson Street building owners regarding the introduction of new legislation in relation to unreinforced masonry. She noted that Council officers were organising an event to talk with building owners and JSP would ask that Board members were invited to attend. She informed members of the launch of the walking tours and the celebration of 25 years of the Walk of Champions.

4. CONFLICT OF INTEREST DECLARATIONS

Mr Branch declared a conflict of interest in relation to item 6 f) ‘Te Whiti Grove, Korokoro – Proposed Not Stopping At All Times Restrictions’ and took no part in discussions or voting on this matter.

5. Minutes

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 17103

“That the minutes of the meeting of the Petone Community Board held on Monday, 5 December 2016, be confirmed as a true and correct record.”

6. Reports referred for board input before being considered by Standing subcommittee/Committee of Council

Buick Street, Petone - Proposed P180 Mobility Parking Restriction (17/43)

Report No. PCB2017/1/8 by the Traffic Engineer

In response to a question from a member, the Traffic Engineer advised that the length of mobility car parks was 12 metres to allow for mobility access at the back of vehicles.

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17104

“That the recommendation contained in the report be endorsed.”

Burnham Street and Plunket Ave, Petone - Proposed Give Way Controls (17/44)

Report No. PCB2017/1/9 by the Traffic Engineer

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 17105

“That the recommendations contained in the report be endorsed.”

Tennyson Street, Petone - Proposed Roundabouts, Associated Give Way Controls, Traffic Island and No Stopping At All Times Restrictions (17/45)

Report No. PCB2017/1/10 by the Traffic Engineer

The Traffic Engineer elaborated on the report. He advised that speed tests had been undertaken around the kindergarten at 10 Tennyson Street and did not warrant a trial of the central traffic island. He said the updated proposal provided for more beautification of the area, an additional traffic island and was supported by residents in general.

Resolved: (Cr Lewis/Ms Yung) Minute No. PCB 17106

“That the recommendation contained in the report be endorsed.”

John Street and Richmond Street, Petone - Proposed P120 Parking Restrictions (17/46)

Report No. PCB2017/1/11 by the Traffic Engineer

In response to questions from members, the Traffic Engineer advised that this area would become part of the parking wardens routine areas. He said that if the P120 was no longer required by the business/home owner that it would remain in place until a request was made to remove it.

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 17107

“That the recommendation contained in the report be endorsed.”

288 Jackson Street, Petone - Proposed P15 Parking Restriction (17/47)

Report No. PCB2017/1/12 by the Traffic Engineer

Resolved: (Mr Branch/Cr Lewis) Minute No. PCB 17108

“That the recommendation contained in the report be endorsed.”

Te Whiti Grove, Korokoro - Proposed No Stopping At All Times Restrictions (17/48)

Report No. PCB2017/1/13 by the Traffic Engineer

Mr Branch declared a conflict of interest in relation to the item and took no part in discussions or voting on this matter.

Resolved: (Cr Lulich/Mr Dyer) Minute No. PCB 17109

“That the recommendation contained in the report be endorsed.”

Dog Control Bylaw Dog Trial Feedback and Recommendations (17/133)

Report No. PCB2017/1/26 by the Divisional Manager, Regulatory Services

In response to a question from a member, the Divisional Manager, Regulatory Services advised that the submission in opposition to the proposal was due to a fear of dogs.

In response to a question from a member, the Regional Manager, Animal Services advised that there had been no reported incidences during the 12 month trial.

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 17110

“That recommendations (i)-(iii) and (iv)(c) be endorsed.”

Adoption of Standing Orders (17/6)

Report No. PCB2017/1/4 by the Senior Committee Advisor

The Chair elaborated on the report.

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17111

“That the Board:

(i) receives the information contained in the report;

(ii) notes the requirement to achieve the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders;

(iii) notes the inclusion of any issue, idea or matter raised in public comment, during a community board meeting, must fall within the terms of reference of that meeting (Clause 15);

(iv) adopts Option C to deal with motions and amendments for the Board’s meetings (Clause 22); and

(v) adopts Hutt City Council’s Standing Orders, attached as Appendix 1 to the report, for use throughout the 2016-2019 triennium.”

Hutt City Council's Elected Members' Code of Conduct (17/7)

Memorandum dated 13 January 2017 by the Senior Committee Advisor

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 17112

“That the Board agrees to adopt the Code of Conduct for Elected Members for the 2016-2019 triennium, attached as Appendix 1 to the report.”

Committee Advisor's Report (17/8)

Report No. PCB2017/1/2 by the Senior Committee Advisor

The Senior Committee Advisor elaborated on the report. She noted that an invoice of $130.25 had been received for a New Zealand Sign Language Interpreter for the Petone P2040 consultation process and the Board had agreed to make the payment.

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 17113

“That the Board notes and receives the report.”

10.

Appointments to External Organisations (17/49)

Memorandum dated 25 January 2017 by the Senior Committee Advisor

Resolved: (Ms Hanna/Cr Lewis) Minute No. PCB 17114

“That the Board appoints liaison representatives to external organisations as follows:

Keep Hutt City Beautiful – Ms K Yung

Keep Petone Beautiful – Ms K Yung

Jackson Street Programme – Mr B Dyer
Seaview Working Group – Mr M Branch.”

11.

Petone Community Board's Submissions to the Health (Fluoridation of Drinking Water) Amendment Bill and on the Consultation on Seaview Outfall Temporary Discharges (17/50)

Memorandum dated 25 January 2017 by the Senior Committee Advisor

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 17115

“That the Board:

(i) notes that a submission in respect of the Health (Fluoridation of Drinking Water) Amendment Bill requires the Board’s retrospective endorsement; and

(ii) endorses its submission on the Health (Fluoridation of Drinking Water) Amendment Bill attached as Appendix 1 to the memorandum.

Mr Branch requested that his dissenting vote in relation to the above matter be recorded.

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 17116

“That the Board:

(i) notes that a submission in respect of the consultation on the Seaview Outfall Temporary Discharges requires the Board’s retrospective endorsement; and

(ii) endorses its submission on the Seaview Outfall Temporary Discharges attached as Appendix 2 to the memorandum.”

12.

Deputy Chairperson's Report (17/105)

Report No. PCB2017/1/27 by the Deputy Chair

Speaking under public comment, Ms K Waterreus provided an update regarding the closure of Britannia House on 31 December 2016. She advised that supporters had organised a pledge project that was hosted by Pak’n’Save, Petone and a petition asking the Trustees to withdraw the sale of the house.

Speaking under public comment, Mr W Ives spoke in support of retaining Britannia House. He said it was important for residents to maintain identity within the community they had lived in. He stated that Britannia House had provided an essential service to the Petone community.

Speaking under public comment, Mr S Fitzjohn a Trustee of Britannia House, advised that if the Trustees had continued to operate the house beyond 31 December 2016 there were significant ramifications. He stated that the Trustees had tried to minimise the impact of the closure for residents and staff by providing longer notice periods and financial assistance. He further advised that it was a hard decision to close the house.

Resolved: (Mr Fisher/Mr Dyer) Minute No. PCB 17117

“That the report be noted and received.”

13.

Chairperson's Report (17/51)

Report No. PCB2017/1/5 by the Chair

Speaking under public comment, Mr G Salmon provided an update on Petone Sportsville. He advised that the development was on North Park. He said that it was important for the development to proceed to provide Petone with a sports facility and to assist the sustainability of sporting clubs in the area. He asked that the Board support the draft proposal.

The Chair advised Mr Salmon that the Board could only ask questions of clarification and that Petone Sportsville would be included in Council’s Annual Plan 2017-2018 consultation process.

The Chair elaborated on the report. She congratulated those who had worked on the Petone 2040 project to date. She advised she had discussed with the Divisional Manager, Strategy and Planning the policy work being undertaken on the parking in Petone. She said the Board would look at holding a public meeting in May or June 2017 about this matter.

The Chair tabled a letter from Mr Murray Gibbons, attached as page 10 to the minutes. She asked that officers consider including a note about the individual named on street signs as they were due for replacement.

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 17118

“That the Board:

(i) notes and receives the report;

(ii) agrees to establish an Anzac Day Working Group consisting of Mr Fisher, Mr Branch, Mr Dyer and Mr Gerald Davidson as an external representative; and

(iii) agrees to organise public meetings to discuss Petone Wharf and Hutt City Council’s Draft Annual Plan 2017-18 on suitable dates.”

14. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 7.38 pm.

Ms P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 3rd day of April 2017

12 03 April 2017

- Petone Community Board

23 March 2017

File: (17/525)

Report no: PCB2017/2/87

Korokoro Road - Proposed No Stopping At All Times Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of No Stopping At All Times Restrictions in Korokoro Road, Korokoro as shown in Appendix 1 attached to this report.

Recommendation

That the Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Korokoro Road, Korokoro as shown in Appendix 1 attached.

Background

2. Council received a request from a group of residents of Korokoro to improve road safety in the vicinity of Nºs 6 – 10 Korokoro Road.

3. The concern expressed is that parked vehicles on the north side of the street overhang into the carriageway forcing traffic to cross the centreline on the approach to a sharp/blind bend therefore causing a safety hazard.

4. The residents also note that as there are no existing footpaths in the area, at times people walk on the carriageway further compromising safety.

Discussion

5. The installation of No Stopping At All Times Restrictions as proposed will ensure safe carriageway width for traffic to travel in both directions.

6. Council will also carry out minor widening of the carriageway at this location to improve pedestrian safety.

Options

7. The options are:

a. To leave the area as it is without any restrictions and accept the safety hazard will remain or,

b. To install the proposed improvements and reduce the safety hazard.

Consultation

8. Consultation documents were delivered to the six directly affected properties from Nºs 6 to 16 Korokoro Road.

· No questionnaires were returned.

9. As this is considered a safety hazard, no further consultation has been undertaken.

Legal Considerations

10. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (Amended 20 November 2014).

Financial Considerations

11. These changes can be funded from Council’s 2016/2017 road markings budget.

Other Considerations

12. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it improves safety for the benefit of all road users. It does this in a way that is cost-effective because it utilises standard road markings.

Appendices

No.	Title	Page
1 ⇩	Korokoro Road - Proposed No Stopping At All Times Restrictions 17/357	15

Author: Sylvio Leal

Traffic Engineer

Reviewed By: Zackary Moodie

Traffic Engineer

Approved By: Lyle Earl

Traffic Assets Manager

15 03 April 2017

- Petone Community Board

23 March 2017

File: (17/527)

Report no: PCB2017/2/89

Randwick Crescent (Moera Carpark) - Proposed Mobility Park and No Stopping At All Times Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of a Mobility Park and No Stopping At All Times Restrictions at the Moera Carpark, in Randwick Crescent, Moera as shown in Appendix 1 attached to this report.

Recommendation

That the Subcommittee recommends that Council approves the installation of a Mobility Park and No Stopping At All Times Restrictions at the Moera Carpark, in Randwick Crescent, as shown in Appendix 1 attached to the report.

Background

2. In August 2016, Council installed parking lines in the Moera Carpark to improve parking etiquette and maximise the number of available parking spaces.

3. Following the changes, Council received a request from the Moera Community House to install a Mobility Park Restriction in the carpark and provide additional parking spaces adjacent to the playground.

4. Council officers investigated the area and concluded that according to the Australian/New Zealand Parking Facilities Standard the aisle width is insufficient to provide additional parking spaces adjacent to the playground.

Discussion

5. The installation of a Mobility Park and No Stopping At All Times Restrictions, as proposed, will improve parking etiquette in the car park and provide a dedicated mobility park in the area.

Options

6. The options are:

a. To leave the area as it is without any restrictions and accept the parking issues will remain or,

b. To install the proposed changes and improve the level of service for visitors to the area.

Consultation

7. The request was made and is supported by the Moera Community Centre Co-ordinator.

8. Hutt City Council Reserves Asset Manager was consulted and supports the proposal.

9. As no properties are directly affected by the proposed changes, no further consultation has been undertaken.

Legal Considerations

10. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (Amended 20 November 2014).

Financial Considerations

11. These changes can be funded from Council’s 2016/2017 operational budget.

Other Considerations

12. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government. It does this in a way that is cost-effective because it utilises standards signage.

Appendices

No.	Title	Page
1 ⇩	Randwick Cres (Moera Carpark) - Proposed Mobility Park and No Stopping At All Times Restrictions 17/380	18

Author: Sylvio Leal

Traffic Engineer

Reviewed By: Zackary Moodie

Traffic Engineer

Approved By: Lyle Earl

Traffic Assets Manager

18 03 April 2017

- Petone Community Board

28 March 2017

File: (17/562)

Report no: PCB2017/2/90

The Esplanade (Petone Wharf) - Proposed P120 Parking Restrictions and No Stopping At All Times Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of P120 Parking Restrictions and No Stopping At All Times Restrictions in the Petone Wharf car parking area, on The Esplanade, Petone as shown in Appendix 1 attached to this report.

Recommendations

That the Traffic Subcommittee recommends that Council:

(i) approves the installation of P120 Parking Restrictions in the Petone Wharf car parking area, on the Esplanade, Petone as shown in Appendix 1 attached to the report; and

(ii) approves the installation of No Stopping At All Times Restrictions in the Petone Wharf car parking area, on the Esplanade, as shown in Appendix 1 attached to the report.

Background

2. Council has received several requests from members of the public to improve the parking turnover in the vicinity of the Petone Wharf.

3. The concern expressed is that local workers are parking in the area for the entire day therefore leaving no parks available for recreational visitors.

4. The Reserves Asset Manager notes that at times vehicles park in front of the beach access ramp obstructing the path for people unloading their boats/kayaks.

Discussion

5. The installation of P120 Parking Restrictions as proposed will increase parking turnover in the area therefore improving the level of service for recreational users, both local and Lower Hutt visitors.

6. The installation of No Stopping At All Times Restrictions as proposed will ensure that the beach access ramp is clear at all times.

Options

7. The options are:

a) To leave the area as it is without any restrictions and accept that the low level of service for recreational users will remain or,

b) To install the proposed changes and improve the level of service for recreational users.

Consultation

8. Requests have been made separately by several members of the public to Craig Cottrill, Reserves Asset Manager, who supports the proposal.

9. As the area is part of Hutt City Council’s Reserve land, no further consultation has been undertaken.

Legal Considerations

10. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (Amended 20 November 2014).

Financial Considerations

11. These changes can be funded from Council’s 2016/2017 operational budget.

Other Considerations

12. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government. It does this in a way that is cost-effective because it utilises standard signage.

Appendices

No.	Title	Page
1 ⇩	TThe Esplanade (Petone Wharf) - Proposed P120 Parking Restrictions and No Stopping At All Times 17/412	21

Author: Sylvio Leal

Traffic Engineer

Approved By: Bruce Sherlock

General Manager, City Infrastructure

21 03 April 2017

- Petone Community Board

30 March 2017

File: (17/576)

Report no: PCB2017/2/91

Randwick Road, Moera - Proposed P15 Parking, No Parking On Grass and No Stopping At All Times Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of P15 Parking, No Parking On Grass and No Stopping At All Times Restrictions for a Pick Up/Drop Off Zone in Randwick Road, Moera as attached as Appendix 1 to the report.

Recommendation

That the Subcommittee recommends that Council:

(i) approves the installation of P15 Parking At All Times in Randwick Road, Moera as shown in Appendix 1 to the report;

(ii) approves the installation of No Parking On Grass Restrictions in Randwick Road, Moera as shown in Appendix 1 attached to the report; and

(iii) approves the installation of No Stopping At All Times Restrictions as shown in Appendix 1 attached to this report.

Background

2. At its meeting on the 10 November 2015, the Petone Community Board agreed to the issuing of a lease to the Sola Power Throwing Academy for the property managed as a reserve on the corner of Whites Line East and Randwick Road.

3. The Board also requested that officers investigate a drop off zone on the same corner and report back to the Board.

4. Officers investigated the site and on 11 April 2016, at the Petone Community Board meeting, recommended the installation of P15 Parking and No Stopping At All Times Restrictions as shown in Appendix 2.

5. The previous Petone Community Board resolved to endorse the recommendation contained in the report as shown in Appendix 2 attached.

6. The recommendation was not forwarded to the Traffic Subcommittee for its consideration as residents of the area challenged the non-notified resource consent given to the Sola Power Throwing Academy.

7. The resource consent was checked and confirmed by Hutt City Council officers.

8. In 2017, Hutt City Council’s Parks and Gardens Divisional Manager made a request to reconsider the parking situation in the area.

9. The concern express is that at times vehicles stop on the carriageway in the vicinity of the site to drop off/pick up members of the academy causing a safety hazard for all road users.

10. The requester also notes that often vehicles park on the grass area in the vicinity of the Solar Power Throwing Academy site also causing a safety hazard in the proximity of a high volume intersection.

Discussion

11. Officers investigated the site as requested and are proposing the installation of P15 Parking, No Parking On Grass and No Stopping At All Times Restrictions for a Pick Up and Drop Off Zone in Randwick Road where currently there are no restrictions in place as shown in Appendix 1.

Options

12. The options are:

a. To leave the parking area as it is without any restrictions or,

b. To install the proposed restrictions to provide a pick up/drop off zone and improve safety for the benefit of all road users.

Consultation

13. As no residents are directly affected by the proposed changes, no further consultation has been undertaken.

Legal Considerations

14. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (amended 20 November 2014).

Financial Considerations

15. The improvements can be funded from Council’s 2016/2017 signs and road marking budget.

Other Considerations

16. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government. It does this in a way that is cost-effective because it uses standard signs and road markings.

Appendices

No.	Title	Page
1 ⇩	Randwick Rd - Proposed P15, No Parking On Grass and No Stopping At All Times Restrictions 16/152	25
2 ⇩	Randwick Rd - Proposed P15 and No Stopping At All Times Restrictions 16/152	26

Author: Sylvio Leal

Traffic Engineer

Approved By: Bruce Sherlock

General Manager, City Infrastructure

MEMORANDUM 42 03 April 2017

Our Reference 17/524

TO: Chair and Members

Petone Community Board

FROM: Debbie Hunter

DATE: 23 March 2017

SUBJECT: Community Engagement Fund 2016-2017

Recommendations

That the Board:

(i) notes that the Community Engagement Fund closed on 10 November 2016 and three applications had been received;

(ii) agrees retrospectively that the applications were considered according to the merits of the application criteria and priorities of the fund;

(iii) agrees retrospectively to Petone Baptist Church being granted $2,500 towards hireage of equipment, advertising, printing costs associated with the Christmas In Bethlehem 2016 event;

(iv) agrees retrospectively to Te Huinga O Te Whanau Inc being granted $1,250 towards the purchase of technical equipment associated with its community hall in Petone subject to any outstanding annual returns required to be filed with the Charity Services;

(v) agrees retrospectively to Jackson Street Programme Inc being granted $1,000 towards equipment hire for the Twilight Santa Parade;

(vi) notes that $1,500 is available for a second round in 2017, with decisions to be made at its June 2017 meeting; and

(vii) requests the recipients of the Petone Community Engagement Fund be invited to attend a Community Board meeting in 2017 to introduce themselves, particularly to the newly elected members.

Purpose of Memorandum

1. For the Board to assess the eligible Community Engagement Fund applications.

Background

Community Engagement Fund

2. Hutt City Council agreed through the 2016/2017 Annual Plan to contribute $48,850 for the Community Board/Community Committee Community Engagement Fund.

3. This is for local activities and events that directly benefit the communities concerned.

4. Three applications were received under the Petone Community Board Community Engagement Fund. They are as follows:

No.	Grant No.	Organisation	Description	$Request
1	819	Petone Baptist Church	Hireage of equipment for the Christmas in Bethlehem 2016 event on 1-3 December 2016	3,332.00
2	826	Te Huinga O Te Whanau Inc	Purchase of technical equipment for community hall.	3,000.00
3	829	Jackson Street Programme	Hireage of equipment for the Twilight Santa Parade on 25 November 2016	1,327.00
				7,659.00

5. The Board has $6,250.00 to be allocated.

6. Eligible Community Engagement Fund applications presented in this round request a total of $7,659.00.

7. The applications needed to be considered prior to 25 November 2016.

8. Applications were considered at an informal meeting. This informal meeting was attended by the two Ward Councillors and the Community Advisor Funding and Community Contracts, as well as newly elected members of the Board.

Appendices

There are no appendices for this Memorandum.

Author: Debbie Hunter

Community Advisor Funding and Community Contracts

Reviewed By: Melanie Laban

Community Projects and Relationship Manager

Approved By: Matt Reid

General Manager Community Services

MEMORANDUM 45 03 April 2017

Our Reference 17/396

TO: Chair and Members

Petone Community Board

FROM: Kate Glanville

DATE: 02 March 2017

SUBJECT: 2017 Community Boards' Conference

Recommendations

That the Board/Committee:

(i) notes the Community Boards’ Conference will be held in the Methven from 11-13 May 2017 attached as Appendix 1 to the report;

(ii) notes the Training Policy for Community Boards and Community Committees’ adopted by Council at its meeting held on 14 March 2017, attached as Appendix 2 to the report;

(iii) notes that the number of members being funded through the training budget to attend the conference is limited to one per Board;

(iv) notes the estimated cost of attending the conference per representative is approximately $1,500.00; and

(v) considers attendance of a representative to the 2017 New Zealand Community Boards’ Conference.

Background

1. The biennial conference was introduced in 1997 to bring together the Community Boards of New Zealand to share practice, and to help improve the understanding and work of community boards.

2. The 2017 New Zealand Community Boards’ Conference is scheduled to be held 11-13 May 2017 in Methven. The theme of the 2017 Community Boards conference is Making 1+1=3. The conference programme is attached as Appendix 1 to the report. The conference is hosted by the New Zealand Community Boards Executive Committee, Ashburton District Council and the Methven Community Board. The official conference website is http://www.conference.co.nz/nzcbc17

3. In 2015 the 10^th Community Boards’ Conference took place in Waitangi, Bay of Islands, hosted by the New Zealand Community Boards’ Executive Committee, the Far North District Council.

4. Boards/Committees agreed that for the 2015 Community Boards’ conference the costs for attendance of Mr Foaese representing the Petone Community Board, Mr Ray representing the Eastbourne Community Board, Mr Dickson representing the Wainuiomata Community Board, Ms Mulligan representing the Central Community Committee, Ms Sutton representing the Northern Community Committee and Ms Bowmar representing the Western Community Committee would be split across the seven Community Boards/Community Committees training budgets. This was regardless of whether a particular board/committee had sent a representative. This allowed as many members to attend the conference as possible subject to budget considerations. This course of action worked out well and will occur again for the 2017 conference. However, if there are too many members wishing to attend the conference and there is insufficient budget, names will be resolved by lot.

5. The ‘Training Policy for Community Boards and Community Committees’ adopted by Council on 14 March 2017 states:

Community Boards’ Conference

‘The number of Community Board and Community Committee members being funded through the training budget to attend the biennial Community Boards’ conference is limited to one per Board/Committee.’

‘…. The maximum amount Council will pay towards the training needs and work programme of any one Hutt City Council Community Board/Committee member is $1,500 per financial year.’

6. Officers estimate that costs to attend the conference in Methven will be approximately $1,500.00. This figure includes registration, flights, accommodation and incidentals.

Appendices

No.	Title	Page
1 ⇩	New Zealand Community Boards Conference 2017	49
2 ⇩	Training Policy for Community Boards and Community Committees 2016	50

Author: Kate Glanville

Senior Committee Advisor

Approved By: Kathryn Stannard

Divisional Manager, Secretariat Services

Attachment 2

Training Policy for Community Boards and Community Committees 2016

TRAINING POLICY FOR COMMUNITY BOARDS AND COMMUNITY COMMITTEES

Purpose

The purpose of ensuring that Community Boards and Community Committees have access to training is to enhance the effectiveness and efficiency of Boards and Committees in representing the interests of their specific community and supporting Council in its governance role by facilitating local input into Council’s decision-making processes.

Principles

The following principles underpin Hutt City Council’s approach to the training and development of Community Board and Community Committee members.

· Training begins with the induction of Community Board/Committee members. Newly elected or appointed members will come from a variety of backgrounds and have differing degrees of training needs when they take up their role.

· Community Board/Committee members will have ongoing training and professional development needs which should be met to ensure they are able to fulfil their roles.

· Because having inadequately trained Community Board/Committee members is potentially more costly than providing training, HCC will invest in training.

· Any training undertaken must relate to the roles and responsibilities of each individual Community Board/Committee member.

· Funding will be available for training which meet the criteria contained in this policy. Funding will not be available for any training outside of those criteria.

Policy

Community Board and Community Committee members are eligible for financial support for training and development. Such training and development may include formal training courses, attendance at seminars or attendance at relevant conferences in addition to training or information provided during induction.

It may also include attendances at an event which is relevant for obtaining an understanding of policies and initiatives taken by other local authorities relevant to this Council’s activities.

Criteria and basis for approval

The criteria and basis for any approval for financial support to be given for training and development under this policy are as follows:

· The training course is either specified in Schedule A of this policy OR relates directly to the specific Community Board/Committee member’s duties and responsibilities that are not covered in Schedule A; and

· Related to knowledge and successes including acceptance of recognition and prizes where this is relevant to the Community Board and/or Community Committee activity.

Community Boards’ Conference

The number of Community Board and Community Committee members being funded through the training budget to attend the biennial Community Boards’ conference is limited to one per Board/Committee.

Financial support

Maximum contribution

A maximum cap of $3000 per Community Board/Community Committee will be applied.

The maximum amount Council will pay towards the training needs and work programme of any one Hutt City Council Community Board/Committee member is $1500 per financial year.

There will be an overall training budget of $15,000 available to meet the training needs and work programme requirements of Hutt City Council Community Board and Community Committee members each financial year. Financial support may include the cost of attending the training courses, seminars, forums or conferences and other events and the related costs of travel and accommodation, if the training is not held in Wellington.

Approval

Any request for funding must first be made to the relevant Board or Committee for consideration and approval. When making the decision to either approve or decline the request for professional development Boards and Committees must have regard to:

· The purpose and principles of the Training Policy

· the skills make up of Board/Committee members

· the skills required; and

· the amount of assistance requested with reference to the amount of training budget available.

The Board or Committee may approve any request for funding up to $750. They must advise the Manager Secretariat Services directly of any requests and approvals. They must also make a formal decision as part of their Community Board/Committee meeting. The request must be placed on the relevant Board/Committee agenda for discussion.

Requests to attend formal training courses, seminars, forums or conferences and other events with a value over $750 are to be made by the Chair or Deputy Chair of the Board or Committee in writing to the General Counsel, for a decision with a recommendation regarding whether or not the request should be approved.

Any member attending a training course, conference, seminar or similar event will be required to provide a written report and evaluation to:

· The relevant Board/Committee in a form agreed in advance and

· The Divisional Manager Secretariat Services.

Long-term training

All requests for financial support to attend longer-term training courses are to be made in writing to the General Counsel for a decision. Additional guiding principles when making a decision in this situation are:

· what is the overall duration of the course; and

· the point of time in the triennium when the training is requested.

Financial support, if approved, is capped at 50% of total costs (and within the maximum stated above).

APPROVED TRAINING

Approval may be given by the relevant Board or Committee for attendance at any of the following courses:

Induction

· This includes Hutt City Council’s normal induction process for Elected Members.

· Chair and Deputy Chair training

LGNZ Courses – Local Government Know How

A series of two day workshops to bring new members up to speed and refresh longer serving members are held shortly after local government elections. Designed for all members, whether from district, city and regional Councils or Community Boards/Committees, the programme draws on a broad range of sector expertise and up-to-date information. Topics covered include:

· understanding the local government system

· role of members

· introduction to the Local Government Act

· decision-making

· long-term planning

· consultation

· regulation and the Resource Management Act

· funding

· putting democracy into practice - ethics, conflicts of interest and freedom of information.

This training provides knowledge about legislation and council processes to ‘get started'.

Members may also attend other LGNZ Professional Development Courses that:

· are relevant to the role they are playing as a Board or Committee member e.g. Chair, Deputy Chair, events, community development

· add to their level of experience and expertise as a Community Boards or Community Committees member and

· grow the engagement/consultation skills of members

· grow the technical/financial skill sets of members relevant to the role they play on the Board/Committee

http://www.lgnz.co.nz/home/equip/professional-development-offerings/a-z-workshop-list/

53 03 April 2017

Petone Community Board

13 March 2017

File: (17/501)

Report no: PCB2017/2/5

Committee Advisor's Report

1. Purpose Of Report

The primary purpose of the report is to update the Board on items of interest.

Recommendation

That the Board notes and receives the report.

2. Change of name for two organisations

The following organisations have changed names:

· Keep Lower Hutt Beautiful, previously Keep Hutt City Beautiful;

· Jackson Street and Around, previously Jackson Street Programme; and

· Seaview Business Association, previously Seaview Working Group

3. Council’s current consultation

Please see below a list of current proposals Council is consulting on. These can be viewed on the Council website

http://www.huttcity.govt.nz/Your-Council/Have-your-say/Consulting-on/

Consulting on	Closing date
Proposed Private District Plan Change 45 – 1N and 57N Mandel Mews – open for further submissions	28 March 2017
Proposed Easter Sunday Trading Policy – Pre-consultation	3 April 2017
Wharves in Lower Hutt	28 April 2017
Proposed Annual Plan 2017-2018	28 April 2017
Draft Local Alcohol Policy	1 May 2017

4. 2016/17 Miscellaneous Administration Budget

The following is the Board’s expenditure as at 25 January 2017:

Budget

Expenditure at 24.03.17

Miscellaneous Administration

$5,0000.00

$1,848.62

BALANCE

$3,151.38

* A spreadsheet detailing expenditure is attached as Appendix 1 to the report.

5. 2016/17 Training Budget

The Board’s training budget for the 2016/17 financial year is $3,000.00. There is no expenditure to date.

Appendices

No.	Title	Page
1 ⇩	Petone Community Board Actual Expenditure 2016 17 - 23 March 2017	56

Author: Kate Glanville

Senior Committee Advisor

Approved By: Kathryn Stannard

Divisional Manager, Secretariat Services

Attachment 1

Chairpersons Report 3 April 2017

Petone Community Board Chairperson’s Report – April 2017

Tena koutou katoa Talofa lava Malo e lelei Neih Hou Namaste

Greetings again to everyone who lives in our board area of Korokoro, Petone, Seaview, Moera, Waiwhetu South, Woburn South and Gracefield – called Petone for short.

a) Future of Petone Wharf

The Petone Community Board hosted a successful public meeting on the 21 March with assistance from HCC officers. Over 60 people came and there were thoughtful questions and ideas and a lot of thinking shared. The Board is hosting another meeting on 11 April at 7.30pm at the same venue – Petone Baptist Church at 38 Buick Street – for people to come and talk about all of the matters being consulted about in the HCC Annual Plan process, which includes the future of the Petone wharf and the three wharves in Eastbourne. Submissions close on 28 April.

b) Emergency Management

I attended a WREMO business continuity workshop on 8 March and found this somewhat eye opening and see this as something the Board needs to follow up on from a community resilience point of view. Dr Denise Blake, from GNS, has emailed congratulations on the number of responses we got to the post earthquake questionnaire but we haven’t seen the collation of information yet.

c) Petone 2040

There has been amazing work done on spatial planning for the future of Petone called P2040 and community feedback has identified four key projects/areas for focussing on. These are the need for a coherent design approach to the Jackson Street Heritage Precinct; the importance of character residential parts of Petone and how they night be protected; the idea of developing the North park area and including mixed use and new and possibly intensive housing in that area; and the importance of key infrastructure such as a Cross Valley Link and how this could impact on Moera in hopefully a positive way plus what a Petone to Grenada road might mean – with especial reference to The Esplanade. The Community Board site at the Petone Rotary Fair proved to be a key part of the overall feedback. And P2040 needs to be submitted on in the HCC Annual Plan process – if funding to allow action is to be achieved.

d) Housing NZ News

It has been good to touch base with Housing NZ staff and to know that all residents at the eastern end of Jackson Street have been told that the Jackson Street HNZ complex is going to be refurbished starting in 2018 – less the ‘Points Flats’ tower block at 443 Jackson Street which will be demolished, starting in mid 2017. The community there includes the HUCHs Health centre and Te Huinga o Te Whanau and the Hall and we are in touch with them as well.

e) Homelessness in Petone

I understand that groups such as the Salvation Army, the Baptist Church and St David’s Church are meeting to discuss the issue of homelessness in Petone.

f) Fluoride Amendment Bill

Thank you to Deputy Chair, Mike Fisher, for making an oral submission on the Board’s behalf on 23 March to the Health Select Committee – on the written submission we agreed to at our last Board meeting.

g) Parking in Petone

During a HCC policy development exercise on parking we will hold a public meeting totally focussed on parking – possibly in June.

h) Petone Sign by SH2 Overbridge

Members of the public have been in touch about the current drab looking sign at the entrance to Petone and the Board is keen to have it better signposted. We still need to work on progressing this.

i) ANZAC Day in Petone

Our ANZAC Day Working Group consisting of Deputy Chair Mike Fisher, Mason Branch, Brady Dyer, and Mr Gerald Davidson as an external representative, are organising ANZAC Day services at 7am at the ANZAC Memorial Flagstaff at Petone Railway Station and at 8.30am at the Garden of Remembrance, Bracken Street.

j) We have had two last week of the month coffee club gatherings when anyone is welcome to come and have a coffee with board members any time between 10 and 11.30am. Our next one will be on 29 April at Petone Library foyer/meeting room area and the May one will be on Wednesday 31 May at Ripe Café in Moera.

https://www.facebook.com/pcbhcc/ is the link to our facebook page and do sign up for our emails via http://eepurl.com/cq33Zj.

Kia ora

Pam Hanna

Chairperson PCB

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

Pam Hanna (Chair)	Mike Fisher (Deputy Chair)
Mason Branch	Brad Dyer
Peter Foaese	Karen Yung
Cr Tui Lewis	Cr Michael Lulich